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5/23/1983• a� A regular was called to Road, Rolling May 23, 1983. ROLL CALL PRESENT: ABSENT: MINUTES OF A .385 REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 23, 1983 meeting of the City Council of the City of Rolling Hills order at the Administration Building, 2 Portuguese Bend Hills, California by Mayor Murdock at 7:30 P.M. Monday, ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock None Ronald L. Smith June Cunningham Scott Crawford Douglas McHattie H. Agid Dr. & Mrs. J. R. Black Mr. & Mrs. E. Doak Mr. & Mrs. C. Fischer Mr. & Mrs. H. Gelles Dr. F. Hartwig Dr: & Mrs. R. Hoffman Mr. & Mrs. N. Lean Mr. & Mrs. G. Partridge Mrs. B. Raine Miss B. Raine Mr. & Mrs. A. Russell Mr. & Mrs. R. Warmbier Mrs. B. Zappas City Manager Deputy City Clerk Lanco Engineering Co. South Bay Engineering Residents Councilwoman Swanson requested that the minutes of the meeting of May 9, 1983 be amended on page 4, second paragraph, fifth line from the bottom to state that "the underwriter will be paid by residents of the benefitting district from the proceeds of the bonds if the project is completed". A motion to approve and accept the minutes of the meeting on May 19, 1983 as amended was made by Councilwoman Swanson, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh,. Pernell, Swanson, Mayor Murdock. NOES: None ABSENT: None PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 11129 through 11151 in the amount of $71,009.48 be approved for payment from the General Fund and that Demand No. 11140 in the amount of $180.00 be approved for pay- ment from the Fire and Flood Self Insurance Fund. The motion was second- ed by Councilman Pernell and carried by the following roll call vote AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None FINANCIAL STATEMENT The Financial Statement as presented on a motion made Councilwoman Leeuwenburgh and May 23, 1983 for April 1983 was approved and accepted by Councilwoman Swanson, seconded by carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: None SEWER STUDY COMMITTEE UPDATE 45 Councilwoman Swanson, Chairwoman of the Sewer Study Committee, reported that a letter was sent to Merrill Lynch advising that they had been selected as financial underwriter for the City, and an agree- ment is being prepared by the City Manager and City Attorney for review and execution by Merrill Lynch and the City. Councilwoman Swanson asked that another letter be sent to the residents to whom the first two letters were sent, advising them of the progress of the matter, stating that she is concerned that incomplete or incorrect information is being circulated in the community. Since there is uncertainty among some of the affected residents about whether'or not they want a sewer study, she suggested that the next letter be prepared with a form that can be detached and returned to the City Hall, on which residents can express an opinion. Councilman Pernell said he agreed with the recom- mendation to inform the residents, and encourage response from those property owners who would be affected; Councilwoman Leeuwenburgh also agreed. Councilman Heinsheimer said he thought the letter should come from the Mayor, rather than the Chairwoman of the Sewer Study Committee. Mrs. Esther Wachtell, 35 Crest Road East, said she has not received any correspondence on the matter, and asked that her name be added to the mailing list. Mrs. Wachtell was advised that her property is with- in the boundaries of the area under discussion, and that information would be provided. Mr. Conrad Fischer, 1 Southfield Drive, advised the he and Mrs. Fischer had attended a community meeting at which the matter was discussed, and he read into the record a letter dated May 23, 1983, on behalf of the residents of the Southfield area requesting ex- clusion from the proposed sewer district, and.urging that Merrill Lynch not be retained and that all further action pertaining to the Southfield Area concerning the project cease. Mrs. Fischer submitted a petition signed by residents of the Southfield Area expressing opposition to the proposal. The City Manager displayed a map of the proposed sanitary sewer district being considered by the Council, and he explained that when sewers were initially discussed, the area under discussion was limited to the Flying Triangle area, and -consisted of approximately 35 homes. When the studies were reviewed, the County geologist and the City's consulting geologist asked that the boundaries be expanded in an effort to diminish the amount of water input from surrounding areas into the slide area. Pursuant to that the City Council directed that a map be prepared showing the properties being considered, and that the owners of those properties be informed. The Manager explained that the area includes properties south of Crest Road, and bounded on the east by the centerline of Southfield Drive and on the west by Cinchring Road, including Spur Lane. Mr. Smith said there are approximately 84 pro- perties in that area between Crest Road and the southerly boundary of the City. Mr. Smith said no hearings have been