2/14/1983MINUTES OF A
REGULAR ;MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
February 14, 1983
345
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills,. California by ':Mayor Pernell at 7:30 P.M. Monday,
February 14, 1983.
ROLL CALL
PRESENT: Councilmembers ;Murdock, Swanson, Mayor Pernell
ABSENT: Councilman Heinsheimer
Councilwoman Leeuwenburgh (arrived at 7:40 PM)
APPROVAL OF MINUTES
The minutes of the meeting oh -January 24, 1983 were approved and
accepted as presented on a.motion made by Councilwoman Swanson- second-
ed by.Councilwoman Murdock and carried by the following -roll call vote:
AYES: Councilwomen Murdock. Swanson, Mayor Pernell
NOES: None
ABSENT: Councilmembers Heinsheimer, Leeuwenburgh
PAYMENT OF BILLS 25
. Councilwoman Swanson moved that Demands No: 10944.through .10949
and 10951 through 10975 in the amount of $17,775.25 be approved for
payment from the Gener-al Fund, and -that Demand No. 10950 in°'the amount
of $954.45 be approved for payment from the Fire and Flood Self Insur-
ance Fund. The motion was seconded by Councilwoman Mutdock and carried
by the.following roll call, vote:
AYES- Councilwomen :Murdock., Swanson, Mayor Pernell
NOES: None
ABSENT: Councilman Heinsheimer
ABSTAINED: Councilwoman Leeuwenburgh
The Mayor asked that the record reflect that Councilwoman
Leeuwenburgh arrived at the meeting during the presentation of bills.
SEWER STUDY COMMITTEE - REQUEST FOR PROPOSALS ON FINANCING 58
The City Manager presented a draft Request for Proposal which.
was approved by the Sewer Study Committee to be sent to eleven firms
in California in connection with financing fA proposed sanitary sewer
lines and household sewer hook up for a portion of the City, and a
geologic land stabilization project; both projects to be located in
the portion of the City known as the Flying Triangle Area. Mr. Smith
ALSO PRESENT: Ronald L. Smith
City Manager
Michael Jenkins
City Attorney
June Cunningham
Deputy City Clerk
Mrs. Gladys Black
R. H. Women's Club
Mr. & Mrs. C. Bundy
Residents
Donald W. Crocker
Mr. & Mrs. W. Field
Q
Mrs. Carol Hansct) :!
V
Dr. Richard Hoffman
Mrs. C. MacNaughton
Mrs. Beverly Pernell
Forrest Riegel
Allan Roberts
Mason Rose
Ronald Warmbier
Kenneth Watts
APPROVAL OF MINUTES
The minutes of the meeting oh -January 24, 1983 were approved and
accepted as presented on a.motion made by Councilwoman Swanson- second-
ed by.Councilwoman Murdock and carried by the following -roll call vote:
AYES: Councilwomen Murdock. Swanson, Mayor Pernell
NOES: None
ABSENT: Councilmembers Heinsheimer, Leeuwenburgh
PAYMENT OF BILLS 25
. Councilwoman Swanson moved that Demands No: 10944.through .10949
and 10951 through 10975 in the amount of $17,775.25 be approved for
payment from the Gener-al Fund, and -that Demand No. 10950 in°'the amount
of $954.45 be approved for payment from the Fire and Flood Self Insur-
ance Fund. The motion was seconded by Councilwoman Mutdock and carried
by the.following roll call, vote:
AYES- Councilwomen :Murdock., Swanson, Mayor Pernell
NOES: None
ABSENT: Councilman Heinsheimer
ABSTAINED: Councilwoman Leeuwenburgh
The Mayor asked that the record reflect that Councilwoman
Leeuwenburgh arrived at the meeting during the presentation of bills.
SEWER STUDY COMMITTEE - REQUEST FOR PROPOSALS ON FINANCING 58
The City Manager presented a draft Request for Proposal which.
was approved by the Sewer Study Committee to be sent to eleven firms
in California in connection with financing fA proposed sanitary sewer
lines and household sewer hook up for a portion of the City, and a
geologic land stabilization project; both projects to be located in
the portion of the City known as the Flying Triangle Area. Mr. Smith
February 14, 1983
said that although eleven letters will be sent, it is his opinion .that
only about four of the firms will be able to submit a proposal for a
sewer project in a geologically hazardous area. The list of firms to..
which the request for proposal will be sent was provided to the Council.
