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3/26/1979r ,s" 192 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 26, 1979 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, March 26, 1979. ROLL CALL PRESENT: Councilmembers Crocker, Heinsheimer, Pernell Mayor Swanson ABSENT: Councilman Rose, City Manager Clifton ALSO PRESENT: William Kinley City Attorney June Cunningham Deputy City Clerk J. Collis Developer D. McHattie Engineer D. Kuhne Resident H. Lester Resident APPROVAL OF MINUTES The minutes of the meeting of March 12, 1979 were.approved and accepted as corrected on a motion made by Councilman Pernell, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell Mayor Swanson NOES: None ABSENT: 'Councilman Rose FINANCIAL STATEMENTS On the recommendation of the City Treasurer the Financial State- ments for January and February 1979 were approved and accepted as corrected on a motion made by Councilman Crocker, seconded by Council- man Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell Mayor Swanson NOES: None ABSENT: Councilman Rose PAYMENT.OF BILLS Councilman Pernell moved that Demands No. 7743 through 7757 dated February 9, 1979 in the amount of $8911.02 and Demands No. 7860 through 7893 dated March 26, 1979 in the amount of $16,088.55 be approved for payment from the General Fund. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell Mayor Swanson NOES: None ABSENT: Councilman Rose 193 March 26, 1979 SUBDIVISION NO. 71, TRACT 33962, BEATRICE MORRIS 78 Mayor Swanson opened discussion of Tract 33962 and asked Mr. McHattie to make a progress report to the Council. Mr. McHattie said the drainage on the tract would be handled by installation of a catch basin covered by a grate,.which would divert water to the canyon. With regard to underground utilities, Mr. McHattie said the Manager is co- ordinating underground installation of all utilities in the area. He advised the Council that the Wishners are planning an extensive remod- eling of their property at 31 Portuguese Bend Road, and will have to install underground utilities to comply with the ordinance, and the pole on the Wishner property will be removed. Councilman Heinsheimer said he would not be willing to vote on the tract unless removal of the pole was.guaranteed. He said that in the event the Wishners decided not to proceed with .the.remodeling, or if they installed utilities underground from the residence to the Co nearest pole, the pole would remain. Mr. Kinley said removal of the. (.0 pole from the Wishner easement could be required by the Council as a condition of approval of the tentative map for Tract 33962. Discus- 0sion.of the matter was suspended to give the City Attorney an oppor- tunity to prepare an appropriate condition of approval. As a further safeguard, the Council agreed that the Wishners should be required, Q as a condition of receiving a building permit, to post a. ;bond or funds in an amount sufficient to guarantee that the underground installation will be done as required. SUBDIVISION NO. 70, TRACT 33871, CHACKSFIELD-MERIT HOMES. 160 Mayor Swanson opened discussion of Tract 33871 and asked Mr. McHattie to report to the Council. Mr. McHattie posted a copy of the. map marked Exhibit "B" and.reviewed the frontage of all lots. Mr. McHattie said he met on the site with a sound attenuation expert who advised him that in order to effectively screen properties which adjoin the road from the road noises, trees would have to be planted as close together as possible for 150 feet, or a wall could be built. Mr. McHattie said the recommendation was that a wall 3 - 3 1/2 feet high be built along the Kuhne property, and that the wall be higher along the Lester property. Mrs. Kuhne advised the Council that the proposed road would be level with the bedrooms of her home, and she did not think a wall three feet high would screen the noise. Mr. Lester said he thought a wall six or seven feet high would be needed for his property, to screen it visually as well as from the sound. Councilman Crocker asked if .the wall would be landscaped to make it more acceptable visually. Mr. Collis said the Board of Directors had requested that the wall be screened, and he would not be opposed to a condition for landscaping, but he said the wall would have to be gov- erned by requirements of the Architectural Committee regarding height. Mr. Collis said he would be. willing to agree to construction of a wall to the satisfaction of the staff. Mr. Lester advised the Council that he met on the site with Mr. McHattie and learned that shrubs on his property were planted approx- imately ten feet into the road easement. He asked that if possible the proposed new road be developed in a manner which would permit him to leave the planting as it is. Councilman Pernell said the developer has been cooperative, and he asked if it would be possible to realign the road to accommodate Mr. Lester. Councilman Crocker said realign- ment of the road might require removal of existing eucalyptus trees north