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2/22/1979MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS A special meeting of the City Council of the City of Rolling Hills was held at 7:30 P. M. Thursday, February 22, 1979 at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Present: Councilmembers Crocker, Heinsheimer, Rose, Swanson, Mayor Pernell Board of Directors: Goldreyer, Mokler, Shaw, President Stringfellow Also Present: Teena Clifton City and Association Manager William Kinley City and Association Legal Counsel Peggy Minor Secretary Joan Saffo Resident Mayor Pernell and President Stringfellow presided at the meeting to discuss informally items of business which are of mutual interest to both the City Council and the Board of Directors of the Rolling Hills Community Association. GATE SECURITY AND PUBLIC SECURITY SYSTEM OF ROLLING HILLS 1-955 South Gate President Stringfellow related problems which have occurred at the South Gate since the gatehouse was closed and demolished several years ago. The Board and Councilmembers discussed the Manager's report dated January 29, 1979 advising of vandalism and explaining the lock system at the gate with keys used by 4 resi- dents and the Sheriff and Fire Departments of Los Angeles County. Both the Board and Councilmembers agreed that the gate should remain closed with the ultimate decision made by the Board of Dir- ectors as to the method and emergency access, if it is to be pro- vided. President Stringfellow urged that the Crest Road centerline be curved toward Eastfield instead of the South Gate and a sign installed advising that the road is closed. The Council agreed; Mrs. Clifton advising that the road will be striped when the crew is working in the City next week. Crenshaw Boulevard - Silver Spur Entry Providing a new gate entry from Crenshaw Boulevard through the Shultz gate to Johns Canyon Road was discussed. President Stringfellow spoke on behalf of the Board, advising that the Board is not in favor of access which is not through existing gates as properties that do not have access through the gates do not appear to be a part of the community and adding a fourth gate would not be in the best interests of the community. All Board members and Councilmembers agreed that subdividers in the Johns Canyon area should pay an equitable share of the road costs to Crest Road and Mr. Kinley was directed to work with the staff in researching underground requirements, utility and road improvements that might be required of developers in arriving at an equitable formula for improving Johns Canyon Road. 1. February 22, 1979 Sheriff's Costs Mayor Pernell reported on discussions occurring with Penin- sula Mayors who have been exploring the idea that a peninsula -wide safety department be established and discontinuing the present practice of contracting services from Los Angeles County. It was agreed that alternative measures be considered during budget discussions in the coming year. Mayor Pernell suggested that methods of screening persons entering the City be tightened, in that absolute identification of persons be made, possibly with use of a, thumbprint systema Mrs. Clifton agreed to study the road use permit and domestic per- mit procedures in an effort to provide closer screening of appli- cants. Vandalism The Manager was directed to explore recommendations from the Sheriff with regard to vandalism in the community and that all vandals be prosecuted as much as possible. A direct communi- cation system from the gatehouses to residences was discussed and Director Mokler and Councilman Rose agreed to work with the Manager to recommend measures that would improve gate security. Mrs: Clifton was requested to have maintenance personnel collect damaged mailboxes that have been left on the ground in the easements. Residents would then be advised that the mailboxes must not be left in the easements and that they can be collected from the administration office when ready for installation. VIEW OBSTRUCTION Mr. Kinley discussed a rough draft of an Ordinance regulat- ing the growth of trees, shrubs, and other vegetation affecting views or vistas in the community. Following discussion, Mr. Kin - ley was directed to proceed with preparation of the Ordinance and to further investigate a possible modification of the Deed Restric- tions in specific areas that would provide protection of views. LANDSCAPE COMMITTEE AUTHORITY 1-100 Mr. Kinley stated that the Landscape Committee did not at the present time have sufficient authority to enforce planting regulations and recommended the by-laws of the Community Associa- tion be amended to formally establish the_Committee. The Board directed Mr. Kinley to proceed with the by-law amendment. RECONCILIATION OF CONFLICTING DECISIONS 1-268 Areas of responsibility for the Board and Council were discussed. In the matter.of conflicting decisions, the Manager was requested to bring these matters to the attention of the Board and Council. GUEST HOUSES - MORATORIUM 1-300 Concern was expressed by Councilmembers and Board members that guest house construction controls that presently exist are not providing the type of development desired in the community. Following discussion, Councilman Crocker moved that a 60 day moratorium be placed on any consideration of applications for construction of guest houses. The motion was seconded by Council- man Rose and carried by the following roll call vote: Ayes: Councilmembers Crocker, Rose, Swanson, Heinsheimer, Mayor Pernell 2. February 22, 1979 The staff was requested to assemble all existing rules and regulations pertaining to construction of guest houses in the community. DISSEMINATION OF MEDIA INFORMATION 2-500 Mayor Pernell. complimented the Manager in her handling of the news media recently when several articles were written concerning the affluence of the community. Board and Councilmembers discussed a Resolution under consideration by the Board providing direction to the staff in regard to information requested by the news media. EXCUSED FROM MEETING Mr. Kinley left the meeting at 11:00 P. M. POLLUTION (Noise, Litter, Lights) 1-515 Mayor Pernell stated that the noise level by two -wheel vehicles and equipment had increased in the community. Construc- tion site and newspaper litter was discussed. Mrs. Clifton re- ported that she had recently written to all newspapers that dis- tribute regularly, requesting care be taken in leaving papers. She further suggested that a notice be placed in the Newsletter requesting residents to assist the maintenance personnel in keep- ing the community clean. Exterior lighting in the community was discussed. Presi- dent Stringfellow advised that all exterior lighting must be sub- mitted to the Architectural Committee for approval; however, many lights have been installed without approval. Director Mokler stated that he would contact the St. John Fisher Church regarding the bright light that is directed toward traffic on Crenshaw Boulevard and Crest Road. REGULATION COMPLIANCE It was suggested that some type of statement be required from an applicant for new construction with regard to compliance with existing regulations. The Manager and Association Legal Counsel were requested to provide a recommendation for the Board and City Council to consider. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:30 P. M. C ty—C erk APPROVE •.. r✓Mayor 3.