held on whether to establish a sewer district, and no decision has been made; to this point affected residents have been advised that the matter is being considered, and that they are welcome to come to the City Hall to review the file. In response to questions about selection of Merrill Lynch as financial underwriter, Mayor Murdock and Councilman Pernell explained that on the recommendation of the City Treasurer requests for proposal were sent.to several financial institutions, and of the firms that responded, the Council selected Merrill Lynch. Part of the agreement, they explained, is that there will not be any charge to the City unless and until the matter goes forward, at which time Merrill Lynch would be paid from the proceeds of sale of bonds for -2- 3 8'7 May 23, 1983 the benefitting district. In the event the decision is made not to proceed with the sewer district, no payment will be made to Merrill Lynch for any services in connection with the proposal. Councilman Heinsheimer said that at the City Council meeting on May 9, 1983 a spokesman for the Flying Triangle Homeowners Association stated that it was his opinion that there would not be any support for a sewer system in the Flying Triangle until there has been a resolution of the landslide problem. Subsequently at a neighborhood meeting it became evident that there was little support among residents in the Southfield area for a sewer district. Councilman Heinsheimer said the approval by the City Council of selection of Merrill Lynch as financial underwriter was constrained, and merely enabled the attornies for.Merrill Lynch and the City to proceed with preparation of a contract to be enacted in the event the matter proceeds; no approval of formation of a sanitary sewer district was given. Councilman Pernell asked that a portion of the min- utes of May 9 be read into the record, and the City Clerk read the part he specified, paragraph 3 on page 5, into the record, which essentially reported that Councilman Pernell moved that action on selection of a financial advisor be postponed to give the City Attorney an opportun- ity to review a contract containing specific proposals. Following 0 advice from the City Treasurer, who explained that the proper action was for .the Council to accept.the proposal to provide financial ser - NH vices, and after acceptance of the proposal the agreement would be Co prepared, including conditions requested by the Council, the motion to Co postpone action was withdrawn, and the motion to accept the recommend- ation of the Sewer Study Committee that Merrill Lynch be chosen as the City's financial advisor was passed on a 4/1 vote,of the Council. Mr. Fischer said if the Council intends to proceed with formation.of a district, he will pursue the matter of getting more signatures .in opposition to the district. Councilwoman Swanson said the Council has stated an intention of sending an additional letter to affected residents with provision for comment, and will ask residents who receive the letter to state whether or not they wish the City to proceed. Mrs. Carole Hoffman; 73 Portuguese Bend Road, said sewers are imperative, no.t a matter of choice, and have been.recommended.by the geologists to eliminate introduction of effluent into the fragile area. Mrs. Fischer said that Mr. Keene said sewers are beneficial in hillside areas, but he stated that they would not solve the landslide. She suggested that residents be informed that there is a need for aid for residents in the Flying Triangle, and asked to make a donation of funds for the purpose of controlling the landslide. Mr. Fischer said he and Mrs. Fischer would be willing to donate $2,.000 for such a pur- pose and if 500 families in Rolling Hills made a similar donation sufficient funds could be collected to achieve Mr. Keene's recommend - that the driving force of the slide be eliminated. He said such corrective action would be a benefit for the entire community.. Dr. Richard Hoffman, 73 Portuguese Bend Road, said he agrees that the slide should be corrected, along with installation of the sewers., and he said the City Council will be faced with a decision, based on pub- lic opinion, about whether to proceed. Mr. Allan Russell, 6 Running - brand Road, urged that the. Council take action on the corrective meas- ures recommended by Dr. Hoffman in his letter to the Council on May 9. Mayor Murdock asked that the letter to the residents in the pro- posed area be prepared as soon as possible, and she ordered the matter held on the agenda. The City Manager said provisions would be made in the mailing for residents to return the questionnaire, and results would be presented at the next meeting. ACCEPTANCE OF SANITARY SEWER EASEMENT, TENTATIVE TRACT 33871 660 The City Manager reported that the documents for acceptance of .the sewer easement for Tract 33871 have been reviewed by the City Attorney, and the Attorney has recommended that the Council accept the easement for the sewer district, which will consist of eight lots in the Johns Canyon area; that the County Sewer Maintenance Division will maintain the easement. A motion to accept the