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3/24/1980MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 24, 1980 " A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 P.M. Monday, March 24, 1980. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmen Crocker, Heinsheimer, Rose Mayor Swanson Councilman Pernell Teena Clifton William Kinley L. D. Courtright June Cunningham City Manager City Attorney City Treasurer Deputy City Clerk The minutes of the meeting of March 7, 1980 were approved and accepted as corrected on a motion made by Councilman Crocker, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose Mayor Swanson . NOES: None ABSENT: Councilman Pernell The minutes of the meeting of March 10, 1980 were approved and accepted as presented._on a motion made by Councilman Crocker, seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Mayor Swanson NOES: None ABSENT: None ABSTAINED: Councilman Rose FINANCIAL REPORT 25 Councilman Crocker moved that the Financial Report for February 1980 be approved and accepted as presented. The motion was seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose Mayor Swanson NOES: None ABSENT: Councilman Pernell PAYMENT OF BILLS 40 Councilman Heinsheimer moved that Demands No. 5687, 6030 and 6350 be voided to clear old uncashed checks, and that Demands No. 8697 through 8716 and 8724 through 8731 in the amount of $14,499.57 be approved for payment from the General Fund. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose Mayor Swanson NOES: None ABSENT: Councilman Pernell 3 5.3 March 24, 1980 Councilman Rose moved that Demands No. 8717 through 8723 be ap- proved for payment from the Fire and Flood Self -Insurance Flood. The motion was seconded by Councilman Crocker. The City Treasurer recom- mended that the Council adopt a resolution authorizing payment of flood expenses from the Fire and Flood Self -Insurance Fund. Councilman Rose moved that his motion approving payment be tabled; Councilman Crocker seconded the motion which carried unanimously. RESOLUTION NO. 434 Councilman Rose moved that on the recommendation of the City Trea- surer Resolution No. 434, Authorizing Payment of Flood Expenses from the Fire and Flood Self -Insurance Fund be adopted, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSENT: Councilman Pernell Councilman Rose moved that payment of Blackwater Canyon Claim Q No. 615-82, Demands No. 8717 through 8723`in,the amount of $7,736.15 Q be approved for payment from the Fire and Flood Fund. The motion was Q seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSENT: Councilman Pernell BUDGET COMMITTEE MEETING DATE 91 Mayor Swanson said that it has been determined that the City and Community Association.personnel will prepare their budgets individually, with a joint meeting to discuss the budgets set at a later date, if it seems adviseable.. The Mayor asked whether there were any major policy changes to be presented for consideration by the City's Budget Committee, and she said she wished to set a date for the Committee to meet. Mr. Courtright said the Council should consider.replenishing the Fire and Flood Self -Insurance Fund, also an administrative charge for collecting the rubbish fee should be considered. Councilman Crocker said transfer of real estate -will decline because of interest rates, and Mayor Swanson suggested that a Real Estate Transfer Tax be-con- sidered. e con= sidered. With regard to a meeting, Councilman date be set after the Manager has prepared review and discussion, and he said back-up pared only for those items which have been planation. LAW ENFORCEMENT SERVICES AGREEMENT 186 Crocker suggested that the preliminary information for information, should be pre - changed and require an ex - Mayor Swanson reported that the agreement between the City and County for Law Enforcement Services was amended to provide for cancel- lation by either party 60 days prior to July 1. A letter dated March 21, 1980 from Cal-Surance clarifying liability arising from performance of the agreement was presented and discussed. Councilman Rose suggested that a similar letter be requested from Workers' Compensation. PROPOSED OFFSHORE DRILLING IN SANTA MONICA BAY 216 Correspondence dated February 6, 1980 and February 22, 1980, and a sample resolution opposing a proposal for offshore drilling in Santa Monica Bay were received for the file. -2- 354 March 24, 1980 SOUTHERN CALIFORNIA EDISON CO. RE: SERVICE INTERRUPTIONS 219 A letter dated February 19, 1980 from K'. S. Avera, Area Manager of Southern California Edison Company, written in response to concerns expressed by the Mayor about the number of service interruptions during 1978 and 1979, especially in the Ringbit Road area, was presented to the Council. The letter was received for the file. COMMITTEE FOR REFUSE PICK-UP AGREEMENT 221 Mayor Swanson requested that the City Manager obtain an additional bid for rubbish pick up before setting a