Councilwoman Swanson, Chairman of the Sewer Study Committee, said
the Committee considered the RFP in depth, made certain amendments, and
recommended that it be sent to a number of firms as the next logical
step in determining whether a sewer system is feasible in the area. She
said the request for proposals is not a commitment to proceed with the
project, but is intended to provide information and options to assist.
the Committee in .determining what.the progress should be. Mayor. Pernel
said there has not been any indication of a willingness or desire to
proceed by the affected residents. Councilwoman Swanson said it is not
possible to bring the matter before the residents for such a show of
interest unless additional information requested in connection with
financing. is available. Mayor Pernell asked Dr. Rj_c:;,-lard Hoffman, resi-
dent liaison member of the Sewer Study Committee, to comment on the
advisability of proceeding with requests for proposals for financing.
Dr. Hoffman said he_considers..it an appropriate action, and the record
shows that no commitment has been made. Dr. Hoffman said he partici-
pated in the decision to mail. the requests for proposal. Councilwoman
Swanson said the Committee was unanimous -in their recommendation to the
Council, and on that basis she made a motion to approve the action.of.
the Committee and authorize the City Manager to mail the Request.,for
Proposal, as approved by the Sewer Study Committee, to the eleven firms
listed. The motion was seconded by'Councilwoman 1L:turdock and carried by
the.following roll call vote:
AYES: Councilwomen Leeuwenburgh, Murdock, Swanson.
Mayor Pernell
NOES: None
ABSENT: Councilman Heinsheimer
TRAFFIC COMMISSION APPOINTMENT 200
Councilwoman Leeuwenburgh, Chairman of the Traffic Commission,
advised the Council that she had reviewed applications submitted for
consideration for appointment to the Traffic Commission, and she
moved that Mrs. V'Etta Virtue be appointed to fill an existing vacancy
on the Commission. Councilwoman Swanson seconded the motion.
Mayor Pernell asked Councilwoman Leeuwenburgh whether she had
met with the candidates and interviewed them. Councilwoman Leeuwen-
burgh said individual interviews were not held, but she had contacted
Mrs. Virtue and she is willing to serve on the'Traffic Commission.
The Mayor said all candidates should be interviewed befo-.ki an appoint-.
ment is made; and he'ordered .the matter held on the agenda for such
action. Councilwoman Leeuwenburgh withdrew her motion and Councilwoman
Swanson withdrew her second.
OPEN AGENDA
Mayor Pernell announced that a portion of each meeting is open
for comments from persons present who wish to comment about any matter
which is not on the agenda.
Donald W. Crocker, 14 Cinchring Road, -addressed the Council and
urged that'the City not.participate in any joint fire insurance plan
offered by the Contract Cities Association. Mr. Crocker, a former
Councilman, said he had received information pertaining to a proposal
by Contract Cities for pooling.of insurance in an effort to lower rates
and he said such participation could open the City to liability and -
in his opinion could be more costly. Mayor Pernell thanked Mr. Crocker
for his comments, and he said no commitment has been made by the.City
with regard to participating in any joint insurance program.
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February 14, 1983
PRESENTATION OF RESOLUTIONS OF APPRECIATION 390
Mayor Pernell announced that it is the wish of the current City
Council members to acknowledge the dedication of members of'the com-
munity who serve on City commissions and who have served on the City
Council and the'Planning and Traffic Commissions and to recognize and
thank those residents.' The Mayor read an excerpt from ROLLING HILLS,
The Early Years, by A. E. Hanson, describing an anniversary party on
Valentine's Day 1941, to celebrate Rolling Hills fifth anniversary,
and he.said the City Council would honor residents who had been in-
vited to attend the meeting on Valentine's Day 1983.
RESOLUTION OF APPRECIATION - DONALD W. CROCKER
Mayor Pernell presented a Resolution of Appreciation, adopted by
the City Council on February 14, 1983, to former.Mayor and Councilman
Donald W. Crocker, together with a copy of Mr. Hanson's book.
