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4/27/1981- � .i .. ... .i ,.� ..::, .-`ft.�-.: � .'.. :�cc::`.,''!:' ='#.:. •S'.��ii :.: h.�. N%.. SC1'� :�i . - .,. � ::\�"i5 '.L`r 5:'yH... ° `�;`�� yin , 14 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA April 27, 1981 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Crocker at 7:30 P.M. Monday, April 27, 1981. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Pernell, Rose, Swanson, Mayor Crock -Councilman Heinsheimer Teena Clifton William Kinley June Cunningham Mrs. J. Donner D. McHattie Mrs. P. Hathaway Mrs. B. King Mrs. V. Leeuwenburgh Firs. S. Ormsby Mrs. E. Petersen Mrs. M. Wagner City Manager City Attorney Deputy City Clerk League of Women Voters South Bay Engineering'' Residents The.minutes of the meeting.on April 6, 1981 were approved and accepted on a motion made by Mayor Crocker, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer ABSTAINED: Councilman Pernell Mayor Crocker moved that the minutes of the meeting on April 131, 1981 be approved and accepted as presented. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote,:.. AYES: Councilmembers Pernell, Rose,'Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer FINANCIAL STATEMENT 44 Mayor Crocker moved that the Financial Statement for March 1981 be approved and accepted as presented. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer CHIEF ADMINISTRATIVE OFFICER RE: CONTRACT SERVICES PROGRAM RENEWALS 63 A letter from the City -County Coordinator and renewal agreements for services requested by the City were presented to the Council. The Manager recommended that the.Agreement for Examination of Tract Maps be renewed for a period of five years, to expire on June 30, 1986) to be renewable for additional periods not to exceed five years, be exe- cuted by the Mayor. Mrs. Clifton also recommended that the Agreement • 0• .......... _ _ April 27, 1981 15 for Animal Shelter Services be renewed for a period of five years as recommended by the City/County Coordinator"to reduce the annual cost factor for both the Cities and the County. Councilman.Pernell moved that the Council authorize the Mayor to execute both agreements_. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer REQUEST FOR TIME EXTENSION, TENTATIVE TRACT 27006, DR. MAX NEGRI 74 In a letter dated April 14, 1981 Mr. Douglas McHattie, South Bay Engineering Corporation, requested a time extension of one year in order to satisfy the County requirements on Tentative Tract No. 27006, Dr. Max Negri. The Manager reported that the tentative map was approved on November 13, 1979, and the approval would expire on May 13, 1981 unless extended by the Council. A_motion to approve the request for a one year time extension was made by Councilman Pernell, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer REQUEST FOR REACTIVATION OF TRACT NO. 33962, BEATRICE MORRIS 80 In a letter dated April 27, 1981 Mr. McHattie requested reacti- vation of Tract No. 33962, advising that the tentative map approval lapsed without a request for an extension of processing.time. Mr. McHattie said the applicant wishes to continue with the processing of the final map, and it is necessary to obtain a new tentative -ap- proval from the legislative body before the City Engineer can continue wi_.th the processing. In discussing the matter the Manager advised.the Council that Virtually all work done on the tentative map will have to be repeated because in the time that has elapsed there have been changes.of person- nel, and different people will be reviewing the map. Following the discussion the Council agreed that the applicant should be required to re -file the tract, with all fees to be charged, and the request to re- activate the tract was denied. FILING FEES -:SUBDIVISION 104 Mrs. Clifton reported that in discussing subdivision fees with Mr`. McHattie, he said.it was his opinion that the fees charged for final map processing were too high. Mayor Crocker asked the Manager to research the matter.of the fees charged and make a recommendation to the Council at a future meeting. PAYMENT OF BILLS 117 Councilman Rose moved that Demands No...9577 through 9594 in the amount of $12,328.09 be approved for payment from the General Fund, and that Demands No. 9595 through 9598 be approved for payment in the amount of $4,.163.78 from the Fire and -Flood Self Insurance Fund. The motion was seconded by Mayor Crocker and carried by the following roll call vote: -2- April 27, 1981 AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker, NOES: None ABSENT: Councilman Heinsheimer AGREEMENT COVERING A JOINT INSURANCE PROGRAM FOR HEALTH, MEDICAL, DENTAL, LIFE AND PRESCRIPTION DRUG INSURANCE 136 The Manager presented an agreement for a joint insurance program for health, medical, dental, life and prescription drug insurance by the cities of Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates. Mrs.. Clifton said that if the resolution authorizing her. to enter into an agreement with the other cities is adopted the program will become effective on May 1. RESOLUTION NO. 468 Mayor Crocker moved that Resolution No. 468 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE CITIES OF RANCHO PALOS VERDES AND ROLLING HILLS ESTATES COVERING A -JOINT INSURANCE PROGRAM FOR HEALTH, MEDICAL, DENTAL, LIFE AND PRESCRIPTION DRUG INSURANCE be adopted, and that reading in full be