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7/26/1982MINUTES OF A 225 REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 26, 1982 A regular meeting of the City Council of the City of Rolling Hills was called to order at.the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Pernell at 7:30 P.M. Monday, July 26, 1982. ROLL CALL PRESENT: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell ABSENT: None ALSO PRESENT: APPROVAL OF MINUTES Ron Smith Michael Jenkins June_Cunningham Michelle Beal Neil Zuehlke. Dr. Richard Oas Mrs. Betsy Raine 625 City Manager City Attorney Deputy City .Clerk Law Student/Observer Caballeros.President Caballeros Treasurer Resident Councilwoman Swanson requested.that the minutes of the meeting on July 12, 1982 be amended to contain her recommendation that staff be asked to research the possibility of having the City's health/life insurance coverage amended.so the City would continue to provide health - insurance for employees, but not life insurance, in an effort to reduce costs. Councilwoman Swanson suggested amendment of reference to a closed session on page 8 to include "---litigation background inform- ation" as the purpose of the closed session. Councilwoman Murdock moved that the minutes of the meeting on July 12 be approved and accepted as amended. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None FINANCIAL STATEMENT 645 The City Manager presented the Financial Statement for the month of June, 1982, .and explained that it contains.the closing figures for Fiscal 1981/82. The Financial Statement was reviewed and L. D. Courtright,. City Treasurer recommended that any approval by the Council be preliminary approval, and he reiterated the recommendation by the City Manager. that fiscal constraint be exercised in the coming year, especially in view of .decreased revenues. Councilwoman Swanson said it appears the greatest expenditures.in excess of allocation were for utilities, City Attorney and public works, and she reviewed the new procedure concern ing contact with the City Attorney. Councilwoman Swanson moved that, as recommended by the City Treas- urer, preliminary approval be given to the Financial Statement, subject to additional changes in the final figures by the City Treasurer. The motion was seconded by Councilwoman Murdock and carried by the follow- ing roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell .NOES: None ABSENT: None 226 July 26, 1982 AUTHORIZATION FOR PAYMENT OVER BUDGET 760 The City Treasurer recommended that. the Council consider adopting a policy by which any expenditure which exceeds the budgeted amount be presented to the Council for approval before being paid. Mr. Courtright explained that the total amount allocated for each fund should not be exceeded without the Council's approval; The Mayor asked the Manager to comment, and Mr. Smith said he.considers it reasonable. Mr. Smith said he will present a revised schedule of fees in a resolu- tion for adoption by the Council at the next meeting, such fees to be based on manpower allocations and the costs incurred by the City, in an effort to cover the expenditures for which the fees are collected. PAYMENT OF BILLS 1060 Councilwoman Swanson moved that Demands No. 10556 through 10572,. 10574 through 10593, in the amount of $24,272.52 be approved for pay- ment from the General.Fund; that Demand No..10578 in the amount of $756.50 be approved for payment from the Fire and Flood Self Insurance Fund and that Demands No. 10573 and 10481 be voided. The motion was seconded by Councilwoman Leeuwenburgh, and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None LOS CABALLEROS 1150 Mayor Pernell welcomed Neil Zuehlke, President of Caballeros and Dick Oas, Treasurer of Caballeros. Mr. Zuehlke said they were _ present to advise the Council on disbursement of funds which were allocated to Caballeros in the Recreation Fund. Mr. Zuehlke said the Hix Ring on Buggy Whip Drive is being completed. Expenditures so far have been $83.3032 and it is antici- pated that a total of $133.208 will be spent. Mr. Zuehlke said sand is needed, and sprinklers are being installed. He said he and Dr. Oas are present to request financial aid from the City., stating that he was advised that $7,262.00 is available to Caballeros.for the ring... Mr. Zuehlke said an effort was made to build the ring in the most econ- omical way possible, and members of Caballeros are proud of the result,: which is an asset for the City.. A breakdown of costs is available. Dedication of the Hix Ring has been scheduled for Saturday, July 31 at 10:00 A.M. and Mr. Zuehlke invited all members of the Council and the City Manager to attend the dedication. With the approval of members of the Council Mayor Pernell pre- sented Check No. 10592, dated July 26, 1982 in the amount of $7,.262 to Mr. Zuelke and Dr. Oas from the Equestrian allocation in the 1981/82 Recreation Fund. Mr. Zuelke said the expenditures to date include repair and replacement of jumps in the Caballeros Ring, and painting of the ring, with total costs of $2,658 paid as