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11/7/1983MINUTES OF A JOINT MEETING ROLLING HILLS CITY COUNCIL ROLLING HILLS PLANNING COMMISSION November 7, 1983 A joint meeting of the City Council and Planning Commission of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 P.M. Monday, November 7, 1983 at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. CALL TO ORDER PRESENT: ABSENT: PLANNING COMMISSION: PRESENT: ABSENT: Councilmembers Heinsheimer, L_eeuwenburgh, Mayor Murdock Councilman Pernell arrived at 8:25 P.M: Councilwoman Swanson Commissioners Bundy, Field, Frost, Hankins Chairman Roberts None ALSO PRESENT: Ronald L. Smith, City Manager .. The meeting was called to order at 7:30 P.M. by Mayor Murdock who noted that it was a coordination meeting. The City Council and Planning Commission discussed the Zoning Ordinance and the recently enacted height limitation relative to basements. A series of potential code,problem lots and zoning violations were discussed and referred to stafffor investigation. These in- cluded the drainage from the new Katell residence at 27 Crest Road West, illegal kitchen in a barn at the Barak residence at 17 East- field Drive and A review of the building status of the Coates lot at 5 Southfield Drive based on representations that had been made previously. Noting that there was no further business to come before the meeting, Mayor Murdock adjourned the meeting at 9:15 P.M. to the next regular meeting of the City Council on Monday, November 14, 1983 at 7:30 P.M. Chairman Roberts adjourned the meeting of the Planning Commission to Tuesday, November 15, 1983 for the next regularly scheduled meeting. APPROVED: MA,�Yor Chairman, Planning Commission City Clerk 455 q 56 MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA November 14, 1983 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Murdock at 7:30 P.M. Monday, November 14, 1983. ROLL CALL PRESENT: ABSENT ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Leeuwenburgh, Pernell, Swanson, Mayor Murdock Councilman Heinsheimer Ronald L. Smith Michael Jenkins June Cunningham T..O. Porter S. Bennett F. Hartwig Mrs. B. King 1523 City Manager City Attorney Deputy City Clerk Southern California Residents Edison Co. Councilwoman Swanson asked that the minutes of the meeting on October 24, 1983 be amended on Page 6, second paragraph, to reflect that the recommendation for time limit by staff, to be presented.at the November 28, 1983 City Council meeting, is to be presented "for approval to the City Council". The minutes as.amended were approved and accepted on a motion made by.Councilman Pernell, seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 11403 through 11435 in the amount of $20,711.25 be approved for payment from the General Fund, and that Demands No. 11402, 11407 and 11416 in the amount of $6,220.38 be approved for payment from the Fire and Flood Self -Insurance Fund. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer PLANNING COMMISSION ACTIONS The City Manager reported that at a meeting on October 18, 1983 the Planning Commission approved a request for a Conditional Use Permi for construction of a tennis court on property located at 25 Crest Roa West. A Variance for construction of a stable in the front yard of property located at 27 Middleridge Lane South was approved, subject to submittal of corrected plans to the City Council. The Manager distrib- uted plans showing the required 2:1 grading instead of 1 1/.2:1 as shown on the original submittal, and reduction in height of the stable struc- ture. The information was received for the file, and no action was taken by the City Council. PROGRESS REPORT ON EFFORTS TO REDUCE TELEVISION INTERFERENCE IN CITY The Manager reported that he has been in contact with both the FCC and FAA with regard to reports of television reception interference. 457 November 14, 1983 Copies of a letter written to the Federal Aviation Administration on September 29, 1983 and a letter written to the Federal Communications Commission on October 18, 1983 were given to the Council, together with a letter to the Federal Communications Commission written on April 30, 1981 and a reply from the FCC dated May 15, 1981. Mr. Smith said that in recent telephone communication with both agencies. he was advised that the situation has not changed substantially since 1981, and that garage doors and microwave ovens are not regulated,'s-ince they are not devices for transmitting signals. Further, since only certain garage door openers seem to be acting as receivers, it was suggested that those specific devices.be checked for operational malfunction. The Manager was advised that when television sets were checked in certain homes that were having problems with.reception, portable sets were also checked and found to be free of problems, indicating that in most cases the problem with interference was within the receivers of the individual television sets. Mr. Smith said the FCC and FAA have indicated their willingness to work with individual residents in an -effort to eliminate the inter- ference with television reception. Councilwoman Swanson suggested that residents should be so advised, since poor television reception is the greatest source of continuing complaints. 