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12/10/1979MINUTES OF THE 305 REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA December 10, 1979 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, December 10, 1979. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson None Teena Clifton William Kimley June Cunningham Chief Ray Brunstrom Chief Earl.Fordham Fritz Ripley APPROVAL OF MINUTES 960 City Manager City Attorney Deputy City Clerk Los Angeles County Fire Department Resident The minutes of the meeting of November 13, 1979 were approved and accepted as amended on a motion made by Councilman Crocker, seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Rose, Mayor Swanson NOES: None ABSENT: None ABSTAINED: Councilman Heinsheimer The minutes of the meeting of November 26, 1979 were approved and accepted as presented on a motion made by Councilman Crocker, seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Mayor Swanson NOES: None ABSENT: None ABSTAINED: Councilman Rose AUDIT REPORT, FISCAL YEAR 1978/79 990 The Audit Report for Fiscal 1978/79, prepared by Cotton and Francisco, Auditors, was held on the agenda because of the absence of the City Treasurer. PAYMENT OF BILLS 1006 Councilman Crocker moved that Demands No. 8460 through 8507 in the amount of'$17,064.18 be approved for payment from'the General Fund. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None 306 December 10, 1979 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT 1049 The Manager presented a copy of a letter dated November 29, 1979 from the Commander of the Sheriff's Lomita Station advising that the City's contract for general law enforcement services is due to expire. Captain Douglas explained that according to the terms of the contract, each contract city must notify the Board of -Supervisors of its intent to renew the contract prior to December 31. RESOLUTION NO. 423 Councilman Pernell moved that Resolution No. 423 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOTIFYING THE BOARD OF SUPERVISORS OF THE CITY COUNCIL'S INTENTION TO RETAIN LOS ANGELES COUNTY SHERIFF SERVICES be adopted, and that reading in full be waived. The motion was seconded by Councilman Rose and car- ried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None SECURITY SYSTEM, ROLLING HILLS COMMUNITY ASSOCIATION 1062 Councilman Rose reported that he attended a recent meeting of the Rolling Hills Community Association in connection with his proposal that a questionnaire which deals broadly with the subject of security measures be sent to the residents, and the Board rejected his proposal because they considered it too long, and wished to send a stamped, ad- dressed postal card with room for brief comments. Mrs. Clifton reported that at the Board of Directors meeting on December 6 the staff gave the Board the talley of the number of ques- tionnaires returned as follows: No, with comments: 75 Yes, with comments: 138 Undecided: 6 No, no comments: 38 Yes, no comments: 43 The Manager said the time for receiving additional questionnaires will remain open until at least the next Board meeting, and at that time there will be a decision on how to evaluate the information received. In reviewing the questionnaires returned, Mrs. Clifton said the resi- dents seem to indicate that they would like to have telephone calls made to their home when their name and address is given as the destination. Chairman Pernell said that at the last neighborhood meeting there was an .ndication that residents at the meeting felt that no additional security is needed. PERSONAL APPEARANCE, LOS ANGELES COUNTY FIRE CHIEFS 1117 Mayor Swanson welcomed Los Angeles County Fire Chiefs Earl Fordham and.Ray Brunstrom to the meeting, and reviewed a letter dated December 5, 1979 from Chiefs Brunstrom and Fordham. The letter stated that at-a.:meeting on November 14, 1979 at the Rolling Hills City Hall with representiatives of California Water Services and the Manager, a program was developed for evaluation of fire flows within the City. A list of hydrants to be flow tested, with their locations, outlined in the letter, and January 31, 1.980 was given as the date the test flows would be completed, and the Council was.advised that both the Fire Department and California Water Service Company expected to submit final reports to the City Manager by March 1, 1980. -2- 307 December 10, 1979 Chief Fordham advised the Council that itis the Fire Department's goal to bring all hydrants in Rolling Hills up to minimum standards, and he asked Chief Brunstrom to address the specific areas selected to be flow tested. Chief Brunstrom showed the ten areas on a map posted on the wall, and explained that they were