10/25/1982 ���
- 2'IINUiES OF A
�GULAR 1`1EEiING OF THE CIiY COiJNCIL.
CIiY OF ROLT�IPdG HILLS, CALIFOR:JIA
October 25, 1932
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, P�olling Hills, California by rZayor Pernell: at 7:30 P.P�'!. P�onday,
October 25, 1932.
ROLL CALL
PRESENi: Councilmembers Leeuwenburgh, P�urdock, Swanson
Mayor Pernell
Councilman Heinsheir.ier arrived at 7 : ,40 p.tq.
ABSETdT: PZone
AL50 PP•ESEi11: Ron Smith City Manager
June Cunningham Deputy City Clerk
R. Bolton South Bay Engineering Corp,
_ D. 27cHattie� South Bay Engineering Corp�
D. 0'Leary Lowry and Associates
D. Phinney Lowry and Associates
F. Politeo Architect
A. Silva Attorney
Dr. & t�Zrs. M. Giaconi Residents
Dr. R. Hoffman Resident
� Mr. & Mrs. W. King Residents
P�'Irs. C. MacNaughton Resident
1`irs. G. Sollima Resident ,
Mrs. P�4. Wagner Res ident
t'irs . E. Warmbier Resident
Dr. R. Ullrich Resident
L. De Courtright City Treasurer
APPROVAL OF Z4INUTES 1060
The minutes of the meeting of October 11, 1982 were approved and
accepted on a motion made by Councilwoman Murdock, seconded by Council-
woman Leeuwenburgh and carried by the following roll call vote:
AYES: Councilmembers Leeuwenburgh, P�urdock, Swanson
PZayor Pernell
P10�S e None
ABSENT: Councilman Heinsheimer
PAYMEYJT OF BILLS
Councilwoman Psurdock moved that Demands Tdo. 10751 through 10765;
10767; 10769 through 10772, and 10774 in the amount of $14, 279.04 be
approved for gayment from the General Fund; that Demand No. 10773 in
the amount of $98.92 be approved for nay�ent from the Transportation
Fund; that Demand t1o. 10775 in the anount of $704.00 be approved for
payment from the Fire and Flood Self Insurance Fund, and that Demands
No. 10766 and 10768 be voided. �he notion was seconded by Councilman
Heinsheimer and carried by the following roll call vote:
AYESa Councilmembers Heinsheimer, . Leeuwenburgh,� PZurdock,
Swanson, Mayor Pernell
NOES: None
AB5ENT: None
FINANCIAI, SiATET�NT . �
The P4onthly Financial Statement was presented by the City r4anager.
Mr, Smith noted thaz it was also the statement for the first quarter
of the Fiscal Year. On the recommendation of the City Treasurer the
Financial Statement was approved and accepted.
� 2�9
October 25, 1982
DR. MIP.KO GIACONI, 92 SADDLEBACK ROAD, ZOTdING CASE N0. 278 1115
Mayor Pernell opened discussion of an appeal filed by Dr, and
Mrs . r7irko Giaconi, 92 Saddleback Road in the decision of the Plan-
ning Commission on August 17, 1982 denying a Variance and Conditional
Use Permit for construction of a tennis court in the front yard of
Lot 73B-P.H. The PTayor said the Public Hearing was closed and tlie
matter was held on the agenda so r.►embers of the Council could visit
the property.
� Councilwoman Swanson said that some circumstances permit excep-
tions , but when she visited the property it was her opinion that the
pxoposed court would be too close to the street in spite of attempts
to screen .it from. view, and it was her feeling that :approval would.
establish a precedent. Councilwor.�an Leeuwenburgh said a north/south
orientation is preferable for a tennis court, and it was her opinion
that if the position and/or location of the propos=ed swir:lming pool
was changed, the tennis court could be constructed in a different . �
location than proposed. Counciltvoman Plurdock said the pro:posed
tennis caurt does not. meet the standards required for a variance.
� Councilman Heinsheimer said he has read the minutes , but would not
0 cor.iment, since he was not present during the pr.esentation and dis- _
� cussion.