sewer easement for Tract 33871 was made by Councilwoman Swanson, seconded by Councilman Heinsheimer and carried by the following roll call vote: -3- RM May 23, 1983 AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None OPEN AGENDA Mayor Murdock opened the meeting to members of the community who wished to comment to the Council Mrs. Conrad Fischer asked that the letter to the residents in the proposed sewer distict be advised that Mr. Keene has- stated that instal- lation of sewers will not stop the landslide. Mr. Herb Agid, 60 Portuguese Bend Road, said he has pictures which show the progressive deterioration of Portuguese Bend Road, and he said residents in the area witness the daily deterioration. Mr. Agid said he is becoming increasingly concerned about whether emergency equipment could get up the private road which serves his residence and other homes in the area; Mr. Agid said seven adults live in the homes served by the road. He said the three families who share the private road have spent $6,000 on repairs in the past year, and the road -is in need of repair at this time, and he urged that the Council take positive'actionIn the slide area in view of the concurrence of three geologists, who made similar recommendations. Dr. Richard Hoffman said there have been references to the apathy of residents in the Flying Triangle with regard to attendance at meet- ings at which the matter is discussed, and he said he wished to explain that as Chairman of the Flying Triangle Homeowners Association, he and a committee member attend the meetings, rather than all the members, and reports are made to the Association. ssociation. Dr.. Hoffman presented a petition signed by residents of the area at a neighborhood meeting on May 18, 1983 for presentation to the City Council and Board of Directors Dr. Hoffman read the petition and the names of the residents who signed it. Further, he said he wrote a letter to the Council which was read at the May 9, 1983 meeting, asking that certain corrective measures be taken to divert water, based on recommendations made by the consulting geologist to the Flying Triangle Homeowners, and also by the consulting geologist to the City, and he has not -received a response to the letter. Mr. George Partridge, 69 Portuguese Bend Road, addressed the Council and expressed his opposition to a recommendation that a weight limit of five tons be imposdd on Portuguese Bend Roa-d.South, and he asked that the Council take action with regard to corrective measures in the Flying Triangle. Councilman Pernell explained that the City Coun&il has requested waivers from residents in the area to go upon pr-iVate properties in connection with the slide, and those waivers have not been granted; the City Attorney has advised that if the Council goes in without the necessary waivers, they will be in jeopardy from that point forward. Councilman Pernell said Mr. and Mrs. Fischer have offered to contribute to a fund to be used for correction of the slide, but without waivers from residents, the Council's hands are tied. Mr. Partridge said it is his opinion that if a sincere intention was demon- strated by the Council, residents who are presently in litigation with the City and Association could be expected to react to that intent. Councilman Heinsheimer said he appreciates the fact that Mr. Partridge has broughtoutthe fact that along with the letters and appearances by residents asking that something'be done, theire�is an active legal battle going on behind the scenes, making it difficult for the City and Association to act. Dr. Hoffman said he was not aware of any reluctance on the part of Flying Triangle residents to grant waivers, and it is his opinion that if a sincere intent is demonstrated by the Council with regard to corrective measures other than a superficial effort, residents who are presently in litigation would be willing to cooperate. Mr. Harry Gelles, 3 Runningbrand Road, said there is a need for leadership and coordinated effort by the City Council and Board of Directors, and in consideration of the recommendation by three -4- M01 May 23, 1983 geologists that sewers be installed, he urged that action be taken by official bodies, rather than passing it back to the residents. Mrs. Wachtell asked how residents can obtain copies of the re- ports referred to. She was advised that copies of all material are in the files, and are available to residents. Mr. Norman Lean, 1 Pinto Road, asked that the Council next con- sider Item 12 on the agenda, a recommendation that the Council impose a weight limit of five tons on Portuguese Bend Road South. Mayor Murdock so ordered. REQUEST OF VEHICLE WEIGHT LIMIT 1150 The City Manager reported that a letter dated May 11,.1983 from the County of Los Angeles Road Department suggested that a five ton load limit should be considered on Portuguese Bend Road south.of Ranchero Road to eliminate the chance that vibrations from heavy trucks could cause movement in the slide area. The Manager said the Fire Department has advised that the fire truck weighs 29,400 pounds; 00 O however, emergency vehicles in response situations are