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6/9/1980MINUTES OF A 375 REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 9, 1980 A regular meeting of the City Council of the City of Rolling Hills was called to order at -the Administration Building, 2 Portuguese Bend Road, Rolling Hills,.California by Mayor Heinsheimer at 7:.30 P.M. Monday, June 9, 1980. ROLL CALL PRESENT: Councilmembers Crocker, Rose, Mayor Heinsheimer ABSENT: Councilmembers Pernell & Swanson (arrived at 7:40 P.M.) ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney June:'.Cunningham Deputy City Clerk William -Gilchrist -Southern California Gas Co. Jody Murdock Planning Commission Chairman co C APPROVAL OF MINUTES 25 o The minutes of the meeting of May 12, 1980 were approved and.accep- Q ted as presented on a motion made by Councilman Crocker, seconded by Q Councilman Rose and carried unanimously. Q .FINANCIAL STATEMENTS Councilman Crocker moved that the Financial Statements dated April 1980 and May 1980 be.approved and accepted as presented. The motion was secondediby Counc,ilman.'Rose-and carried -by the following roll call.vote: AYES: Councilmembers Crocker, Rose, Mayor Heinsheimer NOES: None ABSENT: Councilmembers Pernell, Swanson PAYMENT OF BILLS Councilman Crocker moved that Demands No. 8851 through 8904, with the exception of Demands No. 8850, 8853, 8856, 8866, 8881, and 8903, which are void, be paid in the amount of $55,757.88.from the General Fund. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Rose, Mayor Heinsheimer NOES:- None ABSENT: Councilmembers Pernell, Swanson SOUTH BAY CAREER CRIMINAL APPREHENSION PROGRAM 13 A request for funding for'the South Bay Career Criminal Apprehen- sion Program was approved, and Mayor Heinsheimer said the project share of $1,273.95 would be included in the Budget for Fiscal 1980/81. APPOINTMENTS 17 Mr. Ken.Watts was re -appointed to the Planning Commission for a term of three years on a motion made by Councilman Crocker, seconded by Councilman Rose and carried unanimously. Councilman Crocker moved that the Council confirm the action of the Board of Directors on May 15, 1980, appointing Betty Hesse to represent the Board of Directors and Judy Hollingshead to represent the Architectural Committee to serve on the Environmental Quality Board. The motion.was seconded by Councilman Rose and carried by M., June 9, 1980 the following roll call vote: AYES: Councilmen Crocker,. Rose, Mayor Heinsheimer NOES: None ABSENT: Councilman Pernell ABSTAINED: Councilwoman Swanson FISCAL YEAR 1980/81 BUDGET COMMITTEE REPORT. 23 A staff recommendation for increases in Variance and Conditional Use Permit fees and Subdivision Fees was reviewed., Councilman Crocker said it was his opinion that the charge ,for ,tentative maps should be on a per';_16t basis, rather than escalating charges for combinations of lots in a tract. Mayor Heinsheimer requested that a study be made of the actual costs involved in processing applications for Variances and Conditional Use Permits, and the fees be based on the actual cost of time involved, rather than on an arbitrary fee. The Mayor asked that an analysis of costs be presented to the Budget Committee.for consideration at the next Council meeting. Councilman Crocker asked!-Itha.t the Council authorize him and Councilman Pernell, when meeting with representatives of the Community Association's Budget Committee, to recommend that since Proposition 9 did not pass,. -.,the rents remain at the present level, that the rents. be presented in a package, for a period of one year., Member ' s of the Council concurred with the recommendation. Mrs. Clifton said some expenses are paid solely by the City, some,are paid solely by the Community Association, and some expenses are shared. Councilman Crocker asked the Manager to list all shared expenses, also those costs which are paid by the City and reimbursed by the Association, identifying the items by budget line item number. staff A/recommen.dation that the fee for dog licenses be increased from $5 to $7.50 for neutered dogs;. and from $10 to $15 for non -neutered dogs was approved on a motion made by Councilwoman Swanson, seconded by Councilman Rose and carried by the following roll call vote: AYES:, Councilmembers Crocker, Pernell, Rose, Swanson Mayor Heinsheimer NOES: None ABSENT: None Councilman Crocker moved that the current insurance package.policy be extended to include