1/9/1984 MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS , CALIFORNIA
January 9, 1984
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Murdock at 7 :30 P.M. Monday,
January 9, 1984.
ROLL CALL �
PRESENTe Councilmembers Heinsheimer, Leeuwenburgh, Pernell,
Swanson, Mayor Murdock
ABSENT: 1Vone
ALSO PRESENT : Michael Jenkins City Attorney .
June Cunningham City Clerk
Richard Esposito Palos Verdes News
Dre No L. Donner Residents
Ne Hornberger "
Mrs. G. Black "
Eo Donner Student Oliservers
D. Paulsen "
Je Roberts "
APPROVAL OF MINUTES 1090
The minutes of a special ffieeting of the City Council on December 7,
1983 were approved ancl accepted as presented on a motion made by Coun-
cilwoman Leeuwenburghy seconded by C auncilwoman Swanson and carried by
the following roll call vote: �
AYES : Councilmembers Heinsheimer9 Leeuwenburgh, Pernell,
` ' Niayor Murdo ck . �
�.�.
NOES : None
ABSENTe None
ARSTAINED: Councilwoman Swanson
The minutes of a regular meeting of the City Council on December I2,
1983 were approved and accepted as presented on a motion made by Council-
woman Swanson, seconded by Councilman Heinsheimer and carried by the
following roll call vote:
AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell,
Swanson, Mayor Murdock.
NOES : 1Vone
ABSENT: None
PAYMENT OF BILLS
Councilwoman Swanson moved that Demands No. 11491 through 11514
and 11516 through 11530 in the amount of $63 ,452. 30 be approved for
payment from the General Fund; that Demands No: 11494 and 11507 in
the amount of $914. 72 be approved for payment from the Fire and Flood
Self Insurance Fund, and that Demands No. 11490 and 11515 be voided. "
The motion was seconded by Councilman Pernell and carried by the ,
follo.aing roll call vote :
AYES ; Councilmembers Heinsheimer, Leeuwenburgh, Pernell ,
Swanson, Mayor Murdock
NOES : None
ABSENT: None
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January 9, 1984
FINANCIAL STATEMENTS
The Financial Statement for November 1983 was approved and accepted
as presented on a motion made by Councilwoman Swanson, seconded by
Councilwoman Leeuwenburgh and carried by the following roll call vote:
AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson,
Mayor Murdock
NOES : None
ABSENT: None �
PRESENTATION OF PLAQUE TO NORTON L. DON�IER, TRAFFIC COMMISSIONER I150
The Mayor reported that Dr. Norton L. Donner had submitted his
resignation from the Traffic Commission to Councilwoman Leeuwenburgh,
Chairman, in a letter dated January 3, 1984, explaining that he had
moved from Rolling Hills and could no longer serve as a member of the
� Commission. Mayor Murdock said the Council had received the resigna-
Q tion with regret, and she pr.esented a plaque of the City, engraved
� to convey the Council`s appreciation to Dr. Donner for his service to
m the Community as a member of the Commission in 1982 and .1983. Dr.
� Donner thanked the Council, and said he regretted that he would be
Q leaving the community after thirteen years residence, and expressed
the hope that he would again be a resident at some future date.
ANNUAL REVIEW AND. APPOINTMENT OF CITY TRAFFIC COMMISSION
Counci:lwoman Leeuwenburgh, Chairman of the Traffic Commission,:
announced that the annual appointments to the Commission had expired.
Following vacation of the Traffic Commission by the Council, Council-
woman Leeuwenburgh moved that Mrs . Kim Sawyer and Mrs. V'Etta Virtue
be reappointed to the Commission for one year, arid that the Community
Association Board be advised that the term of Director .Betty Bathgate,.
Board liaison member to the Traffic Commission had expired, with a
request that a member of the Board be appointed, either.�Dfr.ector
Bathgate or another member of the Board of Directors , following their
annual reorganization. The motion was seconded by Councilman Pernell
and carried by the following roll call vote :
AYES : Councilmembers Heinsheimer, Leeuwenburgh, PernelPl, Scaanson
Mayor Murdock .
NOES : None .
ABSENT : None �
Councilwoman Leeuwenburgh reported that a meeting of the Traffic
� Commission will be scheduled to consider matters referred by the Archi-
tectural Committee and other road safety matters , and she asked that
a notice be placed in the Newsletter advising resident.s of the vacancy
on the Commission, and requesting applications for. appointment .
APPOINTMENT TO PLANNING COMMISSION FOR TERM EXPIRING FEBRUARY 1 , I984
Mayor Murdock reported that following the resignation of Kenneth
Watts from the Pl.anning Commission Mr. Roger Frost was appointed to
fill the term, which will expire on February 1, 1984. The Mayor said
Commissioner Frost has indicated to her his willingness to continue
to serve on the Planning Commission if appointed.