date to discuss the agreement with BFI. Mrs. Clifton said BFI was awarded the contract in Palos Verdes Estates, and she would contact Palos Verdes Disposal Service, the other contractor who bid in PaTos Verdes Estates, since the areas are similar. HOLD AGENDA REVIEW 232 The Hold Agenda was reviewed ans several items were removed.. The Mayor requested that updated copies of the Hold Agenda be sent to the Council before the next meeting. EMERGENCY DISASTER PLAN 270 Mrs. Clifton reported that she has scheduled a meeting.with Chief Earl Fordham and Captain Ed Douglas to discuss the proposed Emergency Disaster Plan. A proposed resolution relating to workers compensation benefits for registered volunteer "Disaster Service Workers" and a proposed ordinance relating to emergency organization and functions in the City of Rolling Hills, prepared by the City Attorney, were held on the agenda until after the meeting with the Sheriff and Fire Chief. Mrs. Clifton.said weed abatement will also be discussed. FIRE FLOW REQUIREMENTS, PRIORITY LIST OF IMPROVEMENTS 279 A priority list of fire flow improvements, submitted by Chief Fordham, was presented to the Council. Mrs. Clifton said that although all improvements listed are priorities, the order in which they are installed with be arranged so that the most urgent are taken care of first. ABANDONED CONSTRUCTION SITE, 0 BUGGY WHIP DRIVE 303 Mrs. Clifton reported that she contacted Mr. Joseph Abdo, owner of property located at 0 Buggy Whip Drive, and he advised her that three sides of the abandoned construction have been fenced and the fencing will be completed on the fourth side within a few days. Mrs. Clifton said that Mr. Jerry Webber, owner of the adjacent property, has complained about the unsightly abandoned construction and the chain link fence. Councilman Crocker moved that the owner be given a two month time limit for resumption of construction on the site, or the property must be restored to original condition. The motion was seconded by Mayor Swanson and carried by the following roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSENT: Councilman Pernell ORDINANCE NO. 173 327 Councilman Rose moved that Ordinance No. 173 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA REQUIRING PRELIMINARY GEOLOGICAL REPORTS AND GEOLOGICAL INVESTIGATION IN THE SUBDIVIDIONG OF LANDS LOCATED IN THE CITY OF ROLLING HILLS be adopted, and that reading in full be waived. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: -3- 355 March 24, 1980 AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSENT: . Councilman Pernell Councilman Crocker said he thought the wording in Section 3 should. be changed inline 16 to read "any" test borings----" and in the second line of the second paragraph of Section 3, "designed" to prevent------". The ordinance, as adopted, was placed on the hold agenda for review view in thirty days with respect to Councilman Crocker's recommendation that the wording be changed. MEETING WITH BOARD REPRESENTATIVES RE: REORGANIZATION— 349, A memorandum dated Match 19, 1980 from the City Manager and Associ- ation Manager to the Council and Board of Directors,, summarizing a meet- ing of the City Manager, Councilmen Crocker and Pennell, with Association Manager Brice Stephenson and Directors Bray and Mokler was received for .00 the file.. co 0 Councilman Crocker said the memo was a correct account of the meet- ing, and it was his opinion that several issues were clarified during the meeting..* Councilman Heinsheimer said he wished to have the record show that when the staff acts, particularly in an emergency situation, they should have the support of their governing bodies in the staff's good sense and professional competence, that such support should be. agreed upon by the Council and Board of Directors, and should prevail when an action is taken by any member of either staff, regardless of areas of responsibility, when a situation requires immediate response. Councilman Crocker said the definition of an n emergency in Rolling Hills is when the City Manager, acting as Disaster.Preparedness Officer, deter- mines in good judgment that an emergency exists. Councilman Heinsheimer -suggested that an agreement to that effect should be entered into by the City and Association to cover the staff. GATE SECURITY STUDY 397 Councilman Rose said he thinks the Board should respond to the, mandate of the residents in supporting additional security measures. Mayor Swanson said she attended a meeting and sent a memo to the Board, and was advised that information is being obtained, and the Council will be advised when additional information is available. CALIFORNIA CONTRACT CITIES ANNUAL MEETING. 