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3/12/19841 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 12, 1984 A regular meeting of the City Council of the City of Rolling Hills was called to.order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Murdock at 7:30 P.M. Monday, March 12, 1984. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF.MINUTES Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock Councilwoman Swanson Ron Molendyk Michael Jenkins June Cunningham Chief Ray Brunstrom Richard Esposito William Howe Marta Abel Debby Adkins Julie Roberts Maria Vargas Mr. & Mrs. Larry Delpit City Manager City Attorney City Clerk L. A. County Fire Dept. Palos Verdes News Building Contractor Student Observers Government Class Miraleste High School Residents The minutes of the meeting on February 27, 1984 were approved and accepted as presented on a motion made by Councilman Pernell, seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: AYES:' Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson PAYMENT OF BILLS 1298 Councilman Pernell moved that Demands No. 11625 through 11640 and 11642 through 11657 in the amount of $25,094.95 be approved for payment from the General Fund;.that Demands No. 11628 and 11637 in ,the amount of $1,007.31 be approved.for payment from the Fire and . .Flood Self Insurance Fund, and that Demand No.11641 be voided. The motion was seconded by Councilwoman Leeuwenburgh and carried by the following roll call vote: .AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson FINANCIAL STATEMENTS The Financial Statement for January 1984 was approved and accep- ted as presented on a motion made by Councilman Heinsheimer, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson 2 March 12, 1984 The Financial Statement for February 1984 was approved and accep- ted as presented on a motion made by Councilwoman Leeuwenburgh, secon- ded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson PRESENTATION OF OLYMPIAD ROSE BUSH: Mrs. Jeannette Nassimbene, Recording Secretary of the Rolling Hills Estates Woman's Club, advised the Council that she was present at the meeting to present the Olympiad, the official Olympic rose .' bush to the City of Rolling Hills in honor of the 1984 Summer Olympics in Los Angeles County, explaining that the Club will present a rose bush to each City on the Peninsula with a request that it be planted near the City offices. Mayor Murdock thanked Mrs. Nassimbene on behalf of the City Council, and asked that a letter be prepared to be sent'to Betty Marler, President, expressing the City's appreciation.to the Rolling Hills Estates Woman's Club. REQUEST FOR RELIEF FROM REQUIREMENT FOR 1250 GPM FIRE FLOW The City Manager reported that as directed by the City Council, a sub -committee consisting of Councilmembers Leeuwenburgh and Pernell met with Chief Brunstrom and Captain Brown of the Los Angeles County Fire Department and the City Manager in connection with a request by Mr. William Howe, Building Contractor, that the available fire flow of 1170 gpm on the Delpit property at 45 Saddleback Road be accepted by the City Council and that the requirement for 1250 gpm be waived. Councilman Pernell said that fire flow conditions throughout the -entire community were discussed at the meeting and it was agreed.that the shortfalls in the city should be located, and a determination made as to what would be necessary to upgrade the deficiencies to°the required fire flow specified in the City's General Plan. Establish- ment of a fund to cover the expenses of such an undertaking was also discussed. With regard to the matter before the Council, Councilman Pernell said he does not wish to delay issuance of a building permit for the Delpit'property; and he suggested that if possible it be made part of the program being considered, and he said one alternative -to be considered would be deposit by Mr. Delpit in such a fund, with the money to be designated for the improvement suggested by both California Water Company and the County Fire Department for installation of a larger mainline regulator valve to upgrade the fire hydrant at Hillside Lane and Saddleback Road at a cost of $4,521. Chief Brunstrom stated in a letter dated March 9, 1984 that a fire hydrant immediately north of the Delpit property indicates an available flow of slightly less than 1200 gpm, and if added...to the'__ .flow from an existing fire hydrant at Hillside Lane and Saddleback immediately south of the Delpit property the combined flow would meet the Municipal Code standard. To do this would require upgrading the fire hydrant at Hillside and Saddleback at the cost provided by California Water Service