6/9/1980MINUTES OF A 375
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
June 9, 1980
A regular meeting of the City Council of the City of Rolling Hills
was called to order at -the Administration Building, 2 Portuguese Bend
Road, Rolling Hills,.California by Mayor Heinsheimer at 7:.30 P.M.
Monday, June 9, 1980.
ROLL CALL
PRESENT: Councilmembers Crocker, Rose, Mayor Heinsheimer
ABSENT: Councilmembers Pernell & Swanson (arrived at 7:40 P.M.)
ALSO PRESENT: Teena Clifton City Manager
William Kinley City Attorney
June:'.Cunningham Deputy City Clerk
William -Gilchrist -Southern California Gas Co.
Jody Murdock Planning Commission Chairman
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C APPROVAL OF MINUTES 25
o The minutes of the meeting of May 12, 1980 were approved and.accep-
Q ted as presented on a motion made by Councilman Crocker, seconded by
Q Councilman Rose and carried unanimously.
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.FINANCIAL STATEMENTS
Councilman Crocker moved that the Financial Statements dated April
1980 and May 1980 be.approved and accepted as presented. The motion was
secondediby Counc,ilman.'Rose-and carried -by the following roll call.vote:
AYES: Councilmembers Crocker, Rose, Mayor Heinsheimer
NOES: None
ABSENT: Councilmembers Pernell, Swanson
PAYMENT OF BILLS
Councilman Crocker moved that Demands No. 8851 through 8904,
with the exception of Demands No. 8850, 8853, 8856, 8866, 8881, and
8903, which are void, be paid in the amount of $55,757.88.from the
General Fund. The motion was seconded by Councilman Rose and carried
by the following roll call vote:
AYES: Councilmembers Crocker, Rose, Mayor Heinsheimer
NOES:- None
ABSENT: Councilmembers Pernell, Swanson
SOUTH BAY CAREER CRIMINAL APPREHENSION PROGRAM 13
A request for funding for'the South Bay Career Criminal Apprehen-
sion Program was approved, and Mayor Heinsheimer said the project share
of $1,273.95 would be included in the Budget for Fiscal 1980/81.
APPOINTMENTS 17
Mr. Ken.Watts was re -appointed to the Planning Commission for a
term of three years on a motion made by Councilman Crocker, seconded
by Councilman Rose and carried unanimously.
Councilman Crocker moved that the Council confirm the action of
the Board of Directors on May 15, 1980, appointing Betty Hesse to
represent the Board of Directors and Judy Hollingshead to represent
the Architectural Committee to serve on the Environmental Quality
Board. The motion.was seconded by Councilman Rose and carried by
M.,
June 9, 1980
the following roll call vote:
AYES: Councilmen Crocker,. Rose, Mayor Heinsheimer
NOES: None
ABSENT: Councilman Pernell
ABSTAINED: Councilwoman Swanson
FISCAL YEAR 1980/81 BUDGET COMMITTEE REPORT. 23
A staff recommendation for increases in Variance and Conditional
Use Permit fees and Subdivision Fees was reviewed., Councilman Crocker
said it was his opinion that the charge ,for ,tentative maps should be
on a per';_16t basis, rather than escalating charges for combinations
of lots in a tract. Mayor Heinsheimer requested that a study be made
of the actual costs involved in processing applications for Variances
and Conditional Use Permits, and the fees be based on the actual cost
of time involved, rather than on an arbitrary fee. The Mayor asked
that an analysis of costs be presented to the Budget Committee.for
consideration at the next Council meeting.
Councilman Crocker asked!-Itha.t the Council authorize him and
Councilman Pernell, when meeting with representatives of the Community
Association's Budget Committee, to recommend that since Proposition 9
did not pass,. -.,the rents remain at the present level, that the rents.
be presented in a package, for a period of one year., Member ' s of the
Council concurred with the recommendation. Mrs. Clifton said some
expenses are paid solely by the City, some,are paid solely by the
Community Association, and some expenses are shared. Councilman
Crocker asked the Manager to list all shared expenses, also those
costs which are paid by the City and reimbursed by the Association,
identifying the items by budget line item number.
staff
A/recommen.dation that the fee for dog licenses be increased from
$5 to $7.50 for neutered dogs;. and from $10 to $15 for non -neutered
dogs was approved on a motion made by Councilwoman Swanson, seconded
by Councilman Rose and carried by the following roll call vote:
AYES:, Councilmembers Crocker, Pernell, Rose, Swanson
Mayor Heinsheimer
NOES: None
ABSENT: None
Councilman Crocker moved that the current insurance package.policy
be extended to include earthquake coverage for the City Hall and Main-
tenance Building. The motion was seconded by Councilman Rose and
carried unanimously. The premium for the extended coverage is $670.
