2/22/1979MINUTES OF A
SPECIAL MEETING OF THE CITY COUNCIL
OF THE CITY OF ROLLING HILLS
A special meeting of the City Council of the City of
Rolling Hills was held at 7:30 P. M. Thursday, February 22,
1979 at the Administration Building, 2 Portuguese Bend Road,
Rolling Hills, California.
ROLL CALL
Present: Councilmembers Crocker, Heinsheimer, Rose,
Swanson, Mayor Pernell
Board of Directors: Goldreyer, Mokler, Shaw,
President Stringfellow
Also Present: Teena Clifton City and Association Manager
William Kinley City and Association Legal Counsel
Peggy Minor Secretary
Joan Saffo Resident
Mayor Pernell and President Stringfellow presided at the
meeting to discuss informally items of business which are of mutual
interest to both the City Council and the Board of Directors of
the Rolling Hills Community Association.
GATE SECURITY AND PUBLIC SECURITY SYSTEM OF ROLLING HILLS 1-955
South Gate
President Stringfellow related problems which have occurred
at the South Gate since the gatehouse was closed and demolished
several years ago. The Board and Councilmembers discussed the
Manager's report dated January 29, 1979 advising of vandalism and
explaining the lock system at the gate with keys used by 4 resi-
dents and the Sheriff and Fire Departments of Los Angeles County.
Both the Board and Councilmembers agreed that the gate should
remain closed with the ultimate decision made by the Board of Dir-
ectors as to the method and emergency access, if it is to be pro-
vided.
President Stringfellow urged that the Crest Road centerline
be curved toward Eastfield instead of the South Gate and a sign
installed advising that the road is closed. The Council agreed;
Mrs. Clifton advising that the road will be striped when the crew
is working in the City next week.
Crenshaw Boulevard - Silver Spur Entry
Providing a new gate entry from Crenshaw Boulevard through
the Shultz gate to Johns Canyon Road was discussed. President
Stringfellow spoke on behalf of the Board, advising that the Board
is not in favor of access which is not through existing gates as
properties that do not have access through the gates do not
appear to be a part of the community and adding a fourth gate would
not be in the best interests of the community.
All Board members and Councilmembers agreed that subdividers
in the Johns Canyon area should pay an equitable share of the road
costs to Crest Road and Mr. Kinley was directed to work with the
staff in researching underground requirements, utility and road
improvements that might be required of developers in arriving at
an equitable formula for improving Johns Canyon Road.
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February 22, 1979
Sheriff's Costs
Mayor Pernell reported on discussions occurring with Penin-
sula Mayors who have been exploring the idea that a peninsula -wide
safety department be established and discontinuing the present
practice of contracting services from Los Angeles County. It
was agreed that alternative measures be considered during budget
discussions in the coming year.
Mayor Pernell suggested that methods of screening persons
entering the City be tightened, in that absolute identification
of persons be made, possibly with use of a, thumbprint systema
Mrs. Clifton agreed to study the road use permit and domestic per-
mit procedures in an effort to provide closer screening of appli-
cants.
Vandalism
The Manager was directed to explore recommendations from
the Sheriff with regard to vandalism in the community and that
all vandals be prosecuted as much as possible. A direct communi-
cation system from the gatehouses to residences was discussed and
Director Mokler and Councilman Rose agreed to work with the
Manager to recommend measures that would improve gate security.
Mrs: Clifton was requested to have maintenance personnel
collect damaged mailboxes that have been left on the ground in
the easements. Residents would then be advised that the mailboxes
must not be left in the easements and that they can be collected
from the administration office when ready for installation.
VIEW OBSTRUCTION
Mr. Kinley discussed a rough draft of an Ordinance regulat-
ing the growth of trees, shrubs, and other vegetation affecting
views or vistas in the community. Following discussion, Mr. Kin -
ley was directed to proceed with preparation of the Ordinance and
to further investigate a possible modification of the Deed Restric-
tions in specific areas that would provide protection of views.
LANDSCAPE COMMITTEE AUTHORITY 1-100
Mr. Kinley stated that the Landscape Committee did not
at the present time have sufficient authority to enforce planting
regulations and recommended the by-laws of the Community Associa-
tion be amended to formally establish the_Committee. The Board
directed Mr. Kinley to proceed with the by-law amendment.
RECONCILIATION OF CONFLICTING DECISIONS 1-268
Areas of responsibility for the Board and Council were
discussed. In the matter.of conflicting decisions, the Manager
was requested to bring these matters to the attention of the
Board and Council.
GUEST HOUSES - MORATORIUM 1-300
Concern was expressed by Councilmembers and Board members
that guest house construction controls that presently exist are
not providing the type of development desired in the community.
Following discussion, Councilman Crocker moved that a
60 day moratorium be placed on any consideration of applications for
construction of guest houses. The motion was seconded by Council-
man Rose and carried by the following roll call vote:
Ayes: Councilmembers Crocker, Rose, Swanson, Heinsheimer,
Mayor Pernell
2.
February 22, 1979
The staff was requested to assemble all existing rules and
regulations pertaining to construction of guest houses in the
community.
DISSEMINATION OF MEDIA INFORMATION 2-500
Mayor Pernell. complimented the Manager in her handling
of the news media recently when several articles were written
concerning the affluence of the community.
Board and Councilmembers discussed a Resolution under
consideration by the Board providing direction to the staff in
regard to information requested by the news media.
EXCUSED FROM MEETING
Mr. Kinley left the meeting at 11:00 P. M.
POLLUTION (Noise, Litter, Lights) 1-515
Mayor Pernell stated that the noise level by two -wheel
vehicles and equipment had increased in the community. Construc-
tion site and newspaper litter was discussed. Mrs. Clifton re-
ported that she had recently written to all newspapers that dis-
tribute regularly, requesting care be taken in leaving papers.
She further suggested that a notice be placed in the Newsletter
requesting residents to assist the maintenance personnel in keep-
ing the community clean.
Exterior lighting in the community was discussed. Presi-
dent Stringfellow advised that all exterior lighting must be sub-
mitted to the Architectural Committee for approval; however, many
lights have been installed without approval.
Director Mokler stated that he would contact the St. John
Fisher Church regarding the bright light that is directed toward
traffic on Crenshaw Boulevard and Crest Road.
REGULATION COMPLIANCE
It was suggested that some type of statement be required
from an applicant for new construction with regard to compliance
with existing regulations. The Manager and Association Legal
Counsel were requested to provide a recommendation for the Board
and City Council to consider.
ADJOURNMENT
There being no further business to come before the
Council, the meeting was adjourned at 11:30 P. M.
C ty—C erk
APPROVE •..
r✓Mayor
3.