� I4r. Alban Silva advised the Council that he is an attorney
m representino the Giaconis, and he asked that the hearing be reopened
Q for additional testimony. *Zay.or Pernell said that to do so would
require additional public notice, �vith additional charges paid by
the applicant, jJith the concurrence of the Council the Mayor set �
the public hearing for �Psonday, Ilover.it�er 22, . 1982 at 8 :�Q F.M. .. ..
SEtiJER STUDY P.EPORTS 1210
Councilwor_ian S��anson, Chair�an of the Sewer Study Committee,
reported that the amendment to the report prepared by Lowry and �
- Associates has been sub�itted to the Council, and that a proposal
, for a gravity flow sewer system has been submitted by South Bay
Engineering Corporation. Representatives of both organizations
were present at the meeting to discuss the proposals and ans�aer
questions . Councilwor.lan Swanson said the addendum to the Lowry
report was prepared at no additional cost, since the City had paid
$6,000 for the initial study and had requested additional infor�-
ation, particularly. with regard to .alternative methods of sewage
disposal, and compliance with County Sanitation District r.equirements .
She said the committee was contacted by South Bay Enginering Corpor-
�= ation, who had developed the gravity flow sewer systems for the
cities of Palos Verdes Estates, Rolling Hills �states, Her�osa Beach
and other cornmunities, and they agreed to share their expertise
by providing a study of Rolling Hills at no cost. Councilwoman
Swanson said that when the com�►ittee met with with representatives
of South Bay Engineering they learned that a gravity flow system
would require deeper trenching than the low pressure system proposed
by Lowry, and she said the committee considers this a vital issue
because of the geological problems in the area being considered for
sewers . Councilwoman Swanson said that after a presentation by the
representatives she wished to discuss the conclusions of the commit-
tee with the Council. Councilman Heinsheimer said that rather than
consider the technical aspects, he thought the .Council should focus
attention on what problems would be solved by. installation of sewers
and how it would be paid for. Councilwoman Swanson sai.d the Council
authorized the study by Lowry and Associates , and South Bay �ngineer-
ing Corporation offered to make a study; it is the Cor_mmittee's intent
to provide the information, rather than make a decision at this time.
Council�aoman Swanson then asked that the representatives of Lowry
and Associates be permitted to make a presentation which would be an
expansion of information contained in their original re�ort.
P�r. Dennis 0'Leary advised the Council that he is one of the
principals of Lowry and Associates located in Irvine, California,
and he is present with r4r. Dennis Phinney, who is the author of the �;
report and the addendum, and the engineer in charge of the study.
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October 25, 1982
Mr. 0'Leary presente� maps which show the homes intended to be served
by the proposed low pressure sewer system in the Flying Tria�gle, and
he said the area to be served could be expanded to include homes on
Crest Road above the Flying Triangle, and could handle approximately
forty more homes than �vere included in the study. Mr. 0'Leary said
that the study was prepared in response to a request by Dr. Richard
Hoff�an, 73 Portuguese Bend Road, for a system which would be suit- �
able for the area at the most economical price possible, and the
study addresses a modified pressure system using small pipes close
to the surface which can be readily repaired in the event of earth
movement which could damage the installation. The City Manager posted
the maps presented by tZr. 0'Leary. Mayor Pernell asked Mr. 0'Leary to
address the concerns of the County Sanitation District. P�r. 0'Leary
said the Sanitation District is accustomed to gravity sewers buried at
conventional depths, with manholes and clay pipe; another concern is
the sulfide concentration limitation, which has been addressed in the
addendum to the report. Mr. 0'Leary said the system proposed by
Lowry will perform the job just as adequately as a gravity system, at
less cost. He said the original proposal and the addendum were pre-
pared in conformance with Dr. Hoffman' s request for a system which
would be as safe and reliable as a conventional sewer system, while
keeping the costs as low as possible. r�r. 0'Leary asked Mr. Dennis
Phinney to indicate on the maps where the lines would be installed.
