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7/28/1980392 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL, CITY OF ROLLING HILLS, CALIFORNIA July 28, 1980 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 -Portuguese Bend Road, Rolling Hills, California by Mayor pro tempore Crocker at 7:30 PM :Monday, July 28, 1980. ROLL CALL PRESENT: ABSENT ALSO PRESENT: Councilmembers Crocker, Pernell, Swanson Councilman Rose, Mayor Heinsheimer Teena Clifton William Kinley L. D. Courtright June Cunningham D. Beaver F. Bergerson J. Eardley T. Hayden R. Heffler A. Keene H. Agid Dr. & Mrs. H. Andrews Dr. A. Andranigian R. Barth Dr. & Mrs..D. Borden Dr. & Mrs. L. David Mr. & Mrs. E. Doak J. Evans Mrs. J. Habermann Mr. & Mrs. J. Hummel Dr. & Mrs. L. Kelly M..Langer Dr. & Mrs. J. Link L. Lusk Mr. & Mrs. E. Lyle N. Miller Mr. & Mrs. P. 11itchell Mrs. J. Murdock Miss G. Nixon Mr. & Mrs. G. Partridge Mrs. B. Raine Miss B. Raine Mr. & Mrs. A. Roberts Mr. & Mrs. A. Russell H. Slusher J. Gallarett.o D. McHattie APPROVAL OF MINUTES 10 City Manager City Attorney City Treasurer Deputy City Clerk Removal, Inc. U. C. Davis Geologist B. F. I. Los Angeles Times Geologist, L..A. County Residents Builder Engineer The minutes of the meeting on July 14, 1980 were approved and accepted as presented on a nation made by Councilwoman Swanson, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose FINANCIAL STATEMENT The Financial Statement for June 1980 was approved and accepted as presented on a motion made by Councilman Pernell, seconded by J July 28, 1980 Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer,.Rose PAYMENT OF BILLS 40 Councilman Pernell moved that Demands No. 8983 through 9006, with the exception of Demand No. 9003, which is void, be paid in the amount of $13,024.74 from the General Fund. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose COST ESTIMATE BREAKDOWN FOR BUGGY WHIP"RIDING RING CONSTRUCTION 62 Mayor Crocker explained that there is an allocation of $8,867 remaining in the capital improvement fund for equestrian purposes, and he asked Dr. Larry Kelly to speak on the proposal that a ring be developed on property on Buggy Whip Drive donated by Mr.- and Mrs. Cliff Hix, at a proposed cost of $9,494. Dr. Kelly said there has been some slippage at one end of the property, and the estimate includes $1,000 for grading that area. The Manager said an additional drain may be necessary, and she was directed to determine the need and cost for another drain. Dr. Kelly indicated that Caballeros has sufficient money to cover the. amount between the funds available and the proposed cost, and.Mayor Crocker asked that a letter be presented to the Council by Caballeros to that effect. Councilwoman Swanson asked whether Caballeros was willing to have the fund depleted for completion of the Hix ring without considering' any alternative use of the money. Dr. Kelly said that was not discussed. Councilwoman Swanson moved that the Council authorize the City Manager to proceed with obtaining information about the need for another drain, that the Council approve expenditure of the funds accrued for the ring, subject to receipt of a letter from the President of Caballeros stating that costs in excess of the money available in the Budget will be paid from Caballeros funds, and that the proj.ect.then be put-out for bid. The motion was seconded by Councilman Pernell and carried by the follow- ing roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose PUBLIC HEARING, PROPOSED AMENDMENT TO ZONING ORDINANCE RE: TENNIS COURTS 12C Mayor Crocker opened discussion of a proposed amendment to the Zoning Ordinance with respect to requirements for tennis courts, paddle tennis courts and any other fenced paved area used for recreational purposes, and he explained that the hearing was opened at the July 14 meeting and was continued because a number of residents had not re- ceived the notice. The Mayor said the proposed amendment.s were de- veloped by the Planning Commission after extensive study, and he. invited comment from the floor. Mr. Joseph Hummel, 3 Ringbit Road West, spoke on behalf of the Tennis Club, and he stated that most proposed amendments were accept- able to the Tennis Club, but they felt that conditions iv and x were -2- July 28, 1980 too restrictive. The following residents spoke in opposition to the proposed amendments: Norman Miller, 4 Chesterfield Road; Tom Wachtell, 35 Crest Road East; Lowell Lusk, 7 Portuguese Bend Road and Ed Lyle, 36 Portuguese Bend Road. Jody Murdock, Chairman of the Planning Commission, said the study was made in response to concerns expressed about the adverse impact of some tennis courts, and the Planning Commission attempted to develop guidelines in response to the concerns. She said all study material was available at the office for review. Members of the Council ex- pressed their appreciation of the