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10/20/1980 424 MINUTES OF A SPECIAL It7EETING OF THE CITY COUNCIL CITY OF ROLLING HILLS , CALIFOR.NIA October 20, 1980 A special meeting of the City Council of the City of Rolling Hills was callecT to order by Mayor Heinsheimer at the Administration Building, 2 Portuguese Bend I�oad, Rolling Hills , California at 7: 30 P.M. Monday, October 20, 1980. PRESENT: Councilmembers Crocker, Pernell , Rose, Swanson Mayor Heinsheimer ABSENT: None � - ALSO PRESENT: Rolling Hills Community Association Board Members Bray, Hesse, Mokler, Sha�v, Stringfellow Teena Clifton City Manager A. B. Stephenson Association Manager William Kinley City & Association Attorney June Cunningham Deputy City Clerk A. Keene, R. Thomas County Geologists r�I. Binder Civil Engineer R. Barth Residents Mr. & Mrs. J. Bell Mrs. D. Bray � Dr. & Mrs. L. David Mr. & Mrs. E. Doak Mrs. L.� Gelles Dr. & Mrs. ft. Hoffman Miss A. Hosman Dr. L. Kelly b2r. & Mrs. Jo Kirkwood M. Langer .. Mr. & Mrs. P. Mitchell Mrs. E. Pedersen S. R. Shifman Mr. & Mrs. A. Shaw H. Slusher Mrs. M. Wagner K. Watts CALL TO ORDER � Mayor Heinsheimer explained that the purpose of the meeting was to receive the recommendations of the County Geologists regarding the installation of additiorial s.lope` indica�.or.s�:in �.the �.Flying Tri:a,ngle:: '�.•� � ,. The City� Manager introduced Mr. Arthur Keene, .CYii:ef Engineering Geologist for �Los Angeles County, and :ttr. Ro�ert Thomas, Geologist for Los Angeles County. Mrs. Clifton advised that Mr. Thomas has been working in the Flying Triangle area, monitoring and collecting data from the slope indicators, and has been working with Dr. Perry Ehlig, a private geologist who has been hired by the City. Councilman Rose explained that he had met recently with :the City A4anager and some .of the residents of thE Fl��ing Triangle to discuss the information that was available. The meeting was held at the Major Langer home, a geological map was revie��ed and the initial scope of the problem was discussed . Councilman ftose said he advised Dr. Bray, president of the Community Association, that the meeting would be held to expose addit�_onal information available, and to discuss short term solutions, including sealing cracks before the rain. �ir. Bob Shi.frnan, 1 Ranchero Road, said he was not advised of the meeting, and asked when the next meeting would be held. Dr. Bray said the Board chose not to go to the meeting, since it was informational an no hard data was available. He said the method of distribution of information should be determined to avoid rumor and innuendo. Y� October 20, 1980 425, Mr. Keene addressed the meeting and said that at his last appear- ance he recommended installation of slope indicators to determine whether there was localized slope failure or a landslide in the Flying Triangle. The slope indicators have established that there is a land- slide; the parameters, depth, direction and rate of movement are now known , ll7r. Keene said, and a construction program can be initiated. A geologic map was displayed, sho�ving the area mapped by geologist Bruce Lockwood in 1971 , defined in blue; the active landslide de.fined in red, and the location of the. three slope indicators. Mr. Keene said it zs his opinion that the toe of the slide is at Pinto Road, and his opinion is based on formation of radial cracks in that area. Mr. Keene said Dr. Perry Ehlig is of the opinion that the toe of the slide is in Klondike Canyon , about 1200 feet below Pinto Road, and he said sound information is. needed to confirm the actual location of the toe of the slide. 11�r. Thomas said he has been working in the area with Dr. Ehlig, and it is Dr. Ehlig' s opinion that investigative work has not been deep enough to determine the lowest possible slide plane, and to verify his supposition it would be necessary to install two additional (� indicators south of the three existing indicators to verify location (� of the toe of the slide in Klondike Canyon. r�ir. Keene said he wished � to emphasize that sound information is known about the slide area a because of data collected from the three slope indicators; projections a have been made about the area south of the slope indicators, and can be verified by ,installation of additional indicators. He iricTicated Q on the map the proposed location for installation , if approved. �Ir. Keene said more information is needed before a feasible design for. a _ solution can be pr�p.osed, and he said he considers a buttress a fea- sible solution. Before the buttress, the canyon should be filled in, and Mr. Keene recommended that to avoifl-adding force the toe of th.e slide should be located so the corrective work will hold the slide in place. It was his .recommendation that authorization be given to im- mediately proceed with filling the canyon to provide resistance to the landslide which is moving into the canyon. Mr. Keene said the existing slope indicators will monitor the amount of resistance re- sulting from the project . jdr. Thomas displayed graphs showing the change in the slope indicators, and he �nterpreted the information, drawing