7/2/1984M
MINUTES OF AN
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
July 2, 1984
An adjourned meeting of the City Council of the City of Rolling
Hills was called to order at the Administration Building, 2 Portuguese
Bend Road, Rolling Hills, California by Mayor Leeuwenburgh at 7:30 PM
Monday, July 2, 1984.
ROLL CALL
PRESENT
ABSENT:
ALSO PRESENT:
Councilmembers Heinsheimer, Murdock, Swanson
Mayor Leeuwenburgh
Councilman Pernell
Ron Molendyk
June Cunningham
Chief R. Brunstrom
Capt. E. Omohundro
Dr. J. Price
A. Pataschnick
J. Givens
D. McHattie
R. Britt
INSPECTION OF NEW 'FIRE EQUIPMENT
City Manager
Deputy City Clerk
L. A. County Fire Dept.,
L. A. County Sheriff's Dept.
P.V.F. Unified School Dist.
L. A. County Transpo�.tation Gomm
PB PB PP PI PP
South Bay Engineering
Palos Verdes Peninsula Dews
Mayor Leeuwenburgh said that immediately prior to the City°.Council
meeting members of the Council,inspected new fire equipment which will
be housed at Engine Company No..56 on Crest Road West, and she asked.
the City Manager to thank members of Los Angeles Fire Department, on
behalf of the City Council, for bringing the equipment to City Hall so
members of the Council could see it.
APPROVAL OF MINUTES
The minutes of a regular meeting on June 11, 1984 were approved
and accepted as presented on a motion made by Councilwoman Murdock,
seconded by Councilwoman Swanson and carried unanimously.
The minutes of a special meeting on June 25, 1984- were approved
and accepted as amended on a motion made by Councilwoman Swa.nson,
seconded by Councilwoman Murdock and carried unanimously.
FINANCIAL STATEMENT
The Financial Statement for May 1984 was approved and accepted on
a motion made by Councilwoman Swanson, s..econded by Councilwoman Murdock
and carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Murdock, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: Councilman Pernell
PAYMENT OF BILLS 41
Councilwoman Murdock moved that Demands No. 130, 131 and 132"be
voided, and that Demands No. 133 through 157 and No. 11728 through'-
11732
hrough`11732 in the amount of $19,300.00 be approved for payment from the;
General Fund., and that Demands No. 150, 151 and 158 in the amount"qf
$9,214.37 be approved for payment -from the Fire and Flood Self
Insurance Fund, noting that Demands No. 136, 139, 142 and 11728..:;
through 11732, demands for staff payroll and payroll -related items,.',,
were approved for payment at the special meeting on June 25, 1984,.'_:_.
and were disbursed, and that the approval.is hereby ratified by
the City Council. The motion was seconded by Councilman Heinsheimer
and carried by the following roll call vote:
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AYES:
NOES:
ABSENT:
July 2, 1984
Councilmembers Heinsheimer, Murdock, Swanson
Mayor Leeuwenburgh
None
Councilman Pernell
PROPOSITION "A" FUNDING 102
The City Manager introduced Mr. Alan Pataschnick, Senior Analyst,
and Mr. Jerry Givens, Legislative Representative, of the Los Angeles
County Transportation Commission, and advised that their function with
the Commission is to help cities plan for the wise use of Proposition
A funds, through various alternatives for use of funds provided by a
local return program.
Mr. Pataschnick addressed the Council, advising that all cities
in Los Angeles County have been visited by representatives of LACTC.,
and have been advised of alternatives for use of the funds, including
development of a specific designed program for the city, administered
and operated by the city; development of .a specific program to meet
city needs, to be contracted with a private operator; development of'
(J) transit programs in cooperation with other local government agency;
JjL sale of allocated funds to other interested governmental agency, or
Co barter of monies in exchange for other needed city services. In ad-
Q dition, Mr. Pataschnick said cities can also support fixed route
transit services now provided.by RTD. He said he and LACTC staff are
available to help cities in any way they. can to determine the best use
of.Proposition A funds within the time permitted, which is the year in
which the funds are received, plus three additional years, and Mr.
Pataschnick said Rolling Hills has received approximately $4.7,000, of
which approximately $5,000 has-been allocated.
Councilwoman Murdock asked what alternatives have been tried by
other cities, and how successful they have been, specifically, exchange
of.services or exchange of funds. Mr. Pataschnick said that during the
first two years there were about half a dozen exchanges between cities,
of funds, stating that no cities have exchanged services to date. He
said that any city that received transportation funds in exchange for
services would be required to spend the funds on eligible transportation
needs. In response to a question from Councilwoman Swanson regarding
the responsibility for monitoring the use of funds, Mr. Pataschnick said
that would be the responsibility of the city receiving the.funds, and he
said further that there are a number of eligible uses, including allo-
cation to Dial -a -Ride programs for the general public, bus stop improve-
ments, benches and shelters, and some cities with municipal transit
systems have used funds to supplement declining Federal funds.