RESOLUTION OF APPRECIATION -MASON H. ROSE, V
Mayor Pernell presented a Resolution of Appreciation, adopted by
1"4 the City Council on February 14, 1983 to former Mayor and Councilman
U_
Mason H. Rose, V, together with a copy of Mr. Hanson's book and a pen
V and pencil set which was purchased at the end of his term of office
and had not been presented. -
PRESENTATION OF CITY OF ROLLING HILLS PLAQUES.- PLANNING COMMISSION
Mayor Pernell presented appropriately engraved.plaques and a
copy of Mr. Hanson's book to the following.,residents in appreciation
of service on the Planning Commission:
Forrest Riegel Planning Commission Member May 1974 - May 1978
Chairman October 1975 - May 1978
Carol Hanscom Planning Commission.Member'January 1974 - October 1982
-.Chairman May 1978 - April 1979
Jody Murdock Planning Commission Member May 1974 - April 1982.
Chairman May 1979 - April 1982
The following members of the Planning Commission were honored for
continuing service:
William C. Field • Appointed to Planning Commission February 1973
Chairman April- 1975'- .September 1975
Allan Roberts Appointed to Planning Commission June 1978
Kenneth Watts Appointed to Planning Commission June 1978
Appointed Chairman - May 1982
PRESENTATION OF CITY OF ROLLING HILLS PLAQUES - TRAFFIC COMMISSION
Mayor Pernell presented appropriately engraved plaques and a
copy of Mr. Hanson's book in appreciation of.service to:
Clifford Bundy Member of the Traffic;.CommissioA November 1979 - April
1982
.Mayor Pernell noted that Mr. Bundy is now a member of the Planning
Commission.
Gordana Swanson Chairman of Traffic Commission November 1979 - April
1982
PRESENTATION OF PLAQUE TO MAYOR PERNELL
Mayor pro Tem Murdock presented an engraved -plaque and a copy
of Mr. Hanson's book to Mayor Pernell in appreciation of his service
as a member of the Planning Commission from July 1964 - January 1975,
and his service as Chairman of the Commission September 1968 - January
1975.
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February 14, 1983
MATTERS FROM THE CITY COUNCIL 650
PALOS VERDES PENINSULA TRANSPORTATION COMIMITTEE
Councilwoman Swanson said she wished to report on a meeting of
the Palos Verdes Peninsula Transportation Committee and material sub-
mitted to the City Council by Chairman Jackie Bacharach, Rancho Palos
Verdes Councilwoman.. A Request for Proposal on behalf of the four
Peninsula cities for d.ommunity-based paratransit operations.on and::for.
the Palos-Verdes'l.Peninsula, also a request,.for temporary extension of
the Dial -A -Ride Program were discussed.
Councilwoman Swanson moved that the RFP be approved as submitted,
explaining that there would be no cost to the cities for -the RFP,*and
the,project,"if approved, would be paid for from Proposition -.A funds:
The motion was seconded by Councilwoman Burdock and carried by the
following roll call vote:
AYES: Councilwomen Leeuwenburgh, Murdock, Swanson
Mayor Pernell
NOES: None'-
ABSENT:
one -
ABSENT: Councilman Heinsheimer
Councilwoman Swanson said the Dial -A -Ride Program will terminate
on June 30,1983, since funds for the program will not be available.
after July 1, 1983,.because'the sales.tax revenue. -.was allocated for
transportation for a.specified time,..and will no longer be available
since approval of Proposition A. Councilwoman Swanson moved that a
temporary extension of time not.to exceed six months for the Dial -A -
Ride program be approved to enable the Palos Verdes Peninsula Trans-
portation -Committee to evaluate and develop a paratransitsystem in
view of a demonstrated need. Councilwoman Swanson said it is.antici
pated that.the cost of extending the service for six months would
cost all of the Peninsula cities and two unincorporated County areas
$10,000, which is a conservative figure, and could be*allocated among
the participants in various ways. Further, she said that if extended,
the paratransit program could be funded from Proposition A funds.
The motion to extend the Dial -A -Ride Program for a period not to ex-
ceed six months -while alternatives are being explored was seconded by
Councilwoman Murdock for purposes of .discussion.
In discussing.the matter Councilwoman Murdock said she had dis-
cussed allocation of costs with Chairman .Bacharach since it was her
understanding that the participation by Rolling Hills residents was
rather limited; Chairman .Bachatach estimate"d,'that It' 'is about 9%. of
the total usage. 'Councilwoman Swanson said there were 176 rides in
Rolling Hills in a period of one year, and she said the amount of
allocated costs could be.negotiated. ?Mayor Pernell said he would be
opposed to extension of the Dial -A -Ride program on the basis -of need,
since records indicate that 16 people in Rolling Hills bought tickets
and 176 rides were used. The Mayor said he discussed usage with Chair-
man Bacharach and -she said 424 persons registered for the program, but
less than that number used it, since there were 1,964 rides for the
year on the Peninsula, indicating that approximately 300 people'i.used- '.
the service. Councilwoman Swanson said the time extension could be
reduced, and she said she would be willing to propose a three month
extension on behalf of Rolling Hills.
