Loading...
2/22/198212'7 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS February 22, 1982 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Rose at 7:30 P.M. Monday, February 22, 1982. . ROLL CALL PRESENT: ABSENT:. ALSO PRESENT: Councilmembers Crocker, Pernell,- Swanson, Mayor Rose Councilman Heinsheimer arrived at 7:45 P.M. None Teena Clifton .. Patrick -Coughlan June Cunningham Douglas McHattie Morley Mendelson Deborah Feldman Robert Mohr Judie Donner Lowell Lusk Jody Murdock Mrs. Carol Boyd Mr. & Mrs. W. King Mrs. G. Leeuwenburgh APPROVAL OF MINUTES 14 City Manager City Attorney Deputy City Clerk South Bay Engineering Corp. Attorney Attorney Advanced Electronics Observer, League of Women Voters RHCA Board of Directors Chairman, Planning Commission Residents The minutes.of the meeting on February 8, 1982 were approved and accepted as presented on a motion made by Councilman Crocker,seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmen Crocker, Pernell, Mayor Rose NOES: None ABSENT: Councilman Heinsheimer ABSTAINED: Councilwoman Swanson FINANCIAL STATEMENT 20 The Financial Statement for January 1982 was approved and accepted as presented on a motion made by Councilman Crocker,.seconded by Coun- cilwoman.Swanson and carried by the following roll call.vote: AYES: Councilmembers Crocker, Pernell, Swanson Mayor Rose NOES: None ABSENT: Councilman Heinsheimer PAYMENT OF BILLS 57 Councilwoman Swanson moved_that.Demands No. 10207 through 10232 in the amount of $68,238.08 be approved for payment from the General Fund and that Demand No. 10211 in the amount of $293.20. be paid from the Fire and Flood Self Insurance Fund. The motion was seconded,by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson Mayor Rose NOES: None ABSENT: None 128 February 22, 1982 LIABILITY INSURANCE 109 The City Manager reported that she met with Por. Mike Bush of Cal-Surance, the City's carrier and following the meeting a letter was sent to Mr. C. Fred Barth, the Association's carrier, setting forth the items of information requested. Mrs. Clifton requested that the matter be held on the agenda until the next meeting for a reply from Mr. Barth. The Mayor so ordered. QUAIL RIDGE ROAD NORTH IMPROVEMENT,.TRACT 27006, DR. MAX NEGRI 148 A letter dated February 19, 1982 from the Rolling.Hills Community Association was presented to the Council. The Association Manager advised that the Board of Directors is in agreement with the proposal that funds in the amount of $12,917.87 be provided to the Community Association to satisfy road improvement requirements required as a condition of approval of Dr. Negri's subdivision. Mrs. Clifton re- ported that the Traffic Commission would make a field trip to the site on Tuesday, February 23, and she recommended that unless the Traffic Commission makesa recommendation contrary to the proposal, that the Council proceed with deposit of the funds as discussed, which would close out Dr. Negri's requirements for road improvement. Mayor Rose ordered the matter removed from the agenda until the final map is presented, At which time Dr. Negri will be required to deposit the funds with the City for transfer to the Association. LEASE BETWEEN THE CITY OF ROLLING HILLS AND COP.MUNITY ASSOCIATION 189 The City Attorney advised that the lease agreement for Caballeros Ring, Tennis Courts, Administration Building and Maintenance Building would be presented at the next meeting. Mayor Rose ordered the matter held on the agenda. ZONING CASE NO. 212, ANTENNA TOWER AND TRANSMITTER BUILDING 203 The Manager reported that at a regular meeting on February 16, 1982 the Planning Commission voted to revoke the Conditional Use Permit issued on July 18, 1978 to Advanced Electronics for a communi- cations building and antenna tower. Mrs. Clifton advised the Council that Mr. Robert Mohr and his attorney Mr. Morley Mendelson were present at the meeting. The City Attorney advised that a resolution of the Planning Com- mission revoking the permit will be prepared for adoption at the next regular meeting of the Planning Commission on March 16, and after that there will be a twenty day period following mailing of the findings during which an appeal can be filed with the City Council. A letter dated February 18, 1982 from William Kinley, Legal Counsel for the Rolling Hills Community Association to Mayor Rose was received for the file. Mr. Kinley requested that if the matter is appealed the Association be given notice of the date, time and place of all hearings in connection with the appeal, and he advised that the Association urges careful consideration and prompt action in the matter. OPEN AGENDA Mayor Rose announced that if anyone in -the audience wished to comment on something not on the agenda, and on which no action would be taken by the Council, comments would be heard. Mr. Morley Mendelson, attorney for Robert Mohr, said.that since findings have not been prepared regarding the decision of the Planning Commission he had no comment on the appeal which will be filed in the matter. Mrs. Beth King, 92 Crest Road East, said she would like a clari- fication about whether Planning Commission Chairman Murdock would be permitted to participate in the discussion