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7/23/1979MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 23, 1979 A regular meeting of the City Council of the City of Rolling Hills was called -to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, July 23, 1979. ROLL CALL PRESENT: Councilmen Crocker, Pernell, Rose, Mayor Swanson ABSENT: Councilman Hei_nsheimer, City Manager Teena Clifton ALSO PRESENT: APPROVAL OF MINUTES William Kinley Thomas G. Styskal Craig Robinson June Cunningham Chief R. Brunstrom Chief G. Harms Capt. J. Billesback Capt. A. Tomasic C. Blum Mrs. J. Murdock A. Roberts K. Watts Mrs. J. Wickham Mrs. J. Saffo 1106 City Attorney Attorney Administrative Assistant Deputy,City Clerk L. A. County Fire Dept. L. A. County Fire Dept. L. A. County Fire Dept. L. A. County Fire Dept. L. A. County Flood Control Chairman, Planning Commission Planning Commissioner Planning Commissioner RHCA Architectural Committee Resident The minutes of the meeting of July 9, 1979 were approved and accepted as corrected on a motion made by Councilman Crocker, seconded by Councilman Rose and carried unanimously. PAYMENT OF BILLS 1128 Councilman Crocker moved that Demands No. 8163 through 8189 in the am-unt of $8,078.65 be paid from the General Fund, and that Demand No. 8180 be voided. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer FIRE RETARDANT ROOFING MATERIALS 1137 Mayor Swanson welcomed representatives of the Los Angeles County Fire Department to the meeting, and explained that they were present to make recommendations to the Council regarding fire retardant roof- ing materials. Fire Chief Ray Brunstrom, the Fire Marshal for Los Angeles County, advised the Council that it was the staff recommendation of the Fire Department that a Class B roof be the minimum permitted in Rolling Hills because of the local factors of terrain, weather and other con- ditions. Captain Jim Billesback presented a brief slide presentation showing structure fires and describing fire brands, also demonstrating the testing procedures for roofing materials. Captain Billesback, representing the Fire Prevention Bureau, explained the fire resistant levels of roofs, Class A, Class B, Class C and Ordinary, the ordinary wood shake roof, and he described the testing procedure, in which brands andintermittent flames are used. July 23, 1979 With regard to specific materials, Captain Billesback said that Koppers treated shakes installed over lathe or furring strips consti- tute.a. Class C roof; Koppers installed over foil on 1/2" plywood is rated Class B; Koppers or other treated shakes never qualify for a Class A rating. Further, he said Koppers is the only treated shake approved in Los Angeles County, and J. H. Baxter is the West Coast representative for Koppers. In response to questions from the Council, Captain Billesback said only materials such as tile or cement or certain synthetics including Briar Shake qualify for Class A rating, no wood roof can be rated Class A. In discussing the 18 mph wind velocity used in the testing procedure, and the wind experienced during a fire, Chief Brunstrom said combustibility and thermodegradation of the material is a greater threat than wind velocity during an actual fire. Mayor Swanson asked whether the combustibility problem was severe enough to consider recommending to the Board of Directors or Architec- tural Committee use of fire resistant siding materials rather than the approved board and batt construction for structures. Chief Brun- strom said that enforcing the City's ordinance with regard to weed clearance and stacking of wood minimizes the danger, -.,and it.was his recommendation that emphasis on keeping properties free of weeds and brush and general good housekeeping would make consideration'of a. change in building materials unnecessary. Mayor Swanson welcomed representatives of the Planning Commission and Architectural Committee, and invited questions from the floor. Chairman Murdock asked what.materials other than Briar Shake are available for residences which would not support the weight of cement tiles. Chief Brunstrom said he would supply the names of roofers to the staff so inquiries could be made. Craig Robinson, Administrative Assistant, said that in response to the request from the Council, he had determined the financial sta- bility of the manufacturer of Briar Shake, and he submitted his re- port to%, the Council in writing. In addition, Mr. Robinson advised that Briar Shake has a Class A rating, costs $129.60 per square, which is .100 square feet. Ile said Briar Shake has a 6.8 R (insulation) factor, compared to a 1.8 R factor for Koppers; Briar Shake weighs 170 pounds per square; Koppers weighs 200 pounds per square. Mr. Robinson said the installation cost for Briar Shake is approximately $200 per square; the installation cost for Koppers is approximately $300 per square. Councilman Rose said he felt the insulation factor is important and should be considered when roofing materials are being considered. Mayor Swanson said the Council and members of the Board of Directors made made a field trip to see a Briar Shake installation, and were favorably impressed by the appearance of the roof, in addition to the Class A rating and the excellent insulation provided. Council- man Crocker said he would consider limitation of roofing material to Class A as overkill, in view of the Fire Department's statement that Class B roofing is acceptable in Rolling Hills. Mrs. Joan Wickham said the Architectural Committee agreed that Briar Shake is the best fire retardant material available at the present time, and the Committee is continuing to attempt to find other attractive alternatives. to the Board of Directors Following the discussion Councilman Rose moved that the Council recommend that the Architectural Committee approve Briar Shake as an acceptable Class A roofing material in addition to the Class B mater- ial already approved. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer -2- July 23, 1979 Councilman Pernell asked Chief Brunstrom to comment on the value of sprinklers on a combustible roof. Chief Brunstrom said the effect- iveness would be directly tied to the presence of someone who could turn the sprinklers on when needed. In addition, he said that if a number of houses in a given area had sprinklers turned on simultaneously the water supply -could be depleted. It was his recommendation that the emphasis be focused on the combustibility of the material, and that water be used selectively in a given situation, in view of the spacing of homes in Rolling Hills. Chief Brunstrom said the water system in Rolling Hills has been improved dramatically in the past 15 years, and few deficient areas remain. Mayor Swanson asked Chief Brunstrom to advise the Council which areas are still deficient. Planning Commissioner Watts and Mrs. Joan Saffo expressed their appreciation for the response by the Fire Department to the recent fire adjacent to Rolling Hills. Mayor Swanson thanked the Fire Depart- ment representatives for their appearance before the Council. FINANCIAL STATEMENT 1580 Mr. L. D. Courtright, City Treasurer, advised the Council that the Financial Statements for June 30, 1979 were presented in semi- final form, since all required information is not yet available. Councilman Crocker suggested that the statement be held on the agenda until it can be presented in complete form. The 1.4ayor so ordered. PROPOSED BUDGET, FISCAL 1979/80 1595 Mr. Courtright advised the Council that since approval of the preliminary budget at the last meeting, it was determined that the City will receive approximately $8,500 less than estimated from property taxes. That sum, in addition to the $8,300 reduction in CETA funds represents a reduction of $16,800 in fund balance, which, when combined with an additional $2,900+ reduction in other funds, will result in a reduction of $19,700 in the ending fund balance for June 30, 1979. Mr. Courtright referred to page 7 of the preliminary financial statement for June 30, 1979 which shows an ending balance of approximately $16,000 which will be carried forward as a beginning balance, rather than the $36,000 balance anticipated, and he said the $20,000 deficiency must be made up prior to June 30, 1980. Councilman Crocker said that to meet the deficit it would be necessary to cut back on services or increase the rent charged the Association, and it was his recommendation that the rent be increased, based on fair market values. Councilman Crocker said that when he was advised of the situation he called Mr. Stringfellow, president of the Board of Directors of the Rolling Hills Community Association, and advised him that the proposed increase could be supported by information based on property values. Mr. Stringfellow said that although he could not answer for the entire Board, it was his opinion that the proposal would be acceptable, and he suggested that the Council proceed on the basis that it would be approved by the Board. The City Attorney said he had some misgivings about the City being subsidized by the Community Assocition through an increase in rent to balance the City's budget, and he suggested that the Council consider adjusting the riding ring rental. Councilman Crocker said that increasing the Community Association's rent for a portion of the City Hall from $18,882 to $30,082 and the maintenance building from $15,051 to $23,851 would increase the total rental from $33,933 to $53,933, and would profide the required $20,000 deficit. Council- man Crocker said the rent would be reasonable, since it includes use of one half of the entire complex, including utilities, furnishings, equipment and parking. Mayor Swanson said the Board of Directors should be advised of the proposed increase in a letter, and she asked Councilman Crocker to write the letter to the Board. The Mayor asked that either Councilman Crocker or Councilman Rose, Council liaison member with the Board, attend the Board of Directors meeting on August 2 to dis- cuss the matter. -3- 259 July 23, 1979 Councilman Crocker moved that the Proposed Budget for Fiscal 1979/80 be approved subject to acceptance by the Board of Directors of the proposal to increase the Association's rent. The motion was seconded by Councilman Rose and.carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer MEETING WITH SUPERVISOR YVONNE BRATHWAITE BURKE The Clerk reminded Council members of a breakfast meeting with Supervisor Yvonne Brathwaite Burke on Monday, July 