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7/2/1984M MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 2, 1984 An adjourned meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Leeuwenburgh at 7:30 PM Monday, July 2, 1984. ROLL CALL PRESENT ABSENT: ALSO PRESENT: Councilmembers Heinsheimer, Murdock, Swanson Mayor Leeuwenburgh Councilman Pernell Ron Molendyk June Cunningham Chief R. Brunstrom Capt. E. Omohundro Dr. J. Price A. Pataschnick J. Givens D. McHattie R. Britt INSPECTION OF NEW 'FIRE EQUIPMENT City Manager Deputy City Clerk L. A. County Fire Dept., L. A. County Sheriff's Dept. P.V.F. Unified School Dist. L. A. County Transpo�.tation Gomm PB PB PP PI PP South Bay Engineering Palos Verdes Peninsula Dews Mayor Leeuwenburgh said that immediately prior to the City°.Council meeting members of the Council,inspected new fire equipment which will be housed at Engine Company No..56 on Crest Road West, and she asked. the City Manager to thank members of Los Angeles Fire Department, on behalf of the City Council, for bringing the equipment to City Hall so members of the Council could see it. APPROVAL OF MINUTES The minutes of a regular meeting on June 11, 1984 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilwoman Swanson and carried unanimously. The minutes of a special meeting on June 25, 1984- were approved and accepted as amended on a motion made by Councilwoman Swa.nson, seconded by Councilwoman Murdock and carried unanimously. FINANCIAL STATEMENT The Financial Statement for May 1984 was approved and accepted on a motion made by Councilwoman Swanson, s..econded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Swanson Mayor Leeuwenburgh NOES: None ABSENT: Councilman Pernell PAYMENT OF BILLS 41 Councilwoman Murdock moved that Demands No. 130, 131 and 132"be voided, and that Demands No. 133 through 157 and No. 11728 through'- 11732 hrough`11732 in the amount of $19,300.00 be approved for payment from the; General Fund., and that Demands No. 150, 151 and 158 in the amount"qf $9,214.37 be approved for payment -from the Fire and Flood Self Insurance Fund, noting that Demands No. 136, 139, 142 and 11728..:; through 11732, demands for staff payroll and payroll -related items,.',, were approved for payment at the special meeting on June 25, 1984,.'_:_. and were disbursed, and that the approval.is hereby ratified by the City Council. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: 55 AYES: NOES: ABSENT: July 2, 1984 Councilmembers Heinsheimer, Murdock, Swanson Mayor Leeuwenburgh None Councilman Pernell PROPOSITION "A" FUNDING 102 The City Manager introduced Mr. Alan Pataschnick, Senior Analyst, and Mr. Jerry Givens, Legislative Representative, of the Los Angeles County Transportation Commission, and advised that their function with the Commission is to help cities plan for the wise use of Proposition A funds, through various alternatives for use of funds provided by a local return program. Mr. Pataschnick addressed the Council, advising that all cities in Los Angeles County have been visited by representatives of LACTC., and have been advised of alternatives for use of the funds, including development of a specific designed program for the city, administered and operated by the city; development of .a specific program to meet city needs, to be contracted with a private operator; development of' (J) transit programs in cooperation with other local government agency; JjL sale of allocated funds to other interested governmental agency, or Co barter of monies in exchange for other needed city services. In ad- Q dition, Mr. Pataschnick said cities can also support fixed route transit services now provided.by RTD. He said he and LACTC staff are available to help cities in any way they. can to determine the best use of.Proposition A funds within the time permitted, which is the year in which the funds are received, plus three additional years, and Mr. Pataschnick said Rolling Hills has received approximately $4.7,000, of which approximately $5,000 has-been allocated. Councilwoman Murdock asked what alternatives have been tried by other cities, and how successful they have been, specifically, exchange of.services or exchange of funds. Mr. Pataschnick said that during the first two years there were about half a dozen exchanges between cities, of funds, stating that no cities have exchanged services to date. He said that any city that received transportation funds in exchange for services would be required to spend the funds on eligible transportation needs. In response to a question from Councilwoman Swanson regarding the responsibility for monitoring the use of funds, Mr. Pataschnick said that would be the responsibility of the city receiving the.funds, and he said further that there are a number of eligible uses, including