time and effort devoted to the study by members of the Planning Commission. The City Attorney said the amendments to the Zoning Ordinance, if adopted, would still be subject to application for variance. Mayor Crocker asked that residents indicate by a show of hands how many were opposed to the proposed amendments, and how many were in favor of more restrictive requirements. The Clerk reported that a count showed that 14 members of the audience were opposed, 16 were in favor of the proposed amendment to the ordinance. Mayor Crocker said no action would be taken until the two absent members of the Council have had an opportunity to listen to the tapes of the meeting and review the record, and he continued the hearing., advising residents that they would be advised when the ;hatter is to be returned to the agenda. RECESS The meeting was recessed at.8:55 P.M. and reconvened at 9:00 P.M. EARTH MOVEMENT AT 59 PORTUGUESE BEND ROAD 415 Mayor Crocker asked the Manager to report on earth movement on Portuguese Bend Road. Mrs. Clifton said she had distributed copies of correspondence to members of the audience, and she explained what has occurred since the cracks in the road were first noticed early in July and construction was stoped on residences at 59 and 64 Portuguese Bend Road. Mayor Crocker introduced Mr. Arthur Keene, Chief Geologist for Los Angeles County and asked that he enlarge on his recommendation made in a letter dated July 25, 1980 that slope indicators be installed in the Flying Triangle landslide, and monitored. Mr. Keene said an incipient landslide situation is developing slowly, and the problem should be taken care of in the immediate future, -before -the next rainy season. Mr. Keene sketched a slope indicator on the board, and said he would recommend that three units be installed in locations in the Flying Triangle to be determined. He said studies indicate that the landslide plane is in a ravine known as Klondike Canyon, which is immediately adjacent to areas of cracking, and Mrs. Clifton defined the area involved, using a map displayed by Mr. Keene and advising­- residents dvising -residents of specific properties and locations by name, address and familiar landmarks. Mr. Keene said the problem may be caused by local subsidence of fill; rather than reactivation of the old landslide. With regard to possible solution, Mr. Keene said if it is deter- mined that the land is actually sliding, a possible action would:_4._, be to fill the canyon, using cement as a gravity block, with large drains installed to prevent damming of water. He said it is an ex- tremely expensive procedure, and should not be done unless the need for such action is indicated by the slope indicators. The cost for installation of three slope indicators was estimated by the County Engineering Geology Section at $7,829.30, plus a possible additional cost of $150 per day for drill bit wear. Mr. Keene said the equip- ment could be obtained in two weeks, the project would be monitored daily, and results could be evaluated in a two to three week period following installation. Mayor Crocker opened the discussion to members of the Council and the audience, and the following residents asked questions of Mr. Keene: Herb Agid, 60 -Portuguese Bend Road; Edmund Doak, 56 Portuguese Bend Road; Dr. Larry David, 5 Ranchero Road, and Dr. Kenneth Tokita, -3- July 28, 1980 owner of property at 64 Portuguese Bend Road. In response to ques- tions by residents and members of the Council, Mr. Keene said he considered the construction on properties on Portuguese Bend Road too minor to be responsible for the activation of movement, and al- though the mode of failure is similar to the slide in Abalone Cove and ground water is responsible in both. cases, it was his opinion that the earth movement was not activated by the de -watering program in Rancho Palos Verdes. Mayor Crocker asked the City Attorney to prepare a legal opinion for the Council addressing proper and legal allocation of costs beyond the tests, since the tests may indicate a need for further corrective work which could.be extremely expensive. Following the discussion Councilman Pernell moved that the Council approve an expenditure not to exceed $10,000 from the Fire and Flood .Self -Insurance Fund for installation of the slope indicators. The . motion was seconded by Councilwoman Swanson and carried by the following roll call vote: . AYES: Councilmembers Pernell, Swanson, Mayor Crocker CD 0 NOES: None Q ABSENT: Councilmen Heinsheimer., Rose a Q Mayor Crocker thanked Mr. Keene for his appearance. RECESS The meeting was recessed at 10:00.P.M. and reconvened at 10:05. REQUEST FOR CHANGE OF STREET NAME, CATHY KELLY 795 Mrs. Cathy Kelly., 2 Pinto Road, requested that the Council con- sider changing Pinto Road to another name, explaining that two recent calls in emergency situations were dispatched to Pinto Lane.in