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2/25/1980MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA February 25, 1980 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, February 25, 1980. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson None Teena Clifton William Kinley June Cunningham Ken Dyda Ms. P. Burnett Mr. & Mrs. J. Frank Dr. & Mrs. R. Hoffman B. Munroe Dr. & Mrs. R. Spellberg Dr. & Mrs. E. Surprenant APPROVAL OF MINUTES 4 City Manager City Attorney Deputy City Clerk Councilman, Rancho Palos Verd( Residents The minutes of the meeting of February 11, 1980 were approved and accepted as submitted on a motion made by Councilman Crocker, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell., Rose Mayor Swanson NOES: None ABSENT: None FINANCIAL STATEMENT 15 Councilman Crocker moved that the Financial Statement for January 1980 be approved and accepted as presented. The motion was seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PAYMENT OF BILLS 56 Councilman Crocker moved that Demands No. 8625 through 8656 in the amount of $50,268.24 be approved for payment from the General Fund. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None 335 February 25, 1980 APPEAL OF CITY MANAGER'S FINDINGS, DOG ATTACK ON ANIMAL 65 Mayor Swanson opened a hearing on an appeal filed by -Dr. Richard Spellberg, 5 Chestnut Lane, of.the findings made by the City Manager in connection with a complaint filed by Ms. Pamela Burnett, 6 Chestnut Lane in connection with an attack by a.great dane owned by Dr. Spellberg on a white standard poodle owned by Ms. Burnett. Dr. Spellberg addressed the Council and described the attack as it was reported to him by the resident on whose property the attack occurred. Dr. Spellberg presented a letter dated December 27, 1979 from Robert J. Streeter, D.V.M., Rolling Hills Animal Hospital, advising that the great dane was neutered on December 26, 1979, which was marked Exhibit "A" and entered into the file. Dr. Spellberg asked that the restraint on his animal which requires that his dog be leashed and confined to the Spellberg property at all times be terminated. Ms. Burnett advised the Council that she had found another home for her white poodle; but the home was not satisfactory, and she again has the dog. She said her dog had been neutered, and she submitted a letter from Larry J. Celmer, D.V.M., Country Hills Animal Clinic, stating that co after neutering it may take five to six months for any alterations of 0 behavior. The letter was marked Exhibit "1" and made part of the file. a Q Following the presentations the Spellbergs, Ms. Burnett and Mr. Q Bruce Munroe were excused from the meeting to discuss a schedule for-';-.*... letting the dogs run at different times, and they were.asked to report back to the Council after their discussion. PERSONAL APPEARANCE, COUNCILMAN KEN DYDA, RANCHO PALOS VERDES 218 Mayor Swanson welcomed Councilman Ken Dyda from the City of Rancho Palos Verdes, who attended the meeting to present an update of informa- tion presented to the"committee working on the landslide in Rancho Palos Verdes. Mayor Swanson said Vice Mayor Barbara Hein, who previously spoke to the Rolling Hills Council, was unable to join Councilman Dyda for the presentation. Councilman Dyda said that after the first report to determine the extent of the slide and establish a prudent boundary, the source of the problem was identified as water and a number of test wells were drilled to determine to what extent water was the major contributor, structure of the soil, and the water table. The tests indicated that de -watering was of paramount importance. Mr. Dyda emphasized that although de -water- ing will stop a slide, it does not guarantee that the resulting stability will be adequate to build on. An attempt to complete the project prior to.heavy rains was within four days of completion, and the recent storms brought some problems, Mr. Dyda said. .A non-profit corporation was formed, and costs were split between residents in the moratorium area and the two major land owners, with an understanding that at some future time a district would be formed, and any properties which would then be excluded by boundary change would be eligible for a refund of the money which is being shared equally, with owners of property paying half of the costs, and major land owners pay- ing half. Mr. Dyda said a study of grading has been made, and a report has been prepared; permits for certain remedial grading projects within the meratoriiim;area will.'