allo- cation to Dial -a -Ride programs for the general public, bus stop improve- ments, benches and shelters, and some cities with municipal transit systems have used funds to supplement declining Federal funds. Councilwoman Swanson asked how long it would take to implement a plan proposed by the City. Mr. Pataschnick said that project appli- cations, after approval by the City Council, can usually be approved by the Commission within 30 days, but in the case of a new application, the proposal would be circulated among area operators to insure that an existing service is not being duplicated, and that would take up to 45 days. He said bus benches could be approved in three weeks. Mayor Leeuwenburgh thanked Mr. Pataschnick for his presentation to the Council. The City Manager said he would work with LACTC rep- resentatives on transportation projects, as authorized by the City Council. Councilwoman Swanson suggested that the Mayor appoint a committee to study the options available and -make a report to the Council. Mayor Leeuwenburgh said e report prepared by the Southern California Association of Governments was received that day, and after she reads the proposals for local transit in.the Peninsula area, she will contact Councilman Jerry Belsky of Rolling Hills Estates; she said she wished to study the report and keep the option of appointing a committee open until the last Council meeting in July: The Mayor said the report from SCAG can be reproduced for any member of the City Council who wishes to have a copy. ZONING CASE NO. 289, S.M. KIM, 8.BUGGY WHIP DRIVE, PADDLE TENNIS COURT 350 Mayor Leeuwenburgh opened discussion of Zoning Case No. 289, a- -2- 56 July 2, 1984 paddle tennis court on property located at 8 Buggy Whip Drive, owned by Mr. S. M. Kim, which was approved by the Planning Commission on - May 15, 1984. At a meeting of the City Council on June 11, 1984 the Council voted to take jurisdiction of the zoning case until drainage on the property and erosion of a trail on adjacent property were ad- dressed to the satisfaction of the Council. At that meeting Council- man Heinsheimer said he would not participate in any discussion or vote on the case, since he is the owner of adjacent property, and he again moved from the Council table during the discussion. Mr. Douglas McHattie of South Bay Engineering Corporation, dis=. played plans showing the development of the property and the plan for drainage of the proposed paddle tannis court. Mr. McHattie advised the Council that the water from the Kim property tended to flatten as it flowed across the property before development, and it now is diverted through a desilting pond in the middle of a riding ring,_ which causes erosion at it reaches the adjacent property. To put the flow through a pipe as has been suggested would accellerate the -- flow, and would transfer the problem, Mr. McHattie said. As a solu- tion and to address the concerns expressed'by Council members, Mr. McHattie proposed that a large rip rap containing large rocks be built on the Kim property, to flatten and and dissipate the flow of water. He said the amount of water drained from the property has not increased, but has been channeled by development and he proposed that a rip rap 20 - 25 feet wide and 15 feet long be installed. Council- woman Murdock asked whether there is a usable trail in the area. Mr. McHattie said that in 1979 the Rolling Hills Community Association made a determination that the trail should not be in that area, and it was relocated. Councilwoman Murdock asked whether a large riprap would eliminate trail washouts on other trails. Mr. McHattie said there would be no effect on other trails, explaining that it is a large area, and there is no focal point. He said the water in:the barn area on, the Heinsheimer property does not come from the Kim property, and he presented a map showing that the flow of water across that property comes from Crest Road properties, not Buggy. Whip Drive. Councilman Heinsheimer said that as a neighbor of Dr. Kim's -he considers the issue before the Council the approval of a paddle.'