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9/8/1980M,IRUTI EB: OF X, REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 8, 1980 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 P.M. Monday, September 8, 1980. ROLL CALL PRESENT: Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer ABSENT: Councilman Rose ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney June Cunningham Deputy City Clerk Mr. & Mrs. H. Agid Residents Mr. & Mrs. E. Doak Mrs. M. Lean L. Lean Mrs. B. Raine F. Raine Mrs. M. Wagner Mr. & Mrs. K. Watts L. Saffo APPROVAL OF MINUTES The minutes of the meeting on August 25, 1980 were approved and accepted as presented on a motion made by Councilman Pernell, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer NOES: None ABSENT: Councilman Rose REQUEST FOR REFUND OF C.U.P. FEE, DR. IRAJ BROOMAND 640 The Manager reported that she had estimated the costs and time spent on processing the application for a Conditional Use Permit sub- mitted by;. -Dr. Iraj Broomand for use of the La Cresta School site. In discussing the request Councilman Pernell said the application fee is part of the cost of doing business and should not be refunded in the event the applicant withdraws the request. Members of the Council concurred and the Manager was directed to advise Dr. Broomand that the fee would not be refunded. Mr. Kinley said applications for Variance and Conditional Use Permit should contain a statement that the fee is non-refundable. REQUEST FOR VARIANCE, BUILDING CODE REGULATIONS RE: ROOFING 660 Mr. Kinley advised the Council that a request by Mrs. Dorothy Kuhne, 6 Johns Canyon for a variance of roofing requirements for re- roofing approximately 507o of her roof would require amendment of the Building Code, and would have to be done under the Council's police power and findings would have to be prepared to back up the action. Members of the Council concurred with the staff recommendation that a variance not be granted and the Manager was directed to so advise the applicant. DEPARTMENT OF COUNTY ENGINEER RE: SUPPLEMENT TO STANDARD SPECIFICATIONS 675 In a letter dated August 5, 1980 Marvin Lowe, Regional Engineer, advised that the 1980 Supplement to the uniform Standard Specifications for the Public Works Construction, 1979 Edition, was adopted by the September 8, 1980 Board of Supervisors on May 27, 1980, and he recommended that the City Council adopt the 1980 Supplement for all public works construction within the City. RESOLUTION NO. 451 Councilman Crocker moved that Resolution No. 451 entitled RESOLUTION OF THE CITY COUNCIL, CITY OF ROLLING HILLS, ADOPTING THE 1980 SUPPLEMENT TO THE UNIFORM STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, 1979 EDITION be adopted and that reading in full be waived.- The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES:' Councilmembers Crocker Pernell, Swanson Mayor Heinsheimer NOES: None ABSENT: Councilman Rose (0 LETTER FROM COUNTY ENGINEER RE: LOW PRESSURE SEWER SYSTEM 680 co 0 In a letter to the City Manager dated -September -8, 1980 Mr. Lowe advised that he had reviewed the report on the low pressure sewer system submitted by the Manager, and found that the system appears feasible for sewer needs in Rolling Hills. Mr. Lowe recommended that a thorough engineering study be made to examine the cost effectiveness of the pressure system. Mayor Heinsheimer ordered the matter -held on the agenda for further information from the County Engineer, and he directed that the letter be sent to the Planning Commission for review. COUNTY SANITATION -DISTRICT RE: MISSION CANYON LANDFILL 600 A letter dated August 28, 1980 from the County Sanitation District was presented to the Council. Mr. Walter Garrison advised that an operating permit has been filed with the City of Los Angeles for re- entry into Mission Canyon for landfilling purposes. A proposedresolution in support of the Districts' application was enclosed. Councilwoman'Swanson, the City's representative on the Board of Directors of the Sanitation District recommended that the resolution be adopted. RESOLUTION NO. 452 Councilwoman Swanson moved that Resolution No. 452 entitled RESOLUTION OF THE CITY COUNCIL, CITY OF ROLLING HILLS RE: REFUSE DISPOSAL OPERATIONS AT MISSION CANYON LANDFILL be adopted, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Swanson NOES: None ABSENT: Councilman Rose LEAGUE OF CALIFORNIA'CITIES VOTING DELEGATE 710 A request by League of California Cities for designation of a voting delegate and voting alternate for the Annual Conference was presented to the Council. Following discussion Mayor Heinsheimer appointed Councilwoman Swanson voting delegate, and said he would be alternate delegate for the Conference. UNITED STATES DEPARTMENT OF COMMERCE RE: PRELIMINARY CENSUS COUNT 740 Mrs. Clifton said she has met with the local representatives in connection with the census count in Rolling Hills, and the figure will be raised slightly based on recent ecent housing information submitted. . !M W September 8, 1980 TRAFFIC COMMISSION RECOMMENDATIONS, 740 A memorandum dated September 8, 1980 containing recommendations of the Traffic Commission was reviewed by the Council. On a motion made by Councilwoman Swanson, seconded. by