if she is elected to the -2- [1 129 February 22, 1982 City Council. The City Attorney said he would have to look into the matter before giving an answer to that question. ZONING CASE NO. 270, HANSPETER PERTSCHI, 15 MIDDLERIDGE LANE NORTH 305 The Council was advised that at a regular meeting on February 16, 1932 the Planning Commission approved a request by Mr. and Mrs. Hans Peter Pertschi for variances for extension of existing non -conforming use of a non -conforming building and variances of side yard setback requirements for a residence addition. The information was received for the.file, with no action by the Council. ATTENDANCE AT.MEETINGS BY CITY ATTORNEY 345 Mr. Patrick Coughlan suggested that the Council review the need for a City Attorney at all meetings, stating that when the agenda is light and there are no legal matters scheduled the Council may wish to excuse the Attorney from those sessions. The matter was deferred for consideration at a later date. DISPOSAL OF LA CRESTA SCHOOL PROPERTY 355 Councilman Crocker said it is time for the Council to focus attention on what will happen when the School Board.offers the La .Cresta school site to the City,.because under State law and the Education. -Code it must be offered to the City before it can be dis- posed of to any other buyer. He said there are approximately 33 acres and he suggested that the Council consider how the property could be purchased if that is the City's wish, what kind of use would be made of the property if the City does decide to buy it. Further, Council- man, Crocker said the property is not part of the Community Association and has no deed restrictions on it, and he said consideration should be given to the kind of zoning which should be adopted for the site. Councilman Crocker suggested that the Planning Commission be asked to make a study and recommend to the Council what kind of an.ordinance should be adopted to control the design of the property. 'It was his recommendation that a study group or task force, maybe an outside con- sultant, be appointed to study the matter. Mrs. Jody Murdock, Planning Commission Chairman, advised the Coun-'. cil that William Van Rooyen, Business Manager for the Palos.Verdes Peninsula Unified School.District, had indicated to her that the site might be declared a surplus site in the near future, and if so, the School District would like to dispose of the property as quickly as possible because of the revenue which will be generated. Under the State Education Code the interest from any money gained from the sale of the site can be used for needs the School District has, such .as edu- cational enrichment-, with the actual proceeds.from the sale going into the General.Fund for use for maintenance and capital improvement. It is anticipated that the site will be available in the very near future, and Mrs. Murdock said a value was stated in a recent article in a local newspaper. She said Mr. Van Rooyen said an appraisal would be done on. the property very soon, and when that is done the City will be contacted to discuss the matter. Further, Mrs. Murdock said the School Board -is aware that the property.is in the RAS -2 Zone. Mayor Rose asked Councilman Crocker to serve on a committee while his is a member of the Council and after he leaves, to work on the matter. In addition, Mayor Rose said he would serve on the Committee and he asked Mr..Lowell Lusk, a member of the Board of Directors .to also be a member, working with staff.to research the matter. The City Manager was asked to coordinate the plan and develop an agenda for the ad hoc committee. Councilman Crocker suggested that members of the Council contact acquaintances on the School Board and ask for input for the committee to consider,. The° City: Attorney advised the Council that they will1 have' ori'ly sixty days to act after the property is offered to the City. Council- man Crocker asked Mr. Coughlan to advise the Council on how to approach the matter of deciding whether to acquire the property, how to avoid Proposition 13 problems and how to arrange an election to create the indebtedness. la� -3- 130 February 22, 1982 Councilman Pernell asked whether the City is in a preferential position to acquire -the property. Mr. Coughlan said the City gets the first opportunity to purchase the property on a non-competitive bid basis to their appraisal figure; if the City does not act on that figure the School District can then open it up to competitive bidding and the City can be involved in the competitive bid program. Since the property is already zoned for residential use, there will not be a problem with zoning. Councilman Crocker said access to the site is now outside of the City, but there.is a place inside of the gate where the access could be developed. Mayor Rose asked the Committee to pursue the -matter and report to the Council. Councilman Crocker suggested that a member of the School Board be invited to meet with the Committee and participate in the discussion. Mayor Rose agreed -that it would be adviseable, and he asked the City Manager to prepare an agenda and contact him in regard to setting up a meeting. SOUTH BAY JUVENILE DIVERSION.PROJECT 536 Councilwoman