Loading...
12/10/1984"Wd MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA December 10, 1984 .., I A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor pro tem Heinsheimer at 7:35 p.m. Monday, December 10, 1984. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmembers Murdock, Pernell, Mayor pro tem Heinsheimer Councilwoman Swanson (arrived'at 7:42 p.m.) Mayor. Leeuwenburgh (arrived dt.7:40'p.m.) Joseph P. Leach Michael Jenkins June Cunningham Chief Ray Brunstrom Don Bailby Richard Esposito James Hawkins , Douglas McHattie- Joseph juge Rose Rihaczek Ron Warmbier City Manager City Attorney Deputy City Clerk Los Angeles County Fire Dept. Southern California Edison Palos Verdes Peninsula News Attorney South,Bay Engineering Corp. - Residents The minutes of the meeting on November26, 1984 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilman Pernell and carried unanimously. FINANCIAL STATEMENTS The Financial Statement for October 1984, which was held over from the last meeting, and the Financial Statement for November 1984 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Murdock, Pernell, Mayor pro tem, Heinsheimer - NOES: None ABSENT: Councilwoman Swanson, Mayor Leeuwenburgh PAYMENT OF BILLS The City Manager presented the list of demands and recommended that Demand No. 463 be excluded, since it pertains to business to come before the Council later in .the meeting. Councilman Pernell moved that Demands No. 434 through 442, 443 through.446, 448 through 454, 456 through 462, and 11711 through 11714 be approved for payment from the General Fund in the amount of $-23,611.42; that Demands No. 443, 447 and 455 be voided, and that approval of Demand No. 463 in'the amount of $6,500 be deferred. The motion was seconded by Councilwoman Murdock and carried by the fol- lowing roll call vote: ,AYES: Councilmembers Heinsheimer, Murdock, Pernell Mayor Leeuwenburgh- I NOES: . None ABSENT: None ABSTAINED: Councilwoman Swanson 11 =1 December 10, 1984 STATUS OF FIRE FLOW IN ROLLING HILLS Mayor Leeuwenburgh welcomed Assistant Fire Chief Ray Brunstrom, Los Angeles County Fire Department, who was present to report to the Council on the status of fire flow in Rolling Hills.' Chief Brunstrom reported that in response to azequest from the City Council a number of months ago the fire flow in Rolling Hills has been surveyed, and he said there are 175 fire hydrants within the City,*and testing -.of those.-_ hydrants to determine compliance' with the Municipal Code and the General Plan requirements of 1250 gpm available within a reasonable distance from - all structures has indic-ated.that 165 hydrants exceed the required flow,. and fewer than 10 hydrants produce less than 750 gpm. In only.one area, the Southfield area in the vicinity of Flying Mane Road, new hydrants are needed, and he stated that no area is critical. He explained that the situation has improved vastly in the past 20 years,ldue to increased regulation and requirement, and because of installation of anew main' and larger pumps by.California Water Service., Chief Brunstrom said he will make suggestions regarding additional improvements and,priorities, for the improvements at the next City Council meeting. Further, Chief Brunstrom said most of.the improvements were requiredasa result of., approval of new construction, and were achieved cost free to the.City and the Fire District, since 'they were.a condition of obtaining a ­ building permit. Councilman Pernell asked staff to investigate the critical areas referred to by Chief Brunstrom'..* The"Fire.Chief said that -would be part of his report to.the 'Council at the next.meeting, and he suggested that a representative of California Water -Service be invited to attend that meeting also. The Mayor and Council members port, and Mayor Le6uwenburgh asked next City Council agenda. thanked Chief Brunstrom for his re - that the itembeincluded in the . TIME EXTENSION, PARCEL MAP NO. 14467, SOUTH BAY ENGINEERING CORP. -1899 'In a letter dated December 6, 1984 Mr.'Douglas McHattie, South Bay Engineering, advised that the -State Map Act now allows two years in which to file a Parcel Map, instead of the 18.months previously allowed; therefore he wished to withdraw a request for an extension of time for completion of Parcel Map No. 14467, submitted to the Council at the meeting on November 26, 1984. The City Manager advised the Council that review of the file indicates.that the final date for filing the parcel map is May, 1985, unless -extended at that time by the Council. -44r. McHattie's request was approved by concurrence of .the Council. REQUEST TO WITHDRA14 SUBDIVISION AND REFUND FEE, PARCEL TMAP 