30 at 8:00 A.M. at :the,Howard Johnson'Restaurant in Torrance. Mayor Swanson asked. members of the Council to prepare questions to be presented to the Supervisor at the breakfast meeting. co Co LOS ANGELES COUNTY FLOOD CONTROL DISTRICT RE: BENEFIT ASSESSMENT 29-2 O In a letter dated July 17,'1979, Carl Blum, Area Engineer for Q the Los Angeles County Flood Control District explained the purpose Q of a benefit assessment to finance flood control by supplementing Q the Flood Control District's share of the one -cent property tax levy. Mr. Blum appeared before the Council and explained that under Proposition 13 funding of $13.6 million the Community is exposed to loss of life and property; the Flood Control District needs an ad- ditional $20 million to raise the funds to the required $33.6 million necessary for maintenance and limited major repair. The Flood Control District has requested that the Board of Supervisors approve a Benefit Assessment for the purpose, and the Board will hold a hearing on the request on August 9. Mr. -Blum asked that the Council support the re- quest by providing input to Supervisor Burke., so the matter can be placed on the November ballot. Mr. Blum said the Flood Control Dis- trict cannot maintain an adequate level of protection under the current funding and assessments. In discussing the request Councilman Rose said the property owners receiving the service should pay, and Mayor Swanson asked how the Council could present the information to their constituents in Rolling Hills. Mr. Blum said the charges are assessed according to the square footage of properties, and he said, further, that he would provide some charges applicable to properties in Rolling Hills. Mayor Swanson asked that the information be presented prior to the Council's meeting with Supervisor Burke on Monday, July 30. Mr. Blum said there will be a regional meeting at the South Coast Botanical Garden on Tuesday, July 31 at 7:30 P.M., and he asked that residents be advised in the Community's Newsletter, if.possible. Mayor" Swanson thanked Mr. Blum for his presentation to the Council. STOCKPILED MATERIAL ON SHULTZ EASEMENT 1113 Mr. Kinley advised the Council that As requested he had met with Mr. Gordon Shultz on the Shultz property on Johns Canyon Road to look at the building material stockpiled on a vacant lot owned by Mr. Shultz. Mr. Kinley said there is a large amount of Palos Verdes stone on pallets, and two or three large uncut boulders. He said all of the stone came from the Shultz property and is being used for walls, decks and pathways on the property. Councilman Crocker said the material is in the easement, and he suggested that the matter be referred to the Board of Directors, since it blocks access to the twenty acres of land adjacent to the Shultz property. Mayor Swanson asked Mr. Kinley to bring the matter to the attention of the Board of Directors and request that the material be removed from the easement. PM July 23, 1979 ORDINANCE NO. 169 AMENDING ORDINANCE NO. 33, FRONT SET BACK 150 The Clerk reported that the Board of Directors amended the Community Association's Building Regulations on July 19, 1979 to require that new residences shall be located on a lot so as to provide a front yard not less than fifty feet from the front ease- ment line. Councilman Rose said he wished to amend the proposed ordinance to require that the setback be measured horizontally from the lot easement line, and he moved that proposed Ordinance No. 169 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMEND- ING ORDINANCE NO. 33 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA PROVIDING FOR ZONING IN SAID CITY" be.introduced as amended, and that .reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer ORDINANCE NO. 170 AMENDING ORDINANCE NO. 150, GUEST HOUSES 166 In discussing the proposed ordinance, Mayor Swanson asked whether a building for racquet ball should be included, since there was no provision for such recreational use in the ordinance. Councilman Rose explained that the ordinance permits certain recreational uses, pro- vided a conditional use permit is obtained, and under the ordinance a racquet ball court is prohibited because it is not included in the ordinance. Councilman Crocker suggested that Section 2, Paragraph be amended to read "---residential and/or recreational---" and by insertion of a semi -colon after "riding rings" in Paragraph 3 (a). Councilman Crocker moved that proposed Ordinance No. 170 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA A'_!'lENDING ORDI- NANCE NO. 150 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING ORDINANCE NO. 33 ENTITLED 'AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR ZONING IN SAID CITY"' be introduced as amended, and that reading in full be waived. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman H-einsheimer CITY OF REDONDO BEACH RE: SOUTH BAY CAREER CRIMINAL APPREHENSION PROGRAM In a letter dated July 5, 1979 Frank V. Meehan, Project Director, advised that because two cities have withdrawn from the program, the cost of participation has increased from $336.60 as authorized by Resolution No. 416, adopted June 25, to $377.25. RESOLUTION NO. 418 Councilman Crocker moved that the City Council authorize partici- pation in the program in the amount of $377.25,..and t.hat:.Resolution No. 418, entitled A RESOLUTION OF THE CITY OF ROLLING HILLS AUTHORIZING THE..PARTICIPATION OF THE CITY OF ROLLING HILLS IN THE SOUTH BAY CRIMINAL JUSTICE APPREHENSION PROGRAM be introduced, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by -5- 0 M July 23, 1979 the following roll call vote! AYES: Councilmen Crocker, Pernell, Rose,Mayor Swanson NOES; None ABSENT: Councilman Heinshe1mer DEPARTMENT'OF COMMUNITY DEVELOPMENT, LOS ANGELES COUNTY 223-2 In a letter dated July 9, 1979 Donald G. Galloway, Director of the Department of Community Development, Los Angeles County, requested tbalt all cities with populations under 50,000 join the County in sub- mitting an applicatin to the Federal Housing and Urban n Development for Community Development Block. grant funds. A letter of intent was re- quested by July 31, 1979. The City Attorney was rea ' uested and send the letter to Mayor Swanson TENNIS COURT'REPAIRS 236 to reply on behalf of the 'Council, for approval and her signature. In a memo to the Council dated July 16, 1979 Mr. Roger Vink advised that it has come to the Maintenance Staff's attention that there is a separation and difference in elevation on the surface of courts 2 and 3 in the vicinity of the net. Mr. Vink'said Pacific Tennis Courts, Inc. had estimated that it would cost $345 to fill and level the cracks. Councilman Pernell said there is a difference of ill to 1 1/411 in the levels of the courts, and it appears that the two halves are moving at the seam. Councilmen Crocker and Pernell agreed that the contractor who built the tennis court should be contacted, and Councilman Rose so moved. The Mayor ordered the matter held on the agenda. TOWN HALL MEETINGS, ASSEMBLYWOMAN MARILYN RYAN. 245 . Mayor Swanson reported that Assemblywoman Marilyn Ryan will hold a series of Town Hall Meetings throughout the 51st District during August. The Mayor requested that residents be advised that Assemblywoman Ryan will appear at the Peninsula Center Library on Wednesday, August 15 at 7:30 P.M. RUBBISH CONTRACT 252 In a letter dated July 23, 1979 Mr. W. C. Fatjo, Browning-Ferris Industries advised that once per week back door service would cost $17.12 per month per home; once per week curb side service would cost $10.55 per month per home. With regard to -continuing the present service of twice per week back door service at the proposed rate of $17.87, Mr. Fatjo said it would be agreeable to ' enact 1/2 the cost July 1, 1979 and the' remaining cost effective January 1, 1980. Councilman Pernell moved that the Council accept the proposal as presented for back door service twice weekly for $17.87, and defer one half of the increase for six months. The motion was seconded by Coun- cilman Crocker and carried by the following roll call vote:. AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer I= J July 23, 1979 PROPOSED.DIVISION OF LAND ORDINANCE 298 Mayor Swanson opened discussion of the proposed Division of Land Ordinance. Councilman Crocker said he had reviewed the entire ordi- nance and wished to review it page by ;gage, asking the City Attorney to clarify the following: Page 2A Lines 12 - 14 Page 2B Line 16 Page 3 Lines 7 & 8 Page 4 Lines 23 - 28 Page 5 Line 5 (correct to "designated") Page 6 Certificate of "laiver Page 7 City Engineer (Definition). Page 8 Lines 2 & 3 (Public purposes) Page 9 Line 4 Change "public" to "city" Page 14 Line 17 - Public areas (?) Certification stamp (?) Page 15 Line 8 "impossible or impracticable" Page 17 Line 26 "and all" Page 19 Lines 3 & 4 Page 20 Line 20 "--and safety" Page 22 Line 16 Page 23 Line 9 Line 30 - RHCA Page 26A Line 12 End at 10%, delete balance of sentence Page 33 Lines 16 - 20 "--as required by Section--" Page 34 Lines 21 - 25 Pages 36 & 37 Number of copies Page 38 Lines 22 - 29 - Duplication of page 23 re: public use Page 38 Line 31 Page 39 Lines 4 - 9 "may be" Page 40 Lines 22 & 23 Page 42 Line 24 - Net or gross? Show both Page 14 Line 18 Page 46 Line 4 - Identify use of easements Page 52 Line 22 - 32 Page 53 Line 22 - "public" Page 54 Line 25 "lease project" Page 56 Line 20 - "established by the City Council from time to time" Page 58 Bonds Page 59 Water Mains Page 60 Increase % of bonds required Page 60 Line 8 - Bonding companies should be rated Page 62 Environmental Impact - Judgement The Mayor ordered the proposed ordinance on the agenda for further discussion at the next meeting after the City Attorney makes the changes and provides the clarifications as requested. PLANNING COMMISSION ACTIONS 870 In a memorandum to the Council, the Planning Commission advised that the following requests were approved on July 17, 1979: ZONING CASE NO. 226 and 228, DR. RICHARD SPELLBERG, 5 CHESTNUT LANE Conditional Use Permit for Tennis Court and Conditional Use Permit for Cabana approved with conditions. ZONING CASE NO. 232, A. F. STRIBLEY, 8 OUTRIDER ROAD Conditional Use Permit for Pool House/Recreation Building approved with conditions The correspondence was received and filed. -7- 263 July 23, 1979 ADJOURNMENT 892 There being no further business to come before the Council, Mayor Svanson adjourned the meeting at 11:30 P.M. I-' co co 0 APPROVED: Mayor City Cif�� er