waived.The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: NOES: ABSENT: GEOLOGY EXPENSE Councilmembers Pernell, Rose., Swanson, Mayor Crocker - Norte b Councilman Heinsheimer 152 The Manager presented an accounting of total actual geology expen'"y to date, listing the costs incurred, the company providing the service and the service provided. It was determined that the total incurred and paid is $84,663.17. The Community Association has paid 50% of,all costs with the exception of the consulting attorney hired by.the City. Total expense to the City to date is $44,568.11; to the Associaton,: $40,095'.06. Mrs. Clifton said there may be an additional cost for -the final geology study. Mayor Crocker said that Dr. Ehlig had offered;,.his services to the City on a voluntary basis, and had suggested that h•e would prefer a donation to a scholarship fund instead of compensation. The accounting was entered.as an exhibit.,for the file. Councilman Pernell moved that approval of .additional funds in the amount of approximately $8,000;'discussed with members of the Council in individual telephone calls by the Manager, be ratified. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer SUPPLEMENTARY DRAINAGE STUDY, WEST FORK OF KLONDIKE CANYON 188 A letter dated April 10, 1981 from the Los Angeles County Department -of Engineer -Facilities recommending remedial work for the West Fork of Klondike Canyon was presented to. the Council. The*_ recommendation was for remedial work in.the vicinity of Pinto'Road, at an estimated cost'of $15,000 and in a small canyon immediately to the west of Klondike Canyon, where it-meets.Portuguese Bend Road` South', at an estimated cost of $1,000. The -areas were defined on a study area map attached to the correspondence as Location 1 and Location 4. The Manager advised the Council that the area defined as Loca- tion.4 was a Flood Control District project'and the -drain was built -3- April 27, 1981 1'7 with funds from the 1962 Bond Issue. There have been many problems with the drain, and Mrs. Clifton said she has contacted the Flood Control District, since she thinks the corrective work is:their re- sponsibility. Mayor -Crocker said that since the County Engineer has advised that the problem in that area contributes to the flooding problems at'Pinto Road, it was his opinion that both recommendations for corrective work should be considered high priority. In response to a question from the Mayor, the City Attorney said provisions should be made in the budget to take care of both problem areas to avoid future liability. -Further, Mr. Kinley said it should be ascertained 'whether the drain in the Pinto Road location is in an Association Easement or on the Ron Dessy property at 4 Pinto Road. Mr. Kinley said that when that determination has been made it is his opinion, that the Association will assume at least'part of the expense, and the property owner may be asked to contribute to the corrective work, since the property will benefit. The Mayor asked that the Council be advised by the Board of Directors or their attorney about what is done in the matter. .LITIGATION SESSION 280 00 0 Following a discussion with members of the Council, Mayor Crocker scheduled a Litigation Session for 6:00 P.M. Monday, May.4.to review m with the geologists and*the attorneys the final geology report, which will be completed and delivered to the City on. Friday, May 1. Council- woman Swanson urged that the report; which was scheduled to be released Q to the public on May 4, not .be released until after it has been reviewed by the Council and discussed with the geologists and approved by the.. attorneys: Mr. Kinley agreed that although th6,report will be public information, ih.view of the claims filed against the City the. report should not be released until the Council has had an opportunity to review the report and to determine what their obligations, duties and responsibilities are. Mayor Crocker reported that in a letter dated April 22, 1981 Pat Coughlan advised that the City does not have insulation under-' Proposition 13 from liability in the event there is an'adverse`judge- '.. ment against the City. In the event such a J udgement is entered the City would be required to assess the residents, and the assessed values would not be limited by Proposition 13. ZONING CASE NO. 259, MASON ROSE, 37 CREST ROAD WEST- APPEAL OF DECISION 340 Mayor Crocker reported that he and Councilwoman Swanson made a field trip to the Mason Rose property at 37 Crest Road West just prior to the start of the meeting. Councilmen Heinsheimer and Pernell were 'not at the field trip, and because Councilman Heinsheimer was absent from the Council meeting, Councilman Rose requested that the matter of... his.appeal from the decision of the Planning Commission on March 17, denying his request for a Conditional Use Permit be deferred. The hearing of the appeal was scheduled for Tuesday, May 26. PLANNING COMMISSION ACTION, APRIL 21, 1981 435 A memo dated April 23 reporting the action.of the Planning Commis- sion on April 21 was distributed. The Council was advised that the ,Commission approved'requests for Conditional Use Permit for construc- tion of a tennis court in the rear yard by Gerald Katell, 27 Crest.Road West and a Variance of Side Yard Setback Requirements for an existing residence addition:. which was built without a permit before purchase by the.current owner, William Thomas, 17 Georgeff Road. The information was received for the file. INTERVIEWS, CANDIDATES FOR CITY ATTORNEY 443 Councilman Pernell, personnel officer, reported that he has scheduled interviews with three candidates for the position of City Attorney. 