of the road easement, and result in an unfavorable impact on another property. Mr. McHattie said that to move the road north ten feet would require removal of two of the trees. Mr. Lester and Mrs. Kuhne were directed to confer with the developer and his engineer, and to present a plan at the next meeting. -2- 194 March 26, 1979 Mayor Swanson said she wished to have the comments and advice of Caballeros regarding the trails in the tract. Councilman Heinsheimer said Johns Canyon Road should be designed to handle the ultimate load. Mr. McHattie submitted a drawing of a recommended section of Johns Canyon Road, and a letter dated March 22, 1979 setting forth recommend- ations for reconstructing the road beginning at the intersection of the centerline of Johns Canyon Road with the centerline of Crest Road, and an estimate of $158,395 for the costs of the recommended improve- ments. A separate estimate in the amount of $72,000 was submitted by Southern California Edison Company for their portion of the underground conversion. Councilman Crocker asked how costs could be divided among other developers who plan to subdivide properties in the same area, and who would benefit from the road improvement. Mr. Kinley said a reim- bursement procedure could be set up in a legal document, and he said the Council could require a reasonable financial contribution from Mr. Storm before approving his final map, based on the burden which would be placed on the road by development of his land. Councilman Crocker said a proposal should be presented to the Council, outlining the pro - rata share for each subdivider, and the Council should accept or reject the proposal. An alternative, he said, would be to pay for the complete imrovement from the General Fund, and allocate the cost as properties are developed. He said he would be willing to represent the Council at a meetingwith the developers and staff to discuss the matter. Mayor. Swanson said the matter should be handled in committee, and with the concurrence of the Council, Councilman Crocker was appointed to repre- sent the Council. Councilman Heinsheimer asked that the recommendations of the Committee be reviewed by the Road Department and Caballeros. Councilman Crocker said a barrier should be part of the discussion. Mr. Collis said he wished to receive architectural approval of the wall concept before submitting it to the Council. Councilman Pernell said a written report on sound attenuation should be submitted. Councilman Heinsheimer asked that water line improvements be included in the Com- mittee's discussion. Mr. McHattie said Mr. Nollenberger of California Water Service said a new water line would be installed. Mr. McHattie advised the Council that the existing paving on Johns Canyon Road is 22 feet, the proposed re -paving is shown as 24 feet, and the proposed new road'is shown as 30 feet of paving. He asked that the Council approve 22. feet of paving for the entire length of the road, while retaining the full easements. The Council agreed with the request, subject to approval of staff. Mr. Collis asked that the subdivision be held on the agenda, and said he would return in 30 days with information about the wall. Por. McHattie said he could have the infromation required of him in two weeks, working with the City Manager and Councilman Crocker. Mayor Swanson ordered the matter held on the agenda until the next meeting. SUBDIVISION NO. 71, TRACT 33962, BEATRICE MORRIS 567 Mr. Kinley advised the Council that as requested he had prepared a condition of approval with regard to removal of the remaining pole, and he recommended that Paragraph No. 10 of the Planning Advisor's Report be amended by adding the following: "In addition, the subdivider 6hall also be required to remove the power pole which provides service to Lot 105-RH, located on Blackwater Canyon Road at a point which is approximately 150 feet southeast of the most southerly boundary of the subdivision. The subdivider shall post a bond to the City.to guarantee removal of the pole in an amount to be determined by the City Manager to be sufficient for that purpose. Councilman Crocker moved that the Planning Advisor's Report be amended to include the condition as read by Mr. Kinley; that ARTICLE V, Lot Design, Section 5.04, Widths and Depths of Lots, Ordinance No. 67 be amended as follows: 5.04 (a), Street Frontage, Lot 1; 5.04 (b), Width of Lots, Lots 1 and 2; 5.04 (d), Depth of Lots, Lots 1 and 2, and that the tentative map for Tract 33962, Beatrice Morris, be approved -3- 195 March 26, 1979 subject to conditions in the Planning Advisor's Report as amended. