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1/9/1984 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS , CALIFORNIA January 9, 1984 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Murdock at 7 :30 P.M. Monday, January 9, 1984. ROLL CALL � PRESENTe Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock ABSENT: 1Vone ALSO PRESENT : Michael Jenkins City Attorney . June Cunningham City Clerk Richard Esposito Palos Verdes News Dre No L. Donner Residents Ne Hornberger " Mrs. G. Black " Eo Donner Student Oliservers D. Paulsen " Je Roberts " APPROVAL OF MINUTES 1090 The minutes of a special ffieeting of the City Council on December 7, 1983 were approved ancl accepted as presented on a motion made by Coun- cilwoman Leeuwenburghy seconded by C auncilwoman Swanson and carried by the following roll call vote: � AYES : Councilmembers Heinsheimer9 Leeuwenburgh, Pernell, ` ' Niayor Murdo ck . � �.�. NOES : None ABSENTe None ARSTAINED: Councilwoman Swanson The minutes of a regular meeting of the City Council on December I2, 1983 were approved and accepted as presented on a motion made by Council- woman Swanson, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock. NOES : 1Vone ABSENT: None PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 11491 through 11514 and 11516 through 11530 in the amount of $63 ,452. 30 be approved for payment from the General Fund; that Demands No: 11494 and 11507 in the amount of $914. 72 be approved for payment from the Fire and Flood Self Insurance Fund, and that Demands No. 11490 and 11515 be voided. " The motion was seconded by Councilman Pernell and carried by the , follo.aing roll call vote : AYES ; Councilmembers Heinsheimer, Leeuwenburgh, Pernell , Swanson, Mayor Murdock NOES : None ABSENT: None 4�� January 9, 1984 FINANCIAL STATEMENTS The Financial Statement for November 1983 was approved and accepted as presented on a motion made by Councilwoman Swanson, seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson, Mayor Murdock NOES : None ABSENT: None � PRESENTATION OF PLAQUE TO NORTON L. DON�IER, TRAFFIC COMMISSIONER I150 The Mayor reported that Dr. Norton L. Donner had submitted his resignation from the Traffic Commission to Councilwoman Leeuwenburgh, Chairman, in a letter dated January 3, 1984, explaining that he had moved from Rolling Hills and could no longer serve as a member of the � Commission. Mayor Murdock said the Council had received the resigna- Q tion with regret, and she pr.esented a plaque of the City, engraved � to convey the Council`s appreciation to Dr. Donner for his service to m the Community as a member of the Commission in 1982 and .1983. Dr. � Donner thanked the Council, and said he regretted that he would be Q leaving the community after thirteen years residence, and expressed the hope that he would again be a resident at some future date. ANNUAL REVIEW AND. APPOINTMENT OF CITY TRAFFIC COMMISSION Counci:lwoman Leeuwenburgh, Chairman of the Traffic Commission,: announced that the annual appointments to the Commission had expired. Following vacation of the Traffic Commission by the Council, Council- woman Leeuwenburgh moved that Mrs . Kim Sawyer and Mrs. V'Etta Virtue be reappointed to the Commission for one year, arid that the Community Association Board be advised that the term of Director .Betty Bathgate,. Board liaison member to the Traffic Commission had expired, with a request that a member of the Board be appointed, either.�Dfr.ector Bathgate or another member of the Board of Directors , following their annual reorganization. The motion was seconded by Councilman Pernell and carried by the following roll call vote : AYES : Councilmembers Heinsheimer, Leeuwenburgh, PernelPl, Scaanson Mayor Murdock . NOES : None . ABSENT : None � Councilwoman Leeuwenburgh reported that a meeting of the Traffic � Commission will be scheduled to consider matters referred by the Archi- tectural Committee and other road safety matters , and she asked that a notice be placed in the Newsletter advising resident.s of the vacancy on the Commission, and requesting applications for. appointment . APPOINTMENT TO PLANNING COMMISSION FOR TERM EXPIRING FEBRUARY 1 , I984 Mayor Murdock reported that following the resignation of Kenneth Watts from the Pl.anning Commission Mr. Roger Frost was appointed to fill the term, which will expire on February 1, 1984. The Mayor said Commissioner Frost has indicated to her his willingness to continue to serve on the Planning Commission if appointed. Councilwoman Swanson moved that Commissioner Roger Frost be re- appointed to the Planning Commission for a term of one year. The motion was seconded by Councilman Heinsheimer and carried by the . following roll call vote: AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson Mayor Murdock NOES : None ABSENT: None -2- � - ��� January 9 , 1984 OPEN AGENDA � WELCOME TO STUDENT OBSERVERS Mayor Murdock welcomed Liz Donner and Julie� Roberts , students of an Economics :class at Miraleste High School and Diane Paulsen, a stu- dent of a Government class, who were present to observe the meeting. ROLLING HILLS WOMEN'S COMMUNITY CLUB Mrs . Gladys Black, Women' s Club representative, advised the Counci that the installation