exempt from such limitations. m Mr. Smith said that the recommendation is intended for large commercial vehicles only, since the District Engineer for the Road Q Department has stated that with adequate warning devices and using reasonable care, residents should be able to safely drive this sec- tion of the road. Councilman Pernell said the letter infers that vibration from heavy trucks could cause movement in the slide area; in his present- ation before the City Council Mr. Keene said the danger of vibrations activating the slide was negligible if it existed at all. He recom- mended that the letter be referred to Mr. Keene for comment before any action is taken to reduce the tonnage limit. With the concur- rence of the City Council Mayor Murdock so ordered. Mrs. Virginia Doak, 56 Portuguese Bend Road, asked whether residents who share the private road with Mr. Agid and one other resident are required to.advise the City when corrective measures are being considered by the residents. She said she was advised by the District Engineer for the Road Department to contact a civil engineer regarding corrective grading.. The City Manager. said he has been discussing the proposed correction with Mr. Doug McHattie of South Bay Engineering and isawareof what will be done. RECESS Mayor Murdock recessed the meeting at 9:15 P.M. MEETING RECONVENED The meeting was reconvened at 9:30 P.M. SUBDIVISION NO. 75, TENTATIVE TRACT 35516, DR. J. R. BLACK 1323 Mayor Murdock opened discussion of Tentative Tract 35516, an, application by Dr. and .Mrs. J. Ralph Black to subdivide property located at 23 Portuguese Bend Road and create an additional lot. The City Manager reported that the public hearing was held open to enable members of the Council to make a field trip to the site, The Manager reported that as a result of discussion at the field trip, a letter dated May 20, 1983 was received from Southern Cali- fornia Edison Company which recommends that two poles situated in the canyon be permitted to remain because of inaccessibility to maintenance equipment and the possibility of underground structures in that area becoming washed out in future rainstorms, and also giving the estimated cost of $11,000 to underground facilities associated with two transformer poles located on the property, Lot 88-RH. Mr. Scott Crawford, Lanco Engineering, represented the owner and displayed a map showing the poles which would be removed. Councilman Heinsheimer said that for purposes of discussion he wished to move that Tentative Tract 35516 be approved, including -5- 390 May 23, 1983 conditions recommended by the Planning Commission and Environmental Review Board, and subject to recommendations in the Southern Califor- nia Edison letter dated May 20, 1983 regarding undergrounding of two poles. The motion was seconded by Councilwoman Swanson, subject to removal of trash and debris as discussed at the field trip on May 15, and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None Mr. Crawford said he wished to discuss the matter of bonding, and was directed to meet with the City Manager. Mr. Smith said a resolu- tion approving the tentative map, and incorporating all conditions, will be prepared for presentation at the next meeting. SUBDIVISION NO. 74, PARCEL MAP 14467, LA CAZE DEVELOPMENT 1462 Mayor Murdock opened discussion of Parcel Map 14467, a proposal by La Caze Development to divide vacant land consisting of 6.7 acres into two lots westerly of 86 Crest Road East, which was held on the agenda for an opportunity for Council members to make a field trip to the site. Councilman Heinsheimer suggested that the Council require that the distance between the proposed house on Lot 1 and the existing residence at 86 Crest Road East be increased to 150 feet, and that all other conditions remain as at present. Mr. McHattie, South Bay Engineering Corporation, said it could be done; however, he said it was his opinion that the owner should be allowed to develop the land as he wishes, and conditions previously imposed which limit the ele- vation of the house on Lot 1 and the height of landscaping have been accepted by the developer in order to preserve the. view at 86 Crest Road East. Councilman Pernell said there will be a heavy detrimental imposition on the builder with regard to positioning the home, and moving it will impact the view from the new home, since it will be lower. For purposes of discussion Councilman Heinsheimer moved that Parcel Map 14467 be approved subject to conditions in the Planning Advisor's report and as recommended by the Planning Commission and Environmental Review Board, and subject to an additional condition that the home -on Lot -1 be a minimum of 150 feet from the closest existing home site. Councilwoman Swanson seconded the motion, with a request that a drainage plan be submitted. Mr. McHattie said the plan for drainage has been submitted to the Design Division of the County Engineer,, and is standard for a downhill building site. Further, Mr. McHattie said the City Manager asked the County Engin- eer to comment on the drainage proposal, and was advised by the Chief of the Design