2/22/198212'7
MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS
February 22, 1982
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Rose at 7:30 P.M. Monday,
February 22, 1982. .
ROLL CALL
PRESENT:
ABSENT:.
ALSO PRESENT:
Councilmembers Crocker, Pernell,- Swanson, Mayor Rose
Councilman Heinsheimer arrived at 7:45 P.M.
None
Teena Clifton ..
Patrick -Coughlan
June Cunningham
Douglas McHattie
Morley Mendelson
Deborah Feldman
Robert Mohr
Judie Donner
Lowell Lusk
Jody Murdock
Mrs. Carol Boyd
Mr. & Mrs. W. King
Mrs. G. Leeuwenburgh
APPROVAL OF MINUTES 14
City Manager
City Attorney
Deputy City Clerk
South Bay Engineering Corp.
Attorney
Attorney
Advanced Electronics
Observer, League of Women Voters
RHCA Board of Directors
Chairman, Planning Commission
Residents
The minutes.of the meeting on February 8, 1982 were approved and
accepted as presented on a motion made by Councilman Crocker,seconded
by Councilman Pernell and carried by the following roll call vote:
AYES: Councilmen Crocker, Pernell, Mayor Rose
NOES: None
ABSENT: Councilman Heinsheimer
ABSTAINED: Councilwoman Swanson
FINANCIAL STATEMENT 20
The Financial Statement for January 1982 was approved and accepted
as presented on a motion made by Councilman Crocker,.seconded by Coun-
cilwoman.Swanson and carried by the following roll call.vote:
AYES: Councilmembers Crocker, Pernell, Swanson
Mayor Rose
NOES: None
ABSENT: Councilman Heinsheimer
PAYMENT OF BILLS 57
Councilwoman Swanson moved_that.Demands No. 10207 through 10232
in the amount of $68,238.08 be approved for payment from the General
Fund and that Demand No. 10211 in the amount of $293.20. be paid from
the Fire and Flood Self Insurance Fund. The motion was seconded,by
Councilman Crocker and carried by the following roll call vote:
AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson
Mayor Rose
NOES: None
ABSENT: None
128 February 22, 1982
LIABILITY INSURANCE 109
The City Manager reported that she met with Por. Mike Bush of
Cal-Surance, the City's carrier and following the meeting a letter
was sent to Mr. C. Fred Barth, the Association's carrier, setting
forth the items of information requested. Mrs. Clifton requested
that the matter be held on the agenda until the next meeting for a
reply from Mr. Barth. The Mayor so ordered.
QUAIL RIDGE ROAD NORTH IMPROVEMENT,.TRACT 27006, DR. MAX NEGRI 148
A letter dated February 19, 1982 from the Rolling.Hills Community
Association was presented to the Council. The Association Manager
advised that the Board of Directors is in agreement with the proposal
that funds in the amount of $12,917.87 be provided to the Community
Association to satisfy road improvement requirements required as a
condition of approval of Dr. Negri's subdivision. Mrs. Clifton re-
ported that the Traffic Commission would make a field trip to the
site on Tuesday, February 23, and she recommended that unless the
Traffic Commission makesa recommendation contrary to the proposal,
that the Council proceed with deposit of the funds as discussed,
which would close out Dr. Negri's requirements for road improvement.
Mayor Rose ordered the matter removed from the agenda until the
final map is presented, At which time Dr. Negri will be required to
deposit the funds with the City for transfer to the Association.
LEASE BETWEEN THE CITY OF ROLLING HILLS AND COP.MUNITY ASSOCIATION 189
The City Attorney advised that the lease agreement for Caballeros
Ring, Tennis Courts, Administration Building and Maintenance Building
would be presented at the next meeting. Mayor Rose ordered the matter
held on the agenda.
ZONING CASE NO. 212, ANTENNA TOWER AND TRANSMITTER BUILDING 203
The Manager reported that at a regular meeting on February 16,
1982 the Planning Commission voted to revoke the Conditional Use
Permit issued on July 18, 1978 to Advanced Electronics for a communi-
cations building and antenna tower. Mrs. Clifton advised the Council
that Mr. Robert Mohr and his attorney Mr. Morley Mendelson were present
at the meeting.
The City Attorney advised that a resolution of the Planning Com-
mission revoking the permit will be prepared for adoption at the next
regular meeting of the Planning Commission on March 16, and after that
there will be a twenty day period following mailing of the findings
during which an appeal can be filed with the City Council.
A letter dated February 18, 1982 from William Kinley, Legal
Counsel for the Rolling Hills Community Association to Mayor Rose
was received for the file. Mr. Kinley requested that if the matter
is appealed the Association be given notice of the date, time and
place of all hearings in connection with the appeal, and he advised
that the Association urges careful consideration and prompt action
in the matter.