part of the expenditure of $81303. Mr. Zuehlke and Dr. Oas thanked the Council for the check. LEASE AGREEMENT 1275 Councilwoman Murdock reported that she has been working on the proposed lease with members of.the Board of Directors of the Rolling Hills Community Association. She distributed copies of the revised lease, and said it includes changes recommended by the Association's Legal Counsel, Bill Kinley. In discussing the lease the City Manager said he has a concern about an insertion regarding costs of ground maintenance.and care of the grounds around the Administration Building and Tennis Courts,.by -2- 227 July 26, 1982 the City, explaining that this has been the policy, but inclusion in the lease would preclude any request by the �ity'for assistance from the Association. Councilman Heinsheimer said that at a joint meeting of the_Council and the Board members of the Board asked that the lease be less formal than the form submitted by the City.. He said that the latest version, including all revisions made by the Association,. and attachments „ results in a complicated document and is at variance with the spirit of the discussion at the joint meeting when it was agreed that the lease would be an informal arrangement. Councilwoman Murdock said the insertions and attachments were added by the Legal Counsel and have not been presented to the President. of the Board. Councilman Heinsheimer said all staff input should be submitted to the President, and Councilwoman Murdock should work direc- tly with a member of'the Board, and not the staff. Councilwoman Swanson said she considers inclusion of the plans irrelevant. She said, further,.that the maintenance of grounds around the tennis courts should be separated from maintenance of the grounds around the Admin- istration Building, since the tennis court landscaping was done .in 00 accordance with recommendations made by the Landscape Committee of the Community Association, and if at some.future time trees which 0 require additional maintenance are planted at the direction of the i.. Landscape Committee, the City might be burdened by the additional m cost and labor. CO Mayor Pernell.said he agreed with the comments about the amount Q of detail in the revised document, and also he agreed that staff should work with staff., and contact by members of the Council should be with members of the Board of Directors. The Mayor asked Council- woman Murdock to report to the Council after the next meeting of the Board. FEE ENACTMENTS, 1982/83 BUDGET 1405 The City Manager reported that during budget deliberations it was noted that certain fees were not keeping pace with expenditures and administrative overhead, and staff was.directed to prepare the necessary amendments to. the Municipal Code raising .fees from 2 X to 2 1/2 X the rate of the County of Los Angeles. Mr... Smith presented a proposed ordinance., and he said a resolution establishing the fees would be presented at the next meeting for adoption in concurrence with second reading and adoption of the ordinance. Further, Mr. .Smith said the proposed ordinance would amend the Municipal Code by quadrupling the fee when work requiring a permit has been started or carried on without the necessary permits. PROPOSED ORDINANCE SETTING.'FEES BY RESOLUTION 1518 Councilman Heinsheimer moved that a proposed ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS SETTING BUILDING PERMIT AND OTHER FEES BY RESOLUTION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE ACCORDINGLY be introduced., and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call. vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None The Manager was directed to prepare the appropriate resolutions setting various fees for presentation to the Council at the next meeting. 1524 PROPOSAL FOR PARK IN -LIEU FEE OR DEDICATION OF PARK FOR PARK/RECREATION The City Manager reported that when land is subdivided, creating additional demand for services of a recreational nature., it is possible under provisions of the California State Subdivision Map Act to charge a fee or require dedication of land. Mr. Smith said it would be ap- propriate to consider a payment of fee or dedication of land, since a -3- 228 July 26, 1982 Recreation Element to the General Plan has been adopted by the City of Rolling Hills and a Schedule of Usage could be developed as re- quired by State legislation. Mr. Smith said he contacted surrounding cities and other legis- lations and it was determined that all used a market value of the subject property and applied various service level factors to the value. He presented a sample calculation of park in -lieu fee which was prepared using the 1981-82 assessed valuation for Rolling Hills, and a schedule of usage as required by the Government'Code. Mr. Smith said all fees should be placed in the recreational fund and should be spent within five years of receipt. A proposed ordinance enacting park and recreational payment parameters at the time of subdividing land was presented. Mrs. Betsy Raine, 71 Portuguese Bend Road, asked whether the' proposed