selected jointly .by the Manager, the Water Company and the Fire Department. Chief Brunstrom said that although 1250 gpm has been established as the. minimum acceptable in Rolling Hills, there are a few cases where the individual flow is slightly over or under 1250 gpm, and a slight variance is reasonable, since the flow in the community is important. In response to a question from the Council, Chief Brunstrom said water pressure did not fail during the fire in Rolling Hills in June 1973. Chief Brunstrom said that a subdivision under construction just outside of the South Gate will be of some residual benefit to certain areas of Rolling Hills, and fire flows in some areas of the City have been improved as a result of subdivision. Mayor Swanson asked when".the Council can expect the improvements completed after the report is submitted. Chief Fordham explained that after completing the flow tests, the Fire Department will.make their CO recommendations to the Water Company, based on a priority system. The Q work will be done by the Water Company, out of their budget, and it is Q not possible at this time to give a definite date. Q Mr. Kinley said he noted that there is a fire.hydrant on the map Q showing a flow of 440 gpm, and he asked that it be added to the list; Chief Fordham agreed to do so. Councilman Rose asked whether submersible swimming pool pumps should be considered for use in Rolling Hills in case of a fire. Chief Fordham said the fire trucks can use swimming pool water if they can get close enough to the pool, within 15 feet of the water. In addition the Fire Department has some pumps in a warehouse in Pacoima that can be delivered by helicopter to the areas in which they are needed. Chief Brunstrom said the most recent use of such pumps was to pump flood waters in Malibu, and he explained that brush fires move too fast -'for such pumps to be effective. Councilman Crocker asked whether a pump donated to the f'ire'. station on Crest Road would be kept at that location, and Chief Ford- ham said it. would. Councilman Rose said it was his opinion that a pump could be used in Rolling Hills if pressure was down during a fire, and Chief Brunstrom said it would depend on the type of fire, and it was his opinion that a pump using water from a swimming pool would not be effective against a brush fire, since they pump only 500 gpm at 80 or 90 pounds pressure. Mrs. Clifton .said a hydrant on Middleridge formerly delivered only 70 gpm, but was improved through subdivision, and a new main is to be installed in Johns Canyon Road to tie in with the main near Storms Hill in connection with subdivisions; in addition a new hydrant will be in- stalled in the Crest/Flying Mane section. Mrs. Clifton said the City is in.good condition with respect to ability to respond to a fire. Councilman Pernell said he appreciates the good relationship that exists between the City of Rolling Hills and the Fire Department. Mayor Swanson thanked Chiefs Brunstrom and Fordham, and said the matter will be placed on the agenda when the Manager is advised that the report.is ready for presentation to the Council. FIRE HYDRANT SERVICE AGREEMENTS 1372 In a letter dated November 29, 1979 Fire Chief Clyde Bragdon ad- vised the Manager that legislation recently signed by the Governor prohibits water purveyors from charging any type of fee for water ser- vices for fire protection purposes. -3- RM December 10, 1979 Mrs. Clifton explained that the City of Rolling Hills has been paying $2.00 per month for a hydrant the City had installed outside of the City Boundaries beyond the Flying Triangle Extension near the Burma Road, and under the provisions of the recently passed Assembly Bill the water service cost for fire protection will be transferred to the Water Company. Chief Fordham said a notice of cancellation of payment by the City will be sent to the Water Company, and he does not anticipate any problem for the City. SUBDIVISION PROCEDURES ON GEOLOGY REPORTS 1434 A letter dated November 27, 1979 from Arthur Keene, County Geologis was presented to the Council. Mr. Keene reported that he had reviewed Rolling Hills Ordinance No. 70 Establishing a Geology Appeals Board, and it was his opinion that certain aspects of the ordinance are now obsolete. Mr. Keene returned a copy of the ordinance, marked by him to make it comparable to the County's membership qualifications for a geology appeals board. Councilman Crocker said it was his opinion that the City.Council should be the Appeals Board for the City of Rolling Hills, and should have authority to hire independent geologists. With the concurrence of the Council, Mayor Swanson ordered the matter held on the agenda until the