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7/12/1982216 A regular was .called to Road, Rolling July 12, 1982. ROLL CALL PRESENT: ABSENT: MINUTES OF A REGULAR MEETING OF,THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 12, 1982 .meeting of the City Council of the City of Rolling Hills order at the Administration Building, 2 Portuguese Bend Hills, California by Mayor Pernell at 7:30 P.M. Monday, ALSO PRESENT: APPROVAL OF MINUTES Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernell Councilman Heinsheimer Ronald Smith Michael Jenkins June Cunningham James J. Lippen Mr. & Mrs. E. Doak Dr. Andre Nebolon Mrs. M. Wagner A. Weber 1880 City Manager City Attorney Deputy City Clerk Grading Contractor Residents The minutes of the meeting on June 28, 1982 were approved and accepted as amended and the minutes of the meeting on June 29, 1982 were approved and accepted as presented on a motion made by Council- woman Murdock, seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernell NOES: None ABSENT: Councilman Heinsheimer PAYMENT OF BILLS 1980 Councilwoman Leeuwenburgh moved that.Demands No. 10512 through 105273, 10529 through 10550 and 10552 through 10555 in the amount of $24,841.66 be approved for payment.from•the General Fund;-that'De- mands No. 10518 and 10548.in the amount of $3,729.42 be approved for payment from the Fire and Flood Self -Insurance Fund, and that Demands No. 105112 10513 „ 10528 and 10551 be voided. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilwoman Leeuwenburgh, Murdock, Swanson Mayor Pernell NOES: None ABSENT: Councilman Heinsheimer LOW PRESSURE SEWER SYSTEM 2037 The City Manager reported that following receipt of a report on a low pressure sewer system, prepared by Lowry and Associates, staff met with representatives of the County Sanitation District to discuss the report, copies of which were sent to the Sanitation District and the County Engineer. Mr. Smith said he toured the Flying Triangle area with Sanitation District personnel on July 6, and a letter dated July 7 from the Sanitation District commenting on the office discuss- ion and evaluation of the report were sent to members of the Council and to Dr. Richard Hoffman and Mr. Major Langer, residents of the Flying Triangle area, and to Lowry and Associates. ., 219 July 12, 1982 Mr. Smith asked that the Council provide direction with regard to a proposed sewer assessment district; specifically whether to pro- ceed to investigate a district encompassing only properties in the Flying Triangle area, or whether to consider a district which would include the entire City. In response to questions by Mayor Pernell, the City Manager said he would recommend that staff be directed to proceed in the Flying Triangle area with a modified report which would include investigation of a gravity flow system, and that cost of a City' -wide program also be investigated for further consideration of expansion from a Flying Triangle assessment district to.a City-wide assessment district at a future date. Mr. Smith asked that further consideration be deferred until the August 23 meeting to give him an opportunity to obtain needed information, and to provide time for a comprehensive review of the report and a recommendation by the Re- gional Engineer of Los.Angeles County with regard to a sewer district for the entire City. Mayor Pernell ordered the report received and further action was deferred until .August 23 at the request of the Manager.. CO ABATEMENT OF PUBLIC NUISANCE, JAMES EVANS, 62 PORTUGUESE BEND ROAD- 2083 O . The City Manager reported that he visited the Evans property at CD 62 Portuguese Bend Road and by visual inspection he determined that co as required by Council the septic tank has been sealed and is now Q used as a holding tank, preventing introduction of any effluent into the ground mass, and the public nuisance has therefore been abate.d.. The Mayor ordered the matter removed from the agenda, acknow- ledging compliance with the direction of the.Council. MR. & MRS. E. R. DOAK; 56 PORTUGUESE BEND ROAD, DISPOSAL OF SEWAGE 2108 Mr. and Mrs. E. R. Doak advised the Council that they were at the meeting.in response to a letter from theManager regarding disposal of sewage on their property. Mr. Smith said an oral report made by Bob Thomas, County Geologist, following an inspection of the Doak property indicated that disposal was through leech lines, and Mr. Thomas recom- mended that use of the leech lines should be discontinued, and.the septic tank should .be sealed and used as a holding tank. In the event there is no septic tank, Mr.. Thomas recommended that an above -ground holding tank be installed. Mr. Smith said there is some confusion as to whether there is a septic tank on the property. Mrs. Doak said disposal is taken care of by leech lines and a cesspool. She said she and Mr. Doak want to cooperate with the Council and with other residents; however, she.said they wish to have Mr. Thomas make his comments and recommendations to them in writing. She . said, further, that there are financial considerations, especially if they are