16061 . In a letter dated November 30, 1984 Mr. McHattie, on behalf 'of 'Mrs. W. B. Pruyn, asked that the request to subdivide the property at 17 Crest Road East be withdrawn, and that uhused-Tees deposited with theCity for subdivision work be refunded. The.Manager advised the Council that total' costs . accrued to the-'. Parcel Map -by Regional Planning, including staff 'review of the Environ- mental Checklist were $328, and minimal processing was done by.the City; no costs for publication have been incurred,. and no charges will be made by the County Engineer, Road Department or.Firie Department. It was the City Manager's recommendation that a total of $500 be charged the appli- cant to cover the costs incurred, and $6500 of the fee paid be refunded to Mrs. Pruyn. Councilwoman Murdock moved that the* Manager's recommend- ation be accepted, and that Demand'No. 463 in the amount of $6,500 be refunded to Mrs. Pruyn, and the subdivision be terminated in the City's records. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None sm 104 December 10, 19,84 In further discussion the Manager was directed to develop a..policy to be used in such requests, so that a portion of the funds deposited will be retained by the City to cover reasonable time and expenses in- curred. Mr. Leach said a policy can be formulated, and in the- case be- fore the Council it was his opinion that the charges are reasonable. APPROVAL OF DEMAND NO. 463 CouncilwomanMurdockmoved that Demand No: 463 in the amount of $6,500, refund of deposit for Parcel Map 'No. 16061 be approved for payment to Mrs. W. B. Pruyn. The motion'was'seconded by Councilwoman.. Swanson and carried by the following roll call vote: - AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: -None PLANNING COMMISSION ACTIONS, NOVEMBER 20, 1984 The Manager reported that at a regular 'meeting on -November 20, 1984 the Planning Commission took the following actions: Zoning Case NO. 304, Phil Steinberg,, -8 -7 -Crest Road. -East. Request for Variances for front yard and sideyarid setbacks and lot coverage for residence addition - approved. Zoning Case No. 305, Joseph Juge Jr., 61 Eastfield Drive Request for Variance of Height limitation for constructio'n'of a garage under a portion of remodelled residence - denied. The information was received for the file. MATTERS FROM THE CITY ATTORNEY -REQUEST FOR CLOSED SESSION The City Attorney requested that the meeting be adjourned to a closed session after completion of business before.the Council for..._ discussion of potential litigation. USE OF PRIVATE ROADS FOR DEMAND/RESPONSE TRANSIT SYSTEM 1989 The City Attorney reported that at the last meeting Councilwoman Swanson asked hire to advise the Council on whether' -use of the private roads in the community by a deimand/response transitsystemfinanced in whole.or in part by Proposition "A" funds would jeopardize the private status of the roads. Mr. Jenkins said he has researched the question and it is his opinion that such a system would not -affect the.'-status'-o'r nature of the roads,--.and,would be no different from any other demand/* response system, such as taxis and shuttle service to the airport now in operation... MATTERS FROM THE CITY COUNCIL TRANSIT SYSTEM - PROPOSITION "A" FUNDING 2002 - Councilwoman Swanson-repprted that she and the City Manager met with Rancho Palos Verdes staff and discussed what could be provided the City of Rolling Hills if a decision is made to use Proposition A funds for participation in the paratransit system sponsored.by that city. More recently Councilwoman Swanson and Mr. Leach met with Mr. Mitchell Rouse, owner of the paratransit system, and Mr. Rouse indi- cated that he would.be amenable to a brief program for.Rolling Hills, of 3 to 6 months duration, to be implemented without start-up costs, to assess the needs for transportation indicated by some of the..r.esi- dents who responded to the questionnaire in the Newsletter. Mr. Rouse stated that a program could be developed for Rolling Hills that would be within the City's budget.' She explained that all details pertinent to such a program would be handled by Mr. Rouse's staff, and no staff work would be required.from the City. Mayor.Lee,iwenburgh thanked Councilwoman Swanson for her report, -3.