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7/9/1979[1 CD co 0 a a a 24'7 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 9, 1979 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 21Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, July 9, 1979. ROLL CALL PRESENT: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson ABSENT: None ALSO PRESENT: APPROVAL OF MINUTES Teena Clifton William Kinley L. D. Courtright June Cunningham City Manager City Attorney City Treasurer Deputy City Clerk The minutes of the meeting on June 25, 1979 were approved and accepted as presented on a motion made by Councilman Crocker, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PAYMENT OF BILLS 34 . Councilman Rose moved that Demands No. 8117 through 8162, with the exception of Demands No. 8122, 8152 and 8157, which are void, be paid in the amount of $16,827.61 from the General Fund. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer; Pernell, Rose Mayor Swanson NOES: None ABSENT: None ROOF COVERINGS 48 In a memo to the Council dated July 5, 1979, Mr. Craig Robinson, Administrative Assistant, reported on roof -'installation requ..rements at Big Bear and Lake Arrowhead, stating that the existing regulations in both areas offer no new alternatives to the City of Rolling Hills.. He stated further that no decision has been made by the Architectural Committee on Briar Shake or CeDor Shake, since the Committee is of the opinion that the polyurethane panel is not aesthetically pleasing and would not suit the rural environment of the Community.. Mr. Robinson showed photographs.of a home in Hollywood Riviera, Torrance, with a Briar Shake roof. Members of the Council agreed to make a field trip to view the roof on Saturday, July 14 at 9:00 A.M., and asked that members of the Board of Directors and the Chairman of the Architectural Committee be asked to join them in the trip, meeting at the Crenshaw Gate to form car pools. 248 July 9, 1979 PUBLIC HEARING, PROPOSED BUDGET, FISCAL 1979/80 84 Mayor Swanson opened discussion of the Proposed Budget as amended at the June 25th meeting. After reviewing the budget, the City Treas- urer recommended that the Fire and Flood Self Insurance Fund be removed from Line 141, Page 7, the proposed budget figures in lines 143, 144 and 145 be corrected to show the deletion, and the Fire and Flood Self Insurance Fund be shown as a separate Fund on Page 8. The Preliminary Budget, as amended, was approved on a motion made by Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell,.Rose Mayor Swanson NOES: None ABSENT: None Mayor Swanson advised the Council that she had discussed with Mr. Stringfellow, Board President, whether a professional appraisal was necessary to establish the rental charges for the Community Association. Mr. Stringfellow said he was concerned about legality, and said that if Mr. Kinley said it was proper to accept the valuations and assumptions presented by the Manager, he would agree. Mr. Kinley said the document presented by the Manager was acceptable. Councilman Crocker said he had discussed the matter with Director Bray, and had advised him that the rent charged the Association by the City is below market value. APPROVAL OF SALARIES 160 Mayor Swanson ordered the approval of salaries deferred to a Personnel Session after completion of other Council business. ORDINANCE NO. 169 AMENDING ORDINANCE NO. 33 - FRONT SET BACK 164 The proposed ordinance was held on the agenda for consideration at the Council meeting on August 13 to give the Board of Directors and the Architectural Committee an opportunity to comment on the proposal. PROPOSED ORDINANCE - GUEST HOUSES 175 The City Attorney distributed copies of a proposed ordinance to amend Ordinance No. 150, and asked that it be considered in place of the proposed ordinance amending Ordinance No. 33, which was introduced at the meeting on June 25. Councilman Heinsheimer moved that the proposed ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDI- NANCE NO. 150 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE NO. 33 ENTITLED 'AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR ZONING IN SAID CITY"' be introduced, and that reading in full be waived. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None Councilman Heinsheimer suggested that definitions of guest houses, servants' quarters and cabana, prepared by the Planning Advisor, be kept in the file for clarification df needed in the future. The Council agreed, and it was so ordered. -2- 249 July 9, 1979- PROPOSED 979 PROPOSED DIVISION OF LAND ORDINANCE 210 Copies of the proposed Division of Land Ordinance were distributed to the Council. MaS,or Swanson said discussion of the proposed ordinance would take place from 8:00 P.M. to 9:30 P.P.Q. at the meeting on July 23. The Manager was requested tc put a notice in the Newsletter advising residents that the proposed ordinance will be reviewed at a working session, and that a master copy is available at the office. TIME EXTENS'ION,- TRACT- 3324'8',' '8' BLACKWATER CANYON ROAD 238 In a letter dated June 27, 1979, Mr.. Douglas McHattip, South Bay Engineering Corporation '.requested a time extension. of one year to com- plete Tract 33248, 8 Blackwater Canyon Road. The request was approved on a motion made by Councilman Heinsheimer., seconded by Councilman Roseand carried by the following roll call vote:. AYES: Councilmen Crocker, Heinsheiemr, Pernell, Rose Mayor Swanson co Co NOES: None O ABSENT: None a Q ELIZABETH HIX,-27 CREST ROAD WEST 250 a In a letter dated June.29, 1979, Mrs. Elizabeth Hix, 27 Crest Road, advised the Council that the Hix property consists of approximately 4.6 acres gross and 4.19 net, with no canyons, and she asked.that the Council comment on their attitude with respect to a subdivision of the property which would result in two homesites with the net acreage in one or both slightly less than two acres in the RAS -2 zone. Councilman Crocker said the Council has granted modifications for subdivision but has never compromised on acreage requirements, and he said Mrs. Hix should be so advised. Councilman Heinsheim-or agreed -.that acreage -requirements should not be waived. With the approval of the Council, Mayor Swanson asked the City , Attorney to prepare a letter for her signature, advising Mrs.. Hix that the City Council could not express an opinion regarding the feasibility of subdividing without seeing a map,.but the Council members have agreed that they would not be willing to deviate from the required acreage. CITY OF LA MIRADA 276 A letter dated June 28, 1979 from the City of La Mirada, urging the Council to support their resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MIRADA OPPOSING ASSEMBLY BILL NO. 1233 RELATIVE TO MANDATORY DISTRICT ELECTIONS FOR CITIES, and requesting` that the Cotheil adopt a similar resolution, was presented. RESOLUTION NO. 417 Councilman Rose moved that Resolution No. 417 entitled A RESOL- UTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS OPPOSING ASSEMBLY BILL NO. 1233 RELATIVE TO MANDATORY DISTRICT ELECTIONS FOR CITIES be adopted, and that reading in full be waived. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None -3- 250 July 9, 1979 SECURITY SYSTEM 311 y Councilman Rose asked the Manager the status of the proposed gate security system presented to the Board of Directors. Mrs. Clifton re- ported that a one week count of all cars entering the city was conducted at all gates, and a graph was prepared based on the statistics of traffic flow. Costs of communication systems, video cameras and additional per- sonnel are being compiled for comparison, and Mrs. Clifton said it would be several weeks before all the information can be put into a form to be submitted to the Board., Mayor Swanson asked Councilman Rose, liaison officer with the Board to work with them on the matter, and Councilman Rose asked that he be notified when the presentation to the Board will be made. Councilman Crocker suggested that the residents be polled with regard to the type of security systems being considered. Councilman Pernell suggested that the final report be sent to the Sheriff for comment. STOCKPILED MATERIAL, SHULTZ EASEMENT 332 Mr. Kinley advised the Council that,he had an appointment to meet with Mr. Gordon Shultz on his property Tuesday morning, July 10, to look at the material stockpiled in the easement, and would report on the'.-,. matter at the next Council meeting. a, FIRE SITUATION 335 Councilman Pernell said there have been three brush fires in or near Rolling Hills this season, and he asked whether the emergency telephone system was activated in each case. The Manager said the system was activated for the first fire, which was the largest; she was on the scene of the fire in the Saddleback area, and the fire in the vicinity of the radar site was controlled very quickly. In response to concerns expressed by Mr. Stringfellow the Manager said she discussed the problems of weeds with the developer of property adjacent to the City purchased from Palos Verdes Property, and was advised that the. owner of the property is reluctant to clear the weeds because of the large area involved. Mrs. Clifton said all Rolling Hills residents who have not complied with the City's ordinance requiring weed abate- ment have been given a third notice, and Mr. Robinson is working with Mrs. Burton in an effort to bring all properties in compliance with the ordinance. Mayor Swanson said she would be meeting with the Mayors of the Peninsula cities prior to the Sanitation District meeting, and she would give each of them a.copy of the Rolling Hills ordinance, and would discuss the matter with them. MEETING WITH SUPERVISOR BURKE 379 Mayor Swanson advised the Council that in response to their re- quest for an early morning meeting, a breakfast meeting with Supervisor Yvonne Brathwaite Burke was scheduled for 8:00 A.M. Monday, July 30 at the Howard Johnson Restaurant in Torrance. REQUEST FOR TIME EXTENSION 389 Mayor Swanson said that with the Council's permission she wished, to request on behalf of the Council that an extension of study time for the ATE South Bay Transportation Study for input to the Los An- geles County Transportation Commissionfrem ;August 1 -to mid=September. With the consent of the Council, it was so ordered. RUBBISH CONTRACT 4.. Mayor Swanson reported that she and Councilman Pernell had met with the City Manager and Mr. Bill Fatjo of Browning-Ferris Industries to discuss the rubbish contract. Mayor Swanson said Mr. Fatjo advised that the requested increase in charges from $11.35 to $17.80 per month(57%o) was based on increased costs of gasoline, labor, disposal fees. Mayor Swanson said Mr. Fatjo a.ald_ he­.-=i�o4 d beiwilling=��to 'consider' -a 25%- -- increase at the start of the new contract, and a 25% increase in six months. The Mayor said Mr. Fatjo wil_1 present back up figures for the request for the next meeting. -" -4- 251. July 9, 1979 PERSONNEL SESSION 450 Mayor" Swanson adjourned the meeting . to a Personnel Session at 9:20 P.M. MEETING RECONVENED Mayor Swanson reconvened the meeting at 9:40 P.11. and announced that the Council had taken the following actions: Approved a 157o salary increase for the City Attorney commencing. July 1, 1979 as requested in his letter dated July 6, 1979. ..Mr. Kinley was requested to bring a junior member of his firm to a Council meeting in the near future to meet the Council and become familiar with Rolling Hills so that he can be, available to the City in Mr. Kinley's,absence; On the recommendation of the City Manager, approved an. increase in salary for the Deputy City Clerk; Approved the Manager's recommendation for a 676 increase in salaries for the staff for Fiscal 1979/80; Discussed a revision in the Personnel Policy with regard to Grievance Procedure. The procedure was amended to require that after'discussion of a problem with the City -Manager, if.not resolved, the matter should be submitted to the Personnel Officer. If still not resolved after five days, the matter should be submitted in writing to the Council at a Personnel Session.. The Manager was re- quested to giVe'the-revised Grievance Procedure to the.. staff in writing. ADJOURNMENT, 481 Mayor Swanson adjourned the meeting at 9:40 P.M. City Mayor k. -5-