Company. Chief Brunstrom said the upgrode would provide for maximum initial attack on any poten- tial fire from either fire hydrant, and is in the best interest of overall fire protection in the Saddleback Road area. Councilwoman Leeuwenburgh asked whether the Delpits would have a similar problem with fire flow if they develop their second lot -'in the same area. Mr. Howe said the combined flow from the two hydrants as described by the Fire Chief would provide a fire flow'in excess of 2000 gpm, but would not change the current flow of 1170 gpm from the one hydrant closest to the Delpit property. Mr. Howe explained that the Delpit property-is':served by two water systems, and the fire flow problem is the only thing delaying issuance of a building permit, and is creating a hardship. He asked that the building permit be approved, subject to an agreement to participate in the upgrading when it is"de- veloped. -2- 3 March 12, 1984 Mr. Larry.Delpit addressed the Council and said he is not in agreement with the recommendation for upgrading the hydrant, stating that neither hydrant serving his property will reach the required flow, and the combined flow already exceeds the requirement. Further, Mr. Delpit said his property is being developed with a very low den- sity, the roof will.be fire retardant as required, and the swimming pool will have a pump to provide additional water for fire emergen- cies. Mr. Howe suggested that the improved fire flow be required as 3 a condition of the Certificate of Occupancy following final inspec- tion, rather than as a condition of issuing a building permit. In response to a question about the adequacy of fire flow for the Delpit property, Chief Brunstrom explained that it is in the unique position of being served by two water systems, stating that .the hydrant immediately north of the property is the last hydrant on . an uphill section of the water system, and the fire hydrant at Hill- -.side Lane and Saddleback Road immediately south of the property is -the last hydrant on the downhill section of the water system. Chief (D Brunstrom said that since the Delpits own two lots served by the two Lo systems and the old hydrant does not meet standards, it was his opin- ion that it should be upgraded. Chief'Brunstrom said the hydrant at Hillside Lane and Saddleback has not beentested, since it is known LL- that it is below the required fire flow. m Q Councilman Pernell said it is evident that the needs in other areas of the City are more urgent, since the combined fire flow is available to the Delpit property, and he suggested that the Council consider establishing a fund for the necessary upgrading, and require a deposit from Mr. Delpit and others to be put in a special fund or improvement district for upgrading fire flow systems. throughout the City. Councilman Heinsheimer asked what level of fire flow would be acceptable to the Fire Department. Chief Brunstrom said the minimum flow accepted is 750 gpm. Councilman Pernell said if the ordinance were amended it would mean a 60 day delay. Chief Brunstrom said it is not recommended that the ordinance be amended. He said the request before the Council is to waive the requirements for 1250 gpm, since the 1170 gpm available is within 10% of the requirement, and well above the 750 mpg. He said that the upgrade of the system is recom- mended, since the hydrant at Hillside Lane and Saddleback is sub- standard. Councilwoman Leeuwenburgh said she wished the record to show that she has received phone calls from residents on Saddleback Road who asked that the Council not compromise on the matter, but .,adhere to the requirements for fire flow. Councilman Pernell asked about the proximity of the hydrants to -the Delpit property. Mr. Howe said one is 13 feet north.of the pro- _ ,perty, the other is 192 feet south; they are less than 250 feet apart. Councilman Pernell asked whether the applicant would be required to upgrade the system before a building permit is issued. The Manager ,said a permit could be issued upon deposit of the money with the_Cal.i- ..fornia Water Service Company for the work. Councilman Pernell asked .the City Attorney whether the Council could establish an account.for such improvements, to be held while the study goes on. The City Attorney said there, would be no objection from a legal point of view. .Mr. Jenkins said a district for future improvements of water systems with regard to fire flow could be set up, and the amount of deposit required of applicants for building permits whose properties do not meet the required flows should have a.reasonable basis. He said that it will be difficult to.establish an equitable fee. Councilman Heinsheimer