- U) LL co Q 105 December 10, 1984 OPEN AGENDA Ron Warmbier, 86 Crest.Road East re: Parcel Map No. 14467 Mr. Warmbier addressed the Council regarding approval of the tenta- tive:map for Parcel Map 14467, and asked about the requirements which must be met before the approval expires. The City Manager explained that the final map must be submitted to the Council by May 23, 1985, or a time extension must he requested if the applicant has not completed the conditions imposed :when the tentative map was approved. He said all conditions must be met or bonded for, in.the event the work cannot be completed.prior to.recordation. The City Attorney explained that if .not completed prior to recordation, a subdivision agreement can be en- tered into which extends the time period for two years, and bonds to guarantee completion are required. Joseph Juge,-61 Eastfield Drive.re: Zoning Case No. 305 2104 Mr. Juge, applicant in Zoning Case No. 305, a request for residence addition with a portion of the residence over a garage, said that the application requires that the applicant demonstrate practical difficul- ties or unnecessary hardship in order to obtain a variance, and he said the Planning Commission denied his request based -.-on findings that in- sufficient hardshiphad been demonstrated. Mr. Juge said the present location.of the garage on his property makes access to Eastfield Drive hazardous, and he said there have been several accidents on Eastfield in the vicinity of his home. Mr. Juge said it is his opinion.tha.t all facts pertinent to his request were not considered, and more attention was directed to the size of the proposed addition than to the reasons for the request. He said the re -location of the garage and driveway was for safety reasons, and Mr. Juge said the location of the driveway has been approved by the Architectural Committee. Mayor Leeuwenburgh advised Mr. Juge that the City Council did not take jurisdiction of the Planning Commission's decision, and their de- nial stands, unless he.files an appeal of the decision in accordance with requirements of the Municipal Code. MATTERS'FROM THE CITY MANAGER CANCELLATION OF CITY'S INSURANCE The City Manager distributed a memorandum* -along with a letter dated December 10, 1984 from the City's insurance broker concerning the status of the City's Municipal General Liability, Property Damage and Automobile coverage which has been cancelled by the present carrier, Landmark, Inc., ef.fective..January 8, 1985..The City Manager's memorandum to the Council reviewed the activities of the broker, City Attorney and his own acti- vities in an effort to obtain insurance similar to the present coverage, including the Flying Triangle and subsidence. areas. The :Manager saidhe has been advised that insurance coverage for 500 cities has been cancelled in the last 30 days, and that 12 communities in Orange County have had coverage cancelled effective December 12, 1984. Further, Mr. Leach said the City's broker has informed him that there are carriers who are will- ing to review the City's needs, but the matter of landslide and subsi- dence might be.excluded from any consideration. The Manager said it may be necessary for the Council to have a special meeting in the event coverage can be obtained, and he explained that the final date is 45 days beyond the expiration date, in accordance with terms of the policy. The City Attorney said it is his opinion that the City should not have difficulty obtaining coverage for the types of liability normally associated with general liability insurance coverage, except for land subsidence coverage, since.the City has an excellent claims history, given the nature of the City's small staff and the private roads. With respect to the landslide and subsidence, it was the Attorney's_ recommendation that.the City explore some type of catastrophic cover- age or umbrella liability coverage, whatever.can be obtained.,_even if a high deductible is required. He said the City is presently being represented by the insurance carrier in connection with litigation arising from the landslide activity in the Flying Triangle, and will -4- 106 December 10, 1984 continue to be, since the carrier's cancellation does not -affect the responsibility to continue to represent the City with regard -to claims that have been filed, but will not represent the City for damage occur-- ing.after January 8, 1985, The Manager said he will keep the Council informed in the matter, and since the next regular meeting of the Council will be on January 14, 1985, he will advise the Mayor with regard to calling a special meeting: ADJOURNMENT TO CLOSED SESSION Mayor Leeuwenburgh adjourned the meeting to a closed session at 8:35 p.m. The meeting was reconvened at 9:40 p.m. ADJOURNMENT The Mayor reported that the Council discussed matters of litigation. The meeting was adjourned -at 9:45 p.m., --to convene in a personnel -session at 7:00 p.m. Monday, January 14, 1985, and in a regular meeting at.7:30 pm on that date. APPROVED: Lk V%%^i `'� Mayor � -5- ty Clerk