Swanson distributed a report of activities of the South Bay Juvenile Diversion Project, and she reported that funding for the project may be ending. She reported that of 607 cases handled seven were from Rolling Hills, including three for substance abuse, two for burglary, one for trouble at school and personal problems and one was a runaway. Total cost of counselling for Rolling Hills juven- iles was $1,920.55, and the hard match assessment for the City for the year was $23.54. Councilwoman Swanson said an application for funds in the amount of $120,000 has been made to the County, and it is anticipated that approvimately 50% of that sum will be available. She said it is not necessary to discuss the matter or make a decision at this time, but she urged the Council to think about what will be done in the event that additional funding is requested. TRAFFIC COILMISSION Councilwoman Swanson reported that members of the Traffic Commis- sion would make a field trip on Tuesday, February 23, and their recom- mendations regarding the two items on the agenda would be forwarded to the Council before the next meeting. PENINSULA TRANSPORTATION COMMITTEE, DIAL -A -RIDE 593 Councilwoman Swanson presented a six month summary of.activities by the Peninsula Dial-A-Ride.program for transportation for seniors and handicapped citizens. In the six month period from July through Decem- ber 1981 1,555 tickets were sold, and there were 1,064 rides. Council- woman Swanson said there were 36 shared rides in December, and there is a continuing effort to encourage shared rides when possible. Further, she reported that the per ride cost has dropped from $10.40 to $8.68. Councilwoman Swanson said the persons who use the Dial -A -Ride service are dependent on it, and in applying for new funding there will be a request for a 17% match instead of 10%. She explained that the 10% match was met with a guarantor from private industry provided by William Lennartz, a Rolling Hills resident,.and the sponsors of the program are hoping to again get a guarantor.for the 17% match funds. Councilwoman Swanson moved that a letter be sent from the City supporting the system, and supporting continuation of the system, without any obligation for payment by the cities involved. Councilman Crocker seconded the motion for purposes of discussion, and he asked where the funds come from. Councilwoman Swanson explained that funds come from Article 4.5 Funding, a sales tax fund that is being depleted. When funding is allocated for transportation, a portion of the funding is designated for para transit purposes, and the balance goes to RTD. In discussing the matter Councilman Crocker said he thought the Council should consider the political question of providing high cost rides in the program in view of the critical lack of funds in RTD. -4- 7 131 February 22, 1982 Councilwoman Swanson said the funds designated for para transit are very small compared to the needs of RTD, and if all 4.5 funds were diverted to RTD and the program was abolished systemwide it would not be the City's decision; however, if the program was abolished in one jurisdiction the funds would be diverted to another para transit program. She said the.people for whom the transportation is provided are dependent on the service, since they are on limited incomes and are transit dependent. Councilman Heinsheimer said the information provided indicates that it costs approximately 100 times.as much per passenger mile for Dial -A -Ride as it costs to run the transit system and he said the need for the City of Rolling Hills has not been demon- strated. Although there are registered users in the City of Rolling Hills., Councilman Heinsheimer said it was his opinion that the cost per passenger mile and cost per ride would be lower in other cities where the need is probably greater. Councilman Pernell noted that the administrative overhead is 40%. Councilwoman Swanson said the major administrative overhead is delivery of service; she said there is one administrator, a telephone and.donated office space. Mayor Rose said there is a need for useful, accessible main line transport- ation for elderly and handicapped persons, and there is no way to provide useful affordable separate transportation.. He thanked O Councilwoman Swanson for her report. Co MICROPHONES FOR COUNCIL CHAMBER 802 m Councilwoman Swanson asked the :Manager to report on the status of Q new microphones.. Mrs. Clifton reported that portable microphones have been ordered and will be delivered as soon as they are available. UNDERGROUND UTILITIES 815 Councilwoman Swanson asked whether residents of a particular street would be able to have underground utilites installed in'their area. Mrs. Clifton said residents in the Flying Triangle deposited money in an escrow account for a television cable, and when all resi- dents had paid the service became available; she said it was her — opinion that a similar action could be taken with regard to under - grounding utilities in a particular area. Councilman Heinsheimer said the cost for undergrounding is approximately $10,000 to $12,000 per pole. MEETING WITH MEMBER OF BOARD OF DIRECTORS 848 Councilman Pernell advised the Council that he has agreed to meet informally with Lowell Lusk, newly elected member of the Board of Direc- tors of the Community Association, and he asked whether any other Board member would attend. 