00 O Mrs. Beth King, 92 Crest Road East, reported that a technician came to her home recently in response to her complaint about interference with television reception, and after checking her set,. which is new, he m went to the antenna site, and.when he returned to her homehe said he Q had found that several users at°the site were not operating in compliance with regulations, and poor reception at the King residence resulted from such operations at the Advanced Electronics site. Subsequently the'tech- nician contacted the offenders and arranged for them to visit the King residence to attempt to finda remedy, two appointments were made; and both appointments were canceled by the operators. The Manager said he had discussed this with the FCC and he was advised that the agency has a log of such complaints; however, it appears that the greatest number of incidents result from faulty receiving devices. Following discussion of complaints and the procedure of logging the complaints and referring them to the appropriate agency, the City Manager was requested to log all complaints from residents,.refer them to the FCC and FAA, and to keep the Council advised in the matter. Mayor Murdock said that if there is evidence that there are many com-. plaints the Council can act on them, together with the individual, in contacting the agencies. RENEWAL OF ANNUAL COMPREHENSIVE INSURANCE COVERAGE FOR CITY 1665 The City Manager advised the Council that the City's current comprehensive insurance policies are due for renewal, and he -presented a schedule of rates for the renewal with Cal-Surance. Following a review of the proposed program, Mr. Smith said that under the proposal the present level of protection would be maintained with some fee in- creases and some fee reductions which would result in an overall $200 reduction in the annual cost. Councilman Pernell asked whether there would be a change in rates for insurance coverage for the Rolling Hills Community Association; the Manager said there would be a substantial reduction. The -Manager said the Association Manager did not partici- pate in the discussion, but was.kept advised in the matter. Mayor Murdock said insurance coverage would be discussed at the joint meeting of the Council and Board of Directors on November 21, 1983. The City Manager said the recommended action at this time is to renew the current policies, and it is his plan to have an insurance specialist from the City Attorney's office review all policies after renewal so the City can be advised about the coverage, and -whether any changes should.be made. Councilwoman Swanson moved thatthe current policies be renewed for the period November 26, 1983 to November 26, 1984 at rates pre- sented by the City Manager. The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None. ABSENT: Councilman Heinsheimer -2- November 14, 1983 T. 0. PORTER, SOUTHERN CALIFORNIA.EDISON CO. Mayor Murdock welcomed Mr. Ted Porter, Area Manager for Southern California Edison Company, who spoke to the Council during the Open Agenda portion of the meeting on the subject of relicensing of hydro- electric facilities by the Federal Energy Regulatory Commission. Mr. Porter presented a proposed resolution in support of relicensing of hydroelectric projects to the Southern California Edison Company.. The Mayor thanked Mr. Porter for his presentation, and explained that it is Council policy to refrain from adoption of such resolutions; she said support can be given on an individual basis. LANDSCAPING FOR CITY HALL COMPLEX AND TENNIS COURTS WITH BRICK WALKWAYS 61 The City Manager advised the Council that since recent improve-. ments were made'.to the tennis courts and the entrance to Rolling Hills the overall appearance of the'City Hall grounds appears to be in need of improvement. A proposal prepared by Bennett Enterprises, the City's landscape contractor, including renderings,.plans and estimate, were presented to the Council. Mayor Murdock asked whether the Community Association's Landscape Committee had seen the plan. The Manager said two of the drawingsI- were reviewed and discussed by the Landscape Committee, they walked . the area, but no approvals were given by the Committee, although they do agree that some upgrading should be done. Councilman Pernell said a more modest approach should be taken, since the estimated cost is in excess of $17,000. He agreed that there is a need for improvement, especially in the area of the tennis court. In discussing the matter members of the Council suggested that the plans be revised, and that the Rolling Hills Community Association, the Tennis Club and Women's Community Club be contacted to determine their financial ability and wishes with regard to participation in the project. Mayor Murdock said the matter would be discussed at the joint meeting of the Council and Board,*and would again be addressed at the next Council meeting. MATTERS FROM THE CITY COUNCIL LANDSLIDE PROBLEMS Councilman Pernell asked whether there were any specific problems in the Flying Triangle area as a result of recent rains. The City Manager said none were reported. LA CRESTA SCHOOL SITE Councilman Pernell asked the status of the La Cresta School site. Mayor Murdock said she has been advised the Mr. Van Rooyen is looking into the various ways to handle development of the site, since it appears the School District will have an outside contractor prepare the parcel for sale. The Mayor said she has been in contact with members of the Board, and they recognize the City's zoning regula- tions