Councilwoman Swanson moved that Commissioner Roger Frost be re-
appointed to the Planning Commission for a term of one year. The
motion was seconded by Councilman Heinsheimer and carried by the .
following roll call vote:
AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson
Mayor Murdock
NOES : None
ABSENT: None
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OPEN AGENDA �
WELCOME TO STUDENT OBSERVERS
Mayor Murdock welcomed Liz Donner and Julie� Roberts , students of
an Economics :class at Miraleste High School and Diane Paulsen, a stu-
dent of a Government class, who were present to observe the meeting.
ROLLING HILLS WOMEN'S COMMUNITY CLUB
Mrs . Gladys Black, Women' s Club representative, advised the Counci
that the installation of new officers would take place on January 12,
and a new representative would be appointed to attend Council meetings. �
FINAL APPROVAL, PARCEL MAP 15809 , DR. J . RALPH BLACK 1238
Mayor Murdock ordered the matter held at the request of the appli-
cant' s engineer in order to complete required recordations, and she
directed that the matter be seheduled for the next regular meeting on
January 23, 19840
PLANNING COMMISSION ACTION, DECEMBER 20, 1983
The City Clerk reported that at a regular meeting on December 20,
1983 the Planning Commission approved a request by Dextra Miller for
transfer of a portion of Lot :6, Tract 26343 to Lot 5, Tract 26343 at
13 Cinchring Road. The Clerk reported that the Commission made a field
trip to the site before approving the request, Subdivision No. 79 , and
agreed that the lot line adjustment would result in a more appropriate
lot configuration, with both lots within the required zoning. The
information was received for the file.
PREPARATION UPDATE FOR MUNICIPAL ELECTION APRIL 10, 1984 1265
The City Clerk reported that the Notice of Election will be
� published in the Palos Verdes News on January 14, 1984, and that
residents have been advised in a special Newsletter that nomination
papers may be taken out between �January 12 and February 2, 1984.
MATTERS FROM THE CITY COUNCIL
FEES FOR DEMOLITION OF 'HOUSF AND SLAB, 54 PORTUGUESE BEND ROAD
Mayor Murdock said she wished to ratify action approved by the..-
Council in a telephone survey to waive permit fees for demoliton of
the house and slab on the Wagner property, 54 Portuguese Bend Road.
A motion to waive the City' s fees was ma.de by Councilman Heinsheimer,
seconded by Councilwoman Leeuwenburgh and carried by the following ..
roll call vote:
AYES : Councilmembers Heirbsheimer, Leeuwenburgh, Pernell, Swanson
Mayor 1�Iurdock
NOES : None .
ABSENT: None
RELEASE OF GRADING BOND FOR I:ATELL PROPERTY
The Mayor reported tfiat Mr. William Magill , Senior Engineering -
Inspector for the Department of Building and Safety, advised her that
the bond for the grading on the Katell property� at 27 Crest Road West
was being retained at the direction of the City Manager, Ronald Smith,�
and he asked for direction from the Council , exp.laining that the gra-
ding had already been approved. In discussing the matter the Council
agreed that all requirements had been met by the contractor for Mr:
Katell, and that the bond should be released. The Clerk was directed
�o notify Mr. Magill of the. Council° s determination, and to request"
that the County continue to monitor the offsite impact on development
in the City, particularly with regard to drainage.
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January 9, 1984
DRA.INAGE IN VICINITY OF CREST ROAD EAST AND CABALLEROS ROAD
Councilwoman Swanson said that when the subdivision of the David
property at the intersection of Caballeros -Road and Crest Road East
was approved there was concern about drainage in the trail area, and
South Bay Engine�ring advised that they had been retained to handle
subdivision of other property in the area, and that drainage of the
two properties would be addressed to avoid future problems . A rip-
rap was installed on the David property to take .care of the drainage �
from .that larid, and there have been some problems of washout on the
tr.ail. Councilwoman Swanson said par.ticular attention should be paid
to correcting the problems when the final map for the La Caze property
is- presented, with an effort to tie in the drainage facilities from
the two properties to avoid future problems .
CITY MANAGER RECRUITMENT 1367
Councilman Pernell, Personnel Officer, reported that ads for a
City Administrator have been placed in three papers serving the area,
and members of the Council are interviewing applicants for the position.
� Councilman Pernell said the ad indicated that the Couneil would consider
� flexible scheduling, but a final judgment of whether the position should
T..+ be full time or part time had not. been made: Councilwomen Leeuwenburgh
m and Swanson said they thought a full time City Manager should be hired.
m Councilman Pernell provided resumes, and invited. members of the C ouncil
to ,participate in the preliminary interviews , and said all members of
Q the Cauncil would be involved in the fina�. decision.
With regard to offers received from the cities of Rancho Palos
Verdes and Rolling Hills Estates to assist Rolling Hills in the manage-
ment needs of the City, the Council agreed that the Mayors of those
cities should be thanked for the offer, and advised that the recruit-
ment process is proceeding and is expected to be completed shortly.