P•ir. Phinney said it has been calculated that a gravity system
would cost approximately $240,000 mor.e than a pressure pipe system,
which is approxi�ately $6,000 more per home, based on the number of
homes included in the study. Mr. Phinney said there are seven homes
in the area studied which could not be served effectively by a��.con-
ventional gravity lateral, and to avoid deep trenching in the geolo- �.
gically sensitive area, it has been recommended that those homes be
pumped to minimize the geological risk, either by individual pumps
on the homes, or by a central pumping station. P1r. Phinney said
this .syste�, including construction, legal and administrative costs,
fees pertaining to an assessment district, would cost apgroximately
$560,000. On another map Mr. Phinney showed the proposed installa-
tion of a proposed pressure sewer system, using smaller pipeline
which could be installed more economically than the 6" or 8" gipe
in a three foot trench, at a total cost of approximately $320,000,
including assessment district formation and other costs associa ted
with the job. Councilwoman r�urdock asked whether the County would .
service a 4" pipe system. Mr. Phinney said he would recommend hiring
a private plumber to service such a system. Mayor Pernell said he
understood the question to mean acceptance by the County of effluent
using such a system, and it is his understanding that .the main prob-
lem with the County is meeting an acceptable sulfide concentration
level. �r. Phinney said Lowry is attempting to work with the County
on the sulfide standard, and he said the standard under discussion
is an industrial standard, and he explained that the sulfides are �
generated as the waste beeomes septic, and could result in any system
if it remains in the system long enough to become septic.. Mr. 0'Leary
said the standard specified by the County is very rigid, and he said
he would question whether the Sanitation District meets the standard
at their own pumping stations when decomposition occurs and sulfides
are formed. P�r. 0'Leary said that homes with individual pumps would
be adapted to a flushing system for off-flow times such as nighttime,
so the system would be cleared occasionally to keep the sulfide levels
do�ano Councilwoman Murdock asked whether the flush would be audible,
and Mr. 0'Leary said the pump would be in a pit outside of the house;
�e said it could be compared to a swimming pool pump. Mr. Courtright
asked how many homes the system is designed to serve using the costs
quoted. Mr. Phinney said there are forty lots in the .Flying Triangle
with thirty five homes ; it is anticipated that those homes would be
serviced, and there is capacity in the proposed system to handle the
homes on Cinchring Road and on Southfield, if those areas wish to be
connec�ed. Mr. Phinney said the initial cost includes cost of con-
struction other than hook-up of the homes to the system. �ro Court-
right said the committee should consider the cost per home for the
initial system, also the cost per home for future hook-up to the
system. Mr. Phinney said the proposed system could handle eighty
homes.
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291
Octob�r 25, 1982
Councilwoman Swanson said both the report and the addendum
mention continuing maintenance of the system, and she asked that
Mr, Phinney advise the cost of maintenance. Mr. Phinney said there
would be a monthly cost for electricity to operate the pumps, which
would be a cost to the individual home owner. r4r. Phinney said it
is not possible to predict the cost of maintenance; however, it
appears that the problems ; •if any, are minor during the first fi.ve
years ; after that time it may be necessary to cio_ a major overhaul� �f
pumps . Mr. 0'Leary said maintenance of a pressure systeri is more
costly than �aintenance of piPes iri .a gravi�� system. _ P�ayor Pernell
thanked PZr. 0'Leary and IZr. Phinney for their presentation. Council-
woman Swanson aslced that the record show that the presentation was
made for the City of Rolling ��ills , and not at the request of the
Flying Triangle Homeowners ' Conmittee.. ,
P�ayor Pernell asked t�r. Douglas P�cHattie and P4r. Ross Bolton
of South Bay Engineering Corporation to address the Council .on a
proposal for a gravity system. Mr. McHattie said a need for a
sewer systers in Rolling Hills has been established '. b;� the County
� Geologist, who stated that a sewer system should be installed in
� the entire Flying lriangle to eliminate the daily introducti.oiz of
se�aage effluent into the active and ancient slide mass and �o help
� the stability of the area from potential deterioration. r�r. P4c-
m Hattie said he had discussed �ahether the depth of the trenches would
m be significant, and in talking with the County Geologists they said
Q it would not, that the difference in a 2, 4, 8 or 10 foot trench
cvould not make any difference geologically, He said the only �iiffer-
ence is that a trench over 6 feet in depth requires shoring to meet
OSHA standards during the construction period. Mr. Mc�Iattie said
South Bay has tried to include all costs , including survey, construc-
tion, writing easements and cost of naterials in their proposal. He
said he has discussed easements with the Association attorney, and �
Mr. Kinley feeTs that special easements will have to be written for
the purpose of carrying sewage, even thou�h they �o through an ease-
- mente�d: area, since the existing easements are pertinent easenents ,
and are for general use� In response to t�ayor Pernell's question
about whether these would be voluntary easements, Mr. Bolton said
there could be a problem if an individual property owner refused to
grant an ease�ent, but this would be true in any system where ease-
ments are required. He said the success of the entire process will
depend on cooperation of the homeowners involved. PSr. r7cHattie said
an easement would have to be granted by Palos Verdes Properties ,
owners of the property south of the City, for. the sewer lines� .to .
reach an existing sewer in Rancho Palos Verdes , and the plans have
• been presented .to Palos Verdes Properties for review. The City .