ordinance provides for dedication of land instead of payment. Councilwoman Murdock said it would be optional, since California law provides that dedication of land cannot be required for a subdivision of less than 50 lots. By making the option available a developer will be able to decide whether to dedicate the land. or pay a fee, and it will be up.to the City Council to decide whether to accept land if it is offered, based on the size and location of the land offered, and its usefulness as a recreational facility. PROPOSED ORDINANCE ESTABLISHING PARK IN -LIEU FEE OR LAND DEDICATION .Councilman Heinsheimer moved that a proposed ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS RELATING TO THE ESTABLISH- MENT OF A PARK IN -LIEU FEE OR LAND DEDICATION WHEN SUBDIVIDING LAND IN THE CITY AND ADDING TO THE ROLLING HILLS MUNICIPAL CODE ACCORDINGLY be introduced, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock Swanson, Mayor Pernell NOES: None ABSENT: None 1607 DR. ANDRE NEBOLON, 6 MAVERICK LANE, REQUEST FOR NON FIRE -RETARDANT ROOF Mayor Pernell opened discussion of a request by Dr. Andre Nebolon, 6 Maverick Lane, for permission to use a non fire retardant roofing material to match the existing roof on his residence for a 140 square foot addition to the residence. The City Manager explained that the addition is approximately 3% of.the size of the existing'roof, and.the code requires that all additions have fire retardant roofing, but per- mits re -roofing of up to 25% of the roof area with material to match the existing roof. In discussing the matter members of the Council agreed that the requirements are not consistent, and a change should be made in the section of the Building Code which permits re -roofing up to 250 with non fire retardant material. Mayor Pernell suggested that the amount of non fire retardant roofing permitted.be calculated in square feet of material, rather than percentage of total roof coverage. Mr. Smith. said the ordinance could be written so the permission could apply to new additions within the square footage permitted as well as to roof repairs. Members of the Council concurred with the recommendation that use of matching material be limited to square footage; Council- woman Murdock said she thought the requirement for fire retardant roofing for new construction should be retained. Councilwoman Leeu- wenburgh said she agreed. Councilwoman Swanson said that although she agreed with the concept„ it was her opinion that the ordinance should be consistent, and she thought it would be more consistent to limit the square footage of matching roofing permitted, whether for re -roofing or new construction. Mayor Pernell said he is in favor I= July 26, 1982 229 of the reduction of the amount of non fire -retardant material for re -roofing, but since.the aim of the City Council is to develop standards for fire retardant roofs throughout the City, he did not think the requirement for fire -retardant roofing for all additions should be changed to achieve consistency in the ordinance. Councilman Heinsheimer suggested that Dr. Nebolon be advised of the Council's deliberations in the matter, and that he be asked to wait until a.final decision has been reached, since it could affect him. The City Attorney suggested that the Mayor take a vote, since it is clear that all members agree that the percentage of re- roofing should be reduced from the present 2576 permitted, and the only issue which has not been resolved is whether new construction should be included within the percentage permitted, or whether the requirement that all new construction have fire retardant roofing should stand. Mr. Jenkins said a decision by the Council would. enable the Manager to present the appropriate ordinances at the next Council meeting. Councilwoman Swanson said she thought the ordinance should be an urgency ordinance because of the high fire danger at this time. co 0 Councilwoman Murdock said it was her opinion that if a tree - falls on a house and.roof repair is needed it should be of match - ming material; if a room addition is built it should be of fire m retardant.. material. Councilwoman Leeuwenburgh agreed.. Council- woman Swanson, Councilman Heinsheimer and Mayor Pernell concurred Q that material to match the existing roof should be limited.to a specific number of square feet, whether for repair or new construc- tion. The Manager was directed to present the appropriate ordinances to the Council for consideration at the next meeting, and to advise Dr. Nebolon of the Council's action.. THE CITY ATTORNEY WAS.EXCUSED FROM THE MEETING AT 9:30 P.M; RECESS The meeting was recessed at 9:30 P.M. and reconvened at 9:40 P.M. OATH OF OFFICE 1815 Mayor Pernell administered the Oath of Office to Ronald L. Smith confirming his appointment as City Manager, City Clerk and Deputy City Treasurer. PROPOSITION "A" - TRANSIT.FUNDING 1841 A letter from Los Angeles County Transportation Commission (LACTC) dated June 251, 1982,was presented to the.Council. Copies of the Proposition "A" Local Return Program Guidelines