Councilwoman Swanson .said it was anticipated that Rolling Hills
would receive approximately $19,000, but because of the economy, that
figure has been reduced to $14,000. The City Manager said $3,400 has
been received so far, $99 has been spent, leaving a balance of approx-
imately $3,300 in the City's Proposition A fund. Councilwoman Swanson
said it is her opinion that, based on the City's usage, Rolling Hills
would not be asked to pay more than $1,000 for its share of a six-
month extension; if'the extension were for only three months, that
amount would be adjusted. Mayor Pernell suggested that an effort be
made to complete the study with no more than a three month extension
beyond June 30. Councilwoman Swanson said the Committee is working
very hard and it is hoped it will be completed by September, but
since all Peninsula cities must approve the expenditure, she asked
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February 14, .1983
that a six month extension be approved. Councilwoman Leeuwenburgh
asked whether the same staff would be retained. Councilwoman Swanson
said only one person is on the.staff, and she works part time; in
addition one person does promotion on a part.time basis, so the over
head is low. Further, she said there is no office, just an answering
machine in the home of the part time staff person, and other services
are provided by the City of Rolling Hills Estates, which is the lead
agency.
Mayor Pernell said that since. a request for an expenditure is
being made, the matter should be.an agenda item, and he ordered the
matter held for discussion at the next meeting. Councilwoman Swanson
said she wished to appeal the decision of the Chair, and she so'moved.
The motion died for lack of a second.-. Councilwoman Swanson asked the
City Attorney to rule on the propriety of deferring the item after a
motion has been made and seconded. Mr. Jenkins said that when the
Chair orders an item continued, that is the action, and the item is
continued. Councilwoman Swanson asked that the record reflect her
objection to the procedure..
Mayor Pernell ordered.that the matter be placed on the agenda of
the next City Council meeting for discussion. Councilwoman Murdock
said that if the Council is going to consider the item further more
information should be made available, including the percentage that
would be applied to Rolling Hills in developing a formula for payment.
BOARD OF DIRECTORS MEETING 1060
Councilwoman Murdock said she attended the last meeting of the
Board of Directors of..the Rolling Hills Community Association, and
the City Manager was asked to join the meeting to provide some
information. Mr. Smith said he considered the exchange of inform-
ation and recommendations made by a Board Member with regard to a
property on which there,is a violation of mutual benefit to the
Board and -the City.. Councilwoman Murdock said the Board expressed
an interest in receiving copies of correspondence recently received
from Southern California Edison. The Manager reported that the
correspondence was given to the Association Manager when it was
received fortransmittal to the Board of Directors. Mayor Pernell
asked that a letter be written to the Board expressing the appreci-
ation of the Council for assistance in eliminating a violation on
a property in the community. I -
MATTERS FROM THE CITY ATTORNEY
SECOND UNIT HOUSING .1085
. . The City Attorney advised the Council that the next step in .
dealing with second unit housing, commonly known as "granny housing"
is preparation of ari'ordinance reflecting the Council's wishes on
that legislation. Mr. Jenkins said he wrote a letter to the Manager
outlining the alternatives available in order to comply with the
new legislation, including adoption of an ordinance permitting it;
adoption of an ordinance prohibiting it; or to do nothing. Mr.
Jenkins said that after reviewing the letter it would be appropriate
for the Council to discusswhat would be most appropriate for the
City. If it is the Council's wish to adopt an ordinance, Mr. Jenkins
said he would work with the City Manager on developing one. Mr.
Smith said he is'concerned about the factual information available to
the City to be used as a'basis for considering the matter; however,
he said certain characteristics of the City, including lack of sewers
and street lights, narrow roads and the geological characteristics of
the land would be helpful in establishing a prohibition, if the Council
wishes to do so.
MATTERS FROM THE CITY MANAGER
SPRING CLEAN UP 1110
The Manager reported that Removal Incorporated had advised him
that the week of April 4 through April 9 would be a satisfactory
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February 14, 1983
time for the annual Spring clean-up, since students on Spring vaca-
tion would be available to drive additional trucks required. The
Mayor asked that the community be advised as soon as possible of
the schedule for the clean-up. Mr. Smith said a special Newsletter
will be sent.