Division that there appears to be no problem. Council- man Pernell asked when drainage and erosion control facilities should be installed. The Manager'said it is generally required at the time the permit is issued, but in certain circumstances such as property located at the crest of a road it can be installed before the map is recorded if desired'. Mr. Smith said some jurisdictions restrict grad- ing at certain times of the year, and require that there be an on site erosion control plan during construction. Councilwoman Swanson said that in an effort to avoid future problems she wished to see drawings for drainage for the two lots, with a commitment from the owner that the work will be done as shown. Mr. McHattie said that has already been done. Following discussion Councilman Heinsheimer restated his motion for approval of the tentative tract, subject to a requirement that the residence on the new lot be a minimum of 150 feet from the near- est existing residence, and including the concerns expressed by Councilwoman Swanson regarding drainage of the two new lots. Council- man Pernell suggested that the issue of distance between residences be separated from the motion to approve. Councilman Heinsheimer moved that his motion to approve the tentative tract be amended to require the minimum separation of 150 feet between the residence on Lot 1 and the closest existing residence. The amendment to the 391 May 23, 1983 motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Swanson, Mayor Murdock NOES: Councilmembers Leeuwenburgh, Pernell ABSENT: None Mr. Ron Warmbier, 86 Crest Road East, said reference was made to a rock wall on that property, and he wished to advise the Council that the wall is a cosmetic feature, and is less than three feet. high . Mr. Warmbier said he considers the requirement for 150 foot separation of homes reasonable, since it would be in keeping with other development on Crest Road, where houses are separated and set back from the road. . The motion as amended was carried on the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson,. Mayor Murdock 00 O NOES: None TI m ABSENT: None co The City Manager said a resolution approving the tentative map and Q incorporating allconditions will be prepared for presentation at the next meeting.. EVALUATION OF SHERIFF REGIONAL LAW ENFORCEMENT PROGRAM 1853 The City Manager reported that Sheriff's costs have increased and will increase from approximately $71,000 to approximately $93,000,for basic patrol, which includes detective costs and Burglary Apprehension Team (B.A.T.) costs. The Manager reported that one reason for the increase has been attributed to the large number of responses to false burglar alarms. Councilman Heinsheimer said consideration should be given to adoption of a simple ordinance which would require that the owner of the alarm system to which the Sheriff responds would be re quir.ed to pay the cost of the response, which in many cases is repeti- tive. Following discussion Councilman Pernell moved that the Council approve continuing participation in the Regional Law Enforcement Program. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell,. Swanson, Mayor Murdock NOES: None ABSENT: None REQUEST BY PALOS VERDES PENINSULA TRANSPORTATION COMMITTEE 2044 Mayor Murdock opened discussion of a request by the Palos Verdes Peninsula Transportation Committee for appropriation of funding under Proposition "A" for a van/bus program in the Palos Verdes Peninsula, held on the agenda from the previous meeting. The Manager explained that the matter was placed on the regular agenda following a present- ation by Chairwoman Jacki Bacharach at the last meeting. Mr. Smith said funds in the amount of approximately $7,000 per year have been .requested from the City of Rolling Hills. Councilman Pernell said that it had been represented to the City Council that other Peninsula cities were supporting the proposed program; however, at a recent Contract Cities conference he discussed it with representatives of other Peninsula cities and learned that at least two of the cities have reservations about participating. He said -7- 392 May 23, 1983 one of the cities may not participate in any event; the other city feels that more definition is needed before a commitment is made. The Mayor said she got the same feedback from members of the Council of the other cities who expressed concern about the need for more explicit information about the type of program being planned. Councilman Heinsheimer said the Council should have a full report on Dial -A -Ride, stating how the program worked in comparison with expectations before starting a new venture, since the Chairman has indicated that the Dial -A -Ride project did not turn out as expected. He suggested that the Peninsula cities consider accumulating funds over a period of time before spending it on a pro- ject. Councilwoman Swanson said funds could be accumulated for three years. Mayor Murdock said the matter was discussed at a recent meeting of Peninsula mayors, and there was agreement that it is necessary to determine what the needs are before attempting to address needs