The Manager reported that the bill for appraisal of properties
by Christy Petrofanis has been received, and is in excess of $7,000.
Councilman Crocker said'the bill should be presented as a demand at
the next Council meeting, and the Association,ManAger should also,
be advised, since the Community Association will be requested to re-
imburse the City for 50% of -the bill.
In a memo to the Council regarding the Hix Ring on Buggy Whip
Drive., the Manager recommended that the Council direct the staff to
obtain the total estimated cost for grading and construction, and if
it is within the budgeted Recreational Facilities line item allocation
in the Budget, that the Council consider approving construction of the
ring facilities. Councilman Crocker suggested that the Hix Ring not
be included in the package of properties to be leased to the Associ-
ation for the next year, and that a transfer of.funds, unallocated,
should be made to the Recreation Fund. Councilwoman Swanson asked
that there be a discussion by the Council on future improvements to
recreational facilities, to determine whether they will be paid for
by the City, owner of the facilities, or by the Association at the
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June 9, 1980
3'77
request of the individual groups who use the facilites which are
leased from the City by the Association. Councilwoman Swanson asked
that Councilmen Crocker and Pernell make a committee recommendation
following their meeting with Association representatives on the matter.
REGIONAL SHERIFF SERVICE
177
In a letter dated May 22, 1980, Captain Ed Douglas, Commander of
the Sheriff's Lomita Station, addressed concerns of the Council expressed
at a recent meeting, and in a letter from the Manager dated May 21,, 1980,
Councilwoman Swanson reported that she, Councilman Rose and the .
City Manager attended a meeting with members of the Sheriff's -Depart-.
ment and representatives of Rancho Palos Verdes and Rolling Hills
Estates. Questions and concerns of the. Rolling Hills Council were
discussed, and Councilwoman Swanson and Councilman Rose said that
after the meeting they were convinced that individual service to the
City would not.be jeopardized by participation in regionalized ser--
vice,
er_vice, and an increase in service to Rolling Hills Estates would not
affect the level of service to Rolling Hills.
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co Councilwoman Swanson moved that .the motion to approve participa-
tion in the regionalized sheriff service by the City�.of Rolling Hills
be removed from the table, and that participation be approved. The
Q motion was seconded by Councilman Rose and carried by the following
Q roll call vote:
a
AYES: Councilmembers Crocker, Pernell, Rose, Swanson
Mayor Heinsheimer
NOES: None
ABSENT: None
Councilwoman Swanson requested that the other Peninsula cities be
advised by letter of the Rolling Hills Council's action.
PLANNING COMMISSION ACTIONS 218
A report of Planning Commission action at the May 27, 1980 meeting
was received for the file, and no action was taken by the Council.
REQUEST FOR CHANGES IN ZONING ORDINANCES 220
A memorandum dated June 6, 1980 from Jody Murdock, Chairman of
the Planning Commission, requesting certain changes in.the Zoning
Ordinance, was presented to the Council. Chairman Murdock addressed
the Council and advised that as a result of recent studies of tennis
courts and lot development in Rolling Hills, the Planning Commission
had developed a set of determinations with respect to tennis courts
in particular, and all lot -development in general, and wished to
request that the Zoning Ordinance be amended in accordance with the
conclusions of the Commission.
Councilman Crocker suggested that Section 2, paragraph (f) of the
Planning Commission's recommendations be re -worded to require that:
"Where fences and/or landscaping to screen would interfere with neigh-
bor's view".
Following the discussion Mayor Heinsheimer asked the City Attorney
to prepare an ordinance amending Ordinance No. 33 and Ordinance No. 137,
incorporating the recommendations of the Planning Commission, for con-
sideration by the Council and a public hearing prior to expiration of
the moratorium on tennis courts on August 12. 'Councilman Pernell sug-
gested the Planning Commission's recommendations be sent to the Tennis
Club for comment, and he said he would discuss them with the president
of the Tennis Club.