OLYMPIC ROSE BUSHES 1125
The Manager advised -the Council that Leah Jeffries, field deputy
for Supervisor Dean Dana; had contacted him and advised that the City
can obtain Olympic rose bushes. The bushes will be available'at a
ceremony at the Torrance County building, and can be obtained by the
City at no cost, and with no commitment regarding the Olympics. The
Council agreed to participate in planting the special rose bush in the
City.
DOG LIC NSING 1136
The Manager reported that the Los Angeles County Department of—
Animal Control has advised that in order to have the City's licensing
done by the County a leash law would have to be ,enacted, even if it
is not enforced. Members of the Council agreed with the Manager's
recommendation that no change be made in the licensing procedure at
this time.
UNITED WAY 1150
The Manager reported that a presentation will be made by repre-
sentatives of United Way in the Council chambers on Thursday, Feb-
ruary 17, 1983 for employees of the City. Mr. Smith said attendance
at the presentation is voluntary on the part of the employees.
RTD SERVICES 1181
The City'Manager said a report on RTD services available on the
Peninsula was prepared for the Peninsula cities by -RTD staff at no
cost to the cities.
FIGURE SKATING HONORS, CHRISTOPHER MITCHELL 1186
Mr. Smith circulated a photograph of Christoper Mitchell,
23 Georgeff Road, a twelve year old resident who recently won a
gold medal in figure ice skating competition. The Manager said a
congratulatory letter was sent to Christopher following his recent
achievement.
PROTOCOL RE: RECOGNITION OF ACHIEVEMENT 1195
The City Manager asked that the Council establish some guide
lines for recognizing and acknowledging special achievements by
residents. Following discussion the City Manager was authorized to
use discretion when an achievement or accomplishment by a resident
comes to his attention, and to have a letter of congratulations
written for the Mayor's signature, if he considers it appropriate.
REFERENCES RE: WORKERS 1250
The Manager said that as a general rule he hesitates to refer
a resident to a contractor when requested to do so, but in cases
which involve a violation of the Municipal Code he has supplied a
number of names; he asked the Council whether they considered it
proper for the City -to supply the names of contractors. Mayor.
Pernell said such information should be obtained from the Community
Association, since entry to the City is controlled by the road use
system, and a list of contractors who have paid the required fees
is available from Association files. The City Attorney said that
if names for particular work are provided by City personnel, the
resident should be advised that the City does not guarantee any
work or assume any responsibility for the reference.
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February 14, 1983
PROBLEMS BETWEEN PROPERTY OWNERS 1302
The City Manager said there have been 'recent ,problems between
property owners regarding drainage, and as amatter of policy he
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has not become involved; in the event there s a code violation an
inspector is sent to the property and the matter is then pursued.
Members of the Council agreed that staff should not become involved
in disputes or problems between neighbors unless there is a violation
of a code which results in a problem. The City Attorney said that if
a hazardous condition exists, whether Or not there is a code violation,
the City-111anager should act to eliminate the hazard, either through the
Association or directly with the resident involved.
LETTER TO COMMUNITY ASSOCIATION 1360
Mayor Pernell asked that a letter be written to the Board of
Directors of the Rolling Hills Community 'Association expressing the
appreciation of the City Council for the efforts of the Maintenance
staff during the recent storms in clearing drains, removing fallen
trees and limbs, and maintaining roads for vehicles and
emergency equipment.
POLICY - AGENDA ITEMS 1387
The Manager explained that when preparing the agenda he includes
only City oriented items, and when asked by another agency to include
an item, it is his practice to refer the matter to the Council member
responsible for that item so that it can be reported on at the meeting.
Copies of all correspondence are sent to the Council, and the agenda
is prepared well in advance of. the meeting so the agenda can be printed
in the Newsletter. Mayor Pernell said that
hat as a matter of policy the
Mayor is responsible for items included, and requests for special items
should be referred to the Chair.
CLOSEDSESSION
1415
The Mayor recessed the meeting to a closed session at 9:40 P. -M.
ADJOURNMENT
The meeting was reconvened at 10:20 P.M. and Mayor Pernell said
matters pertaining to the antenna were discussed insofar as potential
litigation is concerned. The meeting was immediately adjourned to
Monday, February 28, 1983 at 7:30 P.M.
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City Clerk