.be' issued if the criteria can be met. Rell.ir and . restoration have.been defined, and remedial repair necessary to preserve a home within the moratorium area are permitted; outside of the active slide restoration is being permitted, and unusual structures to support a home are also being permitted in areas where the earth is moving due to the slide, to prevent destruction of the homes. Mr. Dyda said that if the de -watering project is successful in the Abalone Cove.slide area, the Rancho Palos Verdes City Council may be petitioned to de-watdr the Portuguese Bend slide area. Councilman Crocker asked if there is anything the Rolling Hills Council should consider in regard to the Abalone Cove slide. Councilman -2- February 25, 1980 Dyda said no grading or removal of soil adjacent to Rolling Hills will be permitted in order to retain the existing buttressing, and it was his opinion that emphasis should be placed on requiring greater work and more stringent requirements with regard to geology reporting. He said that in Rancho Palos-V.erdes the County geologist works with Dr. Perry Ehlig and Robert Stone Assoc. consulting geologists hired by the City. Mrs. Clifton=asked:.Councilinan Dyda :whether. sewers had. been recom- mended,_ and.he.said that sewers are not being considered until the de- watering has.been.compl:eted;_,since an installation now would be above ground with force mains, and would be extremely expensive. A sewer system was recommended, along with improved drainage off streets, im- proved drainage from properties where ponding occurs, and improved drainage courses in canyons. Councilman Dyda said a sub -committee has been working on the Abalone Cove slide since its inception in July 1978, and he invited the Council to assign a Council member to work with the sub -committee. Further, he said all reports and recommendations made in connection with the slide are sent to Rolling Hills. Mayor Swanson and members of the Council thanked Councilman Dyda for his appearance and presentation. RESOLUTION OF DOG PROBLEM, SPELLBERG/BURNETT 458 Dr. Spellberg reported that he and Ms. Burnett had agreed to a plan which would permit their dogs to run at different times, and he thanked the Council for lifting the restraint placed on his dog. Councilman Rose moved that the matter be tabled for 90 days, and if no further word is received from either party the hearing be dis missed and the restraint placed on the Spellberg dog be permanently vacated. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PALOS VERDES DR. NORTH/PORTUGUESE BEND RD. INTERSECTION IMPROVEMENT 470 A memorandum dated February 22, 1980 from the Manager, a letter dated February 1, 1980 from Alderman, Swift & Lewis, Consulting Engin- eers to the City of Rolling Hills Estates, and a sketch of the proposed. extension of Portuguese Bend Road approach to Palos Verdes Drive North were presented to the Council. Mrs. Clifton advised that the sketch does not show relocation of the proposed bridle trail and walkway, relocation of the palm tree or other minor items, and she asked that the Council review the sketch and state any obvious objections to the plan. Mayor Swanson asked about the shaded portion shown in the middle of the road in front of the City Hall; the Manager said it was an island designed to retain the two separate lanes of traffic in that area where there is a pro- vision for parking in front of the City Hall. Mayor Swanson asked that the sketch and correspondence be referred to the Traffic Commission. . Councilman Crocker moved that the Council approve the plan in principle and refer it to the Traffic Commissionwith a request that they review the sketch and comment on.it prior to the next Council meeting if possible. Councilman Pernell seconded the motion. Mayor Swanson asked who will pay for improvements south of the palm tree, and Mrs. Clifton said Rolling Hills Estates will pay for the improve- ment, and.she recommended that the Council pass the resolution assign- ing FAU funds to the City of Rolling Hills Estates. Mr. Kinley said government funds can be used for work as far south as the gate house. -3- I I February 25, 1980 The motion made by Councilman Crocker and seconded by Councilman 33,9 Pernell was carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell-,-Rose Mayor Swanson NOES: None .ABSENT: None Mayor Swanson asked that a memorandum be sent to the Board of Directors advising them of the Council,,I-s discussion and action,.and she asked that Mr.. Kinley write the memo on behalf of. the Council.. STORM DAMAGE REPORT 570 The Manager presented'a'written report on damage suffered.in. the recent storm, and she said -the Fire and Flood Self Insurance Fund should. be reimbursed for expenditures on Lower'Blackwater Canyon Road. Council- man Heinsheimer suggested that the Community be advised of printed mater- ials available at the City Hall, and Mrs. Clifton said a Newsletter would be sent to residents advising them of the assistance available. Co RESOLUTION NO. 429 0 Councilman' Rose moved that Resoli4tion No.. 4:20 entitled < A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALI- < FORNIA, AUTHORIZING AN INCUMBENT TO EXECUTE FOR.AND IN BEHALF OF,THE CITY OF ROLLING HILLS FOR THE PURPOSE OF OBTAINING CERTAIN FEDERAL FINANCIAL ASSISTANCE,UNDER THE DISASTER RELIEF ACT be adopted, and that reading in full be waived. The motion was seconded b3 i Councilman _Cjocker and carried by the following .roll call vo.te: AYES: Councilmen Crocker, Heinsheimer, Rernell, Rose Mayor Swanson NOES: None ABSENT: None CONTRACT SERVICES PROGRAM, RENEWAL OF AGREEMENTS 660 A'letter dated February 5, 1980 from the Chief Administrative Officer, Los Angeles, County, advising that the General Services Agreement and the Animal Shelter Services Agreement will expire on June 30, 1980, and the'Law Enforcement Services Agreement will expire on April 8, 1980 was presented to the Council. .Councilman Crocker moved that the contracts be renewed subject -to approval by the City Attorney. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None ABANDONED CONSTRUCTION, 0 BUGGY WHIP DRIVE, JOSEPH ABDO. 668 The Manager presented a letter sent to her by the Department of Building and Safety stating that the project at 0 Buggy Whip Drive has been.abandoned and the incomplete basement area is a potential hazard.. Mr. Kinley said he discussed the matter with Mr. Joseph Abdo, the owner, and.Mr. Abdo said he intends to complete the construction and will pump the excavation and fence it to eliminate the hazard., Mr. Kinley recommended that the matter be held on the agenda until it is inspected and pictures are submitted to the Council. !M 40 February 25, 1980 NEW SITES FOR REFUSE, TRANSFER AND DISPOSAL STATIONS 693 Mayor Swanson reported that the cities using the Palos Verdes Landfill have been advised that the site will close late..in 1980. The cities are being urged to support reasonable proposals for transfer and disposal stations. A map showing the existing and proposed trans- fer facilities and sanitary landfills in the southern portion of Los Angeles County was distributed.. 11:layor Swanson said the two transfer' - sites' -currently being considered for this area are the Gaffey Street site in San Pedro, and the BKK Corporation site on Terminal Island. DEPARTMENT OF SENIOR CITIZENS AFFAIRS,' LOS ANGELES COUNTY 708 A letter from Los Angeles County Department of Senior Citizens Affairs dated February 6, 1980 was presented to the Council. The Director advised that the 15th Annual Older Americans Recognition Day will be held in the Board of Supervisors' Hearing Room on Saturday, May 24, 1980, and encouraged the Council to select one person from the City and return the requested information by March 5. Councilman Crocker suggested that the names of Vernon Fay and Paul Saffo be considered. Mayor Swanson .was requested to take the appropriate action and submit names of Rolling Hills residents for consideration. LETTER TO TORRANCE MEMORIAL HOSPITAL RE: BLOOD DONATION WEEK 725 Mayor Swanson reported that Mayor Jerry Belsky of Rolling Hills Estates asked that the Rolling Hills City Council issue a proclamation. in recognition of Blood Donation Week. Mayor Swanson said she explained that the Rolling Hills Council does not issue proclamations, but she said that with the Council's approval she would write a letter of support. Members of the Council concurred. LETTER OF INTENT, L.E.A.A. ENTITLEMENT JURISDICTION 731 A memorandum dated February 22, 1980 from the City Manager, also copies of a letter dated February 15 from Captain Ed Douglas, Commander,. Sheriff's Lomita Station, and a letter dated February 21 from California Contract Cities Association were presented to the Council. The Manager advised that a letter of intent indicating that the City desires to participate in an entitlement jurisdication eligible to receive L.E.A.A. block grant funds must be sent before March 1, and it was her recommendation that a letter be written. Mrs. Clifton said Captain Douglas recommended that a burglary prevention juris- diction consisting of Peninsula cities and Lomita be considered. Councilman Rose moved that the Manager be authorized to write a letter of intent on behalf of the City Council. 'Councilman Crocker seconded the motion and it was carried on the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Pernell, Rose Mayor Swanson NOES: None ABSENT: None PROPOSED ORDINANCE REQUIRING PRELIMINARY GEOLOGICAL REPORTS 750 At the request of the City Attorney the proposed ordinance was held on the agenda for discussion at the next meeting. LAND DIVISION ORDINANCE 760 Mr. Kinley reported that the proposed Land Division Ordinance will be ready for presentation at the next Council meeting. -5- February 25, 1980 INCREASED SECURITY AT GATES 798 341 Councilman Rose said that following review of residents' response to a one -question questionnaire sent by the Board of Directors regarding security at the gates, indicating that the residents are in favor of increasing the security by a two to one vote; he asked the Board that he be given approval of his request to send out a more specific question- naire. Councilman Rose said he sent another memo to the Board of Direc- tors.and again asked that the detailed questionnaire be sent out. In- stead, the Board asked the Association Manager to attempt to correlate the answers received from the Community with the questions asked by Councilman Rose. Recent minutes of the Board of Directors' meetings indicate that the Board is investigating closing the gates during early morning hours, based on studies of the number of cars entering during those hours, removing the guards and controlling entry to'the city by means of a card system. Mayor Rose said that rather than increasing security, he feels the