9/11/1979273
MINUTES OF THE
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
September 11, 1979
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday,
September 11, 1979.
ROLL CALL
PRESENT: Councilmen Crocker, Pernell, Mayor Swanson
Councilman Rose arrived at 7:45 P.M.
ABSENT: None
ALSO PRESENT: Teena Clifton City Manager
William Kinley City Attorney
Craig Robinson Administrative Assistant
June Cunningham Deputy City Clerk
Mr. & Mrs. J. P. Meyer .Residents
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Q APPROVAL OF MINUTES
a
Q The minutes of the meeting of August 27, 1979 were approved and
Q accepted as corrected on a motion made by Councilman Crocker, seconded
by Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Pernell, Mayor Swanson
NOES: None
ABSENT: Councilmen Heinsheimer and Rose
PAYMENT OF BILLS 1060
Councilman Crocker moved that Demands No. 8264 -through 8292, with
the the exception of Demand No..8290, which is void, be Paid, --:from the
General Fund in the amount of $14,126.89, and that Demands No. 8293
through 8297 be paid from the General Fund in the amount of $440.39,
and that Demands No. 8298 and 8299 be voided. The motion was seconded
by Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Pernell, Mayor Swanson
NOES: None
ABSENT: Councilmen Heinsheimer and Rose
DIVISION OF LAND ORDINANCE 1120
The Manager reported that South Bay Engineering Corporation returned
the copy of the proposed Division of Land Ordinance which was sent to
them for review, and also submitted their written comments and sections
of the Subdivision Map Act which pertain to sections of the proposed
ordinance.
The City Attorney was asked to review the comments, and he advised
that he would require approximately six weeks to review the material in
order to report to the Council. Mayor Swanson ordered the proposed Divi-
sion of Land Ordinance placed on the hold agenda, to be returned to the
regular agenda when Mr. Kinley advises her that he is ready to make a
presentation to the Council.
HOLD HARMLESS AGREEMENT 1190
Copies of a Hold Harmless Agreement, provided by South Bay Engin-
eering Corporation, were held on the agenda at the direction of .the Mayor.
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September 11, 1979
MR. &-MRS. J. P. MEYER, 34 EASTFIELD DRIVE RE: FLAME -X SHAKES 1177
In a letter dated September 4, 1979, Mr. and Mrs. J. P. Meyer,
34 Eastfield Drive, requested that they be permitted to proceed with
re -roofing their home with Flame -X Shakes approved on plans submitted
prior to adoption of an ordinance prohibiting use of Flame -X.
Mr. Meyer advised the Council that he has an estimate for Flame -X
in the amount of $5,190; Baxters or Koppers shakes would cost approxi-
mately $10,000. Further, Mr. Meyer said that his detached garage has
been roofed with Flame -X, and it is his wish to have the roofs on both
structures match. In response to questions from the Council, Mr. Meyer
said the roof area of his garage is approximately 800 square feet; the
roof of the house area would be approximately 2,200 square feet.
Craig Robinson, Administrative Assistant, said that if Flame -x
shakes were installed over solid.sheathing, with foil installed between
the sheathing and the shakes, a Class B roof would result. Councilman
Rose moved that the request be approved, subject to requirements that
the installation be done as described by Mr. Robinson. Councilman
Crocker seconded the motion for purposes of discussion. The Manager
said that if the request.is approved she would write a letter to Mr.
Ivan Bullum at the Department of Building and Safety, with a copy to
the roofer, advising that a County inspection would be required to
assure installation as approved, so a Class B roof would result.
Councilman Pernell asked whether the solution was considered be-
fore Flame -X was prohibited. Councilman Crocker said the Fire Depart-
ment personnel considered Flame -X undesireable because of burning brands.
Mayor Swanson said the Council has a responsibility to other homes in
the area, and should be concerned about flying brands. She suggested
that Mr. and Mrs. Meyers determine whether their house can support one
of the tiles approved by'the Architectural Committee.