of new officers would take place on January 12, and a new representative would be appointed to attend Council meetings. � FINAL APPROVAL, PARCEL MAP 15809 , DR. J . RALPH BLACK 1238 Mayor Murdock ordered the matter held at the request of the appli- cant' s engineer in order to complete required recordations, and she directed that the matter be seheduled for the next regular meeting on January 23, 19840 PLANNING COMMISSION ACTION, DECEMBER 20, 1983 The City Clerk reported that at a regular meeting on December 20, 1983 the Planning Commission approved a request by Dextra Miller for transfer of a portion of Lot :6, Tract 26343 to Lot 5, Tract 26343 at 13 Cinchring Road. The Clerk reported that the Commission made a field trip to the site before approving the request, Subdivision No. 79 , and agreed that the lot line adjustment would result in a more appropriate lot configuration, with both lots within the required zoning. The information was received for the file. PREPARATION UPDATE FOR MUNICIPAL ELECTION APRIL 10, 1984 1265 The City Clerk reported that the Notice of Election will be � published in the Palos Verdes News on January 14, 1984, and that residents have been advised in a special Newsletter that nomination papers may be taken out between �January 12 and February 2, 1984. MATTERS FROM THE CITY COUNCIL FEES FOR DEMOLITION OF 'HOUSF AND SLAB, 54 PORTUGUESE BEND ROAD Mayor Murdock said she wished to ratify action approved by the..- Council in a telephone survey to waive permit fees for demoliton of the house and slab on the Wagner property, 54 Portuguese Bend Road. A motion to waive the City' s fees was ma.de by Councilman Heinsheimer, seconded by Councilwoman Leeuwenburgh and carried by the following .. roll call vote: AYES : Councilmembers Heirbsheimer, Leeuwenburgh, Pernell, Swanson Mayor 1�Iurdock NOES : None . ABSENT: None RELEASE OF GRADING BOND FOR I:ATELL PROPERTY The Mayor reported tfiat Mr. William Magill , Senior Engineering - Inspector for the Department of Building and Safety, advised her that the bond for the grading on the Katell property� at 27 Crest Road West was being retained at the direction of the City Manager, Ronald Smith,� and he asked for direction from the Council , exp.laining that the gra- ding had already been approved. In discussing the matter the Council agreed that all requirements had been met by the contractor for Mr: Katell, and that the bond should be released. The Clerk was directed �o notify Mr. Magill of the. Council° s determination, and to request" that the County continue to monitor the offsite impact on development in the City, particularly with regard to drainage. -3- � � I � 4�9 January 9, 1984 DRA.INAGE IN VICINITY OF CREST ROAD EAST AND CABALLEROS ROAD Councilwoman Swanson said that when the subdivision of the David property at the intersection of Caballeros -Road and Crest Road East was approved there was concern about drainage in the trail area, and South Bay Engine�ring advised that they had been retained to handle subdivision of other property in the area, and that drainage of the two properties would be addressed to avoid future problems . A rip- rap was installed on the David property to take .care of the drainage � from .that larid, and there have been some problems of washout on the tr.ail. Councilwoman Swanson said par.ticular attention should be paid to correcting the problems when the final map for the La Caze property is- presented, with an effort to tie in the drainage facilities from the two properties to avoid future problems . CITY MANAGER RECRUITMENT 1367 Councilman Pernell, Personnel Officer, reported that ads for a City Administrator have been placed in three papers serving the area, and members of the Council are interviewing applicants for the position. � Councilman Pernell said the ad indicated that the Couneil would consider � flexible scheduling, but a final judgment of whether the position should T..+ be full time or part time had not. been made: Councilwomen Leeuwenburgh m and Swanson said they thought a full time City Manager should be hired. m Councilman Pernell provided resumes, and invited. members of the C ouncil to ,participate in the preliminary interviews , and said all members of Q the Cauncil would be involved in the fina�. decision. With regard to offers received from the cities of Rancho Palos Verdes and Rolling Hills Estates to assist Rolling Hills in the manage- ment needs of the City, the Council agreed that the Mayors of those cities should be thanked for the offer, and advised that the recruit- ment process is proceeding and is expected to be completed shortly. COMPENSATION FOR CONSULTATION SERVICES TO CITY COUNCIL 1774 _ A proposal for compensation to Ronald L. Smith effective January I, 1984 performing as City Manager in a consulting. capacity to the City Council for a period not to exceed 120 days , or until a permanent City Manager is appointed, whichever occurs first, was presented to the Coun- cil. Under terms of the agreement Mr. Smith will be paid a monthly retainer of $525. 00 for services up to 10 hours work per week, including attendance at Planning Commission meetings, but not City Council meetings arid a monthly car allowance of $175. 