-- tennis addle '--tennis court, and he suggested that the Council decide whether or not a paddle tennis court should be approved, and require that the owner and his engineer take care of drainage and engineering details. He said the problem of erosion in the canyon is not as a result of what Mr. Kim is doing, but resulted from improvements made to the property by the previous owner. Mr. McHattie said he will coordinate solution of the drainage problem with the City Engineer. Council= woman Murdock said that if the Council approves the paddle tennis court they can make resolution of the drainage problem a condition - of their approval. Mr. McHattie said he would like to put the plans into plan check with the County Engineer, and Councilwoman Murdock suggested that the Engineer be advised that no building permit is to be issued until the Conditional Use Permit has been approved, subject to resolution of the drainage problems. Councilwoman Swanson said any expenses resulting from the condition should be charged to the,.. applicant, not to the City. She also suggested that the City Manager be authorized to make a field trip with the engineer and report to the Council. Councilwoman Murdock asked that the Council be advised of the date and time of the field trip, so any member can participate=: if they wish to do so. The Mayor so ordered., and the matter was held on the agenda. Councilman Heinsheimer said there are problems with other con struction in the area, and he described efforts at grading and re - compaction on property located at 4 Johns Canyon Road, stating that-, it was his opinion that members of the Council and Mr. Kim should be aware of land slippage problems in the area. RESOLUTION NO. S,30 T� Councilwoman Murdock moved that Resolution No. 230 entitled A RESOLUTION OF THE CITY COUNCIL APPROVING ZONING CASE NO. 297 IN PART FOR USE OF THE LA CRESTA SCHOOL FOR HARBOR COLLEGE ADULT EDUCATION;,.- -3- �I 1 57 July 2, 1984 PROGRAMS AND DENYING THAT PORTION OF CASE NO. 297 REQUESTING USE OF- THE-SITE FTHE.SITE AS A CONTINUATION SCHOOL be adopted; and that -reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Murdock, Swanson, Mayor Leeuwenburgh NOES: Councilman Heinsheimer ABSENT: Councilman Pernell PROPOSED BUDGET, FISCAL YEAR 1984-85 The proposed budget for Fiscal 1984-85 was presented with a.staff report from the City Manager advising that the budget was prepared in conjunction with meetings with the Budget Committee, and if adopted will be subject to any final adjustments in the 1983-84 budget with regard to end of the fiscal year billings. 0 The Proposed Budget for Fiscal Year 1984-85 was adopted. on a motion made by Councilwoman Swanson, seconded by Councilwoman Murdock and,c_arried by the following roll call vote: L.t_ m AYES: Councilmembers Heinsheimer, Murdock, Swanson, Q Mayor Leeuwenburgh NOES: None - ABSENT: Councilman Pernell DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE 734 Mayor Leeuwenburgh said she wished to appoint Councilwoman Murdock voting delegate at the Annual Conference of the League of California Cities in Anaheim in September, and Councilman Heins- heimer alternate. The appointments were confirmed by motion made: by. Councilwoman Murdock, seconded by Councilwoman.Swanson and carried unanimously. MATTERS FROM MEMBERS OF THE COUNCIL JUVENILE DIVERSION PROJECT Councilwoman Swanson reported on a recent meeting of the Juvenile Diversion Policy Board, and advised the Council that money is allocated in the budget for the project, and an effort is made to refrain from asking cities for money, but because of declining funding it may be necessary to increase the $500 allocation in Rolling Hills budget by 25%. Councilwoman Swanson said the Policy Board is endeavoring to generate more participation on the Peninsula by,bringing the needs of youth to the attention of the youth and their parents. REPORT BY THE MAYOR Mayor Leeuwenburgh reported that she has been invited to parti= cipate in judging a bicycle parade in Palos Verdes Estates, and after that event she will attend the Rolling Hills 4th of.July Picnic. She called the attention of the Council to the Olympic flag flying in front of City Hall, and said it was presented to her at a luncheon hosted by Coca Cola Bottling Company, with a request that it be flown until completion of the Olympic flags. MATTERS FROM THE CITY MANAGER The Manager reported that .he heard that because of'. the Olympics, Admission Day will be celebrated this year on August 6, to relieve congestion. No official word has been received by the City, and the Manager said he would advise the Council if the date is -changed this year, since City Hall will be closed. RECESS TO CLOSED SESSION The meeting was recessed to a closed session at 8:40 P.M. -4- July 2, 1984 MEETING RECONVENED The meeting was reconvened at 9:00 P.M. and Mayor Leeuwenburgh said the Flying Triangle area was discussed. She asked.that the geology report from the County Engineer dated June 28, 1984 be placed on the agenda for the next meeting. LETTER FROM SUPERVISOR DANA Mayor Leeuwenburgh presented a letter dated June 28, 1984 from Supervisor Deane Dana thanking the Mayor for the message of congratu- lations from the City Council on his recent re-election, and for the opportunity for him to continue to serve as a member of the Board of Supervisors of Los Angeles County. ADJOURNED The meeting was adjourned at 9:10 P.M. to Monday, July 9, 1984 at 7:30 P.M. APPROVED: Mayor -5- City -Clerk '7� I.,