said the Council should consider the matter on a case by ,case basis. Mr. Delpit said many people will have similar problems, .and the City should upgrade all hydrants. He said he would deposit -some money to get the system started. Councilman Pernell moved that N q,,$5,000 for fire hydrant improvement, ,,.tinue, and that the building permit money. Councilman Heinsheimer said posited by Mr. Delpit may be used tc section of the City; he then seconde Fire Department is going to continue -3- r. Delpit be requested to deposit with study of the matter to con - be issued upon deposit of the that as discussed, the money de - upgrade a hydrant in another d the motion, and asked if the to study the matter. Councilman 91 March 12, 1984 Pernell said the Fire Department would continue to study the Delpit property. Mr. Jenkins said that to clarify the matter, the fire flow requirements are established by code, and no building permit can be issued unless the Council grants an exception to the require- ment on the advice of the Fire Department. Mr. Jenkins said the Fire Department has indicated that an exception would be accept- able as long as one fire hydrant was upgraded. He suggested that the Council ask if the Fire Department would make the same recommend- ation if the money is not used to upgrade that hydrant in the near future. Councilman Pernell said statistics indicate that there are other hydrants in the City that produce less fire flow. Councilman Heinsheimer said the use of funds should be left to the discretion of the Committee, as long as the applicant for a building permit who makes a deposit to the fund is not delayed in obtaining a building permit or moving in. Following the discussion Councilman Pernell withdrew his motion. Councilman Heinsheimer withdrew the second.' Councilman Heinsheimer moved that the recommendation of the :. Fire Department that the hydrant at Hillside Lane and Saddleback Road south of the Delpit property be upgraded to provide a maximum-, flowof approximately 1200 gpm at a cost of $4,521 be accepted; that it apply to approval of building permits for both lots owned by Mr. and Mrs. Delpit known as Lots 2 and 3 of Tract 25943; that " staff expedite the matter by advising the County to issue a permit upon deposit of a check with the Water Company and receipt of a letter from James Cantrell, Manager of the Water Company, advising - that the check has been received for upgrading the hydrant. The motion was seconded by Councilman Pernell and carried by the follow- ing roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell,.:: Mayor Murdock NOES: None ABSENT: Councilwoman Swanson Mayor Murdock asked that the sub -committee continue its study of fire flows in the City and report to the Council at the earliest opportunity. WELCOME TO STUDENT OBSERVERS Mayor Murdock welcomed four students from a Government Class at Miraleste High School and asked that they provide -their addresses to the clerk so copies of the minutes of the meeting can be sent to them. SPHERE OF INFLUENCE, STAFF REPORT 1995 The Manager reported that as requested by the City Council he discussed a request from LAFCO regarding determination of spheres> of influence for the island of unincorporated territory lying south- westerly of Palos Verdes Drive North along Crenshaw Boulevard with the Manager of the Rolling Hills Community Association. Mrs. Minor stated that she considered inclusion of the area of unincorporated territory, consisting of Academy Hills and Westfield, in a sphere_ of influence of Rolling Hills geographically unfeasible, architectur- ally unworkable, and impractical because all roads in that area are public roads. The City Attorney suggested that the response of the City of Rolling Hills Estates be obtained, and that the LAFCO staff report be requested. The City Manager was requested to attend the public hearing conducted by LAFCO on April 25, 1984. ORDINANCE NO. 206 - BURGLAR ALARMS 2010 Councilman Heinsheimer moved that Ordinance No. 206 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 9.36 OF THE MUNICIPAL CODE REGARDING BURGLAR ALARMS AND DELETING REFERENCE TO FALSE ALARMS AND FINDING NECES- SITY OF CRIMINAL ACTIVITY be adopted, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by the following roll call vote: -4- 5 March 12, 1984 AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilman Swanson ORDINANCE NO. 207.