2/8/1982MINUTES OF A 123
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS
February;8, 1982
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Rose at 7:30 P.M. Monday,
February 4, 1982.
-- ROLL CALL
PRESENT:
ABSENT:_
ALSO PRESENT:
APPROVAL OF MINUTES
Councilmen Crocker, Heinsheimer, Pernell, Mayor Rose
Councilwoman Swanson
Teena Clifton
Michael Jenkins
June Cunningham
Chief Raymond Brunstrom
Dr. Donald Borden
Mrs. Judi Donner
Mrs. Ginny Leeuwenburgh
Mrs. Jody Murdock
Mr. & firs. Jack Rockwell
City Manager
City Attorney
Deputy City Clerk
L. A. County Fire Dept..
Residents
The minutes of the meeting on January 25, 1982 were approved and
accepted as presented on a motion made by Councilman Crocker, seconded
by Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Heinsheimer, Pernell, Mayor Rose
NOES: None
ABSENT, Councilwoman Swanson
PAYMENT OF BILLS 1979
Councilman Crocker moved that Demands No. 10171.through 10174,
10176 through 10196 and 10198 through 10206, in the amount of $17,547.42
be paid from the General Fund,.that Demand No. 10205 in the amount of
$7.00 be paid from the Fire and Flood Self Insurance Fund and that
Demands No. 10175 and 10197 be voided. The motion was seconded by
Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Heinsheimer, Pernell, ?:4ayor Rose
NOES: None
ABSENT: Councilwoman Swanson
LIABILITY INSURANCE 1990
The Manager reported that information which was provided by the
Association's carrier was forwarded to the City's carrier, and it was
her understanding that the two carriers would discuss the coverage.
Since no word was received from the City's carrier prior to the meeting
the Manager requested that the matter be held on the agenda for a report
at the next meeting. The Mayor so ordered. -
INTRODUCTION OF LOS ANGELES COUNTY FIRE CHIEF 2002
Mayor Rose introduced Los Angeles County Fire Chief Ray Brunstrom,
newly appointed to the South Bay area. Chief Brunstrom advised the
Council that he served in the County Fire Station located in Rolling
Hills from 1963 - 1967, and has been assigned to the division which
includes Rolling Hills and the Peninsula, the City of Carson and unin-
corporated areas west of Los Angeles. On behalf of the Fire Department
he extended Birthday Greetings to the City Manager.
Councilman Crocker asked Chief Brunstrom to comment on the City's
requirements with regard to sunptession of -fire danger, Chief Brunstrom
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February 8, 1982
said he has worked in 13-20 cities in Los Angeles County within the
past 20 years, and Rolling Hills has had an extremely responsible
attitude with regard to fire protection.
Mayor Rose thanked Chief Brunstrom and invited him to attend.
future meetings of the Council when his schedule permits him to do so.
QUAIL RIDGE ROAD NORTH IMPROVEMENT, TRACT 27006 2036
The Manager reported that the matter of improvement of Quail Ridge
Road North as a condition of approval of Tract 27006, Dr. Max Negri,
will be considered by the Board of Directors at a meeting on Thursday,
February 18, and she asked that it be held for consideration by the
City Council on February 22, pending a report from the Board. Mayor
Rose so ordered. The Manager said members of the Traffic Commission
will -schedule a field trip to Quail Ridge Road North when Councilwoman
Swanson, who is Chairman of the Traffic Commissioh, schedules the trip.
INCORPORATION OF CITY - 25TH ANNIVERSARY CELEBRATION
Mrs. Clifton reported that Mayor Rose wrote letters to the
presidents of the Rolling Hills Women's Community Club, the Tennis
Club and Caballeros, inviting those organizations to participate in
a celebration of the 25th Anniversary.of incorporation of the City.
Resp9nse from all of the organizations has been received, indicating
a wish of those organizations to participate.
LEASE BETWEEN CITY AND ROLLING HILLS COMMUNITY ASSOCIATION 2051
A copy of the lease agreement between the City of Rolling Hills
and the Rolling Hills Community Association with respect to the Hesse
Memorial Park, the Tennis Courts, the Administration Building and the
Maintenance Building, prepared by the City Attorney, was presented to
the Council. Mr. Jenkins, the City Attorney, advised Mayor Rose that
the attorneys wished to have the agreement reviewed by the Council for
the purpose of questions and comments.
In discussing the lease agreement, Councilman Crocker said he would
send a sample Arbitration Agreement to the .City Attorney for use with
the agreement.when negotiating rent. The Manager said Paragraph 5 on
page 4 should be reviewed, since the City does the maintenance of prop-
erties and all improvements, and she asked that the agreement be clari-
fied, since some of the maintenance is shared by City and Association
employees. Mr. Courtright, City Treasurer, said that when the lease
was discussed it was his understanding that the Association would
lease office space, including free use of all office equipment, jani-
torial services, everything in the Administration Building, which is
different from the typical lease of office space. The Manager said
the City owns all of the office equipment.
Following the discussion Mayor Rose asked that the draft lease
agreement be sent to Mr. Kinley, Association Attorney, and that the
matter be held for discussion at the next meeting.
CANDIDATES FOR CITY COUNCIL ELECTION 2190
Mayor Rose noted that candidates for member of the City Council
were present and he asked the City Manager to introduce them. Mrs.
Clifton introduced Dr. Donald Borden, tars. Ginny Leewenburgh and hors.
Jody Murdock, who will be candidates in the April 13 municipal election,
in addition to incumbents Mason Rose and Mrs. Gordana Swanson.