Following the discussion Councilman Rose withdrew his motion to
approve the request, and Councilman Crocker withdrew his second. Mr.
and Mrs. Meyer were advised to look at the home in Torrance visited
by the Council, so they could see the effect of a roof .of Briar Shake,
which has been approved by .the Council '.the,Board of -Directors and
the Architectural Committee. Mr. and Mrs. Meyer advised the Council
that they did not wish to use two different roofing materials; but they
agreed to look at the roof, and obtain bids for the Briar Shake.
SECURITY SYSTEM IMPROVEMENT REPORT 1363
The Manager reported that the proposed security system being con-
sidered for installation at the Main Gate was presented to the Board
of Directors at the last meeting, The Board approved a 50 increase
in their assessment, which will generate approximately $17,000 to im-
prove the security system, and Mrs. Clifton said all visitors will be
admitted through the Main Gate only, additional personnel will be
hired to work at that gate, and a camera will be installed for a test
period of approximately two months. Mrs. Clifton said residents will
be advised of the proposed plan so they can notify guests of the new
procedure. In addition to the closed circuit camera, a reader camera
will be made available to the Sheriff for purposes of scanning the film,
which will be in cassettes costing $18 and lasting approximately 100 hours.
Councilman Pernell asked whether costs have been divided into recurring
and non-recurring costs. Mrs. Clifton said the film can be used over.
Councilman Crocker moved that the proposed security system be
approved in principal by the Council, with details of installation
and operation to be resolved by the Manager and Community Association.
Councilman Pernell seconded the motion, which was carried by the follow-
ing roll call vote:
AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson
NOES: None
ABSENT: Councilman Heinsheimer
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BURGLARY APPREHENSION TEAM
September 11, 1979
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275
Mayor Swanson said the City of Rolling Hills has been participating
in the Burglary Apprehension Team program,.and she suggested that the
Council re-evaluate their participation, in view of the increase in day-
time burglaries in the City. The Manager said inquires about the effect-
iveness of the program should be directed through Captain Douglas of the
Sheriff's Lomita Station.
Councilman Pernell said that when the Sheriff's Department made a
presentation to residents at the request of the Board of Directors, they
emphasized the need for security measures by residents, and made specific
recommendations regarding dead bolts and other security hardware on
residences. Councilman Pernell suggested that such a presentation be
made again to impress residents about the need for caution on their
part. Mayor Swanson said her concern is directed on the effectiveness
of the professional team whose purpose is to apprehend the burglar.
Councilman Rose agreed that residents who have had burglaries feel that
BAT has been less effective because of the impact of Proposition 13.
The Manager said she would relay the Council's concern to Captain Douglas.
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A. E. HANSON BOOK SALES REPORT 1601
O The monthly sales report of the A. E. Hanson book was received for
Q the file. The Manager said she would put a notice in the Newsletter
Q about the book for the benefit of new residents.
Q
CETA EMPLOYMENT, GROUNDSKEEPER 1632
The Manager reported that under a new CETA program, Rolling Hills
is elegible for an allocation sufficient to cover salary, including all
fringe benefits, for a groundskeeper, and persons within the entire
Supervisorial district would be eligible for consideration. Mrs. Clifton
asked that the Council authorize her to proceed with the application for
the $13,548 allocation.
A motion to authorize the Manager to proceed was made by Councilman
Crocker, seconded by Councilman Rose and carried by the following roll
call vote:
AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson
NOES: None
ABSENT: Councilman Heinsheimer
PUC MEETING RE: CALIFORNIA WATER SERVICE RATE INCREASE 1676
Mrs. Clifton reported that she attended a meeting on September 5
held by the Public Utilities Commission in the Rolling Hills City Hall
in connection with a request by California Water Service Company for a
rate increase. The Manager said she discussed with the PUC representa-
tives the improvements needed in Rolling Hills.
Mrs. Clifton said Mr. Nollenberger advised her that the Fire Flow
map is nearly ready for presentation, with the exception of information
about two small areas, and would be completed and presented to her so a
report can be made to the Council at the first meeting in October.
