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9/24/198479 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 24, 1984 A regular meeting of the City Council of the City of Rolling Hills was called to order at the'Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor pro tem Heinsheimer at 7:30 p.m. Monday, September 24, 1984. ROLL CALL PRESENT: Councilmembers Heinsheimer, Murdock Pernell Councilwoman Swanson arrived at 7:40 p.m. ABSENT: Mayor Leeuwenburgh ALSO PRESENT: Ron Molendyk City Manager .dune Cunningham Deputy City Clerk Richard Esposito Palos Verdes News (� Douglas McHattie South Bay Engineering Lo Mrs. V. Doak Residents Mrs. J. Ferris LL F. Hartwig Mr. & Mrs. N. Lean m Mr. & Mrs. F. Partridge Q F. Ripley Jr. APPROVAL OF MINUTES The minutes of an adjourned meeting on September 11, 1984 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilman Pernell and carried unanimously. FINANCIAL STATEMENT Councilman Pernell moved that the Financial. Statement for August 1984 be approved and accepted as presented. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell NOES: None ABSENT: - Councilwoman Swanson, Mayor Leeuwenburgh PAYMENT OF BILLS Councilwoman Murdock moved that.Demands No. 299 through 320 and 11756 through 11758 in the amount of $21,387.67 be approved for payment from the General Fund, and that Demands No. 313 and 318 in the amount of $3,290.00 be approved for payment from the Fire and Flood Self In- surance Fund. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell NOES: None ABSENT: Councilwoman Swanson, Mayor Leeuwenburgh PUBLIC HEARING, NUISANCE ABATEMENT, 53 PORTUGUESE BEND ROAD 870 The City Manager reported that following presentation of a staff report at the City Council meeting on August 27, 1984 regarding the hazardous condition of property at 53 Portuguese Bend Road, a public hearing was scheduled to declare the property, Lot 12 -FT, a public nuisance, and to authorize the City Manager, City Engineer, County Rehabilitation to abate the public nuisance pursuant to Municipal Code Section 8.24.060 and authorize the necessary expenditure of funds. Mr. Molendyk said that subsequent to that action the owner, Mr. William . Clayton, contracted with Mr. Fred Ripley Jr. for the demoliton, and the work is proceeding, with completion expected by September 28, 1984. 1� '' September 24, 1984 Mayor pro tem Heinsheimer opened the public hearing and asked Mr. Ripley to report on the progress. Mr. Ripley said the work is being done, and the only delay is caused by dependency on refuse haulers, explaining that one bin has been filled, two additional bins have been ordered and the job will be finished when the bins have been delivered. Mr. Norm Lean, 1 Pinto Road, asked about the status of the garage, stating that one wall is missing and the structure is esthetically'dis- pleasing. Mr. Ripley said he will take the structure down to the slab, and he said he has not been instructed with regard to removal of the above ground holding tank on the property. Mayor Heinsheimer said any- thing that is not serving a useful purpose should be removed, and the tank should be removed as part of the demolition. The Mayor held the hearing over for a report at the next meeting on completion of the demoliton. 11 F. W. HARTWIG, 3 PINTO ROAD, REQUEST RE: WAIVING OF FEES 938 In a letter dated September 14, 1984 Mr. F. W. Hartwig, 3 Pinto Road, requested that fees totalling approximately $1200 for plan check and permits in connection with rehabilitation of his home be waived. The City Manager reported that on July 17, 1984 the Planning. Commission recommended that fees in connection with temporary place - went of a trailer be waived. Mr. Hartwig appeared before the Planning Commission on September 18, 19841 and in discussing the request Com- missioner Field said that he believes it -was -the intent of the Planning -Commission to recommend that all fees in connection with rehabilitation of the Hartwig home be waived, since nothing new is being built and no addition is being made to the existing residence, and he reviewed the action of the City Council when homes were rebuilt following a fire in 1973 and all fees were.waived because of the emergency condition. As maker of the motion to waive fees at the July 17, 1984 meeting, Commis- sioner Field said he wished to move that the Planning Commission advise the City Council of the intent of the motion, and recommend that all. fees in.connection with rehabilitation of the Hartwig residence be waived. Mr. Hartwig presented copies of Resolution No. 298 adopted.in: 1973, and Mayor Heinsheimer noted that the resolution states that an, application must be made by each owner, and Mr. Hartwig has made such application. Mr. Hartwig said the fees would total approximately. R;. r $1200. Councilman Pernell said the Council wishes to encourage impove- ment of properties. Councilwoman Swanson moved that the City Council'. approve the recommendation of the Planning Commission and waive all fees in connection with rehabilitation of the Hartwig property. The_ motion was seconded by Councilwoman Murdock and carried unanimously. AGREEMENT FOR USE OF SCHOOL FACILITIES FOR DISASTER PURPOSES 10.02 The City Manager presented an agreement for use of school facilities for disaster purposes to be executed by the City of Rolling Hills and the Palos Verdes Peninsula Unified School District. Memb'ers' of the Council agreed that.before being signed the agreement should be reviewed and approved by the City Attorney. Councilwoman Murdock moved that the agreement be approved, sub- ject to approval by the City Attorney. The motion was seconded by Councilman Pernell and carried unanimously. PROPOSITION "A" FUNDING 1017- Mayor 017 Mayor Heinsheimer opened discussion of alternatives for using Proposition A funds for transit, held for additional discussion..: Mrs. Jan Ferris, 50 Eastfield Drive, said she thought consideration should be given to joining with RPV transit, stating that children in Rolling Hills are isolated and she and other parents are interested in develop- ing a way for children to become independent. Councilwoman Swanson, - said there is a need for Council and residents to be informed about '' the options, and now that the options have been presented to the-`—` Council the needs of the community should be pursued. She explained.' that funds must be used by June 1985 or returned, and if it is deter=- mined that the community has no needs the funds can be bartered. -2- F 41 