Manager said Palos Verdes Properties has a tentative subdivision_
in that area and it is possible that an agreement could be reached
for permitting the laterals for that development _ to tie into the
eight inch line proposed to go through to the sewer .in.'Rancho Palos.
Verdes. : -
P�r. Bolton said County requirements mus.t be met, and in dis-
cussing the matter with .County Sanitation District representatives ,
they understand that this is not a typical installation for a sub-
division with rigid requirements, and the County has indicated that ,
they can be less adament with their requirements by reducing, where
possihle, the depths of trenches whicYi would conflict �aith other
utilities . Mr. Bolton said the pressure sewer system requires a
smaller diameter pipe, which initially is rnore economical to install,
but there is adequate fall in the area being considered for a gravity
systenl, for which the County requires 8" pipe, and they would pre-
fer that it be buried below water lines , at a depth of six feet if
possible. PZr. Bolton said water lines are traditionally installed
at five feet, and there could be a potential health problem if the
sewer lines were at four feet, over the water lines . Mr. Bolton
said that traditionally, from a civil engineering standpoint, a
pressure system is avoided if possible, but in the City of Palos
Verdes �states for which South Bay Engineering serves as City En-
gineer, some individual homes have pressure systems , and there
are problems with odors in the area of those installations. The
City Treasurer said the estimated cost by South Bay was $547,400
for 31 houses, and he asked what the capacity of the proposed system
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- October 25, 1982
would be. Mr. Bolton said it could handle at least 30 houses, and
perhaps more. He said that in addition to the residences in the
Flying Triangle, there will be approximately 50 in the subdivision
in Rancho Palos Verdes which the City Manager referred to. Mayor
Pernell said there is an estimate of 5500 per house hook-up charge.
Mr. Bolton said that has been included to cover instances where a
special circumstance such as location of a patio or an existing
septic tank would require modification of the hook-up. The Mayor
asked whether the $250 charge by the Sanitation District for hook-
up to the system �vas included in the estimate, and iZr. McHattie
said it was ; further, he explained that the $250 per house does
not apply to houses more than 12 years old, and charges for older
houses are on a pro rata basiso Councilwoman Swanson asked that
Mr. Bolton �ake a. statement for the record about whether any of
the pipes would be above ground. Mr. Bolton said that it is pos-
sible that in crucial areas of the landslide laterals may be above
ground, and in that case he would recommend that they be placed in
a pit. He said installation would depend on the amount of movement
in the area, and if the pipes were placed in a pit they would not
really be above ground.
Councilwoman Swanson asked whether the estimated cost could be
reduced. The City P7anager said South Bay has estimated $547,400,
and Lowry has estiMated $563,000 for total construction of a gravity
system; he said the two figures are fairly close. Couneilwoman
Swanson said Lowry had estimated $395,000 for a conventional system.
Mr. Smith said that figure was for construction only. Mr., McHattie
said costs which are necessary to the project were not included in
the Lowry estimate, but had been included by South Bay, and their
proposal and cost estimate was reviewed by a contractor, who �.agreed
with the figure. Dr. �Hoffman said the proposal made by South Bay
Engineering seems to present the least complicated and most feasible
solution to sewers, and he said he thought the homes on Crest Road
above the slide area should be included in the study. Mr, Bolton
said there was a limited amount of time in �ahich to do the study;.
� and prepare the report within the tims constraints ; it could be
expanded as required, if .requested by the Council. Mayor Pernell
thanked PZr. t�cHattie and �r. Bolton for their presentation. .