The Manager reported that California Water Service Co. will install
a fire hydrant on the cul de sac of a short driveway located directly
behind the cul-de sac of Flying Mane Road. Further, she advised the
Council that Mr. Douglas McHattie of South Bay Engineering has advised
her that Mr. Walter Storm wishes to file a revised subdivision map, with
two additional lots, and the proposed improvements tothe water line on
Johns Canyon Road would be delayed unless she made arrangements with the
Water Company to install the improvements prior to completion of the tract.
The Council authorized the Manager to proceed with arrangements for im-
provements on Johns Canyon Road prior to completion of the subdivision.
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September 11, 1979
Councilman Rose said he thought the Council should consider pumps
which can be activated during a fire to use water from swimming pools,
and he suggested that they consider purchasing a pump for use in the
City during emergencies. Councilman Crocker said the Fire Department
has pumps, and he would prefer to leave assignment of the pumps with
them. He said that if a pump is purchased, he would suggest that it be
donated to Engine Company 56 for use by them..
Mayor Swanson asked if the Council would have an opportunity to
comment on the request for a rate increase. Mrs. Clifton said a hear-
ing will be held in Los Angeles, and testimony will be taken. Notice
of the hearing has not been received, but the Manager said she would
keep the Council advised in the matter.
HUD COMMUNITY DEVELOPMENT GRANT 1760
The Mayor reported that in a letter dated August 29, 1979, Larry
Courtright, City Treasurer, recommended that the City make every effort
to avoid any of the accounting and compliance responsibility under the
cooperation agreement between the City of Rolling Hills and the County
of Los Angeles with respect to a HUD Community Development Block Grant,
and that the County be requested to state in writing'that the County
is responsible for all administration, accounting and compliance,require-
ments. Mrs. .Swanson asked t, -he. -..:City Attorney to report on the matter.
Mr. Kinley reported that he talked with Donald Galloway, Director
of Los Angeles County Department of Community Development, and advised
him of the City Treasurer's recommendation. Mr. Galloway agreed to
the condition, and said he would attempt to have the City of Lomita
write a similar letter assuming responsibility for accounting and com-
pliance. To date Mr. Kinley said he has not received either letter.
The Mayor reported that she received a letter dated September 7
from Mr. Galloway advising that on August 21 the L. A. County Board of
Supervisors approved the special motion initiated by Supervisor Burke
requesting that cities under 50,000 population not now participating
in the HUD .Urban County program participate with the assurance of the
Board that the cities' share of HCDA funds will be allocated to projects
that will assist each participating city in obtaining their housing goals.
Mr. Galloway advised that the Cooperation Agreement previously sent to
the City should be signed and -returned before September 21, 1979, and he
stated that the County's share of Federal funds made available for the
Los Angeles area is dependent on return of as many Cooperation Agree-
ments as possible.
Councilman Rose said he thought the City should allocate its
share of money. Other members of the Council concurred, and the City
Attorney was requested to proceed in the matter.
RESIGNATION FROM TRAFFIC COMMITTEE 1828
A letter dated August 24, 1979 from Rose Mary Bernstein, formerly
of 9 Eastfield Drive, resigning from the Traffic Committee, was received
for the file. Mayor Swanson said she had written to Mrs. Bernstein and
accepted her resignation. The Manager was directed to put a notice.of
the vacancy on the Committee in the Newsletter.
L. A. COUNTY TRANSPORTATION COMMITTEE 1839
Mayor Swanson said she received a request from the Los Angeles
County Transportation Committee for for input from the City regarding
operation of the taxi industry. Councilman Rose said he had specific
requests with regard to taxis accessible to disabled persons, and he
agreed to draft a letter containing his requirements, for the Mayor's
signature.
SOLID WASTE ORDINANCE 1899
Mr. Kinley distributed copies of a proposed ordinance Adopting by
Reference an Ordinance of the County of Los Angeles Establishing a Solid
Waste Ordinance for Said County and Amending the Administrative Code and
Business License Ordinance Relating to Regulation of Solid Waste Handling
and Disposing, and Designated as "Solid Waste Ordinance of the County of
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September 11, 1979
Los Angeles`. Mr. Kinley explained that the purpose of
is to regulate all carriers of rubbish, and he advised
BFI is already paying the fee for waste facilities, and
no impact if the Council adopts the ordinance.