OPEN AGENDA
Mayor Rose announced that if anyone in -the audience wished to
comment on something not on the agenda, and on which no action would
be taken by the Council, comments would be heard.
Mr. Morley Mendelson, attorney for Robert Mohr, said.that since
findings have not been prepared regarding the decision of the Planning
Commission he had no comment on the appeal which will be filed in the
matter.
Mrs. Beth King, 92 Crest Road East, said she would like a clari-
fication about whether Planning Commission Chairman Murdock would be
permitted to participate in the discussion if she is elected to the
-2-
[1
129
February 22, 1982
City Council. The City Attorney said he would have to look into the
matter before giving an answer to that question.
ZONING CASE NO. 270, HANSPETER PERTSCHI, 15 MIDDLERIDGE LANE NORTH 305
The Council was advised that at a regular meeting on February 16,
1932 the Planning Commission approved a request by Mr. and Mrs. Hans
Peter Pertschi for variances for extension of existing non -conforming
use of a non -conforming building and variances of side yard setback
requirements for a residence addition. The information was received
for the.file, with no action by the Council.
ATTENDANCE AT.MEETINGS BY CITY ATTORNEY 345
Mr. Patrick Coughlan suggested that the Council review the need
for a City Attorney at all meetings, stating that when the agenda is
light and there are no legal matters scheduled the Council may wish
to excuse the Attorney from those sessions. The matter was deferred
for consideration at a later date.
DISPOSAL OF LA CRESTA SCHOOL PROPERTY 355
Councilman Crocker said it is time for the Council to focus
attention on what will happen when the School Board.offers the La
.Cresta school site to the City,.because under State law and the
Education. -Code it must be offered to the City before it can be dis-
posed of to any other buyer. He said there are approximately 33 acres
and he suggested that the Council consider how the property could be
purchased if that is the City's wish, what kind of use would be made
of the property if the City does decide to buy it. Further, Council-
man, Crocker said the property is not part of the Community Association
and has no deed restrictions on it, and he said consideration should
be given to the kind of zoning which should be adopted for the site.
Councilman Crocker suggested that the Planning Commission be asked to
make a study and recommend to the Council what kind of an.ordinance
should be adopted to control the design of the property. 'It was his
recommendation that a study group or task force, maybe an outside con-
sultant, be appointed to study the matter.
Mrs. Jody Murdock, Planning Commission Chairman, advised the Coun-'.
cil that William Van Rooyen, Business Manager for the Palos.Verdes
Peninsula Unified School.District, had indicated to her that the site
might be declared a surplus site in the near future, and if so, the
School District would like to dispose of the property as quickly as
possible because of the revenue which will be generated. Under the
State Education Code the interest from any money gained from the sale
of the site can be used for needs the School District has, such .as edu-
cational enrichment-, with the actual proceeds.from the sale going into
the General.Fund for use for maintenance and capital improvement. It
is anticipated that the site will be available in the very near future,
and Mrs. Murdock said a value was stated in a recent article in a local
newspaper. She said Mr. Van Rooyen said an appraisal would be done on.
the property very soon, and when that is done the City will be contacted
to discuss the matter. Further, Mrs. Murdock said the School Board -is
aware that the property.is in the RAS -2 Zone.
Mayor Rose asked Councilman Crocker to serve on a committee while
his is a member of the Council and after he leaves, to work on the
matter. In addition, Mayor Rose said he would serve on the Committee
and he asked Mr..Lowell Lusk, a member of the Board of Directors .to
also be a member, working with staff.to research the matter. The
City Manager was asked to coordinate the plan and develop an agenda
for the ad hoc committee. Councilman Crocker suggested that members
of the Council contact acquaintances on the School Board and ask for
input for the committee to consider,.
The° City: Attorney advised the Council that they will1 have' ori'ly
sixty days to act after the property is offered to the City. Council-
man Crocker asked Mr. Coughlan to advise the Council on how to approach
the matter of deciding whether to acquire the property, how to avoid
Proposition 13 problems and how to arrange an election to create the
indebtedness. la�
-3-
130
February 22, 1982
Councilman Pernell asked whether the City is in a preferential
position to acquire -the property. Mr. Coughlan said the City gets
the first opportunity to purchase the property on a non-competitive
bid basis to their appraisal figure; if the City does not act on that
figure the School District can then open it up to competitive bidding
and the City can be involved in the competitive bid program. Since
the property is already zoned for residential use, there will not be a
problem with zoning. Councilman Crocker said access to the site is now
outside of the City, but there.is a place inside of the gate where the
access could be developed.