required to make.an installation at this time, and join in an assessment district in the near future. Mayor Pernell assured Mr. and Mrs. Doaks that the Council will not be capricious in making demands for compliance, and he said an effort will be made to deter- mine how much the water from the Doaks residence is contributing to ground water, since it has been the opinion of all.the geologists that water from many sources, including rainwater, precpitates land move- ment in slide areas. The City Manager said it could be determined, but it would involve a costly process to find the saturation point in the soil. Mayor Pernell thanked Mr. and Mrs. Doak for attending the meeting. He said the Council is aware of their concerns, and will work with them. LETTER FROM WILLIAM COTTON, GEOLOGIST 2234 Copies of a letter dated June 15, 1982 from William Cotton and Associates, Geotechnical Consultants, to Dr. Richard Hoffman, 73 Por- tuguese Bend Road, in response to inquiries about the stability of Portuguese Bend Road in the area of the active portion of the Flying Triangle Landslide were distributed'to the Council. The City Manager reported that copies of the letter were sent to the County Geologist -2- 220 and to Dr. Perry he discussed the Thomas said that he would discuss Dr. Ehlig agreed recommended that before the rainy not have a plan gists could work Mr. Cotton July 12, 1982 Ehlig for evaluation and comment. Mr. Smith said letter with Bob Thomas, County Geologist, and Mr. in his opinion no immediate danger is present, but the matter with Mr. Cotton. In a phone conversation that there is no cause for immediate concern, but he action be taken in the matter as soon as possible, season, to stabilize the roadway. Although he does to recommend at this time. Dr. Ehlig said the geolo- together on a solution to the problems outlined by Mr. Smith asked that the matter be continued until August 23 to provide.time for the geologists to evaluate the letter and make a recommendation to the Council. The Mayor so ordered. OPEN AGENDA The Mayor announced that the Council would hear matters not on the agenda, and would not act, but if it is deemed necessary., the matter would be scheduled for the agenda of a subsequent meeting. DR. ANDRE NEBOLON, 6 -MAVERICK LANE - ROOFING ON RESIDENCE ADDITION 2246 Dr. Andre Nebolon advised the Council that he is having a small addition to his residence at 6 Maverick Lane, and has been advised that fire retardant roofing is required for all additions. Dr. Nebolon said his existing roof area is 4,000 square feet, and the addition is 140 square feet. Because the existing roof is non -fire retardant, and will have to be replaced eventually, Dr. Nebolon has requested that the requirements be waived for the 7 x 20 foot addition, and he said he had discussed the matter with Teena Clifton, former City Manager,. with the understanding that it would be presented to the Council. Subsequently Dr. Nebolon said he received a letter from Dor. Smith, City Manager, advising him of the roofing requirements in the City, and suggesting— that uggesting -that he consider re -roofing the entire roof with an acceptable material.. Because of the additional expense that would entail, Dr. Nebolon asked that the Council.consider his request. Mr. Smith said that in his letter to Dr. Nebolon he explained the code requirements, and he suggested that Dr. Nebolon investigate some of the new acceptable materials in an effort to find something which would blend with the existing roof and comply with the code. Mayor Pernell explained that although Dr. Nebolon would be permitted to re - roof 25% or 1,000 square feet of his existing roof with matching mater- ial, the code requires that the 140 foot addition, which is approxi- mately 3 1/2% of the total roof area, must have a fire retardant roof, since it is an addition, and not' a repair to the existing roof. With the consent of the Council the Mayor scheduled the matter for consideration at the next regular meeting of the Council. DONGGUY JIN, LOT 246 -MS, APPALOOSA LANE, ILLEGAL GRADING 2300 The City Manager advised the Council that Mr. James Lippen, grading contractor hired by Mr. Dongguy Jin, owner of property on Appaloosa Lane, was present to address the Council. Mr. Smith said grading was done on the property without the necessary grading per- mits, and complaints have been registered with the City by the Fire Department and the Senior Building Engineering Inspector for Los Angeles County. Mr. Smith said, further, that a written request was made for a plan for restoration of the property, but no plan has been submitted to this date, and a complaint has been filed with the Contractors' License Board, since the matter has been pending for sixty days without response from the owner or his contractor, Mr. Lippen. The Manager said the letter from the Fire Department dated June 10, 1982 cited the.fire hazard due to the excessive amount of fuel resulting from a large accumulation of dry brush and trees which have been bulldozed along Appaloosa Lane and into the canyon. Mr. Lippen advised the Council that when