earthquake coverage for the City Hall and Main- tenance Building. The motion was seconded by Councilman Rose and carried unanimously. The premium for the extended coverage is $670. The Manager reported that the bill for appraisal of properties by Christy Petrofanis has been received, and is in excess of $7,000. Councilman Crocker said'the bill should be presented as a demand at the next Council meeting, and the Association,ManAger should also, be advised, since the Community Association will be requested to re- imburse the City for 50% of -the bill. In a memo to the Council regarding the Hix Ring on Buggy Whip Drive., the Manager recommended that the Council direct the staff to obtain the total estimated cost for grading and construction, and if it is within the budgeted Recreational Facilities line item allocation in the Budget, that the Council consider approving construction of the ring facilities. Councilman Crocker suggested that the Hix Ring not be included in the package of properties to be leased to the Associ- ation for the next year, and that a transfer of.funds, unallocated, should be made to the Recreation Fund. Councilwoman Swanson asked that there be a discussion by the Council on future improvements to recreational facilities, to determine whether they will be paid for by the City, owner of the facilities, or by the Association at the -2- I June 9, 1980 3'77 request of the individual groups who use the facilites which are leased from the City by the Association. Councilwoman Swanson asked that Councilmen Crocker and Pernell make a committee recommendation following their meeting with Association representatives on the matter. REGIONAL SHERIFF SERVICE 177 In a letter dated May 22, 1980, Captain Ed Douglas, Commander of the Sheriff's Lomita Station, addressed concerns of the Council expressed at a recent meeting, and in a letter from the Manager dated May 21,, 1980, Councilwoman Swanson reported that she, Councilman Rose and the . City Manager attended a meeting with members of the Sheriff's -Depart-. ment and representatives of Rancho Palos Verdes and Rolling Hills Estates. Questions and concerns of the. Rolling Hills Council were discussed, and Councilwoman Swanson and Councilman Rose said that after the meeting they were convinced that individual service to the City would not.be jeopardized by participation in regionalized ser-- vice, er_vice, and an increase in service to Rolling Hills Estates would not affect the level of service to Rolling Hills. co co Councilwoman Swanson moved that .the motion to approve participa- tion in the regionalized sheriff service by the City�.of Rolling Hills be removed from the table, and that participation be approved. The Q motion was seconded by Councilman Rose and carried by the following Q roll call vote: a AYES: Councilmembers Crocker, Pernell, Rose, Swanson Mayor Heinsheimer NOES: None ABSENT: None Councilwoman Swanson requested that the other Peninsula cities be advised by letter of the Rolling Hills Council's action. PLANNING COMMISSION ACTIONS 218 A report of Planning Commission action at the May 27, 1980 meeting was received for the file, and no action was taken by the Council. REQUEST FOR CHANGES IN ZONING ORDINANCES 220 A memorandum dated June 6, 1980 from Jody Murdock, Chairman of the Planning Commission, requesting certain changes in.the Zoning Ordinance, was presented to the Council. Chairman Murdock addressed the Council and advised that as a result of recent studies of tennis courts and lot development in Rolling Hills, the Planning Commission had developed a set of determinations with respect to tennis courts in particular, and all lot -development in general, and wished to request that the Zoning Ordinance be amended in accordance with the conclusions of the Commission. Councilman Crocker suggested that Section 2, paragraph (f) of the Planning Commission's recommendations be re -worded to require that: "Where fences and/or landscaping to screen would interfere with neigh- bor's view". Following the discussion Mayor Heinsheimer asked the City Attorney to prepare an ordinance amending Ordinance No. 33 and Ordinance No. 137, incorporating the recommendations of the Planning Commission, for con- sideration by the Council and a public hearing prior to expiration of the moratorium on tennis courts on August 12. 