Councilwoman Swanson asked how long it would take to implement
a plan proposed by the City. Mr. Pataschnick said that project appli-
cations, after approval by the City Council, can usually be approved
by the Commission within 30 days, but in the case of a new application,
the proposal would be circulated among area operators to insure that
an existing service is not being duplicated, and that would take up
to 45 days. He said bus benches could be approved in three weeks.
Mayor Leeuwenburgh thanked Mr. Pataschnick for his presentation
to the Council. The City Manager said he would work with LACTC rep-
resentatives on transportation projects, as authorized by the City
Council. Councilwoman Swanson suggested that the Mayor appoint a
committee to study the options available and -make a report to the
Council. Mayor Leeuwenburgh said e report prepared by the Southern
California Association of Governments was received that day, and
after she reads the proposals for local transit in.the Peninsula
area, she will contact Councilman Jerry Belsky of Rolling Hills
Estates; she said she wished to study the report and keep the option
of appointing a committee open until the last Council meeting in
July: The Mayor said the report from SCAG can be reproduced for any
member of the City Council who wishes to have a copy.
ZONING CASE NO. 289, S.M. KIM, 8.BUGGY WHIP DRIVE, PADDLE TENNIS COURT 350
Mayor Leeuwenburgh opened discussion of Zoning Case No. 289, a-
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July 2, 1984
paddle tennis court on property located at 8 Buggy Whip Drive, owned
by Mr. S. M. Kim, which was approved by the Planning Commission on -
May 15, 1984. At a meeting of the City Council on June 11, 1984 the
Council voted to take jurisdiction of the zoning case until drainage
on the property and erosion of a trail on adjacent property were ad-
dressed to the satisfaction of the Council. At that meeting Council-
man Heinsheimer said he would not participate in any discussion or
vote on the case, since he is the owner of adjacent property, and he
again moved from the Council table during the discussion.
Mr. Douglas McHattie of South Bay Engineering Corporation, dis=.
played plans showing the development of the property and the plan for
drainage of the proposed paddle tannis court. Mr. McHattie advised
the Council that the water from the Kim property tended to flatten
as it flowed across the property before development, and it now is
diverted through a desilting pond in the middle of a riding ring,_
which causes erosion at it reaches the adjacent property. To put
the flow through a pipe as has been suggested would accellerate the --
flow, and would transfer the problem, Mr. McHattie said. As a solu-
tion and to address the concerns expressed'by Council members, Mr.
McHattie proposed that a large rip rap containing large rocks be
built on the Kim property, to flatten and and dissipate the flow of
water. He said the amount of water drained from the property has not
increased, but has been channeled by development and he proposed that
a rip rap 20 - 25 feet wide and 15 feet long be installed. Council-
woman Murdock asked whether there is a usable trail in the area. Mr.
McHattie said that in 1979 the Rolling Hills Community Association
made a determination that the trail should not be in that area, and
it was relocated. Councilwoman Murdock asked whether a large riprap
would eliminate trail washouts on other trails. Mr. McHattie said
there would be no effect on other trails, explaining that it is a
large area, and there is no focal point. He said the water in:the
barn area on, the Heinsheimer property does not come from the Kim
property, and he presented a map showing that the flow of water
across that property comes from Crest Road properties, not Buggy.
Whip Drive.
Councilman Heinsheimer said that as a neighbor of Dr. Kim's -he
considers the issue before the Council the approval of a paddle.'--
tennis
addle '--tennis court, and he suggested that the Council decide whether or
not a paddle tennis court should be approved, and require that the
owner and his engineer take care of drainage and engineering details.
He said the problem of erosion in the canyon is not as a result of
what Mr. Kim is doing, but resulted from improvements made to the
property by the previous owner. Mr. McHattie said he will coordinate
solution of the drainage problem with the City Engineer. Council=
woman Murdock said that if the Council approves the paddle tennis
court they can make resolution of the drainage problem a condition -
of their approval. Mr. McHattie said he would like to put the plans
into plan check with the County Engineer, and Councilwoman Murdock
suggested that the Engineer be advised that no building permit is to
be issued until the Conditional Use Permit has been approved, subject
to resolution of the drainage problems. Councilwoman Swanson said
any expenses resulting from the condition should be charged to the,..
applicant, not to the City. She also suggested that the City Manager
be authorized to make a field trip with the engineer and report to the
Council. Councilwoman Murdock asked that the Council be advised of
the date and time of the field trip, so any member can participate=:
if they wish to do so. The Mayor so ordered., and the matter was held
on the agenda.