he purchased a road use permit from the Community Association on May 5, 1982 to bring -3- 21'7 July 12, 1982 a tractor in to enlarge an existing avocado orchard on Appaloosa Lane he did not know a grading permit would be required, since the orchard was in existence and had an access road on the property. Mr. Lippen said he has been in business for 22 years, and has worked. on bridle trails, emergency access roads and other grading projects in the com- munity. The work was done on May 13 and 14, and on May 18 he was. notified by the County inspector that all work was stopped until the proper plans were submitted to the County and permits were issued. Mr. Lippen said that in response to a letter dated June 2 from Mrs. Teena Clifton, he came to the City Hall and met with Mrs. Clifton. She advised him that she had already discussed the matter with Mr.. Jin, and that Mr. McHattie of South Bay Engineering Corporation had been hired to prepare plans for the property which would be submitted to the County for approval and issuance of permits. Mr. Lippen said on July 8 he received a letter from the State Contractor's License Board advising him that a complaint had been filed and he was given a notice of 15 days to correct the matter with the City; failure to do so would result in suspension or revocation of his license. Mr. Lippen said he had no notice from the City that the complaint would be filed, and it was his understanding that after his meeting with 00 Mrs. Clifton the matter would be resolved, since it is the responsi- 0 bility of the owner to obtain the necessary permits. Mr. Lippen said he has met on the site with the City Manager, m the Fire Chief and Mr. Jin; he met with Mr. Magill in Lomita. Mr. Q Jin has agreed to comply with requirements of the Fire Department for brush removal, and Mr. Magill has stated that no additional work can be, done on the road until plans are completed by South Bay. Mr." Lippen said he is concerned about the implications in the letter from the State Contractor's License Board about his contractor's license,.• and he asked that the City contact the Board and retract the complaint, since'he has met the requirements for licensing inother cities and will not be able to work until the plans for the Jin property are completed, which Mr. McHattie said will take two more weeks. Mayor Pernell asked the City Attorney to advise the Council in the matter. Mr. Jenkins read the letter sent to Mr. Lippen by the State, and said the Council could rescind the complaint, or could request an extension of time from the State Contractor's Board. After reading the letter into the record, Mr. Jenkins suggested that Mr. Lippen write to the State Contractor's License Board and advise that he has taken steps to remedy the situation, and ask for a time extension, since the letter requests a response from Mr. Lippen. ADOPTION OF BUDGET, FISCAL 1982/83 2400 The City Manager presented the proposed Budget for Fiscal 1982/83 and advised the`Council that there are three major issues: a reduction in proposed expenditures and 5.76 cost of living adjustment proposed -for employees; reduction of State revenues and adjustment in building per- mit fees by increase from 2X to'2:1/2X the County of Los Angeles rate and establishment of a.park in -lieu fee; and an adjusted increase of $5.50 per household per year, or.approximately-450 per month for re- fuse collection. In reviewing the Budget,Mr. Smith explained that revenues from the State have been reduced drastically, but there is evidence that some of the cuts will be restored during the year; it was his recom- mendation that the budget be prepared using.the figures as projected at this time, rather than on additional revenues which may or may not be received. He said the revenue to the City is proposed to increase by approximately $5,000, and most of the increase would be from lease of properties.and proposed increase in building permit fees. With regard to expenditures, the Manager has proposed a 5% in- crease in salaries in addition to adjustments made in February, an increase in support costs, including insurance, workers' compensation and contributions to the retirement plan, paid by the City, and.an allocation for part-time temporary help during vacations by staff. Mr. Smith said there has been a major increase in the cost of util- ities, and the remainder of the Maintenance and Operation portion of the budget has remained relatively constant. The proposed budget mm 218 July 12, 1982 for Capital Outlay has been reduced by $17,000 with a recommendation from the Manager that no major equipment be purchased this year. A consolidation of City Attorney charges was explained by the Manager., and Mr. Jenkins said his firms charges have been reviewed and the al- location is in line with projected costs known at this time. Attend- ance at Planning Commission meetings only at the request of the City Manager was approved by the Council and agreed to by the Attorney. The allocation for Insurance and Bonds has been increased to cover an anticipated increase in liability in the coming year, Mr. Smith