Councilman Crocker, the Council approved the following recommendations: BLACKWATER CANYON/WILLIAMSBURGI/MIDDLERIDGE ROAD INTERSECTION. Remove stop sign on Middleridge, re -locate stop sign on Lower Blackwater Canyon Road and extend white line to the end of the existing yellow line. SADDLEBACK ROAD Install curve advisory sign with the safe speed (to be determined by the Road Department) on Saddleback Road northeast of Hillside Lane; install sign reading "Caution Blind Driveways" on Saddleback Road, with signs placed at intervals sufficiently spaced to give drivers time to read and react to the.signs. The motion was carried by the following roll call vote: AYES' Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer NOES: None ABSENT: Councilman Rose .. DEPARTMENT OF COMMUNITY DEVELOPMENT 766 A letter dated August 6, 1980 regarding cooperation with the County of Los Angeles Housing and Community Development Act Program was presented to the Council. The letter stated that the City of Rolling Hills, by cooperating with Los Angeles County would bring Federal monies currently unavailable into the County, and at the City's request the County would disburse the money to the City of Lomita for use in projects to be carried out in Lomita. Since the City of Rolling Hills would not accept the money, it would have no responsibility since no -contracts would be executed, and Lomita would be responsible for satisfactory execution of projects utilizing funds designated by the City for Lomita's use. Mr. Kinley reported that he reviewed the Cooperation Agreement and found it in order to be executed by the Mayor. A motion author- izing the Mayor to sign the Cooperation Agreement -was -made by Council- man Crocker, seconded by Councilwoman Swanson andcarried by the fol- lowing roll call vote:. AYES: Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer NOES: ABSENT: DIAL - A - RIDE None Councilman Rose 770 Councilwoman Swanson reported that the Peninsula cities have received a grant of $42,000 for transportation for handicapped and elderly persons, with Rolling Hills Estates acting as lead city. A letter has now been received from the Los Angeles County Transporta- tion.Commission requesting 100 of the funding securing the program from the jurisdictions involved. Since approval by the cities was based on assurances that there would be no cost to the cities, private industry is being contacted and requested to support the program by indicating a willingness to advance the 10% to be refunded from the fare box. receipts. we I I 411 September 8,,.1980 A letter dated September 2, 1980 from Mayor Peter Weber of Rolling Hills Estates pertaining to the Palos Verdes Peninsula Dial -A -Ride Program Administration was received for the file. STATUS REPORT, EARTH MOVEMENT IN FLY-ING TRIANGLE AREA 790 Mayor Heinsheimer opened discussion of earth movement in the Flying Triangle area and asked for a staff report. Mrs. Clifton. said she met that day with the:County Geology and Engineering personnel, and they reported that they are monitoring the slope indicators, but do not have conclusive data to present at this time. The Manager said it will take approximately 2 2 1/2 months to compile the information on which their report will be based. The basic information will be given to a soils engineer who will work with the geologists to determine what the problem is and make recommendations for correction. Mrs. Clifton said the timing of the entire project is critical and is of concern to the County Engineer in recommending and implementing remedial measures. Mrs. Clifton said specific recommendations will be made for the properties on which work has been stopped, in addition to recom- co mendations for possible corrective work in the entire area. The Co Manager said further that California Water Service Company and Southern O California Gas Company have been contacted and have provided maps -show- ing their installations, and letters have been provided by both utili- ties giving emergency telephone numbers and projected response times. Q Mrs. Clifton said monitoring is being done of utilities, similar to that being done in Portuguese Bend and Abalone Cove. . Mayor Heinsheimer asked that residents be given copies of the "information from the utility companies, and that the information be kept.in a reading file available to the public in the City Hall. Mrs. Clifton said packets of information have been prepared for all residents in the Flying Triangle,and copies were distributed to the residents from that area who were present at the meeting. The Manager said that Mr. Keene has requested an aerial photograph of the Flying .Triangle, and arrangements have been made to have the photographs made, using the Fire Department helicopter, and a 100 scale reproduction would be made as requested by Mr. Keene. Councilwoman Swanson said that at the last Council meeting the geologist was asked to advise the Council on the advisability of heavy trucks continuing to use Portuguese Bend Road, and she asked whether the geologist's opinion was received in writing. Mrs. Clifton said she discussed the matter again with Mr. Keene that day and he again assured her that traffic was not a problem at this