and solve problems, and there has not been sufficient exploration into alternatives for usage of Proposition A funding. Councilwoman Swanson urged members of the Council to read the packet of material provided to them by the Chairwoman of the Palos Verdes Peninsula Transportation Committee, which explains in detail the work and study of the committee over a period of several months, and she. explained that the committee is composed of a member of the City Council of each Peninsula city, the Library Board, the School Board and the Chamber of Commerce. It. was the unanimous feeling of the Committee that they know more about the Peninsula and the needs of its residents than any outside consult- ant could, and it was their decision not to spend the funds on a study by a consultant. Councilmen Heinsheimer and Pernell suggested that a study be made of other uses for the funds .including a park and ride facility, rather than a demand/response system, and Councilman Pernell suggested further that the matter be referred to the Mayors Committee for further study and recommendations. REQUEST TO ENACT FIRE HAZARD REDUCTION REQUIREMENTS 2250 The City Manager presented a proposed ordinance to institute the current standards used in Rolling Hills, explaining that the setback outlined in a recent Newsletter to residents is not specifically estab- lished in the current fire code. The Manager said at one time the requirements were in the fire code, but when the new code was adopted in 1978 the County ordinance was adopted, and the standards applied in Rolling Hills were dropped from the fire code. Councilman Heinsheimer moved that the proposed ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE FIRE CODE SEC- TION 27.301 AND SETTING STANDARDS FOR FIRE BREAK FROM HOMES OF 30 FEET AND ADDITIONAL FIRE PROTECTION LANE OF 100 FEET, WITH VEGETATION HEIGHT TO BE SIX (6") INCHES IN THE FIRE PROTECTION LANE be introduced and that reading in full be waived. The motion was seconded by Coun- cilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None Councilman Pernell said he thought the Fire Department should be asked to comment on the proposed ordinance before final adoption, and the Mayor ordered the matter held on the agenda for further discussion. The City Manager said a written report from the Fire Department would be presented at the next Council meeting. MATTERS FROM THE COUNCIL BIKERS AND JOGGERS ON CREST ROAD Councilwoman Leeuwenburgh reported that she was asked to convey to the Council concerns expressed at a recent Women's Community Club meeting about the number of bikers who enter the closed South gate and traverse Crest Road, without observing any of the traffic rules or signs, also the number of joggers on Crest Road who are a threat to traffic safety. May 23, 1983 NEIGHBORHOOD MEETINGS 393 Mayor Murdock suggested that the dates for neighborhood meetings be coordinated with members of the Council who live in the pertinent neighborhood, so that Councilmember can plan to attend the meeting. DISCUSSION WITH SUPERVISOR DANA 2323 Councilman Pernell reported that at a recent Contract Cities meeting he had an opportunity to meet with Supervisor Deane Dana and discuss with him the frustration the City feels in trying to deal with certain County departments with regard to the landslide and in trying to obtain help in a hydrology study from the County Flood Control Dis- trict. Supervisor Dana suggested that the City restate their requests through his office. Mayor Murdock asked that a letter be prepared for her signature. ANTENNA . Councilwoman Swanson requested a report on the matter of.the antenna. Mayor Murdock said she has been in discussion with the President of the O Board of Directors and the Attorney for the Community Association, and T-1 they have indicated their willingness to keep the Council informed of M the progress of the matter; however, nothing concrete has been accom- m plished to report at this time. Councilwoman Leeuwenburgh said she Q attends every meeting of the'Board of Directors, and the matter is discussed at each meeting. ACTION IN FLYING TRIANGLE 2378 Councilman Heinsheimer said that earlier in the meeting in response to statements made by Councilman Pernell about the need for cooperation from residents of the Flying Triangle in order for the Council to act there was a positive reaction from the representative of the Flying Triangle Homeowners Association, and he suggested that the Council act on this demonstration of willingness to work with the City, and respond to the letter submitted by Dr. Hoffman at the May 9, 1983 meeting. Mayor Murdock said she consulted with the City Attorney and he said he considered it improper for a litigant to write directly; such corres- pondence should properly come from the litigant's attorney, and any response from the City should come -from the City Attorney. Mayor Per nell agreed with the concept; however, he said that in consideration of the positive sign, he thought a group consisting of representatives of the Council, Board of Directors and Flying Triangle Homeowners Asso- ciation could work together productively. The