next regular meeting. DEPARTMENT OF TRANSPORTATION 1504 A letter dated November 23, 1979 from the State Department of Transportation advised that a meeting will be held at the Caltrans District Office on December 18, 1979 to discuss the type and scope of studies to be undertaken relative to the development of a Freeway Transit Project on the Harbor Freeway between San Pedro and the Santa Monica Freeway. Mayor Swanson said she will be out of town at that time, and she asked that any member of the Council who will be able to go advise the staff. CAL-SURANCE 1509 A letter dated November 30, 1979 from Mike Bush, Cal-Surance, was presented to the Council. Mr. Bush said he wished to clarify two exclusions about which the Council expressed a concern when a presentation was made to them on the City's insurance program. After review of the letter Councilman Crocker said he was satis- fied, and the letter was received for the file. Mrs. Clifton said she wishes to discuss in more detail with Mr. Kinley the matter of preparation of bid specifications, and that would be presented to the Council at a future meeting. PUBLIC UTILITIES COMMISSION RE: SOUTHERN CALIFORNIA GAS COMPANY 1538 A notice from the Public Utilities Commission of the State of California of the filing of an application and advice letter by Southern California Gas Company requesting authority to increase rates was presented to the Council. The Manager explained that the request for an increase of 10.4% beginning January 1, 1980 is in addition to the increase of 45% - 6076 granted between April 1 and October 1, 1979, and will total 55% - 7076 increase, depending on rates for certain usages. Councilman Rose asked whether there has been any effort to use solar energy in Rolling Hills. Mrs. Clifton said the Architectural Committee considers all applications submitted to them. Further, the Manager said she would obtain sample ordinances from the League of California Cities on solar energy. -4- co CD O Q Q Q 309. December 10, 1979 1644 CERTIFICATE OF COMPLIANCE - ADJUSTMENT OF'LOT LINES, MABELLE ROATH AMBLER Mr. Kinley advised the Council that Mrs. Mabelle Roath Ambler is the owner -of Lots 23 -SF and 24 -SF; located at 1 Packsaddle Road West which was subdivided in 1951, and under regulations effective.at that. time she has two separate lots, with two separate building sites. When the.property was developed a residence was built on the property line between the two parcels, with most of the construction and the drive- way located on Lot 24, and a covenant was placed on Lot 23 restricting the height of buildings and trees to preserve the view from Lot 24. Mrs. Ambler now wishes to sell Lot 23 -SF, and has presented a map showing a modification of the lot line between the two parcels, with a request that a Certificate of Compliance be issued to legalize the two parcels. Mr. Kinley explained that Mrs. Ambler has two parcels for tax purposes, but the lot split was not recorded because it was not required when the land was divided: Councilman Heinsheimer asked what the result would be if the Council denied the request for a certificate of compli ance, and Mr. Kinley said Mrs. Ambler would in effect have only one parcel, since the Title Company would not pass title, although in the Association records Mrs. Ambler owns two parcels and two building sites. Councilman Crocker moved that the request be approved and a Certificate of Compliance be issued. The motion was seconded by Council- man Pernell. Following discussion.Councilman Heinsheimer offered a substitute motion that the Council take no action in the matter. The motion was seconded by Councilman Rose for purposes of discussion. The substitute motion to take no,action failed to carry on the following roll call vote: AYES: . Councilmen Heinsheimer, Rose NOES: Councilmen Crocker, Pernell, Mayor Swanson ABSENT: None The motion to approve the request carried on the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Mayor Swanson NOES: Councilman Rose ABSENT: None PROPOSED ORDINANCE RE: PRELIMINARY SOIL REPORT AND INVESTIGATIONS 1864 Mr. Kinley distributed copies of a proposed ordinance entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA REQUIRING PRE- LIMINARY SOIL REPORT AND SOIL INVESTIGATIONS IN THE .SUBDIVIDING OF LANDS LOCATED WITHIN THE CITY OF ROLLING HILLS, and he explained that under provisions of the proposed ordinance the Council could demand more detailed geological reports in addition'to the present provisions and requirements of the Subdivision Ordinance. Following discussion Mayor Swanson asked that a copy of the pro- posed ordinance be sent to Mr. Arthur Keene, County Geologist, with a request that he comment on