Councilwoman Swanson advised the Council that the Sewer Study
Committee met prior to the Council meeting to review and discuss
the two proposals, and she said the questions asked at the Council
meeting reflect some of the Committee' s concerns, which include
compliance with County standards, specifically with regard to odor
caused by generation of sulfides, impact on geology in the area by
� trenching, possible expansion of the proposed system, and the con-
ditions proposed by Palos Verdes Properties. It was the consensus .
of the Committee that after the presentation to the Council the
costs should be turned over to the staff for study and development
of a plan for financing. Councilwoman Swanson said that the City
Attorney will be represented at the next Council meeting by a member
of his firm who will advise the Council on methods of financing,
Mayor Pernell agreed that Councilman Heinsheimer's concern expressed
earlier in the meeting about how to finance a sewer system should be
addressed, and he suggested that the information be turned over to
the City Manager for an evaluation, based on his experience in
planning and engineering, r2r. Smith said the key issue now is cost
and how it can be financed, also acceptability to residents in the
Flying Triangle area of the financial burden to achieve sewers. The
Mayor said he considers the pressure system attractive, but untested
locally, and he asked the City Manager to evaluate the reports for
the Council. Councilman Heinsheimer said it appears that both systems
are fundamentally feasible and he said there seem to be answers to
each of the concerns expressed. He suggested that the Council focus
on the basic questions , including questions raised by Dr. Hoffman
about properties above the actual landslide that nay be contributing
to the problem, and whether they should be included in the projec�,
and whether the people who are considered to be within the defined
area are willing to participate. Further, Councilman Heinsheimer
said the Council should determine the relationship, from a legal
and technical aspect, of the sewer project with any mitigation of
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October 25, 1982
the active slide, since both are major. projects , and are separate
from the question of whether to proceed with a pressure or gravity
system. Dr. Hoffman said the sewer system and landslide control
are intimately connected and he considers them inseparable, and
he said it is appropriate to investigate both sewer systems , then
investigate financing possibilities . He said it is his opinion
that residents above and on the perimeter of the Flying Triangle
should be given an opportunity to participate in a sewer district �
and he urged that the City continue to work on developing a method
for controlling the slide and pursue financing for a sewer system,
so the complete picture can be presented to the affected residents .
Councilwoman Swanson said the Committee had asked the City Manager,
as a member of the Committee, to investigate financing and make a
report to the Council on November 8, the next regular Council meeting.
The City Treasurer said a determination should be made if possible as �
to how many homes will be included initially, the fixed cost for the
installation should be developed, and the engineer should be asked to
advise the incremental cost of adding houses to the system. P4r.
Courtright said the financing methods will not change, but the number
� of houses served by the system will impact the individual costs.
O Councilman Heinsheimer said the Committee should try to determine
what conditions Palos Verdes Properties intends to impose in return
� for grant of easement, since that could impact the Council's decision
m about cahether it is possible to continue to consider the project.
� rlayor Pernell ordered the matter held for additional discussion at
Q the next Council. meeting. �
OPEN AGENDA 2028
WILLIAM KING, 92 CP.EST ROAD EAST RE: ANTENNA TOWER DECISION
I�Ir. William King inquired about the status of the appeal heard
by the Council on August 9, 1982. Mayor PernelT said there have been
meetings ainong the parties involved, and the Council has been kepti
advised. ..Mr. King said he is willing to meet with any of the parties
at any time to try to work .something out, but it is his opinion that
the matter is not close to resolution. Mayor Pernell said he will
discuss the matter with the _President of the Board of Directors of the �
Rolling Hills Community Association.
MATTERS FROM THE COUNCIL 2053
RE-NUMBERING, PINE TREE LANE
The Manager reported that Dr. Reinhold Ullrich, 5 Pine Tree
Lane, had to leave the meeting, but he requested that he be advised
if the Council reconsiders the numbering of Pine Tree Lane. Mayor
PerneTl said Pine Tree Lane was renumbered after public hearings
were held, and the new numbering system will become effective on
November 1, 1982. , �
RESIGNATION FROM PLANNING COMMISSION 2102
Mayor Pernell read into the record a letter from Mrs.. Carol
Hanscom, submitting her resignation from the Planning Comm'ission
because of personal commitments and a desire to pursue othe.r
interests. Councilwoman Murdock moved that the resignation be
accepted, and that an appropriate plaque and letter of appreciation
be prepared for presentation to Mrs. Hanscom. The motion was second-
ed by Councilwoman Leeuwenburgh and carried unanimously.