411 Mayor Swanson asked any member of the Council who wishes to attend the annual seminar in Palm Springs to advise the staff so reservations can be made. SOUTH BAY CITIES MEETING 415 The Mayor said Howard Jarvis will be the guest speaker at.the. next meeting of South Bay Cities Association, and it will be her last meeting as Program Chairman. She invited members of the Council to attend the meeting. DINNER FOR RANCHO PALOS VERDES CITY MANAGER 428 Mayor. Swanson said she would not be able to attend a dinner on Friday, March 28 to honor Leonard Wood, who is leaving Rancho Palos Verdes, but she wished to present a Rolling. Hills plaque to Mr. Wood. The Council approved presentation of a plaque, and the City Manager said she and her husband were planning to attend the dinner. DESTRUCTION OF TRAILS 435 The Mayor said she had walked some of the trails, and had photo- graphed some of the severe destruction of trails as a result of recent mm 356 March 24, 1980 storms. Mr. Kinley said the Community Association is planning per- manent repair of trails. DIAL -A -RIDE M Mayor Swanson explained the proposal for Dial -A -Ride that is being prepared for presentation to the Council of Peninsula cities. Councilman Rose said paratransit systems should .be used to supplement, not substitute for, regular transit systems, and he said he would oppose any transportation system which would not be accessible to all elderly, blind and handicapped persons, including persons confined to wheel chairs. An application for funding to be submitted by one of the largercities on the Peninsula was given to the City Attorney for review, and the Mayor asked the Council to approve the plan, to be funded by state government subsidy. Councilman Rose moved .that the plan as a supplement, not a substi- tute for, regular transit be approved in concept. Councilman Heinshei- mer said Mayor Swanson and Councilman Rose should be authorized to represent Rolling Hills in working out details of the proposal. The motion was seconded by Mayor Swanson and carried unanimously. REGIONAL SHERIFF SERVICE 542 A letter dated March 20, 1980 from Captain Ed Douglas, Commander of the Lomita Station, was presented to the Council. Councilman Heinsheimer asked that the Sheriff's policy for dis- patch in emergencies and a statement of the proposed level of service be requested. Mayor Swanson suggested that the figures and formula developed by Rancho Palos Verdes Councilman Ken Dyda be sent to Cap- tain Douglas, and that the Council's concern about the proposed regional service be conveyed to him. HIGH VOLTAGE EQUIPMENT IN CITY 648 , Mayor Swanson said that following an accident which resulted in severe injury to an employee of a tree trimmer under contract to Southern California Edison Company, she requested information on.the high voltage equipment in Rolling Hills. Mr. Kinley said it was his opinion that any litigation resulting from the accident would not re- sult in liability to the City. REQUESTS FOR RATE INCREASES 670 Notices from the Public Utilities Commission advising that rate increases have been requested by Southern California Edison Company and Souther California Gas Company were received for the file. PLANNING COMMISSION ACTION 700 No action was taken by the Council on Planning Commission actions at the meeting of the Commission on March 18, 1980. Councilman Heinsheimer said Mr. Robert Gose, 3 Johns Canyon Road, contacted him to express his dissatisfaction with .a lot line determin- ation on his property made by the Planning Commission on March 18. The plot plan for the Gose property was reviewed, and the matter was placed on the next City Council agenda ,on a motion made by Councilman Tieinsheimer, Sec=jed by Council"?a . C—oc%er -in-' camel bv, -the follow- ing ow- ing roll call vote: AYES: Councilmen Crocker, Heinsheimer, Rose, Mayor Swanson NOES: None ABSENT: Councilman Pernell CORRESPONDENCE RE: LA CRESTA SCHOOL SITE 763 Mayor Swanson directed that a letter written by Councilman Pernell to Mrs. Janet Ceske, enclosing a letter dated March 19, 1980 from the City Attorney regarding dispostion of the school site within the bound- aries of the City of Rolling Hills, be made part of the record, and be received for the file. -5- March 24, 1980 357 CONFERENCE, WOMEN IN MANAGEMENT 790 .The Manager advised the Council that she has been invited to attend a conference for leaders of organizations of women public officials on June 13-14, 1980 in Washington,'D.C. Mrs. Clifton said she would be.a guest of the Center for The American Woman and Politics, and the City.would incur no expenses for the conference. Further, the Manager said she wished to take additional time in vacation for one week, and would be away from the City through -June 20. The Council gave unanimous approval of the request. - CITY ATTORNEY'S SEMINAR 795 Mr. Kinley said he wished,to attend a City Attorneys' Symposium in Laguna on April 30, May 1 and 2. The request was approved. ADJOURNMENT 800 The meeting was adjourned at 10:10 P.M., to reconvene at 7:30 P.M. Tuesday, April 15,.1980 to canvass the votes of the Municipal Election held on Tuesday, April 8, 1980. City Cl r APPROVED: 1 / / Mayor