8/13/1984A regular
was called to
Road, Rolling
Monday, August
ROLL CALL
PRESENT:
ABSENT:
MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
August 13, 1984
meeting of the City Council of the City of Rolling Hills
order at the Administration Building, 2 Portuguese Bend
Hills, California by Mayor Leeuwenburgh at 7:30 P.'M.
13, 1984.
ALSO PRESENT:
APPROVAL OF MINUTES
Councilmembers Heinsheimer, Murdock, Pernell, Swans
Mayor Leeuwenburgh
None
Ron Molendyk
Michael Jenkins
Pamela Dudley
Capt.. Elmer Omohundro
Richard Esposito
William Strauz
Douglas McHattie
Pat Holladay
Martha McKinney
Gordon Reuben
Major Langer
John Pollock
Mrs. Margaret Wagner
40
City Manager
City Attorney
Secretary
Sheriff's Lomita Station
Palos Verdes News
Attorney
South Bay Engineering
Observer
Observer
Observer
Resident
Applicant
Property Owner
The minutes of -an adjourned meeting on July 21, 1984 and a regular
meeting on July 23, 1984 were approved and accepted as presented on a
motion made by Councilman Pernell, seconded by Councilwoman Murdock -and
carried unanimously. ez.
PAYMENT OF BILLS
Councilman Heinsheimer moved that Demands No. 212 through 248 and
11739 through 11744 in the amount of $87,012.26 be approved for payment
from the General Fund and that Demands No. 212 and 247 in the amount of
$4,678.58 be approved for payment from the Fire and Flood Self Insurance
Fund, and that Demand No. 237 be voided. The motion was seconded by
Councilwoman Murdock and carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: None
LANDSCAPE COMMITTEE REPORT 135
Mayor Leeuwenburgh opened the meeting to a discussion and consider-
ation of recommendations by the Landscaping Committee for landscaping it
the Main Gate area, and welcomed Julie Heinsheimer, Chairman of the
Landscape Committee. The City Manager explained that the Landscape
Committee approached the Mayor several months ago and said they wished
to have the area of the -main gate cleaned up and improved, and he'said
$1500.00 has been allocated in the budget for the project, to include
plant materials, soil amendments and modification of the irrigation'.
system, and additional dollars have been included in the budget for
landscape maintenance if the project goes forward. The City Manager,
then introduced the Landscape Committee Chairman, Mrs. Heinsheimer.
Chairman Heinsheimer presented a plan developed by the Landscape
Committee, explaining that an original has not yet been furnished j; y
Rolling Hills Estates. She said the plan prepared by the Landscape.
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August 13, 1984
Committee is for low cost, low maintenance, drought resistant plants,
in keeping with the plants now there, and will provide a general im-
provement of the entrance, without a manicured appearance. She said
the material will be slow growing, and with a small additional funding
the area can be maintained by the crew that takes care of the area now.
Chairman Heinsheimer explained that there was a problem with the irri-
gation system, since two sprinkler heads were watering the horse trail
instead of the plants, and were removed, but Rolling Hills Estates has
people working on the system and the sprinkler heads will be replaced
properly. Councilwoman Murdock asked whether a separate meter will be
installed for the landscaping. The Manager said the sprinkling system
is on a central timing system, and he has been advised by the City of
Rolling Hills Estates that the sprinkler system is compatible with the
Landscape Committee's proposal. Councilman Pernell complimented the
Landscape Committee for their effort in establishing the project at
no cost to the City except for materials and labor. Mayor Leeuwenburgh
said that Mayor Nell Mirels of Rolling Hills Estates has assured her
that the City of Rolling Hills would have the cooperation of that city.
Councilwoman Swanson asked Chairman Heinsheimer what costs were
anticipated for maintenance of the area, and whether the area can be
LO maintained without additional cost. Chairman Heinsheimer said that
apart from the initial cost of planting one additional day's work
(jL will be needed, and Sean Bennet, landscape contractor, said it would
m require $40.00 additional per month to•maintain that area. Council-
woman Swanson asked whether any effort had been. made to have the Com-
munity Association share any of the costs. Chairman Heinsheimer said
the Women's .Community Club volunteered to put money into the beauti-
fication, but'.she did not know whether they had funds to put into a
continuing monthly charge for maintenance, stating that they may wish
to contribute funds for materials, but she did not know whether they
will want to get involved in the on-going costs of maintenance. Coun-
cilwoman Swanson asked.the City Manager if any contact had been made
with the City of Rolling Hills Estates regarding funding, stating
that Rolling Hills had given Rolling Hills Estates $56,000.00 for
improvement of the!::intersection. Mayor Leeuwenburgh said the $56,000
given by Rolling Hills was used by Rolling Hills Estates in the ini-
tial work done at the intersection 18 months ago, and when they were
approached in the matter of assisting with landscaping that request
was.denied.in a letter from the Rolling Hills Estates City Manager,
who said he would meet with representatives of Rolling Hills. Chair-
man Heinsheimer explained that of the estimate of $800 for the project
recommended by the Landscape Committee:, $400 of that sum was for soil
amendment, and the minimum amount of 20 cubic yards that can be obtained
would be sufficient for the entire City Hall area, including the tennis
court area. She said -the remaining $400 for plant material is very':
reasonable.