Mr. Kinley advised the Council that he had prepared an amendment
.to the Zoning Ordinance pertaining to determination of a front yard in
a corner lot, which could be separated from the other proposed amend-
ments and introduced later in the meeting.
ISM
378
June 9, 1980
The Council commended the Planning Commission on the effort and
time devoted to the studies.
LEASE OF SCHOOL PROPERTIES
325
Councilman Rose said he had read in a School District newsletter
dated May 23, 1980 that the School Board has adopted a resolution ap-
proving leasing of three school properties, including the La Cresta
School. Councilman Pernell said'.thatJoan Saffo is a member of the
Committee which studied the closing of school sites, and the committee's
recommendation was to not dispose of the sites, but to lease them on a
short term basis until the demographics of the area can be studied.
Mr. Kinley said that if leased to a public and/or private insti-
tution for use as a school, the present use would continue.—Chairman
Murdock saidl.that she attended meetings at which the use of the school
sites was discussed, and the School Site- .Committee, knows -.that the Planning
Commission and City Council will have to approve any lease of the La
Cresta property; which is in'.the City of Rolling Hills.
ROLLING HILLS COMMUNITY ASSOCIATION SECURITY SYSTEM 409
Councilman Rose advised the Council that he has a new and urgent
concern about security in Rolling Hills, and he moved that the Council
adopt a resolution asked the Board of Directors to. place a moratorium
on issuance of passes under a new system recently announced. Council-
man Rose explained that under the new procedure; residents may request
up to 10 passes for friends or family members, who will be admitted
"without further identification. Councilman Crocker seconded the motion
for purposes of discussion.
Mayor Heinsheimer said it was his understanding that neither the
Council nor Board of Directors would take a unilateral action on mat-
ters of security, and he recessed the meeting so he could call David
Bray, President of the Board, and discuss the matter with him. When
he returned to -the meeting Mayor Heinsheimer said he had discussed the
new pass procedure with Dr. Bray, and Dr. Bray said he would call the
Association Manager on Tuesday morning and direct that no more passes
be issued under the recently adopted procedure until it has been dis-
cussed -with the Council by the Board. Councilman Crocker moved that
the motion to adopt a resolution be tabled. The motion was seconded
by Councilman Rose and carried by the following roll call vote:
AYES: Councilmembers,.Crocker, Prenell, Rose, Swanson
Mayor Heinsheimer
NOES: None
ABSENT: None
ORDINANCE NO. 175 499
Councilman Crocker moved that Ordinance No. 175 entitled AN
ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDI-
NANCE NO. 173 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS,
CALIFORNIA REQUIRING PRELIMINARY GEOLOGICAL REPORTS AND GEOLOGICAL
INVESTIGATION IN THE SUBDIVIDING OF LANDS LOCATED IN THE CITY OF
ROLLING HILLS" be adopted, and that reading in full be waived.
Mr. Kinley said the ordinance was introduced at the last Council
meeting, and includes amendments to Ordinance No. 173 requested by
Councilman Crocker. Councilwoman Swanson seconded the motion, and
suggested that additional changes be made. Mr. Kinley said a new
ordinance amending Ordinance No. 175 would be presented at the next
meeting, incorporating the changes recommended by Councilwoman Swanson.
Ordinance No. 175 was adopted on the following roll call vote:
AYES: Councilmembers°'Crocker, Pernell, Rose, Swanson
Mayor Heinsheimer
NOES: None
ABSENT: None
Irle
379
June 9, 1980
PROPOSED ORDINANCE AMENDING BUILDING CODE 525
Mr. Kinley said an ordinance requiring preliminary geological
reports and geological investigation prior to obtaining a building
permit would be prepared for introduction at the next meeting. Coun-
cilman Crocker suggested that the proposed ordinance be sent to the
Council before the next meeting for review and comment.
PROPOSED ORDINANCE -FRONT LOT LINES 550
Councilman Crocker moved that a proposed ordinance entitled AN
ORDINANCE OF THE.CITY COUNCIL OF THE CITY OF ROLLING HILLS, AMENDING
ORDINANCE NO. 33 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS,
CALIFORNIA, PROVIDING FOR ZONING IN SAID CITY" be introduced, and
that reading in full be waived.
Mr. Kinley explained that the ordinance was prepared at, the re-
quest of the Planning Commission, and provides that the front lot line
on a corner lot shall be determined by the Planning Commission, -rather
than by the City Engineer.