as they apply to -the 25% of half -cent sales tax funds going to all local jurisdictions for public transit programs were attached. The City Manager reported that by filing a project description form and signing an "Assurances Agreement" the City of Rolling Hills will become eligible to receive $19,061 for fiscal 1982-83. Mr. Smith said he has discussed the matter.with City Managers in sur- rounding cities, and it was agreed that some form of a joint venture would appear appropriate. He said the total funding for the Peninsula area including Lomita is $730,000 in fiscal 1982-83.. Councilwoman Swanson moved that the Council approve the recom- mendations that a Transportation Fund be set up, that the project des- criptions for usage of funds submitted by the City Manager be approved in concept and that the Manager be authorized to pursue funding and. sign necessary documents relative to Proposition "A" funds from the LACTC. Councilwoman Leeuwenburgh seconded the motion. Mayor.Pernell said use of the funds was discussed at the last meeting of Peninsula Mayors and it was the consensus of the group that an'effort be made to learn the sense of the community with regard to transportation, and that the opinion of experts not be -5- MR, July 26, 1982 sought as the first step. The,.Mayor said the Peninsula Transportation Committee will make recommendations, based upon the local needs. Mr. Courtright said he agreed with the Manager's recommendation that a new fund be set up, and he said further that any expenditures from a fund must be approved by the Council, so all expenditures of monies re- ceived through Proposition "A" Funding for Transit will have to be approved by the Council. The motion made by Councilwoman Swanson and seconded by Council- woman Leeuwenburgh was carried on the following roll call vote: AYES: Councilwomen Leeuwenburgh, Murdock, Swanson Mayor Pernell NOES: Councilman Heinsheimer ABSENT: None PURCHASE OF XEROX COPY'MACHINE 1926 The Manager reported that the City has an opportunity to purchase from Xerox Corporation the Xerox 4500 -Copier which is now being rented at a cost savings of approximately $200 a month. Mr. Smith said the purchase contract calls for 60 payments of $207.42 plus copy costs, and at the end of five years the machine would be owned by the.City and the costs would then be maintenance and copy costs. The Manager explained that based on usage the equipment has a life.expectancy of 12 years. It was installed three years ago, and after five years of payments, can be expected to serve for four years. :.The City Manager said that discussions with staff indicate that everyone is satisfied with the machine and its operation. A motion to approve termination of the rental agreement and exe- cution of the purchase agreement -was made by Councilman Heinsheimer, seconded by Councilwoman Leeuwenburgh and carried by the following roll call "vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None AWARD OF ROAD STRIPING CONTRACT 1970 The City Manager reported that an allocation of $93.000 has been included in the 1982-83 fiscal year budget for road striping, and bids were requested from three large firms in the area. The lowest bid on each individual item requested and the low bid on the total job was submitted by Traffic Operations, Inc. Mr. Smith recommended that the contract be awarded to that firm for work not to exceed $93,0003. and that priorities be established for Portuguese Bend Road between Crest Road and the Main Gate; Crest Road, East and West; and Eastfield Drive, for white lining perimeters and necessary centerlines, with all STOP, REDUCE SPEED and STOP AHEAD markings in the City being done. Councilman-. -Heinsheimer .,moved- that the contract be awarded to Traffic Operations, Inc. for work not to exceed $9,000, and he sug- gested that priorities be discussed, and'that the matter be referred to the Traffic Commission for a recommendation about where the great- est need for markings is. Councilwoman Swanson seconded the motion, and she suggested that the Traffic Commission be -advised that the amount of striping and marking is being limited to the funds available and that they be asked to consider.deleting portions of Crest Road from the program and,adding Saddleback Road and Portuguese Bend Road South. The motion was carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None -6- July 26, 1982 LANDSCAPE CONTRACT BID .1991 231 The City Manager reported that the grounds around the City Hall and tennis .courts have deteriorated and adverse comments have been received regarding maintenance and appearance.. Because of the devel- opment standards for property owners in the community and the require- ments of the Landscape Committee, Mr. Smith recommended that the City Council consider professional maintenance of the area. Bid proposals from three local firms were submitted to the Council. The Manager said the annual cost of upkeep would be approximately $4,200, with an initial clean up charge of $500 to $700, and the prices do not include any new plants or modifications to the