'Preliminary interviews will be held on May 11, and have been scheduled for 6:00, 6:30 and 7:00 P.M. at the City Hall. Two members of each firm will be interviewed by Councilman Pernell and Mayor Crocker, with other members of.the Council attending if they -4- April 27, 1981 wish to. The Mayor said the meeting at La Cresta School on May 11 to discuss the final Geology Report would be called to order at 8 P.M. AMENDMENT TO CLAIM FILED BY JIM AND SONIA EVANS 490 The City Attorney reported that an amendment to the claim previ- ously filed by Jim and Sonia Evans has been filed. Mr. Kinley recom- mended that the amendment to the claim be rejected. Councilwoman Swanson moved that the amendment to the claim, filed April 23, 1981, be rejected. The motion was seconded by Councilman Pernell and car- ried by the following roll call vote: AYES: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer AGREEMENT, INTERSECTION IMPROVEMENT 523 Mr. Kinley reported that he had reviewed the Agreement Between Rolling Hills and Rolling Hills Estates for Intersection Improvement, Portuguese Bend Road and Palos Verdes Drive North, and found.it in order. Councilman Rose moved that the Mayor and City Attorney be authorized to execute the agreement. The motion was seconded by Mayor Crocker and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose,•Swanson, Mayor Crocker - 1 NOES: None ABSENT: Councilman Heinsheimer PROPOSED ORDINANCE RE: JOGGERS Mr. Kinley distributed copies of a proposed ordinance regarding "Running.on Roadways". Mayor Crocker asked that members of the Council review the proposed ordinance for discussion at a-future.meeting. LETTER TO MAYOR RE: LIABILITY 530 In a letter dated'April 2.7; 1981 written in response to a re- quest from the Mayor that the City Attorney'advise whether or not the City Council, as a group, should investigate, visit or examine the properties -which have been affected by the Flying Triangle slide. Mr. Kinley said that tactically, from a trial standpoint, he believes that -it is inadvisable for the City Council to visit the properties, in -view of the fact that claims have been filed against the City. PROPOSED BUDGET, 1981/82 550 Councilwoman Swanson asked that the proposed budget be pre- sented to the Council as soon.as possible, for consideration at the next meeting if possible. The Manager said the budget will be typed within a few days, and will be distributed to the Council before the next meeting. NEIGHBORHOOD MEETING Councilwoman Swanson said the next Rolling Hills Community Association neighborhood meeting will be in her neighborhood, and she plans to attend, and would bring up any matters the Council wished discussed. PARTICIPATION IN COST OF MAILING BROCHURES FOR SUMMER PROGRAM 56.2 The.Manager reported that the cost to Rolling Hills for parti-. cipating in the cost of mailing brochures for the Palos Verdes Summer Recreation Program would be $119. The expenditure was approved in a motion by Councilwoman Swanson, seconded by Councilman Rose and car- ried by the following roll call vote: -5- 19 April.27,'1981 AYES:.: Councilmembers Pernell, Rose, Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer, LEAGUE OF CALIFORNIA CITIES LEGISLATIVE CONFERENCE 610 Councilwoman Swanson asked that the Council approve transportation and costs for one -night's lodging if she attends the League of Califor- nia Cities Annual Legislative Conference in Sacramento which will be .held May 11 - 13.. The request was approved in a motion made by Council- man Rose, seconded by Mayor Crocker and carried by the following roll call vote: AYES: Councilmembers Pernell, Rose, -Swanson, Mayor Crocker NOES: None ABSENT: Councilman Heinsheimer 00 p ADJOURNMENT 628 m Mayor Crocker, adjourned the meeting at 9:30 P.M. m a t APPROVED: [1 Mayor City Clerk H H Pq H x x w COMPANY A-1 Coast Rentals A & W Drill Rentals Baker -Neal Fence Co. Brookes Electric L & M Enterprises L. A. County Engineer L & R Phillips Lomita Blueprint Lomita Plaster Metrex Management Richards, Watson, Dreyfuss & Gershon Slope Indicator Sullair Sales & Service 7th Street Garage U. S. Postmaster Miscellaneous ---,,_ �_/ CITY OF ROLLING HILLS �. GEOLOGY EXPENSE 4-27-81 PURPOSE Chain Saw Rental Drilling test holes, Slope Indicator installation Fence to cover ground Repairing damage made by geological excavation Assisting with hole drilling, backfilling Engineering studies Grading work around slope indicators Milear Areotopo, other Parts for Slope Indicator Photometric Services Legal Expense Parts for slope indicators Compressor & hose rental, service, fuel and shipping costs Hook up and towing for compressor Postage for special mailing Meter box, towing, special meeting TOTAL ACTUAL EXPENSE TO DATE COSTS INCURRED: Doty Bros. Digging L.A.County Engineer Drainage Study Lomita Trenching Digging TOTAL PAID OUT AND INCURRED REIMBURSEMENTS FROM R.H.C.A. (50% of $84,663.17 less $4,473.05) TOTAL EXPENSE TO CITY TO DATE AMOUNT $ 39.60 9;370.16 111.37 288.45 1,262.00 24,446.46 715.00 61.71 11.61 3,500.00 4,473.05 4,105:.68 2,138.33 139.00 1,224.00 208.10 $52,094.52 30,943.65 1,161.00 464.00 $84,663.17 (40,095.06) $44,568.11