an illustration of a slope indicator. b4r. Thomas said the slide is currently moving 1/4" per week, and has moved 1 1%2" since slope indicators were in- stalled. Mayor Heinsheimer asked D�r. Thomas to project the time needed for installing additional indicators . Mr. Thomas said if expenditure of the necessary funds is authorized the slope indicators can be installed in approximately one �eek and three additional weeks would be needed to � collect data. Dr. Thomas said the additional investigation would cost $8,000 to $10,000. Councilman Crocker moved that the City Manager be authoxized to spend funds not to exceed $10,000 plus 10�o contingency •from �the Fire and Flood Self-Insurance Fund �or the addit.ional investigative work. The motion was seconded by Councilman Rose and carried by the follow- ing roll call v�te : AYES : Councilmembers Crocker, Pernell , Rose, Swanson Mayor Heinsheimer . NOES : None ABSENT: None Director Mokler moved that the Bo.ard of Directors of the Rolling Hills Community Association reimburse the City 50% of the necessary costs. The motion to reimburse the City approximately $5,000 was seconded by Director Hesse and carried unanimously. -2- 426 October 20s,. 1980 Mayor Heinsheimer explained tYiat �;he _City has a fund for emergencies in the City ; the total before . expenditures in the Flying Triangle was �40, 000, and the City will have no funds for emergencies when the fund is expended. � Mr. Keene said a current aerial photo�rammetric study is needed, since the aerial photographs dated 1973 wh"ich are available do not provide sufficient control to map the .area topo�raphically. r�ir. Keene said a map would cost $10,000' to �15 ,:q0Q. Councilman Crocker moved that the Council authorize an� experidi.ture of �15 ,000, less if possible, for a new aerial photographic �map �as recommended by the County Geologist . The motion was seconded by Councilman Rose and carried by the following roll call vo.te : - - AYES : Councilmembers Crocker, Pernell , Rose, Swanson Mayor Heinsheimer _, . _. NOES : Pdone ABSENT: None �.: � Director Mokler proposed that the' Board. pay�' half of the costs; � ,: � .,� members of the Board concurred. < i .. Mayor Aeinsheimer asked the t1Me schedule �or� present-ation of ' new information. Mr . Keene said the data gathering phase is about ,: ,., 40 o complete, and he projected that- the _renort �vill be �ready by December 1 . Mr. Thomas reported that Dr. Ehlig called him after a recent evaluation of data and said he �agreed that immediate filling of the canyon would be the best remedial measure to stop 'acceleration of the slide. Dr. Bray asked whether the difference � in opinion about the location of the toe of the slide should be resolved before any recommendations for remedial work are acted on . l�Zr. Keene said the installation of the two additional sTide indicators �vhi.ch have been authorized will determine the location of the toe af the slide. Mayor Heinsheimer asked that if possible the Man�,ger advise the Counci'_ at the next meeting of the approximate cost for filling the canyon as recommended, so the Council and Board can consider the problem of funding. Mrs. Clifton said that in addition to import of dirt , other considerations including providing an emergency � access road and resurfacing Portuguese Bend Road after the dirt is brought in will have to be included. The Mayor opened a disaussion :of funding, and asked ?tir. I�eene ` to project the total cost . �.� '�r. �ieerie .said: his projection of $500,000 is �conservative; remedial work�could cost $1 ,000,000. Councilman - Crocker said he had discussed with the City Attorney possible r.emerlies available including : (1) payment by the owners affected; (2) formation of a district and issuance `of bonds for f 'inancing needed improvements; (3) assessment of all residents iri Rolling Hills. Councilman Crocker suggested that the Board ask at a special meeting whether residents would agree to an assessment of approximately �1, 500 per lando�vner as a lien against the properties to be paid as required by the Association, in installments or in specified amounts, t,o establish a fund to be directed towards correcting the problems in the Flying Triangle. Dr . Bray agreed that residents should be asked to participate, in view of the limitation on City funds. Director Mokler said if the Board goes to the community with a request a solid presentation should be made. Following discussion members of the Board of Directors agreed to call a special meeting of all. �.members of the Rolling Hills Community Associ- ation on Tuesday, October 28 , 1980 at the South Coast Botanical - Garden. Director Stringfellow said that he wished to make a motion for the record that the Board agree to pay one half the cost of the aerial map. The m�tion was seconded by �irector �1!Iokler and carried unanimously. ' -3- October 20, �980 42� ADJOURND!IENT b4ayor Heinsheimer thanked Mr . Iieene and Mr. Thomas for their appearance. The City Council meeting was adjourned at. 10 :40 P:M. to- the next regular Council meeting date on October 27, 1980. / ° City Cler APPROVED: � � � _ . . a Mayor a Q -4- �