PERSONAL APPEARANCE, JACK ROCKWELL, 32 SOUTH MIDDLERIDGE LANE 2200
Mr.. Rockwell advised the Council that he was
a matter involving a dispute he is having with a
struction which encroaches on his property. Mr.
neighbor is a realtor, and he is concerned about
the property might be sold without correction of
he has asked his attorney to attach something to
property.
I+M
present to discuss
neighbor over con -
Rockwell said his
the possibility that
the violation, and
the title on the
•
em
125
February 8, 1982
Mr. Rockwell said he has had his property surveyed and is attempt-
ing to have the construction removed from his property. He asked for
assistance from the City in having the matter resolved.
The Manager reported that the matter has not been before the City
or the Planning Commission. She explained that plans.were approved and
permits were issued by the Rolling Hills Community Association, and on
that basis permits were issued by the County.. When it was determined
that the construction was in the side yard, the owner of the property
was advised by the City Attorney of the need for him to apply for a
Variance of Side Yard Requirements, and he was advised that after he
made application and paid the required fee the matter would be held
and would not be acted on by the Planning Commission until his-liti-
gation-with
is liti-
gation with the Community Association was resolved. Further, the
Manager said that since the plan was approved and Association permits
were issued without a survey, the City now requires a survey before
the County issues permits on behalf of the City.
Councilman Crocker asked the City Attorney to comment on whether
the City can act. Mr. Jenkins said the City does not become involved
in disputes between neighbors. The owner of the property adjoining
the Rockwell property has been advised of the necessity of filing the
appropriate request for a variance with the City, and when that is
considered it can be denied, or approved with conditions, he said.
CITY OF ROLLING HILLS ESTATES, JOINT EXERCISE OF POWER AGREEMENT 2305
A.letter.dated January 20, 1982 from Ray Taylor, Assistant to the
City Ila nager of Rolling Hills Estates, and a Joint Power Agreement be-
tween the Cities of Rolling Hills and Rolling Hills Estates, were pre-
sented to the Council. Mr. Taylor advised that execution of the agree-
ment by the Mayors,of both cities is required as a condition of allo-
cation of funds from the 1980 Park Bond Act from the City of Rolling
Hills to the City of Rolling Hills Iata,te's-as- authorized by'Resolution
No. 459 of the City..of Rolling Hil.ls:.which was adopted on.March.91 1981.
Mayor Rose was authorized to sign the agreement on behalf of the
City of Rolling Hills in a motion made by Councilman Crocker, seconded
by Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Heinsheimer, Pernell, 11ayor Rose'
NOES: None
ABSENT: Councilwoman Swanson
CLARIFICATION OF CANDIDACY FOR ':VIBER OF THE CITY COUNCIL 2314
Councilman Crocker asked the City Attorney to advise the Council
and state for the record the responsibility of a member of the City
Council who is a resident of the Flying Triangle area and is a litigant
against the City in connection with the landslide. Councilman Crocker
explained that Dr. Donald Borden, who was present at the meeting, is a
candidate for the office of member of the City Council, and he said he
thought it would be constructive for the Council to be advised how
certain issues dealing with the landslide would be handled if Dr. Borden
is elected to the Council.
The City Attorney agreed that there would be no conflict in voting
on matters which are not connected with the litigation; in.matters con-
nected with the litigation the Council member should state that there
is a conflict and excuse himself from voting.on those issues, and he
should excuse himself from any closed session at which the litigation -
is discussed.
TRAFFIC ENFORCEMENT 2331
The Manager reported that a number of traffic citations have been
issued under the High Impact Traffic Enforcement Program discussed at
the last meeting, and review of the citations indicates that most of
the violations have been issued to non-residents.
-3=
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February 8, 1982
DR. PERRY EHLIG, LETTER DATED JANUARY 30, 1982
A letter from Dr. Ehlig and a graph of displacements at the two
monitoring stations he maintains in the Flying Triangle landslide area
were presented to the Council. Dr. Ehlig reported that between Decem-
ber 28, 1981 and January 29, 1982 the station at the intersection of
Ranchero and Portuguese Bend Roads moved 0.65 inches and the station
at the horseshoe bend in Portuguese Bend Road moved 1.6 inches. Dr.
Ehlig said the rate of movement during January was double the average
rate of movement during the prior three months and he attributed the
increased rate of movement to the rain on December 31, 1981 and Janu-
ary 1, 1982. Dr. Ehlig recommended that open fissures on lots in the
area be closed by collapsing the sides with a shovel and hand tarlping,,
clay -rich dirt across the tops of the fissures to prevent surface run-
off from flowing into the fissures. Further, he said the road appears
to be in excellent condition with no open fissures on January 29. In
discussing the matter, the Council agreed that residents in the area
should be advised of Dr. Ehlig's recommendations with regard to sealing
the fissures on private property.
The Manager was directed to send the letter to all residents in
the Flying Triangle and the Community Association.
CLOSED SESSION
Mayor Rose recessed the meeting to a closed session at 8:45 P.M.
MEETING RECONVENED
The Mayor reconvened the meeting and announced that during the
closed session the salaries of the City's personnel were discussed.
Mayor Rose said it was.determined that the salary of the Deputy City
Clerk should be increased to $1650 base salary per month, effective
February 1, 1982 and to increase the salary of the Secretary to. the
City Manager to $1250 per month, retroactive to February 1, 1982.
The Mayor said the record should reflect that the Council is attempting
to deal with current market values as of February 1, 1982, and that will
be taken into consideration in mid -year during the regular.salary review.
ADJOURNMENT
The meeting was adjourned at 10:00 P.M.
APPROVED:
Mayor
ire
City Clerk