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8/8/1983MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 8, 1983 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Murdock at 7:30 P.M. Monday, August 8, 1983. ROLL CALL PRESENT: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock ABSENT: Councilwoman Swanson (arrived at 8:10 P.M.) ALSO PRESENT: Ronald Smith City Manager Michael Jenkins City Attorney L. D. Courtright City Treasurer June Cunningham Deputy City Clerk Richard Esposito Palos Verdes Peninsula News APPROVAL OF MINUTES Staff requested that the minutes of the meeting of July 27, 1983 be amended on page 5, Closure of Roads and Trails to Pedestrians and Cyclists, to reflect that roads and trails will be closed for 24 hours on August 13, 1983 to non-resident pedestrians and cyclists, and that the Sheriff has been notified and will assist in the temporary closure. The minutes as amended were approved and accepted on a motion made by Councilwoman Leeuwenburgh, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson PAYMENT OF BILLS Councilman Heinsheimer moved that Demands No. 11263 through 11285 in the amount of $27,774.63 be approved for payment from the General Fund. The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson PURCHASE OF COMPUTER ACCOUNTING SYSTEM 1373 Following discussion of a proposal to purchase a computer account- ing system to be shared by the City and Community Association, Council- man Heinsheimer moved that the City Treasurer be authorized to negotiate for the purchase of the necessary equipment at a price not to exceed $8,000. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson August 8, 1983 NOTICE OF VIOLATION, 38 CREST ROAD EAST 1395 419 The City Manager reported that funds for undergrounding utilities have been deposited with Southern California Edison Company by Mr. Emmanuel David, owner of property at 38 Crest Road, but no funds have been deposited with the telephone company. The Manager recommended that the matter be held on the agenda until the next meeting, and the Mayor so ordered. PROPOSED BURGLAR ALARM ORDINANCE 1403 A proposed ordinance prepared by the for Sheriff's time spent responding to fal to the Council. In discussing the matter that their intent was to assess all owners not to charge for false alarms only in ex a twelve month period. The City Attorney proposed ordinance and the matter was held consideration. MATTERS FROM THE CITY COUNCIL City Attorney to bill users se burglar alarms was presented members of the Council agreed for response by the Sheriff, cess of three false alarms in was requested to modify the on the agenda for future . Councilman Pernell reported that he and Mayor Murdock met recently with two members of the Flying Triangle Homeowners' Association and one representative of the Board of Directors of the Rolling Hills Community Association to discuss problems in the Flying Triangle and proposed remedies. Councilman Pernell said the discussions are ongoing. Mayor Murdock reported that following that meeting she, the City Manager and Dr. Richard Hoffman representing the Flying Triangle Homeowners, met with Councilman Ken Dyda of the City of Rancho Palos Verdes to discuss possible formation of a hazard abatement district. MATTERS FROM THE CITY MANAGER UNDERGROUND UTILITIES The Manager reported that in response to a request from a°.resident for clarification of the City's requirement for undergrounding utilities, he discussed the matter with Bill Magill, Los"Angeles County�Building Inspector, and was advised that in the City of Rolling Hills Estates a policy requires that if a.residence is enlarged or the footprint of the building is altered, or if there is a need to lengthen lines which pro- vide residential service, utilities serving the residence must be placed underground; if installation of a new panel does not require lengthening the lines, and if the residence is not enlarged the existing overhead installation can remain, even when a new panel board is installed. Mr.. Smith said Dr. Frudenfeld, 1 Buckboard Lane, is planning to install an air conditioning system.which will require a new board, but is not plan- ning to make any other changes in the service, nor to add on to his home and he asked that the requirements for placing all utilities serving his home underground be waived. Following discussion members of the Council present agreed that the policy developed by Rolling Hills Estates should be adopted by the City of Rolling Hills, and the City Manager was authorized to so inform the Department of Building and Safety of the County Engineer, and Dr. Karl Frudenfeld. SOUND SYSTEM, COUNCIL CHAMBERS The City Manager reported that in response to complaints about the inadequacy of the amplification system in the Council Chambers he has investigated various means of improving the system. Mr. Smith said the amplification can be improved slightly by addition of individual trans- formers on each microphone at a cost of $27 per microphone, but the*need to project directly into the microphone will continue. Individual clip - on microphones which would project the individual voices to the audience would cost $125 each, and eight to ten would be needed, he said. Councilman Pernell said it has been determined that the mixer now in use picks up voices of members of the Council and persons who speak -2- M August 8, 1983 directly into the microphone sufficiently for transcription of minutes, and it was his opinion that the expenditures outlined by the Manager are not warranted. It was his suggestion that members of the Council be reminded of the need to speak directly into the existing microphones, and that when members of the community are present an effort be made to hold down background noise in the audience so speakers can be heard. LANCO ENGINEERS RE: DRIVEWAY CONSTRUCTION, TRACT N0. 30345 Mayor Murdock reported that a letter dated July 28, 1983 from Lanco Civil Engineers regarding permits for construction of an access driveway on Tract No. 30345 has been referred to the Community Associ- ation. CLOSED SESSION The meeting was adjourned to a closed session at 8:00 P.M. COUNCILWOMAN SWANSON ARRIVED AT 8:10 P.M. MEETING RECONVENED The meeting was reconvened at 11:50 P.M. The Mayor reported that the Council had considered matters of personnel and litigation during the closed session. Upon a motion by Councilman Heinsheimer, seconded by Councilwoman Leeuwenburgh, the City Council rejected and denied the claims submitted to the City of Rolling Hills by Charles Holtzclaw and Toni Dumas which were received on July 27, 1983 from the law offices of Dorais & Wheat, and directed that the claims be referred to the insur- ance carrier. The motion was carried by the following roll call vote: AYES: NOES: ABSENT: ADJOURNMENT Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson Mayor Murdock None None Mayor Murdock adjourned the meeting at 11:55 P.M. to Monday, August 22, 1983 at 7:30 P.M. APPROVED: -3- Z:: �F" - - �� 0? 0 g P,"- City Clerk