said and the Mapping allocation has been increased to cover an .order for new zoning maps. Mr. Smith said a 57o increase has been included for the Maintenance Assistant, and he requested that the increase be ap- proved as part of the budget, with the allocation held pending further recommendations at a later date. An allocation has been included under Public Safety for partici- pation in a DUI program (driving under the influence). The Manager said the cost for the City's participation will be $3,650, and there may be revenue generated from participation in the program. He said the other Peninsula Cities have approved participation in the program. The allocation for Building Permits including inspections by the Coun- ty Engineer has been increased from $2,000 to $14,000 to bring it in line with expenditures during the past year. Mr. Smith said the pre- liminary budget included an allocation of $18,000 for road striping and delineators. That sum has now been reduced to $9,000.and.Mr. Smith said it is his plan to do as much work as possible for that amount, including all stop signs, horse crossings, stop ahead mark- ings thoughout the City, and center line striping on Portuguese Bend Road, Eastfield Drive and Crest Road. If the bids for the striping are lower than anticipated, remaining monies would be spent on new reflectors on major roads, he said. The cost of marking all roads in the City would be $25,000 to $27,000 Mr. Smith said, and it was his recommendation that only essential marking be done unless addi- tional revenue is received during the year. Mayor Pernell invited discussion of the Budget. The Mayor said he wished to discuss the allocation for Conference and Meetings. Mr. Smith said the allocation previously made for City Council Expense was combined with current expenditures for attendance at conferences and meetings for staff as well as Council, and which totaled $2,086 year to date. Mr. Smith said there is an .expense for co -hosting a meeting of Contract Cities Association once every four years, and an allocation of $1,000 has .been included for the meeting which is set for December 15, 1982. Mayor Pernell said"he would prefer to have the allocations separated, and following discussion the allocation was amended to show $13,000 for City Council expense, $1,000 for Con- tract Cities expense, and $1,500 for Conferences and Meetings, with half of the allocation alloted to staff. The Budget discussion was suspended temporarily and other business on the agenda which required advice from the City Attorney was discussed. AGENDA FOR MEETING 416/2 Mayor Pernell complimented the City Manager on the new format for the meeting, and he suggested that in the future the agenda be prepared so that items which require the City Attorney's presence be scheduled early in the meeting. K. TABATABAY PROPERTY, 5 CREST ROAD WEST, PUBLIC NUISANCE 429 Mr. Smith reported that pursuant to a request by the City Council at the last meeting the name of the loan company on the Tabatabay property has been obtained, also the Federal Bankruptcy Court Case Number and the Judge to whom the case has been assigned. The District Attorney has been contacted and has advised Mr. Smith that he will cooperate with the City with respect to the bankruptcy proceedings, and will pursue the status of'the Building Permit which was issued in 1978. Mr. Smith said a letter to the District Attorney has been prepared and will be mailed after it is approved by the Council. -5- ['I 221 July 12, 1982 Mr. Smith said he wished the City Attorney .to advise whether any recovery possibilities against the property would be available to the City if the building permit is revoked, since there are bankruptcy proceedings pending, and costs would be incurred from demoliton of the site if the City proceeded with abatement of the nuisance. Mr. Jenkins said that.having learned of the bankruptcy situation the City should write letters pressing for action, rather than have the City take the action and pay the bills. Mr. Jenkins suggested that persons who have an.interest in the property be contacted, and asked to correct the problems. Councilwoman Leeuwenburgh said she visited the property and was shocked at the complete deterioration since she last.saw the home; she said she considers the property a hazard in its present condition. Following discussion Councilwoman Swanson moved that the letter prepared by the City Manager be approved for transmittal to the District Attorney. The motion was seconded by Councilwoman Leeuwenburgh and car- ried by the following roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson 00 Mayor Pernell O NOES: None m ABSENT: Councilman Heinsheimer LETTER RE: DEVELOPMENT OF PROPERTY ON SOUTHFIELD DRIVE 630 a Councilwoman Murdock reported that because of concernsregarding a vacant property on Southfield Drive which is currently listed for sale, a letter has been prepared advising Mr. Bruce Burrell., the owner, that development of the property may not be possible under requirements of the Municipal Code for grading, and the architectural requirements of