277
the ordinance
the Council that
there would be
Councilman Pernell suggested that BFI or the Sanitation District.
be consulted about whether the Council should adopte the ordinance.
Mayor Swanson said she would talk to the Sanitation District, and she
ordered the matter held on the agenda.
MATTERS FROM THE COUNCIL
EQUIPMENT ON SHULTZ ACCESS ROAD 31 (2)
Councilman Rose said he had observed a lot of activity on the
access road to the Shultz property off of Crenshaw Boulevard involving
large trucks, and he asked whether stone was being exported. The'
Manager explained that a portion of the Shultz property adjacent to
Crenshaw Boulevard is being cultivated by the former owners of, the
Chacksfield-Merit property, and that Mr. Shultz has a building permit
for a home on one of his parcels, and the equipmentmaybe there in
connection with construction.
1980 MARATHON APPROVAL
45
'Mayor Swanson reported that the Marathon route through Rolling Hills
has been approved by the Council and the Board of Directors, and she
wrote a letter to Mr. Charles Downing, Marathon Chairman, advising him
of the approvals, but the letter had not been mailed because she wished
to clarify the Council's position regarding additional insurance.
Mrs. :Clifton said she called Cal-Surance and was advised that no
additional insurance would be required.
AVAILABILITY OF 'APPROVED FIRE RETARDANT MATERIAL, 54
Councilman Pernell asked about availability of.the Briar Shakes
approved as a fire retardant roofing material. Craig.Robinson advised
that there is a 90 day production delay, and there are no local suppliers
for the material. Mrs. Clifton said she would have Mr. Robinson visit
the manufacturer in an attempt to expedite the availability.
ROAD HAZARDS IN ROLLING HILLS. 63
Mayor Swanson reported that on August 21 she and the City Attorne
had toured a portion of the City to inspect road conditions,- and Mr.
Kinley wrote a letter summarizing the possible hazards and -making his
recommendations about what should be done, with.a request that the
letter be submitted to the City Manager.
The Mayor asked the City Manager to review the recommendations
and report to the Council, and in addition she asked that the staff
inspect Saddleback, Southfield and Eastfield and report . on those . areas.
ATE MANAGEMENT STUDY RE: TRANSPORTATION, 119
Mayor Swanson reported that the ATE Management study of potential
transit service improvements for the South Bay has been completed, and
conditions have changed somewhat since the study was authorized, because
of Proposition 13, and the -gasoline shortage. The Mayor said the report
will be presented to the Los Angeles County Transportation Commission,
and she requested that the Council support her in representing the
Peninsula Transportation Committee.
A motion to authorize Mayor Swanson to represent the City Council
in her appearance before the County Transportation Commission was made
byCouncilmanCrocker, seconded by Councilman Rose and c . arried unani-
mously.
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September 11, 1979
RUPTURE IN SEWAGE LINE, PALOS VERDES DRIVE SOUTH 152
Mayor Swanson said that at the last meeting of the Sanitation
District a recent rupture of an above ground sewage line in Rancho
Palos Verdes was discussed, and Directors present were advised that
the slide is extremely active. The Council asked the Mayor to dis-
cuss the matter with Mayor Anne Shaw of Rancho Palos Verdes.
LEAGUE OF CALIFORNIA CITIES MEETING 167
The Manager reported that she, the Mayor and the City Attorney -
are planning to attend the annual League of California Cities Meeting,
and will not be present at the next Council meeting. She requested
that payroll checks be approved for payment, in the "event that there
is not a quorum of members available on September 24. 1
Councilman Rose moved that Demands No. 8300 through 8310 in the
amount of $6,211.19 be approved for payment. The motion was seconded
by Councilman Crocker and carried by the following roll call vote:
AYES: Councilmen Crocker, Pernell, Rose,.Mayor Swanson
NOES: None
ABSENT: Councilman'Heinsheimer
ADJOURNMENT 177
Mayor Swanson adjourned the meeting at 9:30 P.M.
APPROVED:
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Clerk
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