areas. He suggested that the Rolling Hills Women's Club be asked for financial assistance in the initial clean up and planting to offset some of the costs associated with the proposal. Councilwoman Swanson suggested that the staff investigate the feasibility of having twice weekly service, and that a "not to exceed" clause be inserted in the contract. Councilwoman Swanson said the Rolling Hills Community Association should be asked to share in -the 00 cost of the landscaping, and to agree that the entire matter is to 0 be handled by the City Manager so that the responsiblity will not be divided. Councilman Heinsheimer suggested that the contract be re- ferred to the Landscape Committee with a request.that they comment regarding costing of additional plants and other extra charges. co Q Following the discussion Councilwoman Swanson moved that the proposal be approved in concept; that the bids be referred to the Landscape Committee with a request that a plan be prepared:..for the City so a "not to exceed" clause can be inserted into the bid that is awarded; that financial assistance for new plants and to offset. labor costs be requested from the Rolling Hills Women's Club; that. the Rolling Hills Community Association be asked to share in -the cost of 'the maintenance; and that the Manager be authorized..to. proceed with the contract when all.of the above conditions have been fulfilled, at a.cost not to exceed $4,000 annually, with a start up cost, so the cost for the first year does not exceed $5,000. The motion was seconded by Councilwoman Murdock and carried by.the fol- lowing roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Swanson, Mayor Pernell NOES: None ABSENT: None WALKWAY TO GAZEBO IN -TENNIS COURT AREA 2110 The City Manager reported that the gazebo in the tennis court area. has been completed, and it is time to improve thewalkway to the area.. Mr. Smith said it is his understanding that the City had agreed to take care of that item, and he asked that release of $1,800 from the Recre- ational -Fund be authorized to be spent as follows: $1.,422 for a de- composed granite ramp., and the balance for replacement of railroad ties for $270; Mr. Smith said all work connected with the two'.items can be accomplished at.a cost not to exceed $1,800. He said the ori- ginal estimate submitted was $4.,200, and included new sprinklers; this was reduced to $3,415, and has been further reduced to $1,800 for the above mentioned items only,.and the Women's Club will be requested to assist with the landscaping according to.a plan approved by the Landscape Committee.... Mayor Pernell asked about the need to replace the existing rail road ties. Mr. Smith said one of the ties has sunk and does not con- form to code. He.said the ramp is in addition to the railroad tie steps, and is something the City agreed to have installed. The'City Treasurer advised the Council that the budget that they reviewed was based on carried forward balances in the various funds that the City expected to have on June 30, 1982, and the figures in the budget were estimates. Now that the final figures are available -7- 232 July 26; 1982 Mr. Courtright said that in every case they are less than was anti- cipated. It was expected that the amount in the Recreation Fund at the start of the fiscal year would be approximately $11,000, there is in fact $8,770 as of July 1, 1982. With the addition of'$1,200. revenue the balance is $9,970.in the fund. At this meeting a check for $7,262 was delivered to Caballeros, leavink-a balance of $2,708 in,the fund. If the expenditure of $1,800 is approved a balance of $908 will remain in the fund for the entire fiscal year. Mr. Court - right said he is not recommending that the request not be approved; he wishes to advise.the Council of the status of the Recreation Fund; Mr. Smith said the appropriations for Caballeros and the proposed appropriation for the tennis court area are from funds carried over from last year. . With regard to the General Fund, Mr. Courtright said it was ex- pected that there would be an ending fund balance of $35,0003. but the actual revenues are $4,000'less than anticipated, and actual expendi- tures are $8,000 more than anticipated, resulting in an ending fund balance next year of $241000 instead of $35,000, according to the budget. Councilman Heinsheimer said that in light of the Treasurer's report to the Council he questioned whether the expenditure should be made, and he suggested that it be deferred for a few months. The Manager said it was his understanding that completion of the access is something that was committed by the City, but he would not proceed unless directed by the Council to do so. Mayor Pernell said that when the commitment was made the shortfall in the budget was not recognized. Councilman Heinsheimer suggested that the railroad tie which has sunk be repaired as an item of maintenance. Councilwoman Murdock asked whether the Tennis Club proceeded with construction of the gazebo with the understanding that the City would provide the access to it. Mayor Pernell