Councilwoman Swanson moved that the project proposed by the
Landscape Committee for an expenditure of $800 for general.clean-up
and additional landscaping in the Main Gate area be approved. The
motion was seconded by Councilwoman Murdock and carried by the following
roll call vote:
AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: None
ZONING CASE NO. 289, S. M. KIM, 8 BUGGYWHIP, PADDLE TENNIS COURT 276
The City Manager reported that because of concern expressed at
City Council meetings about the impact of drainage from the Kim pro-
perty°on adjacent properties, a field trip was made to the site on
Friday, August 10, and was attended by Mayor Leeuwenburgh, Council-
woman Murdock, Douglas McHattie of South Bay Engineering Corporation,
Mr.,Kim, the applicant, and the City Manager. In response to a,
question by Gouncilwoman Swanson, the Manager said Caballeros was
advised of the field trip and the concerns about drainage, but no
contact was made by them, and no representative attended the trip
to the site.
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August 13, 1984
Mr. McHattie presented a plan for a rip rap energy dissipator,
and explained that at present water from the property goes through a
desilting basin, and that the rip rap will create an additional safe-
guard for drainage. Councilman Pernell asked to have the difference
explained. Mr. McHattie said that water from the holding basin tra-
velled through a.narrow tunnel, then dumped onto the ground, creating
erosion on adjacent property. With the new design the water will be
spread over a larger area with less impact, since the. water will be
disbursed over twenty feet, instead of two feet. In addition, a splash
wall will prevent water cutting under. Councilwoman Swanson asked if
this will affect the trail, and Mr. McHattie said that since the water
will be spread in a wider area and the flow will be more regulated, it
is his opinion that there will be no effect on the trail.
Councilman Heinsheimer-moved the paddle tennis court be approved,
incorporating the improved drainage system as presented by Mr.-McHattie.
the motion was. seconded by Councilman 'Pern-dll and carried by the
following roll call vote:
AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: None
Councilman Pernell said he wished to address the applicant, Mr.
Kim and his engineer, Mr. McHattie, stating that it was not the intent
of the Council to obstruct the progress. of construction on the property
and thanking them for working out the problems of drainage to the satis-
faction of the Council.
FLYING TRIANGLE
The City Manager said a cost proposal for groundwater investiga-
tion in the Flying'Triangle main mass landslide west of the Flat Top
Area has been prepared for -the Community Association and is contained
in a letter dated July 19, 1984 from the Los Angeles County Department
of Engineer -Facilites and was prepared by Robert Thomas, Engineering
Geologist and approved by Arthur G. Keene, County Geologist. He said
the proposed investigation would explore the possibility of trapped
groundwater stored under pressure beneath the toe of the Flying Tri-
angle Main Mass Landslide.
Mayor Leeuwenburgh said the information will be forwarded to the
Community Association, and copies are available for residents who wish
to have one.
PLANNING COMMISSION ACTION, ZONING CASE NO. 299, JOHN POLLOCK 400
The City Manager reported that at a regular meeting on July 17,
1984 the Planning Commission approved a Variance of front yard set-
back requirements for vacant property known as Lot 2, Tract 26652
located on Eucalyptus Lane. The Manager explained that when the
property was subdivided in 1975 it complied with all ordinances and
requirements, and a 2.5 gross acre parcel was divided into two'l-.1/4
gross acre parcels which are approximately 3/4 acre net. Because
the required front yard setback has been increased from 30''to 50'
it is not possible to develop the lot without a variance, and the
applicant has requested and received approval of a 50' radial set-
back, to maximize the buildable area.
Mr. John Pollock, owner of the property, explained that the
radial setback would provide the required turning area for fire
equipment, would be compatible with other properties in the area,
and existing pepper trees on the property can be saved.
No action was taken by the Council and the information was
received for the file.
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August 13, 1984
MATTERS FROM THE CITY COUNCIL
GRADING AT 5 CHUCKWAGON ROAD
Councilwoman Swanson said she has been contacted by residents
asking whether the grading at 5 Chuckwagon Road is being done in
accordance with City regulations. She said that when a grading plan
is submitted to the County, acting as the City's agent, the County
should ensure that it is in compliance with the City's ordinances,
explaining that when she discussed it with County personnel she was
assured that it was as it should be, but when she asked to have it
confirmed in writing it'seemed there might be a problem. Council-
woman Swanson said the City Manager has been working with Mr. Kondo
of the County Engineer's office in Lomita, but she said it should.be
a matter of routine for the County.
PARAMEDICS IN ROLLING HILLS
Councilwoman Swanson referred to a report listing paramedic
service in the City of Rolling Hills this year to date and last year
Lo to date, and she said it would be helpful to have information for the
g) entire year.