Mayor Rose asked the Committee to pursue the -matter and report to
the Council. Councilman Crocker suggested that a member of the School
Board be invited to meet with the Committee and participate in the
discussion. Mayor Rose agreed -that it would be adviseable, and he
asked the City Manager to prepare an agenda and contact him in regard
to setting up a meeting.
SOUTH BAY JUVENILE DIVERSION.PROJECT 536
Councilwoman Swanson distributed a report of activities of the
South Bay Juvenile Diversion Project, and she reported that funding
for the project may be ending. She reported that of 607 cases handled
seven were from Rolling Hills, including three for substance abuse,
two for burglary, one for trouble at school and personal problems and
one was a runaway. Total cost of counselling for Rolling Hills juven-
iles was $1,920.55, and the hard match assessment for the City for the
year was $23.54.
Councilwoman Swanson said an application for funds in the amount
of $120,000 has been made to the County, and it is anticipated that
approvimately 50% of that sum will be available. She said it is not
necessary to discuss the matter or make a decision at this time, but
she urged the Council to think about what will be done in the event
that additional funding is requested.
TRAFFIC COILMISSION
Councilwoman Swanson reported that members of the Traffic Commis-
sion would make a field trip on Tuesday, February 23, and their recom-
mendations regarding the two items on the agenda would be forwarded to
the Council before the next meeting.
PENINSULA TRANSPORTATION COMMITTEE, DIAL -A -RIDE 593
Councilwoman Swanson presented a six month summary of.activities
by the Peninsula Dial-A-Ride.program for transportation for seniors and
handicapped citizens. In the six month period from July through Decem-
ber 1981 1,555 tickets were sold, and there were 1,064 rides. Council-
woman Swanson said there were 36 shared rides in December, and there is
a continuing effort to encourage shared rides when possible. Further,
she reported that the per ride cost has dropped from $10.40 to $8.68.
Councilwoman Swanson said the persons who use the Dial -A -Ride
service are dependent on it, and in applying for new funding there
will be a request for a 17% match instead of 10%. She explained that
the 10% match was met with a guarantor from private industry provided
by William Lennartz, a Rolling Hills resident,.and the sponsors of the
program are hoping to again get a guarantor.for the 17% match funds.
Councilwoman Swanson moved that a letter be sent from the City
supporting the system, and supporting continuation of the system,
without any obligation for payment by the cities involved. Councilman
Crocker seconded the motion for purposes of discussion, and he asked
where the funds come from. Councilwoman Swanson explained that funds
come from Article 4.5 Funding, a sales tax fund that is being depleted.
When funding is allocated for transportation, a portion of the funding
is designated for para transit purposes, and the balance goes to RTD.
In discussing the matter Councilman Crocker said he thought the
Council should consider the political question of providing high cost
rides in the program in view of the critical lack of funds in RTD.
-4-
7
131
February 22, 1982
Councilwoman Swanson said the funds designated for para transit are
very small compared to the needs of RTD, and if all 4.5 funds were
diverted to RTD and the program was abolished systemwide it would not
be the City's decision; however, if the program was abolished in one
jurisdiction the funds would be diverted to another para transit
program. She said the.people for whom the transportation is provided
are dependent on the service, since they are on limited incomes and
are transit dependent. Councilman Heinsheimer said the information
provided indicates that it costs approximately 100 times.as much per
passenger mile for Dial -A -Ride as it costs to run the transit system
and he said the need for the City of Rolling Hills has not been demon-
strated. Although there are registered users in the City of Rolling
Hills., Councilman Heinsheimer said it was his opinion that the cost
per passenger mile and cost per ride would be lower in other cities
where the need is probably greater. Councilman Pernell noted that
the administrative overhead is 40%. Councilwoman Swanson said the
major administrative overhead is delivery of service; she said there
is one administrator, a telephone and.donated office space. Mayor
Rose said there is a need for useful, accessible main line transport-
ation for elderly and handicapped persons, and there is no way to
provide useful affordable separate transportation.. He thanked
O Councilwoman Swanson for her report.
Co MICROPHONES FOR COUNCIL CHAMBER 802
m Councilwoman Swanson asked the :Manager to report on the status of
Q new microphones.. Mrs. Clifton reported that portable microphones have
been ordered and will be delivered as soon as they are available.
UNDERGROUND UTILITIES 815
Councilwoman Swanson asked whether residents of a particular
street would be able to have underground utilites installed in'their
area. Mrs. Clifton said residents in the Flying Triangle deposited
money in an escrow account for a television cable, and when all resi-
dents had paid the service became available; she said it was her
— opinion that a similar action could be taken with regard to under -
grounding utilities in a particular area. Councilman Heinsheimer
said the cost for undergrounding is approximately $10,000 to $12,000
per pole.
