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7/25/1983M MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 25, 1983 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Murdock at 7:30 P.M. Monday, July 11, 1983. ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock ABSENT: Councilman Heinsheimer (arrived at 7:40 P.M.) ALSO PRESENT: Ronald Smith City Manager June Cunningham Deputy City Clerk Richard Esposito Palos Verdes News Douglas McHattie South Bay Engineering Mr. and Mrs. C. Fischer Residents APPROVAL OF MINUTES 25 The minutes of the meeting on July 11, 1983 were approved and accepted as presented on a motion made by Councilman Pernell, seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer ABSTAINED: Councilwoman Swanson PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 11233 through 11234; 11236 through 11245; 11247 through 11249; 11251 through 11255; 11257 and 11258; 11261 and 11262 in the amount of $14,096.25 'be approved for payment from the General Fund; that Demands No. 11235, 11246, 11250, 11256, 11259 and 11260 be voided, and that Demands No. 11234, 11240, 11244 and 11257 in the amount of $7,122.12 be approved for payment from the Fire and Flood Self Insurance Fund. The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer COUNCILMAN HEINSHEIMER ARRIVED AT 7:40 P.M. FINANCIAL STATEMENTS The Financial Statement for May 1983 and the year end Financial Statement dated June 30, 1983 were presented by the City Manager. Following review and discussion of the financial statements they were approved and accepted on a motion made by Councilman Pernell, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None 1 413 July 25, 1983 1983-84 FISCAL OPERATING BUDGET, CITY OF ROLLING HILLS 235 The City Manager presented the 1983-84 City of Rolling Hills Fiscal Operating Budget, and after explaining budget items and advising the Council of the City's financial condition, the Manager recommended that the budget be adopted. A motion to accept the Manager's recommendation and approve adoption of the budget was made by Councilwoman Swanson, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None ORDINANCE NO. 201 - SATELLITE ANTENNAE AND FREE STANDING SOLAR PANELS Councilwoman Swanson moved that Ordinance No. 201 entitled AN 00 ORDINANCE OF THE CITY OF ROLLING HILLS ESTABLISHING SECTION 17.16.011(E) 0 OF THE ROLLING HILLS MUNICIPAL CODE PERMITTING AS ACCESSORY USES FREE T'I STANDING SOLAR PANELS AND SATELLITE ANTENNAE SUBJECT TO STANDARDS be En adopted, and that reading in full be waived. The motion was seconded m by Councilman Pernell and carried by the following roll call vote: Q AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None OPEN AGENDA 425 Mayor Murdock announced that the agenda was open to discussion from the floor on items not scheduled on the regular agenda. Mr. Conrad Fischer, 1 Southfield Drive, said he wished to compliment the City Council on the manner of preparation and presentation of the financial statements and the operating budget. PROPOSED NOTICE OF VIOLATION, 38 CREST ROAD EAST, EMMANUEL DAVID 432 The Mayor reported that a public hearing on a proposal to file a Notice of Intent to file a Notice of Violation against property at 38 Crest Road East owned by Mr. Emmanuel David was continued from::the July 11, 1983 meeting, and she invited comment on the matter. The City Manager stated that subsequent to the last meeting at which time he received copies of cashier's checks to utility companies and a contrac- tor for work in connection with required undergrounding the checks were delivered to the various agencies. The Manager said it appears that work will be started, and the City Attorney has recommended that all monies be deposited in an escrow account, to be released when the work has been completed and a Notice of Release has been filed by the City Manager, which would then clear title to the property. Councilman Pernell said he wished to review the matter again before the release of the intent to file a Notice of Vio'lation'is'executed, and he moved that the City Manager be authorized to e;�.;tablish an escrow account for all monies deposited in connection with the required undergrounding, and that the matter be presented to the Council when work has been completed, so authorization can then be given to execute a Notice of Release The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None sM W-1 July 25, 1983 REQUEST FOR RECORDATION OF FINAL PARCEL MAP NO. 14468 500 The Manager reported that subsequent to the last Council meeting the property owner, Dr. Braden Stauts, deposited $35,000 cash in a bank account assigned to the City of Rolling Hills. Mr. Smith said the interest from the 7 -day Certificate account would go to Dr. Stauts, but only the City can withdraw funds from the account. The Manager recommended that the City Council accept the assignment of account and authorize the City Clerk to sign the final map for Parcel Map No. 14468 and have it recorded, since all conditions have been met. Councilman Pernell moved that the Council find the Parcel Map in compliance with all requirements and authorize that it be signed by the City Clerk. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None Councilman Pernell moved that the deposit of funds assigned to the City for completion of installation of underground facilities be approved. Councilwoman Swanson asked that the record show that in addition to the condition that interest earned be paid to Dr. Stauts, any additional costs would also have to be paid by Dr. Stauts, and any money remaining after the work is completed would be returned to Dr. Stauts. The City Manager advised that that is the City's policy. The motion to approve the deposit of funds was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES: None ABSENT: None SELECTION OF FIRM FOR PURCHASE OF COMPUTER ACCOUNTING.SYSTEM 583 The Manager reported that specifications and requests for bids for a computer accounting system for City Hall were published in the newspaper and sent out to suppliers, and four firms have responded as follows: The Computer Shop, $10,645; Radio Shack, $9,072; Sears Business Center, $8,887 and Computerland, $6,914 - $6,985, depending on what is ordered. The Manager requested that the City Treasurer be authorized to pursue final purchase with Computerland, with use of the equipment and price to be shared by the City and Community Associ- ation. In discussing the proposed purchase Councilman Heinsheimer asked specific questions about the unit recommended by the City Treasurer. The matter was ordered held on the agenda to give the City Manager an opportunity to discuss Councilman Heinsheimer's comments with the City Treasurer, and Mayor Murdock asked Councilman Heinsheimer to contact Mr. Courtright on the matter also. EVALUATION OF SCAG PROPOSED REGIONAL HOUSING ALLOCATION MODEL 891 The Manager reported that in a biennial review of the Regional Housing Allocation Model (RHAM) for Rolling Hills, the Southern California Association of Governments has projected creation of 170 new households in Rolling Hills, employment of 913, and population in the year 2000 of 3,039. SCAG has requested review of the figures, and response if regarded necessary. Mr. Smith said a letter had been prepared advising the Housing Program Manager of SCAG that an. increase of 5 to 7 households in the next five years would be more realistic, with possibly 25 by the year 2000, and that the population in Rolling Hills has remained constant for the last ten years and is not expected to reach the projected 3,039 by 2000. Following discussion the Mayor was authorized to sign the letter to be sent to SCAG on a motion made -3- 415 July 25, 1983 by Councilman Pernell, seconded by Councilwoman Leeuwenburgh and caried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Pernell NOES: None ABSENT: None MATTERS FROM THE CITY COUNCIL 960 PALOS VERDES PENINSULA TRANSPORTATION COMMITTEE, DIAL -A -RIDE Councilwoman Swanson reported that ata recent meeting of the Peninsula Transportation Committee letters were presented from Palos Verdes Estates and Rolling Hills Estates requesting that the Dial -A - Ride program for elderly and handicapped persons be extended to the end of the year. Councilwoman Swanson noted that Rolling Hills has supported continuation of the Dial -A -Ride project through September 30, 1983, and Rancho Palos Verdes has broken away from the program and 0 has bought vans for a transportation system in that City. The Palos i Verdes Transportation Committee has also decided not to administer the M project beyond September 30, and if the service is continued one of Co the participating cities will have to administer the project. The City of Rancho Palos Verdes has indicated a willingness to include Q. any Peninsula city wishing to join their transportation program, with start-up costs to be determined when the city becomes a participant. Mayor Murdock thanked Councilwoman Swanson for her report. FALSE BURGLAR ALARMS 1000 Councilwoman Swanson noted that there have been repeated notices in the Newsletter regarding the increasing number of false burglar alarms received by the Sheriff from private residences, and she sug- gested that a recent recommendation by Councilman Heinsh6imer that a fee be charged for all responses to burglar alarms be considered by the Council to offset the fees charged by the Sheriff for responding to the alarms. In discussing the matter members of the Council agreed that the charge should be made in all responses, not simply to false alarms, since there is a charge to the City for all responses. The Manager said the number of false alarms seems to be increasing, which was the reason the matter was noted in the Newsletter. Mr. Smith agreed that a charge could be made for all responses, since the time for response is approximately 33 minutes of Sheriff time, and the City is given a list of all responses to burglar alarms. Mayor Murdock said she was present during discussion of such a proposal at a recent neighborhood meeting, and it was her opinion that there would not be any appreciable resistance to such a fee, which would assign the cost to the users, rather than to the entire community. The City Manager was requested to prepare an appropriate ordi- nance, with fees to be set by resolution, to be placed on a future agenda of the City Council. ANTENNA TOWERS Councilwoman