September 24, 1984 Councilwoman Swanson suggested that letters be sent to Com- munity Association organizations., including the Women's Club, Cab- alleros and the Tennis Club, asking for input. Mayor Heinsheimer suggested that a synopsis of a demand/response system be published in the Newsletter early in October, and public hearings should be scheduled to receive input from residents. Councilman Pernell. agreed that all organizations should be asked, and the.Community Association should be consulted, as well as the residents. Councilwoman Murdock said the Community Association has expressed concern about services coming to the community with passengers aboard who could get off inside the city, because of security, and the possibility that the private status of the roads could be jeopardized. Councilwoman Murdock said there has been interest expressed in blading buggy trails in ad- dition to horse trails as a possible use of transportation funds, and also some interest has been shown in a seasonal transportation system, specifically during summer and school vacations, specifically a demand response system within the city which would provide transportation to the gates to connect with the RPV demand/response. system. C0 Mayor Heinsheimer said all data should be collected, and he asked Councilwoman Swanson to work with staff to see that all inform-. ation presented is complete and correct with.regard to options, time limits and other pertinent facts. Councilwoman Swanson said she would LJL 'research the options, including a Rolling Hills Transit, and would be m prepared to report to the Council the second meeting in October or the Q first meeting in November. OPEN AGENDA EMERGENCY ROAD, MRS. VIRGINIA DOAK, 56 PORTUGUESE BEND ROAD 1260 Mrs. Virginia Doak advised the Council that the private driveway serving her residence became completely inaccessible and she and Mr. Doak -were unable to leave their home for one Theek; an emergency road has-been provided, gas lines were moved, and the road is presently useable, but she does not know how long it will be so. Mrs. Doak said Fire Department personnel walked to their home to check on their well being, but were unable to reach them by truck, and no deliveries could be made. She said the inability to receive deliveries or to leave to obtain food was very unsatisfactory living, and she asked that a road be provided to her home and two others in the immediate area over an easement leading to Crest Road East. Mr. Douglas Mc - Hattie, South Bay Engineering, advised the Council that such a road would be feasible as part of the Pruyn subdivision, which has been filed with the City, explaining that the road could be developed on the easement along the Pruyn property. Mayor Heinsheimer asked the City Manager to review the subdivision map and make recommendations., regarding feasibility of an emergency road as one of the conditions of approval. Mrs. Doak said Mr. Arthur Keene, Engineering Geologist, has spoken to her about the importance of filling cracks and crevices -on private property. The Manager said a letter has been prepared to be sent to all residents and owners of property in the Flying Triangle advising of the need to fill such crevices and seal fissures, and Pias been sent to the City Attorney for approval. MATTERS FROM THE CITY COUNCIL RESIGNATION OF CITY MANAGER 1603 Councilman Pernell, personnel -officer for the City Council, announced that Ron Molendyk has submitted his resignation as part time City Manager for Rolling Hills to become full time City Manager= for the City of Lake Elsinore. He said he and other members of the City Council were contacted by members of the Lake Elsinore City Council, and that all agreed that it was.a career opportunity for Mr. Molendyk. Councilman Pernell said there will be a transition period during which the City Council will conduct interviews for the position and.. Mr: Molendyk will continue to serve Rolling Hills on a part time basis while working for Lake Elsinore. part time. -3- September 24, 1984 GRADING AT 5 CHUCKWAGON ROAD Councilwoman Swanson said that in reviewing extensive grading being done on property at #5 Chuckwagon Road she was advised that the final grading, after reconstructive grade and fill, will develop a lot in comformance with grading requirements in Rolling Hills, and she said it appears that it is possible to develop a lot through ex- cessive grading in spite of the ordinance requirements which limit grading to 2:1 and also limits the height of grade and fill slopes. She asked that the issue be addressed with respect to the intent of the ordinance, and whether it should be changed. Councilman Pernell suggested that the Planning Commission be asked.to study the effect on the community of extensive grading which is being done to develop lots into properties which meet requirements for building. Mayor Heinsheimer asked Councilwomen Swanson and Murdock to discuss the matter with Allan Roberts,.Planning Commission Chairman. Councilman Pernell said such grading is often recommended by the geologists to stabilize the property. MATTERS FROM THE CITY MANAGER DEMOLITON OF BARTH PROPERTY, 51 PORTUGUESE BEND ROAD The City Manager reported that the Robert -Barth residence at 51 Portuguese Bend Road is being demolished, and the property will be leveled to the slab. CHANGES IN RETAINING WALL, KIM PROPERTY, 8 BUGGY WHIP 1719 The Manager reported that the retaining wall for the paddle: tennis court on the Kim property at 8 Buggy Whip Drive has been changed and he asked the engineer to explain the changes to the Council. Mr. McHattie presented an "as graded" plan for the property and explained that although the wall was not built as;:approved, it is within permitted limits, since it does not exceed four feet in:any place, and diminishes to three feet, then to one foot. The Manager said the County Inspector considers the changes minimal, and ordinar- ily such change would be approved in the field, but because of the. Council's concern about drainage on the property it was brought to their attention. Mr. McHattie said the health, safety or welfare of, the community will not be affected by the change. Mayor Heinsheimer said that if not done according to the approved plan, a new plan should be submitted for approval, and a field trip made if necessary. The matter was held for consideration at the next meeting. ADJOURNMENT 1865 The meeting was adjourned at 9:15 p.m. to Monday, October 8, 1984 at 7:30 p.m. -4- City M nager 1