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5/14/198435 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 14, 1984 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Leeuwenburgh at 7:30 P.M. Monday, May 14, 1984. ROLL CALL PRESENT:- Councilmembers Heinsheimer, Murdock, Swanson Mayor Leeuwenburgh ABSENT: Councilman Pernell (arrived at 7:35 P.M.) ALSO PRESENT: Ron Molendyk City Manager Michael Jenkins City Attorney June Cunningham Deputy City Clerk Don Bailey Southern Calif. Edison Capt. C. D. Emerson Sheriff's Lomita Station Lowell Lusk Resident LL ROLL CALL VOTE m Mayor Leeuwenburgh said she.had consulted with the City Attorney Q regarding necessity of taking all votes of the Council by roll call, and on the advice of the Attorney, a roll call vote would be taken only when required. APPROVAL OF MINUTES The minutes of a regular meeting of the Council on April 23, 1984 were approved and accepted as presented on a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock and carried unanimously. 0 Councilwoman Murdock asked that the minutes of an adjourned meet- ing'`on April 30, 1984 be amended to show that she arrived late at, the meeting. The minutes as amended were approved and accepted on a motion made by Councilwoman Murdock, seconded by Councilman Heinsheimer and carried unanimously. PAYMENT OF BILLS Councilman Heinsheimer moved that Demands No. 50 through 58; 60 through 79, and 11714 through 11717 and 11719 :.through 11721 in the'.. - amount of $80,712.50 .be approved for payment from the General Fund; that Demands No. 59,.73 and 76 in the.amount of -$3,372.90 be approved for payment from the Fire and Flood Self Insurance Fund, and that Demands 42 through 49 and Demand No. 11718 be voided.. The motion was seconded by Councilman Pernell and carried unanimously. CITY -COUNTY LAW ENFORCEMENT SERVICES AGREEMENT 1984-85 1820 Captain C. D. Emerson, Commander of the Sheriff's Lomita Station, addressed the Council and explained that the Enforcement Services Agree- ment which has been.provided to members of the Council is an umbrella agreement between the City and Los Angeles County for Law Enforcement Services from July 1, 1984 through June 30, 1989, unless terminated as provided in the agreement. In response to questions from the Council, Captain Emerson said the cost for services for the next year and the percentage of increase have been given to the City Manager, and he affirmed that the Sheriff's Department has a good relationship with. Rolling Hills and appreciates the City's support. With regard to response to alarm systems, Captain Emerson said there has not been a decline in false alarms, and he said the ordinance which imposes a charge for each response to an alarm should be enforced, since time spent by the Sheriff in such responses detracts from the time and resources available for other problems. Councilwoman Swanson asked Captain Emerson whether he thought Rolling Hillis has adequate time spent on traffic enforcement. Captain Emerson said that based on the traffic enforcement index, which is computed using statistics 36 May 14, 1984 regarding accidents and citations, Rolling Hills has adequate traffic enforcement and few injury accidents. Councilwoman Murdock moved that the Mayor and City Clerk.be author- ized to execute the Law Enforcement Services Agreement on behalf of the City of Rolling Hills. The motion was seconded by 'Councilman Pernell and.carried unanimously. PRELIMINARY BUDGET REVIEW, FISCAL YEAR 1984 - 85 1943 Councilwoman Swanson, Finance Officer, reported that the Budget Committee, consisting of the Finance Officer, Councilwoman Murdock and Mayor Leeuwenburgh had met with the City Manager to develop a. preliminary budget for the next fiscal year, which would be discussed at the meeting. The next meeting of the Budget Committee will be on Friday, May 25, 1984 at 9 a.m., and another presentation will be made to the Council at the May 29, 1984 meeting. Copies of the preliminary budget were distributed to members of the Council. Councilman Heinsheimer said that in view of the increase in reserves and the high fund balance, he questioned whether certain items should be reduced or eliminated, specifically rent charged to the Community Associ- ation. Councilwoman Murdock said that for purposes of developing:a pre- liminary budget the CPI was applied in blanket form; she agreed that. there should not be an increase in rent without justification. Council- woman Swanson said there are many loose ends.in the preliminary budget, explaining that no personnel expenses were included, and stating that it was her opinion that the self-insurance fund should be increased.. Councilman Heinsheimer said he questions the necessity of having .a self-insurance fund. Councilwoman Swanson said the intent of a review of the preliminary budget was to give members of the Council an oppor- tunity to see the first efforts of the Budget Committee, and a revised budget will be presented to the Council at the next meeting, following another Committee meeting, and specific recommendations and requests; will be considered at that time. The City Manager said utility costs will increase and other items will be included; he said the preliminary budget was presented for discussion only at this time. Councilman Per- nell said the City Manager has advised the Council of the possibility. of offsetting expenditures in certain areas by trading