it, and that it be placed on the agenda when Mr. Keene returns it. TRAFFIC COMMISSION REPORT 24-1 Mayor Swanson reported that at a recent meeting of the Traffic Commission the recommendations of the Traffic Consultant and the staff were reviewed, and the comments and recommendations were referred to the City Council with a request that they be approved and that expend- itures of approximately $1200 for implementation of the recommendations be approved. -5- gul, December 10, 1979 Councilman Crocker said the Mayor and staff should be thanked for the time spent on the project; Councilman Pernell said the most dangerous conditions should be taken care of first, and he asked that a timetable for completion be presented to the Council. A motion to approve the necessary expenditure was made by Councilman Heinsheimer, seconded by Councilman Crocker and carried by the fol- lowing roll call vote: AYES: Councilmen Crocker, Heinsheimer,.Pernell, Rose Mayor Swanson NOES: None ABSENT: None RESOLUTIONS FOR MUNICIPAL ELECTION 90 Mrs. Clifton reported that at a recent seminar on the approaching municipal election conducted.:'for City Clerks by the election supplier sample resolutions required for the Municipal Election to be held on Tuesday, April 8, 1979 were provided, with a time table for adoption. RESOLUTION NO. 424 Councilman Crocker moved that Resolution No. 424 entitled A RESO- LUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO SAID CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 1980 be introduced, and that reading in full be waived. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose . Mayor Swanson NOES: None ABSENT: None RESOLUTION NO. 425 Councilman Crocker moved that Resolution No. 425 entitled A RESO- LUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 1980 be introduced, and that reading in full be waived. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PROPOSED RESOLUTION RELATING TO GENERAL LAW CITIES The Manager presented two versions of a resolution calling and giving notice of the holding of a general municipal election for the election of certain officers as required by laws relating to General Law Cities, and she explained that there is a provision in one version of the resolution for submission of a question on the ballot relating to an advisory proposition on distribution of State sales tax revenue. Mrs. Clifton explained that the measure, if placed on the ballot, would be to determine whether to request the allotment of a portion of the State sales tax to cities be increased from 1� to 2¢. -6- 311 December 10, 1979 Mayor Swanson moved that the City Council approve the version of the resolution which submits the question relating to an advisory prop- osition on distribution of State sales tax revenue to the qualified electors of the City. The motion was seconded by Councilman Rose for purposes of discussion and failed to carry on the following roll call vote: AYES: Councilman Rose, Mayor Swanson NOES: Councilmen Crocker, Heinsheimer, Pernell ABSENT: None The Manager was requested to present the version of the resolu- tion without provisions for any measures, also amended to eliminate provisions for election of City Clerk or City Treasurer, for adoption by the City Council at the meeting on January 14. JOINT MEETING WITH THE PLANNING COMMISSION 158 In a memorandum to the City Council Planning Commission Chairman co Murdock advised that members of the Planning Commission wished to meet 0 with the.City Council as soon as possible to discuss matters of mutual Q interest and concern.. Q Following discussion the Council agreed to schedule the joint Q meeting at.8:30 P.M. Monday, January 28, 1980, the second January meeting date for the Council, and they directed that the Planning Commission be advised. PRESIDENTIAL APPOINTMENT, COUNCILMAN ROSE 182 Councilman Rose advised the Council that he has been appointed to the Architectural and Transportation Barriers Compliance Board. by President Carter, and he thanked the Council for their support in seeking the appointment. Members of the Council congratulated Council- man Rose. PERSONNEL SESSION 210 The meeting was adjourned to a Personnel Session at 10:05 P.M. ADJOURNMENT The meeting was reconvened at 11:00 P.M. and Mayor Swanson said the Council discussed compensation for the City Manager and asked Mrs. Clifton to present a recommendation on the matter at the next meeting. The separation of the City and Community Association, and maintaining liaison between the City Council and the Board of Directors through a committee consisting ofmembers of both bodies were discussed. Mayor Swanson adjourned the meeting at 11:10 P.M. APPROVED* .. .. ... MaYY4B/ -7- City Cle