COMPENSATION FOR CONSULTATION SERVICES TO CITY COUNCIL 1774
_ A proposal for compensation to Ronald L. Smith effective January I,
1984 performing as City Manager in a consulting. capacity to the City
Council for a period not to exceed 120 days , or until a permanent City
Manager is appointed, whichever occurs first, was presented to the Coun-
cil. Under terms of the agreement Mr. Smith will be paid a monthly
retainer of $525. 00 for services up to 10 hours work per week, including
attendance at Planning Commission meetings, but not City Council meetings
arid a monthly car allowance of $175. 00. Hours exceeding 10 hours will
be billed at $40. 00 per hour, are to be approved in advance by the Mayor
and may not exceed an expenditure of $2, 700.00 per month. The agreement
was approved in a motion made by Councilman Pernell, seconded by Council-
woman Swanson and carried by the following roll call vote:
AYES : Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Swanson
� Mayor Pernell .
NOES : None
ABSENT : None
With regard to hours in excess of ten hours per week, the Council
agreed that the Mayor should be authorized to give approval , but the
Council should be informed about such approvals .
COMPENSATION: FOR SERVICES FOR INTERIM CITY MANAGEMENT FUNCTION
' Mayor Murdock reported that she had advised June Cunningham,
Deputy City Clerk, of the Council ' s proposal for additional compen-
sation for services for interim City Management functions , consisting of
a .salary adjustment and automobile allowance, as authorized at the
previous meeting of the Council, and the agreement was satisfactory,
and was accepted.
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PENINSULA TRANSPORTATION COMMITTEE
Councilwoman Swanson reported that she and Mayor Murdock attended
a meeting of the Peninsula Transportation Committee. She reported
that the Dial-A-Ride services have been terminated, and the cities of
Rancho Palos Verdes and Rolling Hills Estates are forming a joint
powers agreement for local transportation services for the elderly.
and handicapped, and would be willing for Rolling Hills to join at any
time. Rancho Palos Verdes has a transit system, and reports that the .
ridership has grown and they are pleased with the system. The Penin-
sula Transportation Committee proposed that members of the Councils of
the Peninsula cities have a joint meeting for a presentation by the
L. A. County Transportation Committee members and RTD staff, if needed,
to advise what can be done about transportation for the Peninsula,
using funds available to the cities from Proposition A. Councilwoman
Swanson said she would be interested in such a presentation, and the
Mayor said slie would indicate that there is some interest; she asked
that other members of the Council attend if they can do so when the
presentation is scheduled.
WOMEN'S CLUB INSTALLATION LUNCHEON - .
Councilwoman Leeuwenburgh reported that the Rolling Hills Women`s
Community Club will have their annual luncheon and installation of . �
officers at Courtney' s on Wednesday, January 11, 1984 and members of .
the Council have been invited to attende
EVIDENCE OF ADDITIONAL MOVEMENT IN FLYING TRIANGLE AREA
Mayor Murdocic said evidence of additional land movement in the
Flying Triangle area in a different area than previously studied has
been reported to the City, and investigative work is being done. A
written report will be submitted. by the County upon completion of� an
ongoing review by County and consulting personnel:
JOINT MEETING WITH BOARD OF DIRECTORS
Mayor Murdock said the City Council and Board of Directors of the
Rolling Hills Community Association traditionally meet on the fifth
Monday of the month, and she asked that Council members reserve Monday,
January 30, 1984 £or a meetingn in the event one is scheduled.
ELECTRIC SERVICE OUTAGES
The City Clerk reported that there have been interruptions in
electric service to the community resulting from �sensitive equipment
on a pole within the City limitso Southern California Edison has _
advised that the equfpment appears to liave a faulty pa�t that cannot
be located, and the device wi11 be deactivated and disassembled to
locate the malfunction, and that a power outage probably will result. .
Mr. Ted Porter advised that the faulty part will be replaced and
service will be restored as soon as possible. ,
INSTALLATION OF TELEPHONE ANSWERING EQUIPMENT
The City Clerk reported that Record-A-Call equipment will. be
installed in the Administration Office within a few days . A device
for picking up messages from a remote location will be part of the
installation.
NEW CHECKS FOR CITY
The Clerlc reported that the Accountant has placed an order for
City checks to be used with the computer systeme
REQUEST FOR WAIVERS , 54 PORTUGUESE BEND ROAD 1900
The City Clerk reported that Mr . Arthur Keene, Supervising
Engineering-Geologist, has advised that it will be necessary to
obtain waivers from the owner of property at 54 Portuguese Bend
Road in order for the County to proceed with a request by the City
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January 9, 1984
Council that the County's 1981 report be updated in order to provide
cost information requested by the Rolling Hills Community Association. .
Mayor Murdock said she would contact Mrs. Margaret Wagner, owner .of
the property and ask that she execute a Waiver of Liability prepared
by the City Attorney for use for expl'oratory work. Further, the Mayor
advised the Council that Dr. Richard Hoffman� 73 Portuguese Bend Road,
has indicated that if additional waivers are needed he will assist in
getting the signatures.
. ADJOURNMENT
There being no further business to come before the Council, Mayor
Murdock ad,journed the meeting at 9:00 P.M. , to meet next at a regular
� meeting on January 23, 1984 at 7 :30 P.M.
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APPROVED:
Mayor
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