Board is considering decreasing security at the gates. He asked that his questionnaire be sent out at City expense. Councilman Heinsheimer said he had discussed the proposal for a card system with the Association Manager, and had expressed his personal (� disapproval of the concept. o Mayor Swanson said she attended the last meeting of the Board of Q Directors on another matter, and she advised the Board that the Council Q is in favor of sending the more extensive questionnaire to receive more specific information. At that meeting the Board had a memo from Brice Q Stephenson, Association Manager, recommending that security be increased, based on an analysis he made of the returns, and the Board indicated that they did not wish to send the longer questionnaire at this time. Councilman Rose -said he would be willing to modify his question- naire, since it is known that residents do wish more security, and he would also include a question about whether the residents approve the proposal to remove guards froom gates at certain hours and replace them with an automatic card system. Councilman Crocker said he is.in favor of added security, and he would recommend that the Council adopt a resolution in.support-of the recommendations of the Association Manager that security be increased. Councilman Pernell said he concurred with Councilman Crocker's recommendation. The Manager was authorized to send the Sheriff's weekly burglary reports to members of the Board to apprise them of activities within the City which might influence their decision in the matter of security. MEETING WITH BOARD REPRESENTATIVES RE: REORGANIZATION 919 Councilman Crocker reported that at a recent meeting he and Council- man Pernell had with Board of Director representatives Bray and Mokler, the following matters were discussed: 1) The Association Manager is to handle Association matters without assistance from the City Manager; 2) In an emergency including fire and storm the City Manager is the Chief Emergency Officer. The Association Manager should assist her as reques= ted. 3) The Rolling Hills Community Association wishes to have complete jurisdiction over the maintenance personnel, trucks and equipment. This . will be discussed further, since the City has two CETA employes on the maintenance force. 4) Fair value of properties was discussed. The Board members said that the Association gave the riding ring to the City for $1.00 and that should be considered when rents are being established. Councilman Crocker said the City paid for the tennis courts and should propose to rent City properties to the Association with one year leases. Councilman Heinsheimer said the City Council should take a position on the maintenance staff, since the basic criteria should be to run the City with the least amount of.money from residents, using CETA funds when they are available. . Mayor Swanson said that at Councilman Crocker's request she called Dr. Bray and asked whether he thought the recent emergency on Blackwater Canyon Road was handled satisfactorily, after the discussion about emer- gencies. Dr. Bray advised Mayor Swanson that the Board considers an emergency situation one that requires fire and police assistance, and they feel that a problem with roads should be handled by the Community Association. Dr. Bray asked that the matter be clarified to avoid or -is 342 February 25, 1980 duplication of effort and expenditures. Mayor Swanson said she looked at the site of the problem on Blackwater Canyon Road, and she felt it was an extreme emergency, and a threat to the safety of residents., with an exposed gas line, and it was imperative that the emergency be taken care of as soon as possible. Dr. Bray said that matters concerning the roads, if handled by the City Manager during an emergency, should be under her jurisdiction providing that members of the Board of Direc- tors were contacted, since the Board would be paying the bills. Council- man Pernell said the Manager acted -properly, and when she was not able to reach the Association Manager, the Mayor or the Mayor pro tem, she called Councilman Pernell, who then attempted to call Dr*. Bray, Presi- dent of the Board, and when he was unable to reach him, he called Director Mokler. Councilman Pernell suggested that he and Councilman Crocker, Directors Bray and Mokler and the two Managers meet to discuss the matter. Mayor Swanson asked that the City Attorney review the City's Emergency Plan, and that the plan be placed on the next City Council agenda for review and discussion. ROLLING HILLS FIRE FLOW REQUIREMENTS Mayor Swanson requested that the Fire Flow Requirements report be placed on the next agenda for discussion of a priority list of improve- ments. BLACKOUTS IN FLYING TRIANGLE AREA 1274 Mayor Swanson presented a letter da ted February 19, 1980 from Mr. Stu Avera, Area Manager of Southern California Edison Company, regarding service interruptions during 1978 and 1979 in the Flying Triangle area. She asked that the letter be received for the file. ADJOURNMENT 1284 Mayor Swanson adjourned the meeting at 10:50 P.M. APPROVED: �7- Ci Jerk