- SPEED LIMIT, PORTUGUESE BEND ROAD SOUTH 2020 Councilwoman Leeuwenburgh, Chairwoman of the Traffic Commission, reported that Dr. Richard Hoffman, 73 Portuguese Bend Road, called her with reference to the Traffic Commission's recommendation that the speed limit on Portuguese Bend Road be reduced to 10 miles per hour from the intersection of Ranchero Road to the terminus of the road, suggesting that the reduction be effective only between Ran— chero Road and Wrangler Road. Councilwoman Leeuwenburgh said the speed limit is now 15 miles per hour on Portuguese Bend Road South, and residents in the area wish to retain that speed limit. Mayor Murdock said the road is most affected between Ranchero and Wran- gler Roads. Following discussion the Council agreed to defer the second reading of the ordinance, to ask the Traffic Commission to monitor the condition of the road and advise the Council when it is LJL considered necessary to further reduce the speed limit, and to re- tain the current speed limit of 15 miles per hour until such time. Q The Mayor so ordered. RESOLUTION NO. 525 2147 Councilman Heinsheimer moved that Resolution No. 525 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING A SERVICE CHARGE FOR ACTIVATED ALARMS PURSUANT TO SECTION 9.36.060 OF THE ROLLING HILLS MUNICIPAL CODE AND AMENDING RESOLUTION N0. 515 be adopted, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by the .following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson Councilman.Pernell suggested that staff be asked to prepare a ;:special notice for the Newsletter advising residents that it is the intent of the.City Council to enforce the service charge, and --ask ng that residents"who have security systems take -the necessary -.steps to prevent activation of unwarranted alarms. RESOLUTION NO.. 526 Councilman Heinsheimer moved that Resolution No. 526 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING THE PROCEDURES IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND THE GUIDELINES OF THE SECRETARY OF RESOURCES AND At�NDING RESOLUTION NO. 516 be adopted, and that reading in full be -waived. The motion was seconded by Councilman Pernell and carried .by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Pernell Mayor Murdock NOES: None ABSENT: Councilwoman Swanson o Mayor Murdock said adoption of the resolution brings the City into conformance with the California Environmental Quality Act. -5- March 12, 1984 PLANNING COMMISSION ACTION, FEBRUARY 211, 1984 -ZONING CASE NO. 289 2164 Mayor Murdock reported that at a regular meeting on Tuesday, February 21, 1984 the Planning Commission approved a Conditional Use Permit for a paddle tennis court on the S. M. Kim property at 8 Buggy Whip. Because the approval was conditioned upon submittal,., of a plan of the paddle tennis court in a location approved in con- cept by the Architectural Committee at a meeting held on the same,:: date, the applicant was requested to present a correct plan for the Chairman's signature. The Mayor explained that the plan was delivered to the office on Monday, March 12, and the Planning Commission Char- man had advised that it would be signed on Tuesday, March 13, 1984. In reviewing the plan, it was noted that it did not comply with re- quirements of the Planning Commission that retaining walls incorpor- ated as a part of the overall plan of the court shall not be greater than four feet in height, since the plan shows a wall five feet in height. The matter was held on the agenda, pending review by the Planning Commission, and resolution of the wall height. MATTERS FROM THE CITY COUNCIL FLYING TRIANGLE GEOLOGY Councilman Heinsheimer asked that the City Attorney advise the Council with regard to a request by the Rolling Hills Community Asso- ciation that information pertaining to the work being done in the.:: Flying Triangle by Los Angeles County for the Association under con- tract with the City be released only by the Association. CONTRACT CITIES ELECTION MEETING Mayor Murdock reported that Councilman Heinsheimer will not be able to attend the meeting of the Contract Cities on March 21, 19843% and the alternate, Councilman Pernell, said he would not be able:to attend. The Mayor said that if a member of the Council can attend"_ a letter authorizing that person to vote will be prepared., LETTER FROM L. D. COURTRIGHT, FORMER CITY TREASURER Y A letter dated February 7, 1984 from L. D. Courtright, former..: City Treasurer regarding the status of the 1983-84 Budget was held on the agenda for comment by the Finance Officer, who was not present at the meeting. NEIGHBORHOOD WATCH PROGRAM Councilwoman Leeuwenburgh reported that an organizational meeting for the Neighborhood Watch Program will be held at the City Hall at 7:00 P.M. Monday, April 2, 1984. RECESS TO CLOSED SESSION The meeting was recessed to a closed session at 9:20 P.M. ADJOURNMENT The meeting was reconvened at 10:40 P.M. and was adjourned by Mayor Murdock. APPROVED: d Mayor n City Clerk