Rolling Hills Estates, although the location was clearly given to the Fire Department and Paramedics by the person making the call-. Mrs. Kelly said the.error is, apparently made by the dispatcher in Los Angeles; .she said further, that there are four residences on Pinto Road, and approximately 60 homes on Pinto Lane in Rolling Hills Estates. Members of the Council expressed reluctance to change the name because of the length of time it takes to make the change on maps, and the Manager was requested- .to discuss the problem with the Fire Department in an effort to avoid response delays in the future. PROPOSED AMENDMENTS TO THE ZONING ORDINANCE 830 Mayor Crocker ordered discussion of proposed amendments to the Zoning Ordinance pertaining to Net vs. Gross requirements for all applications and Side Yard Setback requirements in the two acre zone held on the agenda for consideration after further discussion of the proposed amendment pertaining to tennis courts and paddle tennis courts. RUBBISH FRANCHISE 834 Mr. Kinley reported that he had reviewed the contract with Removal, Inc. and had incorporated items discussed into the copy to be signed. Mr. Tom Hayden, Browning-Ferris Industries, advised the Council - that they wish to terminate service as soon as possible; Mr. Beaver indicated that if the contract is signed Removal will be able to start service on Sepbember 1, 1980. Mayor Crocker asked Mr. Beaver to have the contract reviewed by his attorney, and Mr. Kinley and Mr. Beaver.were excused from the meeting to review the contract. We 396 July 28, 1980 RESOLUTION NO. 446 904 Councilman Pernell moved that Resolution No. 446 entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING THE APPLICATION FOR 1916 STATE GRANT MONEYS, POINT VICENTE PARK PROJECT be adopted, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: 4 AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose SUBDIVISION FEE STRUCTURE 914 The Staff Proposal on the Subdivision Fee Structure was held on the agenda at the direction of the Mayor. PERSONNEL PROPOSALS 945 Discussion of the Manager's Personnel Proposals was deferred to a Personnel Session. Mayor Crocker reported that he and Councilman Pernell met recently with representatives of the Board of Directors. HARBOR BREAKWATER AIR CARRIER AIRPORT SYSTEM PROPOSAL, .963 At Councilwoman Swanson's request the Mayor ordered the matter held on the agenda for discussion at the next meeting. INCREASE IN PETTY CASH FUND .964 Councilman Pernell moved that the Petty Cash Fund be increased from $100 -to $200 as recommended by staff. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose PURCHASE OF IBM TYPEWRITER, SELECTRIC 11. 967 Purchase of an IBM Selectric II Typewriter for Merelyn Anderson was approved on a rmtion made by Councilwoman Swanson, seconded by Councilman Pernell and carried by the following roll call vote: ' AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose PLANNING COMMISSION ACTION, C.U.P., HARVARD JEE, GUEST HOUSE/SERVANTS QUARTER A memo from the Planning Commission advising that a request for a Conditional Use Permit by Mr. Harvard Jee, 8 Chesterfield Road, for con- struction of a structure to serve as a Guest House/Servants' Quarters was approved on July 15, 1980 was received for the file. I PROPOSED BALLOT MEASURE FOR TRANSIT I•iPROVEMENTS IN L.A. COUNTY, 997 Correspondence dated June 16, 1980 from the Los Angeles County Transportation Commission requesting that the Council consider the 1/2� proposed sales tax ballot measure was discussed. No action was taken. APPOINTMENT TO ENVIRONMENTAL QUALITY BOARD, 1027 Mayor Crocker advised the Council that on July 24, 1980 Councilman Mason Rose resigned from the Environmental Quality Board, and pursuant -5- 397 July 28, 1980 to Ordinance No. 130 he appointed Jody Murdock as a member and as the Chairman of the Environmental Quality Board to replace Mr. Rose. . Councilman,Pernell moved that the Council ratify the Mayor's action in accepting Councilman Rose's resignation and appointing Mrs. Murdock to the Environmental, Quality Board. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Crocker NOES: None ABSENT: Councilmen Heinsheimer, Rose RUBBISH CONTRACT NEGOTIATIONS 1192 Mr. Kiriley reported that the negotiated cost for rubbish service will be $17.87 from September 1 to December 31; 1980, and will increase $3.13 to $21.00 from January 1 to June 30, 1981. Mrs. Clifton said the (D figur*es must be sent to the -tax collector by August 1. co 0 MORATORIUM ON TENNISCOURTS, 1140 Consideration of extending the moratorium on tennis courts was held on the agenda for the next meeting. ADJOURNMENT 1190 The meeting was recessed to a personnel session at 10:50 P.M., reconvened and adjourned at 11:30 P.M. Mayor Crocker said the Council accepted the recommendationsmade by the Manager for compensation I for employees who report to her. APPROVED: Mayor WE City Clerk