time, especially since construction has been stopped on Flying Triangle properties and there would be minimal heavy traffic. Councilwoman Swanson asked that the geologist's statement be presented in writing about trucks on Portuguese Bend Road, since construction was not stopped on the Gelles residence at 3 Runningbrand Road. The .Manager was directed to visit the site of the Gelles construction, review the status of completion and order the job shut down if advisable, specifically if delivery.or installation of heavy materials is imminent and could be damaging to the situation. Mrs. Clifton said Dr. Po and Dr. Tokita have been given permission to proceed with construction on a limited basis, and Mr. Kinley is preparing waiver -agreements to be signed by the owners before they proceed. Mr. Kenneth Watts, 1 Wrangler Road, advised that his construction permit was suspended at the direction of the County Engineer. Because all work has been completed with the exception of painting and cabinetry only, he asked whether he could get inspection of his finished job. The Manager was directed to write a letter to Mr. Watts releasing his property from the hold on his job. Mr. Kinley said all actions relating to the Flying Triangle should be documented by letter, with a complete record in the file, and that the community be advised that there is a record available for them to read. Councilman Crocker said it is vital for the Council to consider what the next step will be after the geologist's report is received. IrE 412 September 8, 1980 In a letter dated September 8, 1980 Mr. Kinley advised that there are three procedures which the Council could consider regarding the landslide: (1) Take no action and let each landowner pay whatever costs are necessary to repair or stabilize his property; (2) Create an Assess- ment District as provided "in-, the Public Resources Code; (3) Call a special election for the purposes of establishing an additional tax to be collected over that now permitted. Mayor Heinsheimer ordered the letter held for discussion by the Council after all members have had an opportunity to review it. Councilwoman Swanson said that as a fourth option private industry could be asked to make a commitment for assistance, since there is a tax deduction available to the industry. As an alternative, private cititzens could incorporate for the same purpose group to assist in remedying the situation. Councilman Pernell said there is sufficient indication that there is a problem in the Flying Triangle, and it was his opinion that some type of plan for financing should be developed concurrent with geolo- gical studies. It was -his recommendation that the Community Associa- tion be advised of the problems and the need for participation in the solution. The Manager was asked to discuss road stability with the Association Manager and convey to him recommendations for stabilizing Portuguese Bend Road discussed with the County Engineer at their meeting. Mayor Heinsheimer suggested that a written communication be sent to the Board asking that two members be appointed to a task force to attend Council meetings for discussion of the mutual problems in the Flying Triangle; he suggested that the two Board members who are currently liaison personnel with two members of the Council continue in that capacity. Further, he asked that the City's Emergency plan be re- viewed and updated. Mr. Kinley said he would call Dr. Bray, Presi- dent of the Community Association, and discuss the matter with him. Councilwoman Swanson suggested that a letter be written to the Board of Directors advising them of the Council's concerns, and the solu- tions which are available to the City, and asking that a committee be appointed to meet with members of the City Council to discuss the remedies available. Councilman Crocker suggested that the Board of Directors be invited to attend an adjourned meeting of the City Council on Monday, September 15 for the purpose of discussing the methods of financing available. Members of the Council concurred, and Mayor Heinsheimer so ordered. Mr. Ken Watts asked that the problem be designated as a par- ticular area, and use of the designation Flying Triangle be elim- inated because of the adverse effect on properties in the Flying Triangle. Mrs. Clifton explained that the connotation was applied to the geologic map developed in 1970. Councilman Crocker suggested that the Council consider hiring Dr. Perry Ehlig to work on behalf of the City in investigating the land movement. Councilwoman Swanson moved that the Manager be authorized to contact Dr. Ehlig and to hire him, if he is willing to accept, to critique the reports submitted by the County geologist, at a cost not to exceed $3,000. The motion died for lack of a second. Councilman Pernell suggested that the City Manager contact Dr. Ehlig and report to the Council on September 15. Councilman Crocker said the cost for Dr. Ehlig's services should be determined when the City Manager talks with him. The Manager reported that in a telephone call from Mr. Lockwood's firm she was asked that his :firm be permitted to participate in the monitoring; it was her recommendation that the request be denied. Mayor Heinsheimer said the