APPOINTMENTS TO COMMITTEES AND COMMISSIONS 2118
� Mayor Pernell said he had. asked the City Manager to research
the procedure for making appointments and he asked Mr. Smith to
address the Council. Nfr. Smith said a procedure �aas initiated sev-
eral years ago by which appointments would be made for staggered
terms, but after the initial appointments no new appointments were
made, and the terms of all but one of the Planning Commissioners
have expired. The City Manager was requested to prepare an ordi-
nance specifying the terms of office for consideration a.t the next ,
meeting.
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- October 25, 1982
MATTERS FROM THE CITY MANAGER 2165
RESOLUTION OF APPRECIATION - �
The Manager reported that at the request of Councilwoman Swanson
a sample resolution of appreciation had been prepared for approval.
Councilwoman Swanson said she ��ould work with staff on the matter.
ELECTION .AT CITY HALL
Mr. Smith said the City Hall would be used as a polling place on
Election Day, November 2, 198�2.
PAVING AT IPdTERSECTI011 2190
The City P�anager reported that he is attempting to get a firm
date on the paving of the intersection of Palos Verdes Drive North
and Portuguese Bend Road, but has not yet received the information.
P�Iayor Pernell said he had discussed the matter with P�ayor Schwarz-
mann of Rolling Hills Estates .
CHANGE OF PNNICIPAL ELECTIOid DATE 2193
The City P�ianager reported that at the request of the City Council
a surve,� is being conducted among residents in an effort to determine .
whether the date of the P�unicipal Election should be changed from
April of even numbered years to November of odd numbered years to
coincide with School District elections .. To do so would require the
extension of present terms of office by seventeen raonths . P4r. Smith
saici that a new law has been passed whicli limits the extension of
office to ten months, so in order to change the election date if it
is the wish of the Council to do so, an ordinance would have to be
introduced at the next Council meetin� and ado�ted at the tollowing
meeting in order to be effective by January 1, 1983, the date speci-
fied in the new legislation. The Manager reported that a number of
questionriaires have been returned, and present figures indicate that
of those who have replied 86 voters are in favor of the consolidation
and 41 are opposed. Councilwoman Leeuraenburgh reported that a number
of residents have indicated that they e�ere reluctant to return the
questionnaire, since their address was printed on the oPposite side,
and theJ would prefer a secret balTot. Mayor Pernell said the mailing
was intended to serve as a public hearing,. and he asked that the mat-
ter be placed on the next regular agenda of the City Council.
PARTIES IN COl�NNITY 2220
The City .Zanagcr reported that there were conplaints of vandalism
in connection with a large party in the community during the past week-
end, and b�ecause several parties are scheduled for the coming weekend
in addition to Hallo�ve'en, two uniformed security guards employed b y
t�ie Rolling Hills Community Association �aill be on duty driving through
the C.ity during tfie ��eekend, r�r. Smith said the Association PZanager
has asked that the �heriff be advised of the situation because of the
large number of teenagers involved, and the vandalism that has resulted.
SUP.PLUS PP.OPERTY, SALE OF TRUCK 2227
The PZanager reported that six bids �aere received for the 1966
Chevy truck which was advertised as surplus property, and it was
sold to the hi�hest bidder for $8�0 and title has been transferred.
I�IAILING BY ROLLING HILLS �JOT1E?1'S CLUB 2229
ihe P7anager reported that a recent mailing on emergency pre-
paredness sent to all residents by the Women's Community Club of
Rolling Hills �vas done completely by volunteers of that organization,
without staff time. Mayor Pernell said he �aould write a letter to
the club president on behalf of the City Council expressing appreci-
ation for the effort.
CLOSED SESSIOid 2248
Mayor Pernell recessed the meeting to a closed session at 9:45 PM.
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October 25, 1982
The meeting was reconvened; and i�ayor Pernell reported that in
the closed session personnel relationships were discussed..
ADJOUItP1?'TENT �
There beirig no further business to come before the Council,
P'fayor Pernell adjourned the meetin� at 10: 30 P.M. to reconvene on
Monday, I�tover�ber 8, 1982 at 7:30 P.PZ. .
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