MEETING WITH MEMBER OF BOARD OF DIRECTORS 848
Councilman Pernell advised the Council that he has agreed to meet
informally with Lowell Lusk, newly elected member of the Board of Direc-
tors of the Community Association, and he asked whether any other Board
member would attend. 11r. Lusk said he wishes to meet individually with
Councilman Pernell to review matters affecting the.Board and Council.
APPLICATIONS'FOR POSITION OF CITY.MANAGER 855
Councilman Pernell reported that he has received approximately
fifty applications from various parts of the country for the position
of City Manager. Councilman Crocker suggested that the procedure for
review and selection be developed. Mayor Rose asked whether there is
a deadline for accepting resumes; tars. Clifton said one was not set,
but the ad has been published as directed. Councilman Pernell said he
has been developing criteria, and had determined that after going
through all applications and resumes on a numeric basis, approximately
six or eight should be chosen for further consideration. He said the
final decision should be made in May. Councilman Crocker said the .
person selected should be given an opportunity to give adequate notice,
and should be in the City by June 1 to give Mrs. Clifton an opportunity
to work briefly with the new manager. Councilwoman Swanson suggested
that the Council develop criteria for selection of a City Manager to
be submitted to Councilman Pernell, and she said she would prepare an
outline to be submitted.
SHERIFF'S ACTIVITY 905
Mayor Rose said recent statistics from the Sheriff's Department
indicates that the high level of traffic enforcement in January has
declined in February, and he asked the Manager to contact the Sheriff
-5
132
February 22, 1982-
and
982
and request a continuing a continuing high level of enforcement. Mrs.
Clifton said that in addition to traffic enforcement an effort is
being made to determine whether people are being admitted without
passes, and the ordinance prohibiting trespassing is being.enforced.
AVAILABILITY OF RESIDENTS' ADDRESSES 936
Mrs. Jody Murdock asked whether the Council has a policy with
regard to making residents' addresses available to City Council can-
didates. Councilman Crocker said it was his understanding that the
City's mailing list is off-limits because of an abuse a few years ago.
He suggested that the addresses could be made available to candidates
through an arrangement for paying for mailing, using the addresses in
the files in the Administration Building.
Mrs. Clifton explained that voter registration lists are avail-
able, but are not up to date. She explained that the addressing
equipment is owned by the City, but the address plates are owned by
the Association, in order to maintain the privacy of the community,
and because of problems resulting from use of addresses available to
the Women's Club, a procedure has been established which controls all
use and mailing using the plates, and the addresses don't leave the
building.
Following the discussion Councilman Crocker moved that each
candidate be permitted to send one mailing using plates available
at the office, under the jurisdiction of the City Hall and without
removing the names from the City Hall, with cost to be paid by the
candidate. Councilman Pernell seconded the motion for purposes of
discussion. Mayor Rose said he would abstain from voting, since he
is a candidate, and he invited comment from candidates present.
In discussing the motion Mrs. Murdock said she did not consider
use of the plates as outlined a problem, since there would be equal
availability to all of the candidates, with the obligation to pay
for the mailing assigned to the candidates who used the addresses
provided. Further, she said the City Council election every two
years is an important event in the City and use of the equipment
would cut down on secretarial time, which could be used by the can-
didates to become informed of the issues. Mrs. Ginny Leeuwenburgh,
also a candidate, said addresses are available from other sources,
including lists published by other community clubs and church lists.
She said that in a recent effort to contact all residents in Polling
Hills, a.committee was successful in obtaining all but 17 telephone
numbers of Rolling Hills residents, in spite of the number of phones
which are not listed in the directory.
The motion was carried by the following roll call vote:
AYES:. Councilmembers Crocker, Heinsheimer, Pernell, Swanson
NOES: None
ABSENT: None
ABSTAINED: Mayor Rose
RE140VAL INCORPORATED 1155
The Manager presented a letter dated February 11, 1982 from
Removal, Incorporated regarding residential, fees -on July 1, 1982:
Based on information available at this time, Douglas Beaver, Pres-
ident of Removal Incorporated indicated that he forsees very little
increase for the 1982-83 portion of the contract, which provides in
Paragraph XVII, for a monthly rate increase effective July 1, 1982.
The letter was received for the file.
CLOSED SESSION 1175
The meeting was adjourned to a closed session at 9:10 P.: -I.
133
February 22, 1982
ADJOURNMENT
Mayor Rose reconvened the meeting and reported that during the
closed session the Council discussed matters of litigation. The Mayor
thereafter adjourned the.meeting.
City Clerk
00 APPROVED:
0
m
m
Q
Mayor
-7-