11r. Lusk said he wishes to meet individually with Councilman Pernell to review matters affecting the.Board and Council. APPLICATIONS'FOR POSITION OF CITY.MANAGER 855 Councilman Pernell reported that he has received approximately fifty applications from various parts of the country for the position of City Manager. Councilman Crocker suggested that the procedure for review and selection be developed. Mayor Rose asked whether there is a deadline for accepting resumes; tars. Clifton said one was not set, but the ad has been published as directed. Councilman Pernell said he has been developing criteria, and had determined that after going through all applications and resumes on a numeric basis, approximately six or eight should be chosen for further consideration. He said the final decision should be made in May. Councilman Crocker said the . person selected should be given an opportunity to give adequate notice, and should be in the City by June 1 to give Mrs. Clifton an opportunity to work briefly with the new manager. Councilwoman Swanson suggested that the Council develop criteria for selection of a City Manager to be submitted to Councilman Pernell, and she said she would prepare an outline to be submitted. SHERIFF'S ACTIVITY 905 Mayor Rose said recent statistics from the Sheriff's Department indicates that the high level of traffic enforcement in January has declined in February, and he asked the Manager to contact the Sheriff -5 132 February 22, 1982- and 982 and request a continuing a continuing high level of enforcement. Mrs. Clifton said that in addition to traffic enforcement an effort is being made to determine whether people are being admitted without passes, and the ordinance prohibiting trespassing is being.enforced. AVAILABILITY OF RESIDENTS' ADDRESSES 936 Mrs. Jody Murdock asked whether the Council has a policy with regard to making residents' addresses available to City Council can- didates. Councilman Crocker said it was his understanding that the City's mailing list is off-limits because of an abuse a few years ago. He suggested that the addresses could be made available to candidates through an arrangement for paying for mailing, using the addresses in the files in the Administration Building. Mrs. Clifton explained that voter registration lists are avail- able, but are not up to date. She explained that the addressing equipment is owned by the City, but the address plates are owned by the Association, in order to maintain the privacy of the community, and because of problems resulting from use of addresses available to the Women's Club, a procedure has been established which controls all use and mailing using the plates, and the addresses don't leave the building. Following the discussion Councilman Crocker moved that each candidate be permitted to send one mailing using plates available at the office, under the jurisdiction of the City Hall and without removing the names from the City Hall, with cost to be paid by the candidate. Councilman Pernell seconded the motion for purposes of discussion. Mayor Rose said he would abstain from voting, since he is a candidate, and he invited comment from candidates present. In discussing the motion Mrs. Murdock said she did not consider use of the plates as outlined a problem, since there would be equal availability to all of the candidates, with the obligation to pay for the mailing assigned to the candidates who used the addresses provided. Further, she said the City Council election every two years is an important event in the City and use of the equipment would cut down on secretarial time, which could be used by the can- didates to become informed of the issues. Mrs. Ginny Leeuwenburgh, also a candidate, said addresses are available from other sources, including lists published by other community clubs and church lists. She said that in a recent effort to contact all residents in Polling Hills, a.committee was successful in obtaining all but 17 telephone numbers of Rolling Hills residents, in spite of the number of phones which are not listed in the directory. The motion was carried by the following roll call vote: AYES:. Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES: None ABSENT: None ABSTAINED: Mayor Rose RE140VAL INCORPORATED 1155 The Manager presented a letter dated February 11, 1982 from Removal, Incorporated regarding residential, fees -on July 1, 1982: Based on information available at this time, Douglas Beaver, Pres- ident of Removal Incorporated indicated that he forsees very little increase for the 1982-83 portion of the contract, which provides in Paragraph XVII, for a monthly rate increase effective July 1, 1982. The letter was received for the file. CLOSED SESSION 1175 The meeting was adjourned to a closed session at 9:10 P.: -I. 133 February 22, 1982 ADJOURNMENT Mayor Rose reconvened the meeting and reported that during the closed session the Council discussed matters of litigation. The Mayor thereafter adjourned the.meeting. City Clerk 00 APPROVED: 0 m m Q Mayor -7-