request should be submitted in writing and forwarded to Mr. Keene.. Mr. Herb Agid, 60 Portuguese Bend Road, said he is concerned about the condition of the road. He asked that minor repairs to Portuguese Bend Road be permitted, and that the County Road Depart- ment be asked to give an opinion on the road's ability to handle heavy loads. Councilwoman Swanson asked that the City Manager ask Mr. Keene to comment in writing on the probability of rapid earth movement in the area being studied. Further, she asked that Mr. -5- 413' September 8, 1980 Agid's request for repair of the road be forwarded to the Community Association. Mayor Heinsheimer cautioned that repairs should not be made without Mr. Keene's approval, since the cracks in the road are being used as scientific indicators. Mrs. Margaret Wagner,.54 Portu- guese Bend Road said vibrations from traffic can be felt in her house, and the house is breaking under the strain of the land movement. Mrs. Virginia Doak, 56 Portuguese Bend Road, asked whether the Council un- derstands the magnitude of the problem, since in her opinion little action is being taken. Councilman Crocker said slope indicators were installed soon after they were recommended, with material flown from Seattle to avoid delay. Councilman Pernell said $14,000 has been authorized to date, and the Council must be sure the right thing is being done, based on information gathered. Mrs. Clifton assured Mrs. Doak that the entire matter is being given top priority by the City Council and staff. Mr. Doak said the area of the City south of Crest Road should not be isolated from the rest of the City, since there are mapped, landslides throughout the City: Since taxes and assessments go into the General Fund; Mr. Doak said there should be a provision for paying for repairs from the fund. CO Mrs. Kathy Watts said she does not feel any burden.to assume CO a portion of the costs that result because of construction which O was done after permits were issued. Mayor Heinsheimer said the dis- cussion of options for remedies has been scheduled for a meeting on Q September 15. Q PAYMENT OF BILLS 68 Councilman Crocker moved that Demands No. 9064 through 9097, with the exception of Demands Nos. 9079, 9084 and 9094, which were voided, be paid in the amount of $36,962.21 from the. General Fund. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer NOES: None ABSENT: Councilman Rose RESOLUTION NO. 453 96 Councilman Pernell moved that Resolution No. 453 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTAB- LISHING FEES.TO BE CHARGED AND COLLECTED FOR THE PREPARATION OF A NEGATIVE DECLARATION OR AN ENVIRONMENTAL QUALITY REPORT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT be adopted, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote:- AYES: oter AYES: Councilmembers Crocker, Pernell, Swanson Mayor Heinsheimer NOES: None ABSENT: Councilman Rose MEETING WITH BOARD MEMBERS RE: PROPOSED ADDITION 97 Councilman Crocker said that at a recent meeting attended by Councilman Pernell, Directors Bray and Mokler,. he advised that be- cause of anticipated expenditures, he thought it would be unwise to. proceed with the proposed addition to the Administration Building. Mr. Kinley said he was advised by the Board that the plan has been abandoned, and there is no need for the Council to act in the matter. Councilman Pernell said that at the meeting a decision was made to continue the liaison meetings between the City Council and the Board of Directors, and that they be expanded to include selected members of both staffs. fm 414 ae,pt.ember 8.,, 1980 ILLEGAL ENTRANCE TO CITY 140 Councilwoman Swanson said that while riding she has observed that four wheeled vehicles enter the City from Rancho Palos Verdes in the Del Cerro area and use the trails illegally. She expressed a concern about the fire danger posed by vehicles and motorcycles in grassy areas, and she said trash is also dumped in the area. Councilwoman Swanson suggested that the City of Rancho Palos Verdes be asked to erect a barrier in the area. Councilwoman Swanson was authorized to write a letter on behalf of the Council making the request. WILLIAM D. KING, 92 CREST ROAD EAST 162 Mrs. Clifton distributed copies of a letter from William King requesting that the City Council have the three -pole antenna located on Rolling Hills property removed. Mrs. Clifton said a Conditional Use Permit was issued to Mr. R. L. Mohr of Advance Electronics. The Manager was directed to write to Mr. King and advise him that the installation is being reviewed by the County Engineer because of Mr. King's concern about safety of the installation. ABSENCE FROM THE CITY �: The Manager reported that she wished to combine vacation and a business trip and would be away from the City from September 27 through October 2. Mrs. Clifton asked that her registration fee for the ICMA Annual Conference in the amount of $130 be paid by the City, and she said she would pay all other hotel and transportation expenses. The request was approved unanimously.on a motion made by Council- man Pernell, seconded by Councilman Crocker. ADJOURNMENT 210 The meeting was adjourned at 9:40 P.M. to Monday, September 15 at 7:30 P.M. APPROVED: Mayor -7- city 1 j