the Rolling Hills Community Association.' Mr. Jenkins reviewed the letter and approved mailing it to the owner, with copies to the. Community Association, Rolling Hills Board of Realtors and State Department of Real Estate. THE CITY ATTORNEY WAS EXCUSED FROM THE MEETING AT 9:30 P.M. ADOPTION OF BUDGET, FISCAL 1982/83 Discussion of the proposed budget was resumed. The City Manager reviewed the Recreation Fund., Self -Insurance Fund and Refuse Collection Fund with the.Council.. A letter dated June 22, 1982 from Removal Incorporated outlining the justifications for a rate increase of $5:50 per household per year, or 450 per month, was presented to the Council with a proposed resolution amending the fee schedule for refuse collec- tion. The'City Manager.advised that under Proposition "A" the City will receive approximately $19,000, and a Transit Fund will be created in the budget, and a plan for possible expenditures will have to be drafted in order to receive the funds. Mr. Smith recommended, further, that the Council approve.a park in -lieu fee, pursuant to the Subdivi- sion Map. Act, explaining that when a property is divided in the State of California, at the discretion of the local approving agency a fee can be.charged to offset the demand placed on recreational services in.the community by development of the land. The City Manager was authorized to prepare an ordinance establishing a park in -lieu fee for review by the City Council. Councilwoman Swanson said she worked with Mr. Smith and the City Treasurer, Mr. Courtright.on preparation of the budget, and.she wished to compliment the City Manager,on his presentation of the Budget to the City Council. Councilwoman Swanson moved that the Budget for Fiscal 1982/83, as amended, be adopted, and that ordinances and reso- lutions as recommended by the City Manager be prepared and presented to the Council. The motion was seconded by Councilwoman.Murdock and carried by the following roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernell NOES: None ABSENT: Councilman Heinsheimer -6- 222 July 12, 1982 RESOLUTION NO. 492 1020 Councilwoman Leeuwenburgh moved that Resolution No. 492 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING SCHEDULE "A" OF THE RESIDENTIAL REFUSE FRANCHISE AGREEMENT RELATING TO A RATE ADJUSTMENT be adopted and that reading in full be waived.. The motion was seconded by Councilwoman Murdock and.carried by the follow- ing roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernel_l NOES: None ABSENT: Councilman Heinsheimer The City Manager said a resolution increasing building permit fees and establishing a park in -lieu fee will be presented to the Council at the next meeting. BREAKFAST MEETING WITH ASSEMBLYMAN FELANDO 1030 The Manager reported that Assemblyman Felando has requested a meeting with members of the City Council and a breakfast meeting has been scheduled for Wednesday, July 14 at 7:30 A.M. at the Jolly Roger Restaurant. CONTRACT CITIES MEETING 1060 A letter dated July 8, 1982 written by Donald F. Guluzzy, City Manager of Rancho Palos Verdes to Harry Peacock, City Manager of Rolling Hills Estates, advising that the Rancho Palos Verdes City Council agreed to participate with the cities of Lomita, Rolling Hills and Rolling Hills Estates to host the December 15th, 1982 General Membership Meeting of the California Contract Cities Association at a cost not to exceed $13,000 was presented to the Council. Mr. Smith was, authorized to write a similar letter on behalf of the Rolling Hills City Council. LANDSCAPING AT CITY HALL 1067 The City Manager reported that he has sought bids from private contractors for landscaping City properties at the City Hall, an -d will report to the Council at the next meeting. Councilwoman Leeu- wenburgh was authorized to contact the Rolling Hills Women's Community. Club regarding a donation, since beautification is a project of the club. PART TIME HELP 1075 Mr. Smith reported that Julie Olson, 5 Roundup Road, has been hired to work for the City during staff vacations, from July 19 through August 27. OATH OF OFFICE, CITY CLERK 1080 The City Manager said the City currently does not have a City Clerk, and the oath of office will'be administered to the City Manager at the next meeting. CHRISTMAS EVE HOLIDAY 1135 The'Manager said he has reviewed the Personnel Policies and noted that City Hall is closed on Friday when a. holiday falls on Saturday. In December Christmas Day, December 25 is on Saturday, and Christmas Eve, Friday, December 24 is a regular City holiday. The Manager asked for guidance about a holiday closing date for the City office. Mayor Pernell asked Mr. Smith to make inquiry from other cities and report to Council. -7- 223 July 12, 1982 LETTER FROM TRANSPORTATION COMMITTEE 1148 Councilwoman Swanson said a letter was sent to each Mayor from the Peninsula Transportation Committee signed by Jacki Bachrach., new Chairman of the Committee, regarding use of funds generated by Propo- sition "A". Mayor Pernell said he has received the letter and it will be:ackhowledged. EMERGENCY TELEPHONE NUMBERS 1187 In memos to