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8/27/1979268 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 27, 1979 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, August'27, 1979. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson None Teena Clifton William Kinley L. D. Courtright Craig Robinson June Cunningham Eric Heinsheimer 445 City Manager City Attorney City Treasurer Administrative Assistant Deputy City Clerk Resident The minutes of the meeting of August 13, 1979 were approved and accepted as presented on a motion made by Councilman Rose, seconded by Councilman Heinsheimer and carried unanimously. FINANCIAL STATEMENT 450 The Financial Statement dated July 31, 1979 was approved and accep- ted as presented on a motion made by Councilman Rose, seconded by Coun- cilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PAYMENT OF BILLS 465 Councilman Rose moved that Demands No. 8229 through 8263, with the exception of Demand No. 8243, which is void, be paid from the General Fund in the amount of $14,234.04. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None ADOPTION OF BUDGET, FISCAL 1979-80 520 Mayor Swanson opened discussion of the Budget for Fiscal 1979/80. Councilman Heinsheimer suggested that residents be advised of inform- ation in the City and Community Association Budgets which would inform residents of the cost of living in Rolling Hills. The City Attorney said statements could be sent out to residents by the City and Associ- ation; Mayor Swanson suggested that the procedure be scheduled for dis- cussion at a joint meeting of the Board of Directors and the Council in the near future. Councilman Pernell recommended that the Recreational Fund be amended to include expenditures of $2,500, since some money has been spent from the fund for tennis court repairs. The motion was seconded by Council- man Heinsheimer and carried by the following roll call vote: co co O Q Q Q 1 August 27, 1979 AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None RESOLUTION NO. 419, ADOPTING A BUDGET FOR FISCAL 1979/80 .646 Councilman Crocker moved that Resolution No. 419 entitled A RESOLUTION ADOPTING A BUDGET FOR THE CITY OF ROLLING HILLS FOR THE FISCAL YEAR COMMENCING JULY 1, 1979 AND ENDING JUNE 30, 1980 be adopted as amended to show a revised Recreational Fund Balance, and that reading in full be waived. The motion was seconded by Council- man Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pern_ell,,Rose, Mayor Swanson NOES: None ABSENT: None PUBLIC HEARING, DIVISION OF LAND ORDINANCE 658 Mayor Swanson opened a public hearing on the proposed Division of Land Ordinance. The City Manager advised the Council that notice of the hearing was published in the Rolling Hills Newsletter, and no comments or inquiries were received from any residents; a represent- ative of Palos -Verdes Properties called and req,uested'a copy of the ordinance after adoption. Mayor Swanson closed the public hearing:: -- 269 Mrs. Clifton reported that as requested by the Council she had a copy of the proposed ordinance delivered to South Bay Engineering Cor- poration for review by Mr. Don Dawson at no charge. Mr. Ron McAlpin called Mrs. Clifton and explained that because of vacation schedules, the review was not completed in time for the meeting, and would be ready for the next Council meeting. With concurrence of the Council, Mayor Swanson ordered the matter held on the agenda. PLANNING COMMISSION REPORT RE: MEETING AUGUST 21, 1979 676 In a memo dated August 23, 1979 from the Planning Commission, the Council was advised that at the meeting on August 21, 1979, the Plan- ning Commission approved the following requests: HARRY GELLES, LOT 23, FT, 3 RUNNING BRAND ROAD, TENNIS COURT HAROLD HEIDEMAN, LOT 255 -UR, 6 MIDDLERIDGE ROAD, SIDE YARD VARIANCE FOR RESIDENCE ADDITION The correspondence was received and filed. CITY PARTICIPATION IN URBAN COUNTY HOUSING AND COMMUNITY DEVELOPMENT PROGRAM FOR 1980 - 81 715 A letter dated July 24, 1979 from the City of Lomita, requesting that Rolling Hills participate in a cooperative effort with Lomita and Los Angeles County to obtain more funds to reduce land acquisition costs for an elderly housing project by allocating the City's block grant funds under the Federal Housing and Community Development Act was presented to the Council. Mrs. Clifton reported that a meeting was held recently in the City Hall, attended by the Managers of the Peninsula cities, representatives from the City of Lomita and the Department of Community Development, and Bob McCaman, Supervisor Burke's Deputy. As a result of information pro- vided to her after the meeting, Supervisor Burke has proposed that the Director of the Department of Community Development be instructed to seek the participation of cities under 50,000 population not partici- pating in the HUD Urban County Program to allocate their share of HCDA funds to projects which will assist each participating city in obtain- ing their housing goals. Mrs. Clifton said she was advised that the -2- 270 August 27, 1979 City of Rancho Palos Verdes has instructed their City Attorney to execute a cooperation agreement which would allocate their funds of approximately $152,000 to the City of Lomita. Mrs. Clifton said Rolling Hills is eligible for approximately $12,000; Rolling Hills Estates, $35,000 and Palos Verdes Estates $66,000. Councilman Per- nell asked whether Lomita would have to agree to accept the funds. Mrs. Clifton said that the funds would be assigned by an action of the Board of Supervisors In order for the Board to assign funds allocated by Rolling Hills, the Council must act by September 1, 1979. Councilman Crocker moved that the Council approve assigning the Rolling Hills allocation to Lomita, subject to approval by the City Attorney. Councilman Rose seconded the motion for purposes of dis- cussion. Following discussion Councilman Heinsheimer offered a sub- stitute motion that the City Attorney investigate the request and procedure for allocating funds, and report at the next meeting. Councilman Pernell seconded the motion. The City Treasurer advised the Council that a Community Block Grant from the Federal Government is a continuing program, and re- quires action by participating cities every two years. He recommended that the Council look into compliance requirements. 