The motion was seconded by Councilman Rose and carried by the
following roll call vote:
AYES: Councilmembers Crocker, Pernell, Rose, Swanson
Mayor Heinsheimer
. NOES: None
ABSENT: None
BRUSH FIRE
590
In a memo to the Council dated June 9, 1980 the Manager reported
that there was a brush fire in Rancho Palos Verdes near the closed
south gate to Rolling Hills at.11:40 P.M. Saturday, June 7.
EMERGENCY DISASTER ORDINANCE 610
Mrs. Clifton reported that the Emergency Disaster Ordinance
adopted on April 28, 1980 establishes a Disaster Council Membership.
Although the Board of Directors has indicated a wish to hay.e•a-member
of the Board on the Disaster Council, no appointment has been made of
an Assistant Director of Emergency Services. Mrs. Clifton suggested
that Mr. Brice Stephenson, Association Manager, or Mr. Roger Vink,
Maintenance Foreman be appointed Assistant Director. The Manager
was authorized to make the appointment at her discretion, to become
effective during her absence from the City from June. 12 to 21.
DIAL -A -RIDE 635
Councilwoman Swanson reported that the application for Dial -A -Ride.
has been approved by the Los Angeles County Financial Review Committee
A;$42;000.grant has been approved to provide the service.to senior
citizens and handicapped, and will be submitted to the Los Angeles
County Transportation Commission for approval.
ALTERNATE BIDS FOR TRASH DISPOSAL 712
Councilman Pernell asked the status of receiving additional bids
for trash service. Mrs. Clifton said she expects to hear soon from
another service, and would present the information as soon as it is
available.
RESOLUTION ESTABLISHING AN AGENDA 798
At the direction of the Mayor a proposed resolution establishing
an agenda relating to the order of business of the City Council at all
regular meetings was held on the agenda.
SANITATION DISTRICT
Mayor Heinsheimer said the Sanitation District has.turned the
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June 9, 1980
former landfill site, now the Botanical Garden and Arboretum, over to
the County, and he recommended that City representatives on the Board
of Directors of the Sanitation District attempt to have some Sanitation
District funds allocated to the garden.
The Manager said that as the present landfill site is filled,
future use of the site is being considered, and she urged that the
Council take an active part in planning for the ultimate use. Council-
man Pernell said he wished to urge Mayor Heinsheimer to attend meetings
of the Sanitation District, and the meeting of -Peninsula mayors which .
precedes the Sanitation District meeting.
SOUTHFIELD DRIVE 815
Copies of a letter dated May 22, 1980 from Arthur G. Keene, City
Geologist, Department of County Engineer -Facilities, were distributed
to the Council. In the correspondence Mr.. Keene presented a review
of geotechnical investigation, No. 3 Southfield Road. An addendum to,
the review, dated June 6, was also presented.
A letter dated June 61, 198.0 from F. L. Coates, owner of the
property at 3 Southfield Drive, requesting permission to proceed with
construction at the site, was presented to the Council. Councilman
Rose said he was contacted by an.attorney representing Dr. Frederick
Mishkin, 1 Flying Mane Road, who advised that Dr. Mishkin had engaged
a geologist to prepare a report on his property, and possible effects
of construction on Southfield Drive.
Mayor Heinsheimer asked that all information be held on the
agenda, that residents in the area be notified, and that discussion -,of
the matter be scheduled for the next regular Council meeting.
LITIGATION SESSION 878
At the request of the City Attorney, the meeting was adjourned
to a Litigation Session at '_9:45 P.M.
MEETING RECONVENED - ACTION RE: TENTATIVE TRACT 33871, CHACKSFIELD-MERIT
The meeting was reconvened at 10:00 P.M. Councilman Crocker moved
that the Council rescind their approval on May 14, 1979 of the tentative
map for Tract 33871, Chacksfield Merit, that the subdivider be given the
privilege of filing an amended map for that proposed subdivision, and
that no additional fees be charged for that amended map.
The motion was seconded by Councilman Rose and carried by the
following roll call vote:
AYES: Councilmembers Crocker, Pernell, Rose, Swanson
Mayor Heinsheimer
NOES: None
ABSENT: None
ADJOURNEMENT 924
Mayor Heinsheimer adjourned the meeting at"'.10:15 P.M.
C' Clerk
APPROVED:
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Mayor