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9/11/1979273 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 11, 1979 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, September 11, 1979. ROLL CALL PRESENT: Councilmen Crocker, Pernell, Mayor Swanson Councilman Rose arrived at 7:45 P.M. ABSENT: None ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney Craig Robinson Administrative Assistant June Cunningham Deputy City Clerk Mr. & Mrs. J. P. Meyer .Residents co Q APPROVAL OF MINUTES a Q The minutes of the meeting of August 27, 1979 were approved and Q accepted as corrected on a motion made by Councilman Crocker, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Mayor Swanson NOES: None ABSENT: Councilmen Heinsheimer and Rose PAYMENT OF BILLS 1060 Councilman Crocker moved that Demands No. 8264 -through 8292, with the the exception of Demand No..8290, which is void, be Paid, --:from the General Fund in the amount of $14,126.89, and that Demands No. 8293 through 8297 be paid from the General Fund in the amount of $440.39, and that Demands No. 8298 and 8299 be voided. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Mayor Swanson NOES: None ABSENT: Councilmen Heinsheimer and Rose DIVISION OF LAND ORDINANCE 1120 The Manager reported that South Bay Engineering Corporation returned the copy of the proposed Division of Land Ordinance which was sent to them for review, and also submitted their written comments and sections of the Subdivision Map Act which pertain to sections of the proposed ordinance. The City Attorney was asked to review the comments, and he advised that he would require approximately six weeks to review the material in order to report to the Council. Mayor Swanson ordered the proposed Divi- sion of Land Ordinance placed on the hold agenda, to be returned to the regular agenda when Mr. Kinley advises her that he is ready to make a presentation to the Council. HOLD HARMLESS AGREEMENT 1190 Copies of a Hold Harmless Agreement, provided by South Bay Engin- eering Corporation, were held on the agenda at the direction of .the Mayor. 2®4 September 11, 1979 MR. &-MRS. J. P. MEYER, 34 EASTFIELD DRIVE RE: FLAME -X SHAKES 1177 In a letter dated September 4, 1979, Mr. and Mrs. J. P. Meyer, 34 Eastfield Drive, requested that they be permitted to proceed with re -roofing their home with Flame -X Shakes approved on plans submitted prior to adoption of an ordinance prohibiting use of Flame -X. Mr. Meyer advised the Council that he has an estimate for Flame -X in the amount of $5,190; Baxters or Koppers shakes would cost approxi- mately $10,000. Further, Mr. Meyer said that his detached garage has been roofed with Flame -X, and it is his wish to have the roofs on both structures match. In response to questions from the Council, Mr. Meyer said the roof area of his garage is approximately 800 square feet; the roof of the house area would be approximately 2,200 square feet. Craig Robinson, Administrative Assistant, said that if Flame -x shakes were installed over solid.sheathing, with foil installed between the sheathing and the shakes, a Class B roof would result. Councilman Rose moved that the request be approved, subject to requirements that the installation be done as described by Mr. Robinson. Councilman Crocker seconded the motion for purposes of discussion. The Manager said that if the request.is approved she would write a letter to Mr. Ivan Bullum at the Department of Building and Safety, with a copy to the roofer, advising that a County inspection would be required to assure installation as approved, so a Class B roof would result. Councilman Pernell asked whether the solution was considered be- fore Flame -X was prohibited. Councilman Crocker said the Fire Depart- ment personnel considered Flame -X undesireable because of burning brands. Mayor Swanson said the Council has a responsibility to other homes in the area, and should be concerned about flying brands. She suggested that Mr. and Mrs. Meyers determine whether their house can support one of the tiles approved by'the Architectural Committee. Following the discussion Councilman Rose withdrew his motion to approve the request, and Councilman Crocker withdrew his second. Mr. and Mrs. Meyer were advised to look at the home in Torrance visited by the Council, so they could see the effect of a roof .of Briar Shake, which has been approved by .the Council '.the,Board of -Directors and the Architectural Committee. Mr. and Mrs. Meyer advised the Council that they did not wish to use two different roofing materials; but they agreed to look at the roof, and obtain bids for the Briar Shake. SECURITY SYSTEM IMPROVEMENT REPORT 1363 The Manager reported that the proposed security system being con- sidered for installation at the Main Gate was presented to the Board of Directors at the last meeting, The Board approved a 50 increase in their assessment, which will generate approximately $17,000 to im- prove the security system, and Mrs. Clifton said all visitors will be admitted through the Main Gate only, additional personnel will be hired to work at that gate, and a camera will be installed for a test period of approximately two months. Mrs. Clifton said residents will be advised of the proposed plan so they can notify guests of the new procedure. In addition to the closed circuit camera, a reader camera will be made available to the Sheriff for purposes of scanning the film, which will be in cassettes costing $18 and lasting approximately 100 hours. Councilman Pernell asked whether costs have been divided into recurring and non-recurring costs. Mrs. Clifton said the film can be used over. Councilman Crocker moved that the proposed security system be approved in principal by the Council, with details of installation and operation to be resolved by the Manager and Community Association. Councilman Pernell