Mayor appointed Councilmen Heinsheimer and Pernell, and she said she would contact the President of the Board of Directors and the Chairman of the Flying Triangle Home- owners Association and ask that members of those bodies work together with the City in addressing the recommendations and requests in the letter in an effort to take positive action in the matter of the slide. APPOINTMENT TO PLANNING COMMISSION 2493 Mayor Murdock said members o of application from two residents on the Planning Commission, and s Eastfield Drive, be appointed to who has submitted his resignation the concurrence of members of the contact Mr. Frost and ask whether DOG LICENSING IN ROLLING HILLS f the Council had received the letters who expressed an interest in serving he proposed that Mr. Roger Frost, 87 complete the term of Kenneth Watts, from the Planning Commission. With Council, Mayor Murdock said she would he is still interested in serving. The City Manager displayed the new form for dog licensing by the Humane Society. He said all licensing will be done by mail, and addi- tional envelopes will be available in the City Hall for residents who wish to obtain them. CODE VIOLATIONS 2524 The Manager reported that the Mayor had referred to him a letter from George Johnson, 20 Cinchring Road, regarding areas in his neigh- borhood which he believed were in violation of the Municipal Code. W 394 May 23, 1983 The City Manager advised the Council that he had followed up on Mr. Johnson's complaints, and had determined that the properties he mentioned were not in violation. The Manager was directed to respond to Mr. Johnson on behalf of the Mayor and the City Council and advise him that the complaint was investigated on a motion made by Councilman Pernell and seconded by Councilman Heinsheimer. BONDS The Manager reported that he has reviewed the files with regard to bonds that have been posted with the City for improvements, and he asked the Council's wishes about enforcing the requirements, explain- ing that in one instance a bond in the amount of $12,000 was deposited for undergrounding utilities, and the cost of the project has now es- calated to $30,000; in another instance the property on which a bond was posted is now for sale, and the work has not been completed. The Manager was directed to make a recommendation with regard to including an inflationary factor when establishing bonding requirements. SATELLITE ANTENNAS 97/2 The Manager reported that the Planning Commission has initiated a study of requirements for installation of satellite antennas and solar panels, at the request of the City Council, and will need more than the original sixty days specified, in order to make field trips. COTTON GEOLOGY REPORT The Manager reported that the City has.received a copy of the geology report prepared by William Cotton.for.',the.Flying Triangle Homeowners Association and is available for:review by. the Council; further, the County will be requested to review the 'report and make a report to the City. Mr..Smith said the cost of the review will be $50 per hour for approximately 10 hours, and should he in the range of $500 to $700. GEOLOGIC ABATEMENT DISTRICT 120 The Manager suggested that the Council consider establishment of a Geologic Abatement District, setting preliminary boundaries for the particular area. Mr. Smith explained that such a district would place a specific area, such as the 35 homes in the Flying Triangle, in a district to be administered by a governing board which will determine what is to be done, removing it from the authority of the City Council. To establish a district the Council would have to adopt a resolution of intention with boundaries set forth in the resolution, and could then request an engineering study for more precise information. Mayor Murdock said she would discuss the City Manager's recommendation with the President of the Board of Directors in connection with her request that two members of the Board be designated to work with Councilmen Heinsheimer and Pernell and representatives of the Flying Triangle Homeowners Association. COUNCILWOMAN SWANSON WAS EXCUSED FROM THE MEETING AT MIDNIGHT RETENTION OF TAPES OF MEETINGS Councilman Heinsheimer said the City Attorney was asked to advise the City Council on the need to retain tapes of the City Council meet- ings. The Manager said the City Attorney has advised him that he is researching the matter and will make a recommendation to the Council. AMPLIFICATION SYSTEM IN COUNCIL CHAMBER The Manager said residents in the audience have complained that it is difficult to hear some members of the Council, especially when the air conditioner is running, and he was authorized to investigate the feasibility of small individual clip on microphones. CLOSED SESSION The meeting was recessed to a closed session at 12:05 A.M. Tuesday, May 24. -10- May 23, 1983 MEETING RECONVENED The meeting was reconvened at 12:15 A.M. and Mayor Murdock said potential litigation was discussed by the Council. ADJOURNMENT Mayor Murdock adjourned the meeting to Monday, June 13, 1983 at 7:30 P.M. 0 CD APPROVED: a &&"r Ma Ma or" 1 -11- City Clerk 3.9 5