service for:.funds and he suggested that this be considered as a means of controlling:'.,ex- penditures. Mayor Leeuwenburgh said the budget would be discussed at the next Council meeting, following a Budget Committee meeting on.May 25. APPOINTMENT OF ALTERNATE DIRECTOR TO COUNTY SANITATION DISTRICT .'2161 Mayor Leeuwenburgh asked Councilman Heinsheimer if he would be willing to serve as alternate director to County Sanitation District No. 5; Councilman Heinsheimer accepted. RESOLUTION NO. 528 Councilman Pernell moved that Resolution No. 528, appointing - Councilman Heinsheimer alternate director, and titled A RESOLUTION..,. OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPOINTING AN ALTER- NATE DIRECTOR TO COUNTY SANITATION DISTRICT NO. 5 OF LOS ANGELES COUNTY be adopted, and that reading in full be waived. The motion:, . was seconded by Councilwoman Murdock and carried unanimously. PLANNING COMMISSION ACTION, APRIL 17, 1984 .j The City Manager advised the Council that at a regular meeting of the Planning Commission on April 17, 1984, the following actions were taken by the Planning Commission: Zoning Case No. 291, Dextra Miller, 13 Cinchring Road Request for Variance for garage in front yard - Denied Zoning Case No. 292, Richard Siegal, 2 Quail Ridge Rd. Conditional Use Permit for tennis court - Approved -2- ter 3'7 May 14, 1984 Zoning Case No. 293, Ben Kazarian,.14 Upper Blackwater Canyon Rd. Conditional Use Permit for tennis court - Approved Zoning Case.No. 294, Bart Cleveland, 2 Pine Tree Lane Variance, front yard, for residence 40' from road easement Approved The information was received for the file. CITY ATTORNEY The Mayor and City Council congratulated the City Attorney, Michael Jenkins, on becoming a partner in the firm of Richards, Watson, Dreyfuss and Gershon. MATTERS FROM THE CITY COUNCIL LETTER FROM ROLLING HILLS ESTATES Councilwoman Murdock reported that she received a letter from the City of Rolling Hills Estates advising that Mayor Nell Mirels of that city is being proposed as an alternate to.LAFCO if the vacancy on the U) Board is filled by an alternate, and asking that the City of Rolling CT) Hills support the proposal. Councilman Pernell moved that the City LL Council instruct the delegate to the City Selection Committee of the m Contract Cities Association to cast the ballot in favor of Mrs. Mirels. Q The'motion was seconded by Councilwoman Swanson and carried unanimously. LA -CRESTA SCHOOL SITE Councilwoman Murdock reported that members of the La Cresta School site committee representatives met with representatives of the School Board at the School District Office to discuss proposed use of the La Cresta School site, and various proposals for use will be discussed with the City Attorney in a closed session, with a report to be made - for the record. Councilman Heinsheimer said use of the school site by Harbor College, under a Conditional Use Permit,'has not caused a problem and it was his opinion that the proposed use as a continuation school -would also be compatible. Councilwoman *Murdock explained that the proposed use would be in violation of the City's Zoning Ordinance, and.it is the opinion of members of the School Site Committee that the'School District should be required to go through established chan- nels to take care of the procedural problem. She said.the',.School District has advised that because of scheduling, June 4, 1984 has been established as the date by which they need.to know whether the school will be available, and she said that after application by the School Board for a Variance, ten days notice to surrounding residents is required before a Public Hearing, followed by a'twenty day period for appeal of the decision. Councilwoman Murdock said no application for a Variance has been received from the School Board. Mayor Leeuwenburgh said the matter would be discussed further in -a closed session. MATTERS FROM THE CITY MANAGER The City Manager reported that use of the Juvenile Alternative Work Service program was started on Sunday, May 13 when a crew cleared some of the brush along Crest Road between the Crest Gate and Crenshaw Boulevard, and additional work days will be scheduled. RECESS TO CLOSED SESSION 2249 The meeting was recessed to a closed session at 8:35 P.M. MEETING RECONVENED The meeting was reconvened at 11:00 P.M. and Mayor Leeuwenburgh reported that proposed use of the La Cresta School site was discussed during the closed session. Councilman Pernell moved that the City of Rolling Hills try to accommodate the School District in their desire for use of the La Cresta School and instruct staff and the Planning Commission to expedite whatever procedures are necessary to accomplish -3- N. i May 14, 1984 this in as short a time as possible. The motion was seconded by Council- man Heinsheimer and carried unanimously. Councilman Pernell said he wished to amend his motion to include waiving of all usual fees. The amendment to the motion was seconded by Councilman Heinsheimer. The amendment to the motion and the motion as amended were carried unanimously. NEXT COUNCIL MEETING DATE Mayor Leeuwenburgh said the next meeting date for the City Council will be on Tuesday, May 29, 1984, because of a holiday on the regular meeting date. She adjourned the meeting to a meeting of the Budget Committee on Friday, May 25, 1984 at 9:00 A.M. APPROVED: 1 !n 4-ei Lu A_u _b u V Mayor -4- City Clerk (,