seconded the motion, which was carried by the follow- ing roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer Wo BURGLARY APPREHENSION TEAM September 11, 1979 1560 275 Mayor Swanson said the City of Rolling Hills has been participating in the Burglary Apprehension Team program,.and she suggested that the Council re-evaluate their participation, in view of the increase in day- time burglaries in the City. The Manager said inquires about the effect- iveness of the program should be directed through Captain Douglas of the Sheriff's Lomita Station. Councilman Pernell said that when the Sheriff's Department made a presentation to residents at the request of the Board of Directors, they emphasized the need for security measures by residents, and made specific recommendations regarding dead bolts and other security hardware on residences. Councilman Pernell suggested that such a presentation be made again to impress residents about the need for caution on their part. Mayor Swanson said her concern is directed on the effectiveness of the professional team whose purpose is to apprehend the burglar. Councilman Rose agreed that residents who have had burglaries feel that BAT has been less effective because of the impact of Proposition 13. The Manager said she would relay the Council's concern to Captain Douglas. Coco A. E. HANSON BOOK SALES REPORT 1601 O The monthly sales report of the A. E. Hanson book was received for Q the file. The Manager said she would put a notice in the Newsletter Q about the book for the benefit of new residents. Q CETA EMPLOYMENT, GROUNDSKEEPER 1632 The Manager reported that under a new CETA program, Rolling Hills is elegible for an allocation sufficient to cover salary, including all fringe benefits, for a groundskeeper, and persons within the entire Supervisorial district would be eligible for consideration. Mrs. Clifton asked that the Council authorize her to proceed with the application for the $13,548 allocation. A motion to authorize the Manager to proceed was made by Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: Councilman Heinsheimer PUC MEETING RE: CALIFORNIA WATER SERVICE RATE INCREASE 1676 Mrs. Clifton reported that she attended a meeting on September 5 held by the Public Utilities Commission in the Rolling Hills City Hall in connection with a request by California Water Service Company for a rate increase. The Manager said she discussed with the PUC representa- tives the improvements needed in Rolling Hills. Mrs. Clifton said Mr. Nollenberger advised her that the Fire Flow map is nearly ready for presentation, with the exception of information about two small areas, and would be completed and presented to her so a report can be made to the Council at the first meeting in October. The Manager reported that California Water Service Co. will install a fire hydrant on the cul de sac of a short driveway located directly behind the cul-de sac of Flying Mane Road. Further, she advised the Council that Mr. Douglas McHattie of South Bay Engineering has advised her that Mr. Walter Storm wishes to file a revised subdivision map, with two additional lots, and the proposed improvements tothe water line on Johns Canyon Road would be delayed unless she made arrangements with the Water Company to install the improvements prior to completion of the tract. The Council authorized the Manager to proceed with arrangements for im- provements on Johns Canyon Road prior to completion of the subdivision. -3- 276 September 11, 1979 Councilman Rose said he thought the Council should consider pumps which can be activated during a fire to use water from swimming pools, and he suggested that they consider purchasing a pump for use in the City during emergencies. Councilman Crocker said the Fire Department has pumps, and he would prefer to leave assignment of the pumps with them. He said that if a pump is purchased, he would suggest that it be donated to Engine Company 56 for use by them.. Mayor Swanson asked if the Council would have an opportunity to comment on the request for a rate increase. Mrs. Clifton said a hear- ing will be held in Los Angeles, and testimony will be taken. Notice of the hearing has not been received, but the Manager said she would keep the Council advised in the matter. HUD COMMUNITY DEVELOPMENT GRANT 1760 The Mayor reported that in a letter dated August 29, 1979, Larry Courtright, City Treasurer, recommended that the City make every effort to avoid any of the accounting and compliance responsibility under the cooperation agreement between the City of Rolling Hills and the County of Los Angeles with respect to a HUD Community Development Block Grant, and that the County be requested to state in writing'that the County is responsible for all administration, accounting and compliance,require- ments. Mrs. .Swanson asked t, -he. -..:City Attorney to report on the matter. Mr. Kinley reported that he talked with Donald Galloway, Director of Los Angeles County Department of Community Development, and advised him of the City Treasurer's recommendation. Mr. Galloway agreed to the condition, and said he would attempt to have the City of Lomita write a similar letter assuming responsibility for accounting and com- pliance. To date Mr. Kinley said he has not received either letter. The Mayor reported that she received a letter dated September 7 from Mr. Galloway advising that on August 21 the L. A. County Board of Supervisors approved the special motion initiated by Supervisor Burke requesting that cities under 50,000 population not now participating in the HUD .Urban County program participate with the assurance of the Board that the cities' share of HCDA funds will be allocated to projects that will assist each participating city in obtaining their housing goals. Mr. Galloway advised that the Cooperation Agreement previously sent to the