L- BRUSH FIRE AT FORRESTAL DRIVE
m
Q Councilwoman Swanson asked that the City Manager be directed to
discuss with Fire Department personnel the response time in a recent
brush fire at Forrestal Drive in Rancho Palos Verdes that spread to
property on Packsaddle Road East. She said the residents reported to
her that they felt the response time was unreasonably long.
SOUTH BAY JUVENILE DIVERSION
Councilwoman Swanson said she received a letter from South Bay
Juvenile.Diversion asking that Rolling Hills send a resolution in
support of "South Bay Sunday", which is a fund raising function for
the.benefit of.South'Bay Juvenile Diversion. She said she informed
the group that the City Council does not support fund raising acti-
vities as a body, but that she would mention it at the Council meeting.
Councilwoman Murdock said it has been Council policy to mention such
worthy functions.in the Newsletter if Council members agree, but it
is Council policy not to support such events by resolution or letter.
of support. Councilwoman Swanson urged that the City send a letter
to South Bay Juvenile Diversion wishing them well in their fund
raising project. Councilman Heinsheimer said all members of the City
Council have been contacted in connection with various.fund raising
efforts, and said it is his opinion that the Council should refrain
from taking any action as a body in support of any such effort.
RETIREMENT DINNER, CHIEF CLYDE BRAGDON
Mayor Leeuwenburgh said all members of the City Council have
received invitations to the Los Angeles County Chapter of the Cali-
fornia Fire Chiefs' Association dinner on September 5, 1984 honoring
Fire Chief Clyde A. Bragdon, Jr. on his retirement. The City. -'Manager
was requested to have an appropriate plaque prepared to be presented
at the dinner.
JEWISH .FEDERATION COUNCIL; OF LOS ANGELES
Mayor Leeuwenburgh said she met with representatives of the
Jewish Federation Council of Los Angeles in the Ctty.Hall and was
given two books for the City's library.
SPECIAL FIRE PREVENTION NEWSLETTER
Mayor Leeuwenburgh said that there have been two recent brush
fires in the community, and she asked that a special Newsletter be
sent to residents reminding them of the need for brush control and
fire prevention measures.
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August 13, 1984
MATTERS FROM THE CITY MANAGER
SHERIFF'S MOUNTED POSSE
The City Manager said Captain Elmer Omohundro was present at the
meeting, and he asked him to address the Council with regard to the
Sheriff's mounted posse and four wheeled drive vehicles. Captain
Omohundro said the project has been started in an effort to enforce
fire regulations, and four citations were issued to off-road vehicles
on Sunday, August 12 in brush areas of Rancho Palos Verdes. He said
four wheeled vehicles and officers on horses will continue to patrol
in brush areas to discourage certain activities. Councilman Pernell
said he has observed equestrians smoking, and asked whether that has
been enforced. Captain Omohundro said he will mention that to the
patrols. Members of the Council expressed concern about persons in
cars smoking during the fire season, stating that there is a prohib-
ition agains smoking in cars when it is posted at the gates, and it
was suggested that residents be reminded by a notice in the Newsletter
to instruct guests, since the Sheriff has been asked to enforce the
prohibition.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
The City Manager reported that copies of a Participating City
Cooperation Agreement for the County of Los Angeles Community Develop-
ment Block Grant Program have been received with a request that they
be executed and returned before August 27, 1984, which is the next
regular meeting date for the City Council. Mr. Molendyk said the
agreement was received too late to be placed on the agenda for the
current meeting, but has been reviewed by the City Attorney. He
said it is basically the same agreement executed by the City previously,
and allocates the low cost housing funds received by Rolling'Hills to
the City of Lomita.
The City Attorney explained that the Agreement provides for the
City of Rolling Hills to.participate in a block grant program for the
next.three years, and entitles the City to..funding which, in the past,
has.been diverted to Lomita.to.be used for low cost housing. The City
has the option of.participating or not participating, but if it does
not participate the funds will not be allocated to the City. Council-
man Pernell asked how much was received; the City Manager said $12,,000.
Councilman Pernell said funds should be diverted or re -allocated only
to a city which has an anti -fireworks ordinance, and he suggested that
a city which would receive such funds instead of fees from licenses
for fireworks might be willing to consider such a trade-off.
Councilman Pernell moved that the Cooperation Agreement be executed
as it has been in the past. The motion was seconded by Councilwoman_
Swanson, after assurance by the City Attorney that it is similar to
documents executed previously, and was carried by the following roll
call vote:
.AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson,
Mayor Leeuwenburgh
NOES: None
ABSENT: None
ADJOURNMENT TO CLOSED SESSION
The meeting was adjourned to a closed session at 8:45 p.m.
ADJOURNMENT
The meeting was reconvened at 10:00 p.m. and immediately adjourned
by the Mayor to 7:30 p.m. Monday, August 27, 1984.
L City Clerk
APPROVED: G 4v vIm •` e�Gl t-V,u-6^ V��-
Malyor