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer,.Pernell, Mayor Swanson NOES: None ABSENT: Councilman Rose CITY OF RANCHO PALOS VERDES SLIDE UPDATE 589 An excerpt from a report prepared by Robert Stone and Associates for Rancho Palos Verdes was reviewed by the Council, and a large map of the slide area was displayed. The Council requested that the staff obtain an overlay for the City map to determine the proximity of the co slide area to Rolling Hills boundaries, and the matter was held on the (.0 agenda for further discussion at the next meeting. O HOWARD SLUSHER, SLOPE PLANTING 643 a Q Copies of correspondence between Mr. Howard Slusher and the City Q Manager concerning planting on his property were reviewed. Mayor Swanson asked the City Attorney to research the matter and.determine whether the Council has further jurisdiction. The matter was held on the agenda for a report. CITY OF ROLLING HILLS ESTATES MEETING APRIL'3, 1979 659 Mayor Swanson reported that the City Council of Rolling Hills, Estates has invited the Rolling Hills City Council to attend a work session on April 3, 1979 for a presentation of proposed improvements to Palos Verdes Drive North, and to review the Traffic Study for the project. Mr. Kinley advised the Council that they should not attend as Councilmembers. Mayor Swanson appointed members of the Council to a Committee of the Whole, and said she would Chair the Committee to attend the meeting for information, but it was determined that they. would not participate in any decisions. The Council requested that staff provide a lay -out of the current road with an overlay of proposed improvements. LOS ANGELES COUNTY FIRE DEPARTMENT 713 In a letter dated March 12, 1979 the Council was advised that Assistant Fire Chief Earl Fordham has been assigned to replace Assist- ant Fire Chief Paul Schneider, who has retired:* The Mayor was re- quested to write a letter welcoming Chief Fordham and inviting him to a Council meeting. RESOLUTION, CITY OF GARDENA 726 A letter dated March 6, 1979 from the City of Gardena, and a resolution recommending legislative reform in the area of Workers Compensation and Disability Retirement were presented to the Council. Councilman Heinsheimer suggested that the matter be referred to South Bay Cities Association with a request that both sides of the question be considered, and if feasible, that a joint resolution of member cities be adopted. Mayor Swanson said that as Program Chair- man for South Bay Cities she would schedule discussion of the reso- lution for a meeting in the near future. The City Attorney noted that Section 5 of the resolution stated that copies of the resolution adopted by Gardena would be forwarded to the League of California Cities. -4- 196 March 26, 1979 CALIFORNIA CONTRACT CITIES ELECTION OF TREASURER 763 Mayor Swanson reported that Mayor Nell Mirels of Rolling Hills Estates has been elected Treasurer of California Contract Cities Association. The Council asked that a letter of congratulations be sent to Mayor Mirels. HEALTH SYSTEMS AGENCY 766 A letter from the Chief Administrative Officer of Los Angeles County dated March 12, 1979 regarding designation of a Health Systems Agency was presented to the Council. Mayor Swanson said three bodies have applied for the designation and the decision will be made after additional information is received from cities and providers. CITY OF REDONDO BEACH RE: CRIMINAL*APPREHENSION PROGRAM 787 In a letter dated March 13, 1979 the Council was advised'that the Los Angeles Regional Criminal Justice Planning Board approved funding for the South Bay Career Criminal Apprehension Program, an expansion. of the South Bay Burglary Apprehension Program, and the share for Rolling Hills would 3e $327.28. &:motion approving participation in the program was made by Councilman Pernell, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Mayor Swanson NOES: None ABSENT: Councilman Rose URGENCY ORDINANCE AMENDING ORDINANCE NO. 33 792 Urgency Ordinance No. U-37 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE NO. 33 ENTITLED"AN CRDi:NANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR ZONIivG IN SAID CITY" was read into the record by the City Attorney_ the ordinance was adoptee on a motion made by Councilman Crocker, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsrei:«er, Pernell, mayor Swanson, NOES: None ABSENT: Councilman Rose ADMINISTRATIVE AGRELMENT 1010 The City Attorney advised the Council that the five-year Adminis- trative Agreement between the City and Rolling Hills Comrciunity Associ- ation expired June 30, 1978, and a new agreement should be prepared. The City Attorney was advised to request that the Manager include a new agreement when preparing the proposed budget for Fiscal 1979/80. COMi'17'EE ASS-GNMENTS 1030 the Mayor made Committee Assignments for members of the Council and said typed copies of the schedules would be sent to each me�uber. P��OPJSED RETAIL DE`v'EL'JPM:NT - PE1vINSULA CE:�TEi: 1125 Councilman Heinsheimer requested that a presentation of a pro- posed development of retail facilities in Peninsula Center be made to the Council as soon as possible, at the next Council meeting if Possible. He asried that residents be notified well in advance, and, that tie press be invited to attend the uteeting. The Council agreed -5- 19'7 March 26, 1979 that in order to accommodate a presentation, the regular business of the :