Swanson said members of the Council have received a copy of a letter dated July 7, 1983 from the Federal Aviation Adminis- tration stating that the FAA has completed an Environmental Assessment of the tower replacement project at the San Pedro radar site, and found no significant impact. Councilwoman Swanson said she thought the City should be given an opportunity to comment, since the structure is so close to Rolling Hills. The Manager explained that the FAA operates under the National Environmental Protection Act, and there was no re- quirement that the City be notified or asked to comment. Councilman Heinsheimer suggested that the letter be sent to the City's Environmental Quality Board with a request that the'Negative Declaration be reviewed, since a copy of the Declaration has been furnished to the City. Mayor Murdock said she would meet with the Manager to review the report and would report to the Council at the next meeting. -4- M July 27, 1983 MEETING TO DISCUSS FLYING TRIANGLE LANDSLIDE 1160 Councilman Pernell reported that the committee appointed to meet with representatives of the Flying Triangle Homeowners' Association would meet with two representatives of that organization and two mem-' bers of the Board of Directors on Tuesday, July 26, 1983 at 6:30 P.M. DIAL -A -RIDE AUDIT Councilwoman Swanson said she has a copy of the audit for the Dial -A -Ride program and it would be available for inspection by all members of the City Council. REFLECTIVE TAPE AVAILABILITY Councilwoman Leeuwenburgh reported that at a recent meeting of the Rolling Hills Women's Community Club concern was expressed about a safety hazard caused by bicyclists and joggers in the community. The Women's Club has purchased reflective tape and reflective "hot spots" to be available to residents at City Hall in an effort to increase visibility and diminish the hazard. SOCIAL EVENT SEPTEMBER 10, 1983• Councilwoman Leeuwenburgh reported that the annual social event for new residents will be held at the Lennartz residence, 63 Crest Road East, on September 10, 1983 and members of the City Council and spouses have been invited to attend and welcome new residents. CLOSURE OF ROADS AND TRAILS TO PEDESTRIANS AND CYCLISTS Mayor Murdock said she has been advised that the Community Associ- ation plans to close the roads and trails to pedestrians and cyclists for 24 hours on. August 13th to maintain the privacy of the roads and trails in the community. PROPOSED CLOSURE OF PROBATION DEPARTMENT IN TORRANCE 1223 The Mayor reported that subsequent to the announcement at the last meeting about possible closure of the probation department office in Torrance additional correspondence was received by the Council. In the absence of further action the correspondence was received for the file. LETTER FROM WILLIAM KING Mayor Murdock reported that she received a letter dated July 14, 1983 from William King requesting' that Zoning Case No. 212 be placed on the agenda of the August 8, 1983 meeting. Mayor Murdock said the date would be determined later after consulting vacation schedules, since only four members of the Council are eligible to vote on the mat- ter and she has been advised that members of the Council will be away on approaching Council meeting dates. ABSENCE FROM COUNCIL MEETINGS Councilman Pernell said he will not be present at the August 8 meeting; Councilwoman Leeuwenburgh said she will not be present on September 26. Councilwoman Swanson said she may be absent on Septem- ber 12. Mayor Murdock said hearings will be scheduled for August 22 and possibly on September 12, depending on whether Councilwoman Swan- son will be available on that date. MATTERS FROM THE CITY MANAGER VIOLATION OF ZONING ORDINANCE, J. K. VAN PATTEN, 22 EASTFIELD DRIVE The Manager reported that trailers in the front yard of the Van Patten property on Eastfield Drive have been removed and the property is now in conformance with the Zoning Ordinance; therefor the case being prosecuted by the District Attorney has been dismissed. -5- �j 417 July 27, 1983 DOG LICENSING, HUMANE SOCIETY 1270 The Manager advised the Council that the Humane Society has re- ported that only 230 dogs have been licensed to date. The Council agreed that since this i ' s a new procedure, it may be necessary to have the City canvassed this year to ensure licensing of all dogs. NOTIFICATION TO RESIDENTS IN PROPOSED GEOLOGIC HAZARD ABATEMENT DISTRICT The City Manager reported that a notice of public hearing has been prepared and will be sent by certified mail to owners of property within the proposed district within a few days. The Council asked that a letter be prepared for the Mayor's signature to be sent with the notice and the resolution initiating proceedings for formation of a Geologic Hazard Abatement District. ADJOURNMENT TO CLOSED SESSION Mayor Murdock adjourned the meeting to a closed session.to discuss litigation filed against the.City. MEETING RECONVENED The meeting was reconvened at 10:20 P.M. and.the Mayor announced that the Council had discussed litigation filed against the City. ADJOURNMENT Mayor Murdock adjourned the meeting to August 8, 1983 at 7:30 P.M. APPROVED: ��o�� c Mayor NUIT, C)00 - City Clerk