'Councilman Rose said he thought it would be better to allocate the City's funds to Lomita, rather than not act on the allocation. The substitute motion failed to carry on the following roll call vote: AYES: Councilmen Heinsheimer, Pernell NOES: Councilmen Crocker, Rose, Mayor Swanson ABSENT: None The main motion carried on the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None The City Attorney advised the Council that there was not suffi- cient information in the correspondence or the Cooperation Agreement for him to form an opinion, and he wished to research the matter. Mr.. Courtright said the County would have to file the application for the Federal grant, and upon receiving approval of participation from the City of Rolling Hills, the City's eligibility would be included in the County's application. AMENDMENT TO LIBEL LAWS, MAYOR RUSS, GARDENA 820 A.copy of a letter dated August 1, 1979 from Gardena Mayor Edmond Russ of Gardena to Assemblyman Paul Bannai, requesting an amendment to libel laws was received for the file. KIWANIS CLUB OF PALOS VERDES RE: MARATHON ROUTE 838 In a letter dated August 15, 1979, Mr. Charles Downing, Marathon Director, advised that there is a desire to return to the old .route, and he requested that permission be given for the runners to enter the Crenshaw Gate, run through Rolling Hills to Palos Verdes Drive East. Mr. Downing said the next race is scheduled to be run on Saturday, June 14, 1980, starting at 6:30 a.m., and would be limited to 3,000 runners, more or less. After discussion the Council approved the request and referred the letter to the Board of Directors of the Community Association. -3- August 27, 1979 CALIFORNIA CONTRACT CITIES ASSOCIATION VOTING DELEGATE MW A letter dated August 15, 1979 from George Voigt, Executive Director advised that each member of the Association should designate. a voting delegate to represent the City and be the authorized spokesman for the City on the Board of Directors of the Association. Mayor Swanson moved that Councilman Pernell, liaison member with Contract Cities, be designated voting delegate for Rolling Hills. The motion was seconded by Councilman Heinsheimer and carried by the follow- ing roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSTAINED: Councilman Pernell, NOTICE OF PUBLIC HEARING ON LOS ANGELES COUNTY BEACHES 855 A notice of two public hearings to be held by Supervisor Burke to receive testimony on the conditions which exist at Los Angeles County beaches was received and filed. UPDATE OF FIRE HYDRANT MAPS AND FIRE FLOW INFORMATION 858 The Manager reported that she was advised that the updated map showing the fire hydrants in the City will be completed by California Water Service in the near future. Mayor Swanson said the Fire Depart- ment has advised that the information requested regarding fire.flow will be presented in writing prior to the next Council meeting. PROPOSED SECURITY SYSTEM 869 The Manager reported that she will meet with representatives of the Board of Directors at 10 a.m. Thursday morning, August 30, to discuss the proposed security system to be installed at the gates, in an effort to arrive at a cost for the system to be included in the Board's budget. Councilman Heinsheimer suggested that a partial installation be made and evaluated before a complete system is .installed. Councilman Crocker suggested that a system be leased on a short time basis before a purchase is made. The Manager said she would convey the Council's recommendations to the Board. JOINT MEETING WITH THE BOARD OF DIRECTORS 909 Mayor Swanson said she had discussed with Mr. Stringfellow, Presi- dent of the Board of Directors, a joint meeting of the City Council and the Board of Directors in the near future. PROPOSED FRANCHISE FOR SCHOOL BUS SERVICE 912 Mayor Swanson reported that the cities on the Peninsula are discus- sing the possibility of forming a franchise for school bus service, in view of the rapidly escalating costs for Associated Bus service. The Mayor said that the Public Utilities Commission determined that Associ- ated Charter Service is not under their jurisdiction, based on inform- ation which was provided by the bus line. Mayor Swanson wa authorized to explore the possibilities of forming a franchise for school bus service with the other Peninsula cities. WEED ABATEMENT POLICY, RANCHO PALOS VERDES 945 Mayor Swanson presented a letter dated August 13 from Ann Shaw, Mayor of Rancho Palos Verdes, advising that on July 23, 1979 the Rancho Palos Verdes City Council adopted an urgency ordinance which contains word for word the language contained in the Rolling Hills weed abatement ordinance. Mayor Sahw said that in a recent meeting with the Fire Chief he indicated that priority will be given by the Fire Department to possible weed clearance in canyon areas common to both cities. The letter was received for the file. August 27, 1979 SGT.' BEN BOYD 958 The Manager reported that Sgt. Ben Boyd, a Rolling Hills gate guard, has been moved from the hospital to a convalescent facility. Mrs. Clifton said she has visited Mr. Boyd and has been in touch with his doctor, and would continue to report on his condition. RTD STRIKE 999 Councilman Pernell asked whether the Council wished to take any action on the RTD strike. Mayor Swanson said she felt the Mayor of Los Angeles was keeping close to the matter, but she would act on behalf of the Council if it appeared that it would be beneficial. CRENSHAW GATE SUN PROBLEM 1010 Eric Heinsheimer, 7 Johns Canyon Road, advised the Council that the guard on the afternoon shift at the Crenshaw Gate has a problem caused by the sun .and reflection on windshields, since a tree in the area was blown down, and he said the guard would like to have a tree moved to provide shade. The Manager said that she and Craig Robinson were familiar with the problem, that a switch was installed to be activated from outside the gate house during the hours when the sun is a problem.. She thanked Eric for his appearance, and said she would continue to work on the matter. ADJOURNMENT 1055 The Mayor adjourned the meeting at 9:15 P.M. to reconvene at 7:30 PM Tuesday, September 11, because of a legal holiday on the next regular meeting date. APPROVED: 101 Mayor -5- IX City C1er I-