said that when the plan was submitted to the Council for review it was noted that a ramp to provide accessibility to handicapped persons had been omitted, and the Council agreed that accessibility to the gazebo should be.available for all persons, and agreed that it should be put in, which is a commitment,_ but since there was no definite time stated at which it should be put in, the Mayor said it could be deferred. The City Manager reported that in a telephone conversation with.the former Mayor, Mason Rose said there was a commitment on the -part of the City to install a ramp, and he asked that the gradient be 1 to 12, which is the standard ramp gradient. Mayor Pernell directed that the step be repaired to make it in compliance with the code, and to bring the matter back to the Council at a later date. He approved referral of the plan to the Landscape Committee. MATTERS FROM THE CITY MANAGER 2204 Mr. Smith said he has been placing incoming mail such as meeting notices and other information items in the individual boxes reserved for members of the Council, and he reminded them to collect the mail. Councilwoman Swanson asked that the Council be alerted to items of importance that come in. OVERCHARGE FOR INSURANCE 2225 The Manager reported that he had discussed Councilwoman Swanson's concern about the high cost of insurance for employees,with a repre- sentative of the City's health and life insurance carrier and it was determined that the City has been overcharged, and a refund will be made to the City, and an adjustment will be made. PUBLIC HEARING, ANTENNA TOWERS 2228 The Manager advised the Council that a hearing on the appeal of the decision of the Planning Commission with regard to the Conditional Use Permit issued for the antenna towers in the Crest Road easement has been scheduled for the meeting of August 9. Mr. Smith said the mo July 26, 1982 233 complete file is in.his office for review by members of the Council before the hearing. PERSONNEL SESSION 2235 The Manager.requested a brief closed session to discuss personnel matters at the end of.the meeting. PROCEDURAL APPROACH TO FLYING TRIANGLE LANDSLIDE 2232 The City Mana.zer displayed a chalk board analysis of the Flying Triangle slide, broken into three.areas. r.4r-. Smith said he would not address the first'two•issues; Legal or Causative, but would speak to the third issue, which is Solution. Mr. Smith said there are two parts to the Solution; Technical, including buttressing the canyon or some other physical method. The geologists have not yet agreed"on what should be done, but he said it appears that some sort of buttress, using earth to reinforce, will be pursued. The other part of the solu- tion is Funding., as pertains to sewers and geology, which can be handled through two separate assessment .districts. Mr.. Smith said. 00 he is concerned about how the initial money to build a sewer line 0 will be generated, and about money for the geotechnical work, which T� could cost $750,000 to $1,000,000. One approach is through bonds, malthough interest is.high on bonds in a geotechnical hazard area. m Mr. Smith said he has started to look into..a long term loan commit- ment of the City through an assessment district, which involves two Q . agencies: the Small Business Administration and the Farmers Home Mortgage Administration, which deals with.sewer line funding. In response to questions by the Mayor and the City Treasurer, Mr. Smith said he is addressing only properties in the Flying Tri- angle as being within the proposed assessment districts, and the City would be the administrator.,_ with assessments collected through the tax bills.. Mr. Smith said it is important that the City move..- out of the discussion realm and get into the specifies of a solution to both the geology and the sewers. He said Lowry and Associates,,. the firm that prepared the report on a low .pressure sewer system, has been asked to look at a gravity flow system. Lowry sent a firm that specializes in .building low pressure sewer systems to the Sani- tation District to demonstrate how a low pressure system could work,. and there is a debate between.the Sanitation District and the manu- facturer over the sulphide standards, with the manufacturer asking for a 160% deviation from the Sanitation District's standards. Mr... Smith said he advised the manufacturer that it would be necessary for them to come closer to the standards to be acceptable. Mr. Smith said geology is a major problem, stating that it is his opinion that it is not being pursued as it should be. He asked the Council for guidance in the matter, and whether he should pursue the geologists in an effort to get some action. He said there is a great- sensitivity reatsensitivity among County geology personnel that he is aware of,. and he said it is his opinion that no effort is being made to arrive ata solution froma geotechnical standpoint. The Manager said he considers the problems in the Flying Triangle the highest.priority in the City and something should be done. Mayor Pernell said there are several elements to