Councilman Heinsheimer said there are problems with other con
struction in the area, and he described efforts at grading and re -
compaction on property located at 4 Johns Canyon Road, stating that-,
it was his opinion that members of the Council and Mr. Kim should be
aware of land slippage problems in the area.
RESOLUTION NO. S,30 T�
Councilwoman Murdock moved that Resolution No. 230 entitled
A RESOLUTION OF THE CITY COUNCIL APPROVING ZONING CASE NO. 297 IN PART
FOR USE OF THE LA CRESTA SCHOOL FOR HARBOR COLLEGE ADULT EDUCATION;,.-
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July 2, 1984
PROGRAMS AND DENYING THAT PORTION OF CASE NO. 297 REQUESTING USE OF-
THE-SITE
FTHE.SITE AS A CONTINUATION SCHOOL be adopted; and that -reading in
full be waived. The motion was seconded by Councilwoman Swanson and
carried by the following roll call vote:
AYES: Councilmembers Murdock, Swanson, Mayor Leeuwenburgh
NOES: Councilman Heinsheimer
ABSENT: Councilman Pernell
PROPOSED BUDGET, FISCAL YEAR 1984-85
The proposed budget for Fiscal 1984-85 was presented with a.staff
report from the City Manager advising that the budget was prepared in
conjunction with meetings with the Budget Committee, and if adopted
will be subject to any final adjustments in the 1983-84 budget with
regard to end of the fiscal year billings.
0 The Proposed Budget for Fiscal Year 1984-85 was adopted. on a
motion made by Councilwoman Swanson, seconded by Councilwoman Murdock
and,c_arried by the following roll call vote:
L.t_
m AYES: Councilmembers Heinsheimer, Murdock, Swanson,
Q Mayor Leeuwenburgh
NOES: None
- ABSENT: Councilman Pernell
DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE 734
Mayor Leeuwenburgh said she wished to appoint Councilwoman
Murdock voting delegate at the Annual Conference of the League of
California Cities in Anaheim in September, and Councilman Heins-
heimer alternate. The appointments were confirmed by motion made:
by. Councilwoman Murdock, seconded by Councilwoman.Swanson and
carried unanimously.
MATTERS FROM MEMBERS OF THE COUNCIL
JUVENILE DIVERSION PROJECT
Councilwoman Swanson reported on a recent meeting of the Juvenile
Diversion Policy Board, and advised the Council that money is allocated
in the budget for the project, and an effort is made to refrain from
asking cities for money, but because of declining funding it may be
necessary to increase the $500 allocation in Rolling Hills budget by
25%. Councilwoman Swanson said the Policy Board is endeavoring to
generate more participation on the Peninsula by,bringing the needs of
youth to the attention of the youth and their parents.
REPORT BY THE MAYOR
Mayor Leeuwenburgh reported that she has been invited to parti=
cipate in judging a bicycle parade in Palos Verdes Estates, and after
that event she will attend the Rolling Hills 4th of.July Picnic. She
called the attention of the Council to the Olympic flag flying in
front of City Hall, and said it was presented to her at a luncheon
hosted by Coca Cola Bottling Company, with a request that it be flown
until completion of the Olympic flags.
MATTERS FROM THE CITY MANAGER
The Manager reported that .he heard that because of'. the Olympics,
Admission Day will be celebrated this year on August 6, to relieve
congestion. No official word has been received by the City, and the
Manager said he would advise the Council if the date is -changed this
year, since City Hall will be closed.
RECESS TO CLOSED SESSION
The meeting was recessed to a closed session at 8:40 P.M.
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July 2, 1984
MEETING RECONVENED
The meeting was reconvened at 9:00 P.M. and Mayor Leeuwenburgh
said the Flying Triangle area was discussed. She asked.that the geology
report from the County Engineer dated June 28, 1984 be placed on the
agenda for the next meeting.
LETTER FROM SUPERVISOR DANA
Mayor Leeuwenburgh presented a letter dated June 28, 1984 from
Supervisor Deane Dana thanking the Mayor for the message of congratu-
lations from the City Council on his recent re-election, and for the
opportunity for him to continue to serve as a member of the Board of
Supervisors of Los Angeles County.
ADJOURNED
The meeting was adjourned at 9:10 P.M. to Monday, July 9, 1984
at 7:30 P.M.
APPROVED:
Mayor
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City -Clerk
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