00. Hours exceeding 10 hours will be billed at $40. 00 per hour, are to be approved in advance by the Mayor and may not exceed an expenditure of $2, 700.00 per month. The agreement was approved in a motion made by Councilman Pernell, seconded by Council- woman Swanson and carried by the following roll call vote: AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson � Mayor Pernell . NOES : None ABSENT : None With regard to hours in excess of ten hours per week, the Council agreed that the Mayor should be authorized to give approval , but the Council should be informed about such approvals . COMPENSATION: FOR SERVICES FOR INTERIM CITY MANAGEMENT FUNCTION ' Mayor Murdock reported that she had advised June Cunningham, Deputy City Clerk, of the Council ' s proposal for additional compen- sation for services for interim City Management functions , consisting of a .salary adjustment and automobile allowance, as authorized at the previous meeting of the Council, and the agreement was satisfactory, and was accepted. -4- ��� � January 9 , 1984 PENINSULA TRANSPORTATION COMMITTEE Councilwoman Swanson reported that she and Mayor Murdock attended a meeting of the Peninsula Transportation Committee. She reported that the Dial-A-Ride services have been terminated, and the cities of Rancho Palos Verdes and Rolling Hills Estates are forming a joint powers agreement for local transportation services for the elderly. and handicapped, and would be willing for Rolling Hills to join at any time. Rancho Palos Verdes has a transit system, and reports that the . ridership has grown and they are pleased with the system. The Penin- sula Transportation Committee proposed that members of the Councils of the Peninsula cities have a joint meeting for a presentation by the L. A. County Transportation Committee members and RTD staff, if needed, to advise what can be done about transportation for the Peninsula, using funds available to the cities from Proposition A. Councilwoman Swanson said she would be interested in such a presentation, and the Mayor said slie would indicate that there is some interest; she asked that other members of the Council attend if they can do so when the presentation is scheduled. WOMEN'S CLUB INSTALLATION LUNCHEON - . Councilwoman Leeuwenburgh reported that the Rolling Hills Women`s Community Club will have their annual luncheon and installation of . � officers at Courtney' s on Wednesday, January 11, 1984 and members of . the Council have been invited to attende EVIDENCE OF ADDITIONAL MOVEMENT IN FLYING TRIANGLE AREA Mayor Murdocic said evidence of additional land movement in the Flying Triangle area in a different area than previously studied has been reported to the City, and investigative work is being done. A written report will be submitted. by the County upon completion of� an ongoing review by County and consulting personnel: JOINT MEETING WITH BOARD OF DIRECTORS Mayor Murdock said the City Council and Board of Directors of the Rolling Hills Community Association traditionally meet on the fifth Monday of the month, and she asked that Council members reserve Monday, January 30, 1984 £or a meetingn in the event one is scheduled. ELECTRIC SERVICE OUTAGES The City Clerk reported that there have been interruptions in electric service to the community resulting from �sensitive equipment on a pole within the City limitso Southern California Edison has _ advised that the equfpment appears to liave a faulty pa�t that cannot be located, and the device wi11 be deactivated and disassembled to locate the malfunction, and that a power outage probably will result. . Mr. Ted Porter advised that the faulty part will be replaced and service will be restored as soon as possible. , INSTALLATION OF TELEPHONE ANSWERING EQUIPMENT The City Clerk reported that Record-A-Call equipment will. be installed in the Administration Office within a few days . A device for picking up messages from a remote location will be part of the installation. NEW CHECKS FOR CITY The Clerlc reported that the Accountant has placed an order for City checks to be used with the computer systeme REQUEST FOR WAIVERS , 54 PORTUGUESE BEND ROAD 1900 The City Clerk reported that Mr . Arthur Keene, Supervising Engineering-Geologist, has advised that it will be necessary to obtain waivers from the owner of property at 54 Portuguese Bend Road in order for the County to proceed with a request by the City -5- . � - 481 January 9, 1984 Council that the County's 1981 report be updated in order to provide cost information requested by the Rolling Hills Community Association. . Mayor Murdock said she would contact Mrs. Margaret Wagner, owner .of the property and ask that she execute a Waiver of Liability prepared by the City Attorney for use for expl'oratory work. Further, the Mayor advised the Council that Dr. Richard Hoffman� 73 Portuguese Bend Road, has indicated that if additional waivers are needed he will assist in getting the signatures. . ADJOURNMENT There being no further business to come before the Council, Mayor Murdock ad,journed the meeting at 9:00 P.M. , to meet next at a regular � meeting on January 23, 1984 at 7 :30 P.M. � 0 ty C er c'� . m m Q APPROVED: Mayor :,� � � , -6- : I �