the solution, one, the moving of a massive amount of earth into the canyon, -with no assurance that the buttress will stabilize the slide. Another aspect is removal of moisture from the soil and prevention of the introduction of any more moisture, which is what will be accomplished by sewers. Another aspect which must be considered, the Mayor said, is what is going to happen when it rains, and how to keep the water from penetrating the earth to the fluid or lubricated strata. The Mayor said it his impression that the Council was in- structed to stay out of the matter as much as possible, that the City has a certain liability, that the problem exists on private property with private homes, and the City can.provide direction and information, but to do it.exposes the City to extensive liability. Mr. Smith said he had discussed the matter with the City Attorney and had advised Mr. Jenkins that he wishes to proceed in the matter. WIIM 234 Mayor Pernell said it encourage the residents as expenditure was authorized the residents. The Mayor July 26, 1982 has been the position of the Council to much as possible, and for that reason an for the sewer study which was proposed by asked for comments from the Council. The City. Treasurer said financing will be a critical item and he offered to work with the City Manager in .discussing- the various financing methods available with people who are knowledgeable in the field, since he has had considerable experience with municipal finan- cing. Councilman Heinsheimer said there is an emerging consensus in the community that action should be taken with regard to installation of sewers, and he said the Council should.proceed in that area.. With regard to geology, he said he does not see that anything is happening in that area. He explained that the Council originally approached the problem from that standpoint, but there was not the community interest or enthusiasm, money or input necessary to proceed, since the percep- tion seemed to be that certain properties were directly affected by the slide, other properties were not as directly affected, and they owners of those properties wished to avoid any taint by the problem. He said it is his opinion that the slide is not going to be stopped, . and the Council should proceed on approaching the matter of sewer installation, which would be of benefit to the entire area. Mayor Pernell said that rather than the lack of support Councilman Heins- heimer described, there was actually community opposition to the idea of spending any City money on the slide in the Flying Triangle area. Mr. Courtright said it was his impression that sewers might be considered for the entire City, and if that is so it would.not be necessary to have a special assessment district within the Flying Triangle, but to have a special sewer assessment for the entire City. Councilwoman Murdock said sewers are being considered initially for the Flying Triangle area, but eventually sewers will be considered for the entire City. She said a sewer district in the Flying Triangle would be implemented as an approach to alleviate the immediate prob- lems. The Mayor said a recent subdivision in the Johns Canyon area will have sewers asa condition of approval of the tract.. The City Treasurer said it is possible to approach installation of sewers as a long range project over a number of'years, and separate districts for each area are not necessary. He.suggested that funding of that type be explored. Mayor Pernell said residents in the Flying Triangle are interested in sewers because they are affordable,. and may help stop or slow the slide, but there is a general feeling that other approaches will not accomplish what sewers will, and are not really affordable. Mayor Pernell thanked Mr. Smith for his report to the Council. CLOSED SESSION 2470 The meeting was recessed to a closed session at 11:10 P.M. MEETING RECONVENED The meeting was reconvened and Mayor Pernell reported that matters of personnel were discussed and the Council received'a report made by the City Manager. Councilman Heinsheimer moved that the following positions be established: Intermediate Stenographer, compensation $12,650 annually; Deputy Finance Officer, compensation $20,.790 annually;':and that the position of Maintenance Assistant be removed from the Budget on the recommendation of staff in a report to the Council, effective as follows: reclassification of Secretary'to Intermediate Stenographer effective August 10, 1982; reclassification of Bookkeeper to Deputy Finance Officer effective August 1, 1982; elimination of position of Maintenance Assistant effective August 6, 1982. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock Swanson, Mayor Pernell NOES: None ABSENT: None -10- July 26, 1982 2�5 ABSENCE FROM COUNCIL Mayor Pernell said he may be absent from the August 9.meeting; he will advise the City Manager in a few days as to whether he will be present. Councilwoman Swanson said she will not be present at the meeting.o.n August 23. ADJOURNMENT The meeting was adjourned at 11:50 P.M. -11- City Clerk