6/29/1982•
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213
MINUTES OF AN
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
June 29, 1982
An adjourned meeting of the City Council of the City of Rolling_
Hills was called to order at the Administration Building, 2 Portuguese
Bend Road, Rolling Hills, California by Mayor Pernell at 7:00 P.M.
Tuesday, June 29, 1982.
PRESENT: Councilmembers Heinsheimer, Leeuwenburgh, Murdock
Swanson, Mayor Pernell
Board of Directors, Rolling Hills Community Association
Directors Bray, Hesse, Lusk, Stringfellow
ABSENT: President Shaw, Board of Directors
ALSO PRESENT: Ronald Smith City Manager
Peggy Minor Association Manager
June Cunningham Deputy City Clerk
CALL TO ORDER 1401
Mayor Pernell said the purpose of'the adjourned meeting was to
renew the spirit of cooperation between the Board and City Council,
since both bodies are involved in decisions which affect the'City,
and to discuss matters of mutual concern. He suggested that such.
meetings be scheduled on a regular basis to establish a liaison.
between the bodies.
INTRODUCTION OF NEW CITY MANAGER
The Mayor introduced Ron Smith, the newly appointed City Manager,
and he said the items on the agenda were scheduled as a catalyst to
initiate the discussion. Mayor Pernell said there were time limits on
the discussion because of other commitments some of the Board members
.have for the evening.
LEASE AGREEMENT 1415
The proposed lease agreement. was discussed and Councilwoman
Murdock reported on a meeting she had with Mr. Ari drew.Shaw.,.Board
president, and with Director Skip Lusk. Councilwoman Murdock said
there was a consensus that the lease was .too structured, and some
of.the requirements, specifically time constraints, should be changed.
Director Hesse,addressed the philosophical aspects of the..lease"
and Directors Bray and Stringfellow also commented.on the document.
Mr. L. D. Courtright, City Treasurer, reviewed the method by
which the rentals were computed, reviewing with the Council and the
Board the appraisal of all properties, and explaining the logic by
which the initial -figure was arrived at,.and the cost of living
figures which have been applied annually to increase the rent.
Director Bray said he thought the lease should be less formal,
and suggested an arrangement for long-range rental of City properties
by the Association. Mr. Courtright said Mr. Kinley had.suggested
that the agreement between the City and the Association should be in
written form. Members of the Board and Council agreed that. a less
formal.written agreement would be preferable to a lease agreement..
INSURANCE 1730
Director Stringfellow was asked to comment on the liability
insurance. A breakdown of current costs for separate policies for
the City and Association was distributed, giving the cost for com-
bining the insurance for both bodies at an increased liability,
with a comparison of costs if the policies are changed on July 1 to
go along with the.lease, or.if they were changed in November, when
all policies expire.
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June 29, 1982
Director Stringfellow said
City and the Association and it
riers for both be asked to quote
November 1982.
FLYING TRIANGLE UPDATE 1795
he favored separate policies for the
was his recommendation that the Car-
on the same coverage, effective
Mayor Pernell said that residents of the Flying Triangle area,
represented by Dr. Richard Hoffman, have indicated a wish to consider
a sewer system for the area, and the Council allocated $6,000 for a
study of feasible sewer systems. A report has been.prepared by Lowry
and Associates on a low pressure sewer -system, and a copy of the re-
port was sent to the Chief Engineer of the County Sanitation District
for an evaluation. The Mayor asked lir. Smith to report on a phone
call he received from Mr. Walter Garrison, Chief Engineer.
Mr. Smith said that to his knowledge five separate geologists
are doing five separate types of analysis -.in the,.Flying Triangle,
and Mr. Kinley advised him that Mr. Richter, developer of the
Richter scale, will be hired by the Community Association to do an
analysis for them. Mr. Smith said he is concerned about receiving
so many opinions, and he recommended that an effort be made to con
solidate the information and treat the problem as a single problem,
rather than a series of individual problems.,
With respect to the report on a low pressure sewer system, Mr.
Smith said the Sanitation District engineer said the report.was
preliminary, there are problems with the type of system studied.
which were not fully discussed in the report, and if the City were
to proceed with the type of system addressed the residents might
be dissatisfied with two aspects; first, -the very high operational
cost because of the power system, which also has a high probability
of down factors, since it is the nature of the particular engine
which is used to break down. Also there is a very -high sulphide
build up and the odors and pressures built up by storage of sewage
have to be released before reaching a sanitary.sewer system., in
this case located in Rancho Palos Verdes, and release of the gas
would be a problem. These disadvantages were not evaluated fully
in the report, Mr..Smith said.
. Councilwoman Swanson said it was her opinion that other types
of sewer systems should be studied, and consideration should be
given to installation of sewers in other areas,. and not just in the
Flying Triangle or any other limited area. Director Hesse asked if
the matter of forming an assessment district would come up before
the entire City; Mayor Pernell said it would.
TABATABAY PROPERTY, 5 CREST ROAD WEST 1875
Mayor Pernell reported that the City is working on bringing
about a solution to the condition of the Tabatabay property from
a safety and fire hazard approach, since the City Manager has deter-
mined that a valid building permit is in effect for the property.
COMPLAINTS TO CONTRACTORS STATE LICENSE BOARD 1888
Mayor Pernell said complaints have been initiated with the
Contractors State License Board against contractors who have worked
on the Webber property at 8 Buggy Whip Drive and the Jin property
on Appaloosa Lane without obtaining the required permits. He said
a continuing effort will be made to act in such cases.
FUTURE JOINT MEETINGS 1890
Mayor Pernell suggested that future joint meetings be scheduled
on a regular basis. Director Bray said a suggestion was made at a
Board meeting that joint meetings be scheduled on the fifth Monday
of any month in which five Mondays occur,. which is 3 - 4 times a
year. Members present agreed with the recommendation.
Councilman Heinsheimer suggested that the meetings address the
long term relationship of the City Council and the Board of Directors
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June 29, 1982
to 'determine whether there is a proper distribution of functionsbe-
tween the two entities. Director Lusk said an effort should be made
to eliminate the confusion about jurisdictions, and as a start he
said the areas of responsibilities should be reestablished and re-
defined, and then., d6.cision made about whether anything should be changed.
Councilwoman Swanson said that if something develops which needs
to be discussed a special meeting could be called, rather than wait
for a month with a fifth Monday to meet. She suggested that a Joint
Powers Agreement concept be considered as a means of providing some
services at a lower cost, or better services at the same cost,. while
each entity retains their individuality.
ADJOURNMENT -
Mayor Pernell adjourned the meeting at 8:15 P.M. and invited
members of the Board to join in a social welcome of the new City
Manager.,
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PROVED:
Ma o
W4M
City Clerk