'Councilman Pernell sug- gested the Planning Commission's recommendations be sent to the Tennis Club for comment, and he said he would discuss them with the president of the Tennis Club. Mr. Kinley advised the Council that he had prepared an amendment .to the Zoning Ordinance pertaining to determination of a front yard in a corner lot, which could be separated from the other proposed amend- ments and introduced later in the meeting. ISM 378 June 9, 1980 The Council commended the Planning Commission on the effort and time devoted to the studies. LEASE OF SCHOOL PROPERTIES 325 Councilman Rose said he had read in a School District newsletter dated May 23, 1980 that the School Board has adopted a resolution ap- proving leasing of three school properties, including the La Cresta School. Councilman Pernell said'.thatJoan Saffo is a member of the Committee which studied the closing of school sites, and the committee's recommendation was to not dispose of the sites, but to lease them on a short term basis until the demographics of the area can be studied. Mr. Kinley said that if leased to a public and/or private insti- tution for use as a school, the present use would continue.—Chairman Murdock saidl.that she attended meetings at which the use of the school sites was discussed, and the School Site- .Committee, knows -.that the Planning Commission and City Council will have to approve any lease of the La Cresta property; which is in'.the City of Rolling Hills. ROLLING HILLS COMMUNITY ASSOCIATION SECURITY SYSTEM 409 Councilman Rose advised the Council that he has a new and urgent concern about security in Rolling Hills, and he moved that the Council adopt a resolution asked the Board of Directors to. place a moratorium on issuance of passes under a new system recently announced. Council- man Rose explained that under the new procedure; residents may request up to 10 passes for friends or family members, who will be admitted "without further identification. Councilman Crocker seconded the motion for purposes of discussion. Mayor Heinsheimer said it was his understanding that neither the Council nor Board of Directors would take a unilateral action on mat- ters of security, and he recessed the meeting so he could call David Bray, President of the Board, and discuss the matter with him. When he returned to -the meeting Mayor Heinsheimer said he had discussed the new pass procedure with Dr. Bray, and Dr. Bray said he would call the Association Manager on Tuesday morning and direct that no more passes be issued under the recently adopted procedure until it has been dis- cussed -with the Council by the Board. Councilman Crocker moved that the motion to adopt a resolution be tabled. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers,.Crocker, Prenell, Rose, Swanson Mayor Heinsheimer NOES: None ABSENT: None ORDINANCE NO. 175 499 Councilman Crocker moved that Ordinance No. 175 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDI- NANCE NO. 173 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA REQUIRING PRELIMINARY GEOLOGICAL REPORTS AND GEOLOGICAL INVESTIGATION IN THE SUBDIVIDING OF LANDS LOCATED IN THE CITY OF ROLLING HILLS" be adopted, and that reading in full be waived. Mr. Kinley said the ordinance was introduced at the last Council meeting, and includes amendments to Ordinance No. 173 requested by Councilman Crocker. Councilwoman Swanson seconded the motion, and suggested that additional changes be made. Mr. Kinley said a new ordinance amending Ordinance No. 175 would be presented at the next meeting, incorporating the changes recommended by Councilwoman Swanson. Ordinance No. 175 was adopted on the following roll call vote: AYES: Councilmembers°'Crocker, Pernell, Rose, Swanson Mayor Heinsheimer NOES: None ABSENT: None Irle 379 June 9, 1980 PROPOSED ORDINANCE AMENDING BUILDING CODE 525 Mr. Kinley said an ordinance requiring preliminary geological reports and geological investigation prior to obtaining a building permit would be prepared for introduction at the next meeting. Coun- cilman Crocker suggested that the proposed ordinance be sent to the Council before the next meeting for review and comment. PROPOSED ORDINANCE -FRONT LOT LINES 550 Councilman Crocker moved that a proposed ordinance entitled AN ORDINANCE OF THE.CITY COUNCIL OF THE CITY OF ROLLING HILLS, AMENDING ORDINANCE NO. 33 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR ZONING IN SAID CITY" be introduced, and that reading in full be waived. Mr. Kinley explained that the ordinance was prepared at, the re- quest of the Planning Commission, and provides that the front lot line on a corner lot shall be determined by the Planning Commission, -rather than by the City Engineer. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Rose, Swanson Mayor Heinsheimer . NOES: None ABSENT: None BRUSH FIRE 590 In a memo to the Council dated June 9, 1980 the Manager reported that there was a brush fire in Rancho Palos Verdes near the closed south gate to Rolling Hills at.11:40 P.M. Saturday, June 7. EMERGENCY DISASTER ORDINANCE 610 Mrs. Clifton reported that the Emergency Disaster Ordinance adopted on April 28, 1980 establishes a Disaster Council Membership. Although the Board of Directors has indicated a wish to hay.e•a-member of the Board on the Disaster Council, no appointment has been made of an Assistant Director of Emergency Services. Mrs. Clifton suggested that Mr. Brice Stephenson, Association Manager, or Mr. Roger Vink, Maintenance Foreman be appointed Assistant Director. The Manager was authorized to make the appointment at her discretion, to become effective during her absence from the City from June. 12 to 21. DIAL -A -RIDE 635 Councilwoman Swanson reported that the application for Dial -A -Ride. has been approved by the Los Angeles County Financial Review Committee A;$42;000.grant has been approved to provide the service.to senior citizens and handicapped, and will be submitted to the Los Angeles County Transportation Commission for approval. ALTERNATE BIDS FOR TRASH DISPOSAL 712 Councilman Pernell asked the status of receiving additional bids for trash service. Mrs. Clifton said she expects to hear soon from another service, and would present the information as soon as it is available. RESOLUTION ESTABLISHING AN AGENDA 798 At the direction of the Mayor a proposed resolution establishing an agenda relating to the order of business of the City Council at all regular meetings was held on the agenda. SANITATION DISTRICT Mayor Heinsheimer said the Sanitation District has.turned the -5- M June 9, 1980 former landfill site, now the Botanical Garden and Arboretum, over to the County, and he recommended that City representatives on the Board of Directors of the Sanitation District attempt to have some Sanitation District funds allocated to the garden. The Manager said that as the present landfill site is filled, future use of the site is being considered, and she urged that the Council take an active part in planning for the ultimate use. Council- man Pernell said he wished to urge Mayor Heinsheimer to attend meetings of the Sanitation District, and the meeting of -Peninsula mayors which . precedes the Sanitation District meeting. SOUTHFIELD DRIVE 815 Copies of a letter dated May 22, 1980 from Arthur G. Keene, City Geologist, Department of County Engineer -Facilities, were distributed to the Council. In the correspondence Mr.. Keene presented a review of geotechnical investigation, No. 3 Southfield Road. An addendum to, the review, dated June 6, was also presented. A letter dated June 61, 198.0 from F. L. Coates, owner of the property at 3 Southfield Drive, requesting permission to proceed with construction at the site, was presented to the Council. Councilman Rose said he was contacted by an.attorney representing Dr. Frederick Mishkin, 1 Flying Mane Road, who advised that Dr. Mishkin had engaged a geologist to prepare a report on his property, and possible effects of construction on Southfield Drive. Mayor Heinsheimer asked that all information be held on the agenda, that residents in the area be notified, and that discussion -,of the matter be scheduled for the next regular Council meeting. LITIGATION SESSION 878 At the request of the City Attorney, the meeting was adjourned to a Litigation Session at '_9:45 P.M. MEETING RECONVENED - ACTION RE: TENTATIVE TRACT 33871, CHACKSFIELD-MERIT The meeting was reconvened at 10:00 P.M. Councilman Crocker moved that the Council rescind their approval on May 14, 1979 of the tentative map for Tract 33871, Chacksfield Merit, that the subdivider be given the privilege of filing an amended map for that proposed subdivision, and that no additional fees be charged for that amended map. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Rose, Swanson Mayor Heinsheimer NOES: None ABSENT: None ADJOURNEMENT 924 Mayor Heinsheimer adjourned the meeting at"'.10:15 P.M. C' Clerk APPROVED: -6- Mayor