City should be signed and -returned before September 21, 1979, and he stated that the County's share of Federal funds made available for the Los Angeles area is dependent on return of as many Cooperation Agree- ments as possible. Councilman Rose said he thought the City should allocate its share of money. Other members of the Council concurred, and the City Attorney was requested to proceed in the matter. RESIGNATION FROM TRAFFIC COMMITTEE 1828 A letter dated August 24, 1979 from Rose Mary Bernstein, formerly of 9 Eastfield Drive, resigning from the Traffic Committee, was received for the file. Mayor Swanson said she had written to Mrs. Bernstein and accepted her resignation. The Manager was directed to put a notice.of the vacancy on the Committee in the Newsletter. L. A. COUNTY TRANSPORTATION COMMITTEE 1839 Mayor Swanson said she received a request from the Los Angeles County Transportation Committee for for input from the City regarding operation of the taxi industry. Councilman Rose said he had specific requests with regard to taxis accessible to disabled persons, and he agreed to draft a letter containing his requirements, for the Mayor's signature. SOLID WASTE ORDINANCE 1899 Mr. Kinley distributed copies of a proposed ordinance Adopting by Reference an Ordinance of the County of Los Angeles Establishing a Solid Waste Ordinance for Said County and Amending the Administrative Code and Business License Ordinance Relating to Regulation of Solid Waste Handling and Disposing, and Designated as "Solid Waste Ordinance of the County of I September 11, 1979 Los Angeles`. Mr. Kinley explained that the purpose of is to regulate all carriers of rubbish, and he advised BFI is already paying the fee for waste facilities, and no impact if the Council adopts the ordinance. 277 the ordinance the Council that there would be Councilman Pernell suggested that BFI or the Sanitation District. be consulted about whether the Council should adopte the ordinance. Mayor Swanson said she would talk to the Sanitation District, and she ordered the matter held on the agenda. MATTERS FROM THE COUNCIL EQUIPMENT ON SHULTZ ACCESS ROAD 31 (2) Councilman Rose said he had observed a lot of activity on the access road to the Shultz property off of Crenshaw Boulevard involving large trucks, and he asked whether stone was being exported. The' Manager explained that a portion of the Shultz property adjacent to Crenshaw Boulevard is being cultivated by the former owners of, the Chacksfield-Merit property, and that Mr. Shultz has a building permit for a home on one of his parcels, and the equipmentmaybe there in connection with construction. 1980 MARATHON APPROVAL 45 'Mayor Swanson reported that the Marathon route through Rolling Hills has been approved by the Council and the Board of Directors, and she wrote a letter to Mr. Charles Downing, Marathon Chairman, advising him of the approvals, but the letter had not been mailed because she wished to clarify the Council's position regarding additional insurance. Mrs. :Clifton said she called Cal-Surance and was advised that no additional insurance would be required. AVAILABILITY OF 'APPROVED FIRE RETARDANT MATERIAL, 54 Councilman Pernell asked about availability of.the Briar Shakes approved as a fire retardant roofing material. Craig.Robinson advised that there is a 90 day production delay, and there are no local suppliers for the material. Mrs. Clifton said she would have Mr. Robinson visit the manufacturer in an attempt to expedite the availability. ROAD HAZARDS IN ROLLING HILLS. 63 Mayor Swanson reported that on August 21 she and the City Attorne had toured a portion of the City to inspect road conditions,- and Mr. Kinley wrote a letter summarizing the possible hazards and -making his recommendations about what should be done, with.a request that the letter be submitted to the City Manager. The Mayor asked the City Manager to review the recommendations and report to the Council, and in addition she asked that the staff inspect Saddleback, Southfield and Eastfield and report . on those . areas. ATE MANAGEMENT STUDY RE: TRANSPORTATION, 119 Mayor Swanson reported that the ATE Management study of potential transit service improvements for the South Bay has been completed, and conditions have changed somewhat since the study was authorized, because of Proposition 13, and the -gasoline shortage. The Mayor said the report will be presented to the Los Angeles County Transportation Commission, and she requested that the Council support her in representing the Peninsula Transportation Committee. A motion to authorize Mayor Swanson to represent the City Council in her appearance before the County Transportation Commission was made byCouncilmanCrocker, seconded by Councilman Rose and c . arried unani- mously. 50 September 11, 1979 RUPTURE IN SEWAGE LINE, PALOS VERDES DRIVE SOUTH 152 Mayor Swanson said that at the last meeting of the Sanitation District a recent rupture of an above ground sewage line in Rancho Palos Verdes was discussed, and Directors present were advised that the slide is extremely active. The Council asked the Mayor to dis- cuss the matter with Mayor Anne Shaw of Rancho Palos Verdes. LEAGUE OF CALIFORNIA CITIES MEETING 167 The Manager reported that she, the Mayor and the City Attorney - are planning to attend the annual League of California Cities Meeting, and will not be present at the next Council meeting. She requested that payroll checks be approved for payment, in the "event that there is not a quorum of members available on September 24. 1 Councilman Rose moved that Demands No. 8300 through 8310 in the amount of $6,211.19 be approved for payment. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose,.Mayor Swanson NOES: None ABSENT: Councilman'Heinsheimer ADJOURNMENT 177 Mayor Swanson adjourned the meeting at 9:30 P.M. APPROVED: ffm Clerk E I