the Council the City Manager advised Council. members of his residence address and telephone number,.also the procedure for paging him on a page unit; either through the Sheriff's Department or the Rolling Hills Main Gate. Mayor Pernell asked that plasticized cards containing the home telephone numbers of the Council and Board Members and staff be updated to reflect recent changes in personnel. SURPLUS PROPERTY LIST 1200 Mr. Smith reported that a list of surplus property was presented to the Council several months ago, but no further action was taken to dispose of any of the items. The Manager was authorized to prepare a notice to be published in a local newspaper and in the Newsletter. LA CRESTA SCHOOL SITE REPORT 1226 Councilwoman Murdock said she wished to Cresta School Site Committee, together with cuss what might:be done with the site. The Attorney -has been working on -the matter and POSTING OF NO SMOKING SIGNS ON TRAILS calla meeting of the La the School -Board,' -t6 dis City Manager said the City will report to the Council. 1280 Councilwoman Murdock said she has been advised that members of Caballeros might be able to post "No Smoking" signs on trees along the trails if the signs can be provided by the City. LEASE REVISIONS 1294 Councilwoman Murdock said a revised lease agreement incorporating recommendations made by members of -the Board and Council at the joint meeting on June 29 will be presented to the Board of Directors at a meeting on Thursday, July 15., and a report will be made to the Council at the next meeting. INFORMATION TO FLYING TRIANGLE RESIDENTS 1309 Councilwoman Murdock said that at a recent meeting the Council agreed to compile information for residents of the Flying Triangle advising them of measures toprevent introduction of additional water into the slide mass. Mr. Smith said the information would be provided.. Councilwoman Swanson said residents have been advised that all inform- ation provided by the geologists is. available to them, and they have been instructed with regard to limiting watering of properties and use of swimming pools, including monitoring of pools for signs of cracking. CONSOLIDATED EFFORT IN LANDSLIDE AREA 1349 The City Manager said he would like to consolidate all efforts being made in the landslide area, separating causes and problems from solutions which are practical for the area. Councilwoman Swanson said the landslide should be discussed in a closed session to provide back- ground information for new members of the City Council and the new City Manager. Mayor Pernell agreed. FIRE MANAGEMENT BOOKLET 1358 Councilwoman Murdock reported that Mrs. Joan Saffo has ordered 500 booklets on Fire and Watershed Management dealing with fire -prone areas at a cost of $300 for distribution in the community. The City Manager reported that 50 complimentary copies have been sent to -the City by Supervisor Deane Dana. ffm 224 July 12, 1982 APPOINTMENTS TO TRAFFIC COMMISSION 1378 Councilwoman Leeuwenburgh said she had contacted members of the community who applied for appointment to the Planning Commission,and several had indicated a.willingness to serve on other Commissions. She recommended that Dr. Norton Donner and Mr. Milan Smith be appoin- ted to the Traffic Commission. Mayor Pernell recessed the meeting to a personnel session to discuss the recommendations. The meeting was reconvened and the Mayor said he would accept a motion regarding the appointments. Councilwoman Leeuwenburgh moved that Norton Donner be appointed to the Traffic Commission. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernell NOES: None ABSENT: Councilman Heinsheimer With the consent of,.the Council Mayor Pernell appointed the City Manager, Ron Smith, to the Commission to fill the vacancy left by the retirement of Teena Clifton. The remaining appointment to the Traffic Commission will be made after further consideration by the Council. The Mayor asked that the City Manager make a recommendation to the Council regarding the terms of appointmentseto Commissions in the City.. LETTER TO 25 YEAR RESIDENTS 1482 Councilwoman Leeuwenburgh.said 75 copies of Rolling Hills., The Early Years,written by A.. E. Hanson will be presented to residents who lived in Rolling Hills when the City was incorporated. She asked that an appropriate letter be written to be inserted into the front of the book. The Mayor agreed to do so. . COMMUNITY CELEBRATION - 4th OF JULY, 25th ANNIVERSARY OF INCORPORATION 1500 Councilwoman Leeuwenburgh reported on the success of the community celebration at Hesse'.s Gap.and she asked that letters of appreciation be written to the Community organizations thanking them for their co- operation and.support in planning and participating in the celebration, CLOSED SESSION Mayor Pernell recessed the meeting to a closed session,at 11:10 P.M. ADJOURNMENT The meeting was reconvened at 11:30 P.M'. Mayor Pernell reported that the Council discussed matters of litigation, and the past history thereof.. There being no further business to come before the Council the Mayor adjourned the meeting. APPROV i : Mayor - am / � I