and the value of having the parcel included within the Rolling Hills Community Association. NEIGHBORHOOD WATCH Councilwoman Swanson asked whether anything has been done to establish a Neighborhood Watch program in the City. Councilwoman Leeuwenburgh reported that she presented the matter to the Board of the Women's Club, and no action has yet been taken on it. RETIREMENT DINNER FOR STEVEN HELLER Mayor Murdock reported that a City plaque and letter were prepared for presentation to Steven Heller at the dinner to honor",; his retirement from the School Board, to be held on November 17. The Mayor said she will be unable to attend the dinner, and unless' another member of the Council can attend, she will -attend the re- ception preceding the dinner. -3- November 14, 1983 NOMINATION FOR SOUTH BAY WOMAN OF THE YEAR 2022 459 Mayor Murdock said she received a communication from the YWCA seeking nominations from various organizations in South Bay communities for South.Bay Woman of the Year. Copies of the notice were distributed to members of the Council, and the Mayor said nominations may be made by individuals as well as groups, and must be received by December 9. MATTERS FROM THE CITY MANAGER NOTICE OF INTENT TO RENEW CONTRACT LAW ENFORCEMENT SERVICES . The City Manager reported that in a communication dated November 4, 1983 from the Sheriff's Department he was advised that the..City's General Law Enforcement Agreement will expire on June 30, 1984, and according to terms of the contract, the Board of Supervisors must be notified of the City's intent to renew the contract by action of the City Council prior to December 31, 1983: A proposed resolution of intent was distributed to members of the Council. 00 RESOLUTION NO. 517 0 .V-1 Councilman Pernell.moved that Resolution No. 517 entitled A m RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALI- FORNIA NOTIFYING THE'BOARD OF SUPERVISORS OF CITY COUNCIL'S INTENTION cc Q TO RETAIN LOS ANGELES COUNTY SHERIFF SERVICES be adopted, and that reading in full be waived. The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer HOLIDAY SCHEDULE FOR CITY The Manager reviewed the City's resolution outlining the official holiday schedule, and explained that the existing resolution, No. 481, is outdated and incomplete, since it does not include business hours. It -was the Manager's recommendation that a new resolution be adopted. RESOLUTION NO. 518 Councilwoman Swanson moved that Resolution No. 518 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING AN OFFICIAL HOLIDAY SCHEDULE AND ESTABLISHING BUSINESS OPERATING HOURS be adopted, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES: None ABSENT: Councilman Heinsheimer The Manager reported that City offices will be closed from 4:30 P.M. Thursday:, December 22 to 8:00 A..M. Tuesday, December 27 and from 4:30 P.M. Friday, December 30 tb 8:00 A.M: Tuesday, January 3, 1984. LETTER FROM MRS. VIRGINIA DOAK, 56 PORTUGUESE BEND ROAD 2083 The City Manager reported that in a letter to the City Council . dated November 9, 1983 Mrs. Doak advised that because of a progressive neuromuscalar problem additional physical activity, including trips to the laundromat, must be limited, and she requested that her residence be relieved of the requirement to use a holding tank. The Manager said the Doak residence was required to have their septic system disconnected and to go to a holding tank approximately one year ago to abate a public nuisance, and in discussing the matter with Mr. Arthur Keene, the County's supervising engineering geologist, it IL41 November 14, 1983 was agreed that in order for the situation to be reversed a geologist would have to be requested to inspect the site and make a recommend- ation, which would then be evaluated by Mr. Keene. Mayor Murdock said she agreed that the City Council would need factual information in order to alter their finding of a public nuisance. Councilwoman Swanson said the cost of the geologist's participation in an action to reverse the findings of public nuisance should be borne by the applicant who initiated the request. The Manager explained that the cost of the inspection by a geologist is the responsibility of the applicant, and after a report is submitted to the City it will be referred to the County geologist for evaluation, and the charges by the County will be absorbed by the City. Councilman Pernell said he agreed with the need for expert evidence before the City Council reverses its judgment. The Manager said he would contact Dr. Ehlig i and ask him to assist in reviewing the matter. COATES PROPERTY, SOUTHFIELD DRIVE 2126 Excerpts from minutes of the Board of Directors' meeting on April 5 and April 19, 1979 with reference to development of Lots 2-SF'.and 3 -SF located at 3 and 5 Southfield Drive were presented to the City Council for review. The Manager advised the Council that a "Chain of Title" search is being made to determine the names of successive owners of the properties, and the dates of transfers of titles. RECESS TO CLOSED SESSION The meeting was recessed to a closed session to discuss pending litigation at 9:00 P.M. ADJOURNMENT The meeting was reconvened at 9:45 P.M. and was adjourned by the Mayor to Monday, November 21, 1983 at 7:30 P.M. for a joint meeting of the City Council and Board of Directors of the Rolling Hills Com- munity Association. APPROVED: 94 A&tztij Mayor -5- City Clerk