12/10/1984"Wd
MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
December 10, 1984 ..,
I
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor pro tem Heinsheimer at 7:35 p.m.
Monday, December 10, 1984.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilmembers Murdock, Pernell, Mayor pro tem Heinsheimer
Councilwoman Swanson (arrived'at 7:42 p.m.)
Mayor. Leeuwenburgh (arrived dt.7:40'p.m.)
Joseph P. Leach
Michael Jenkins
June Cunningham
Chief Ray Brunstrom
Don Bailby
Richard Esposito
James Hawkins ,
Douglas McHattie-
Joseph juge
Rose Rihaczek
Ron Warmbier
City Manager
City Attorney
Deputy City Clerk
Los Angeles County Fire Dept.
Southern California Edison
Palos Verdes Peninsula News
Attorney
South,Bay Engineering Corp. -
Residents
The minutes of the meeting on November26, 1984 were approved and
accepted as presented on a motion made by Councilwoman Murdock, seconded
by Councilman Pernell and carried unanimously.
FINANCIAL STATEMENTS
The Financial Statement for October 1984, which was held over from
the last meeting, and the Financial Statement for November 1984 were
approved and accepted as presented on a motion made by Councilwoman
Murdock, seconded by Councilman Pernell and carried by the following
roll call vote:
AYES: Councilmembers Murdock, Pernell, Mayor pro tem, Heinsheimer -
NOES: None
ABSENT: Councilwoman Swanson, Mayor Leeuwenburgh
PAYMENT OF BILLS
The City Manager presented the list of demands and recommended that
Demand No. 463 be excluded, since it pertains to business to come before
the Council later in .the meeting. Councilman Pernell moved that Demands
No. 434 through 442, 443 through.446, 448 through 454, 456 through 462,
and 11711 through 11714 be approved for payment from the General Fund in
the amount of $-23,611.42; that Demands No. 443, 447 and 455 be voided,
and that approval of Demand No. 463 in'the amount of $6,500 be deferred.
The motion was seconded by Councilwoman Murdock and carried by the fol-
lowing roll call vote:
,AYES: Councilmembers Heinsheimer, Murdock, Pernell
Mayor Leeuwenburgh- I
NOES: . None
ABSENT: None
ABSTAINED: Councilwoman Swanson
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December 10, 1984
STATUS OF FIRE FLOW IN ROLLING HILLS
Mayor Leeuwenburgh welcomed Assistant Fire Chief Ray Brunstrom,
Los Angeles County Fire Department, who was present to report to the
Council on the status of fire flow in Rolling Hills.' Chief Brunstrom
reported that in response to azequest from the City Council a number
of months ago the fire flow in Rolling Hills has been surveyed, and he
said there are 175 fire hydrants within the City,*and testing -.of those.-_
hydrants to determine compliance' with the Municipal Code and the General
Plan requirements of 1250 gpm available within a reasonable distance from -
all structures has indic-ated.that 165 hydrants exceed the required flow,.
and fewer than 10 hydrants produce less than 750 gpm. In only.one area,
the Southfield area in the vicinity of Flying Mane Road, new hydrants
are needed, and he stated that no area is critical. He explained that
the situation has improved vastly in the past 20 years,ldue to increased
regulation and requirement, and because of installation of anew main'
and larger pumps by.California Water Service., Chief Brunstrom said he
will make suggestions regarding additional improvements and,priorities,
for the improvements at the next City Council meeting. Further, Chief
Brunstrom said most of.the improvements were requiredasa result of.,
approval of new construction, and were achieved cost free to the.City
and the Fire District, since 'they were.a condition of obtaining a
building permit. Councilman Pernell asked staff to investigate the
critical areas referred to by Chief Brunstrom'..* The"Fire.Chief said
that -would be part of his report to.the 'Council at the next.meeting,
and he suggested that a representative of California Water -Service be
invited to attend that meeting also.
The Mayor and Council members
port, and Mayor Le6uwenburgh asked
next City Council agenda.
thanked Chief Brunstrom for his re -
that the itembeincluded in the .
TIME EXTENSION, PARCEL MAP NO. 14467, SOUTH BAY ENGINEERING CORP. -1899
'In a letter dated December 6, 1984 Mr.'Douglas McHattie, South Bay
Engineering, advised that the -State Map Act now allows two years in
which to file a Parcel Map, instead of the 18.months previously allowed;
therefore he wished to withdraw a request for an extension of time for
completion of Parcel Map No. 14467, submitted to the Council at the
meeting on November 26, 1984. The City Manager advised the Council that
review of the file indicates.that the final date for filing the parcel
map is May, 1985, unless -extended at that time by the Council. -44r.
McHattie's request was approved by concurrence of .the Council.
REQUEST TO WITHDRA14 SUBDIVISION AND REFUND FEE, PARCEL TMAP 16061
. In a letter dated November 30, 1984 Mr. McHattie, on behalf 'of
'Mrs. W. B. Pruyn, asked that the request to subdivide the property at
17 Crest Road East be withdrawn, and that uhused-Tees deposited with
theCity for subdivision work be refunded.
The.Manager advised the Council that total' costs . accrued to the-'.
Parcel Map -by Regional Planning, including staff 'review of the Environ-
mental Checklist were $328, and minimal processing was done by.the City;
no costs for publication have been incurred,. and no charges will be made
by the County Engineer, Road Department or.Firie Department. It was the
City Manager's recommendation that a total of $500 be charged the appli-
cant to cover the costs incurred, and $6500 of the fee paid be refunded
to Mrs. Pruyn. Councilwoman Murdock moved that the* Manager's recommend-
ation be accepted, and that Demand'No. 463 in the amount of $6,500 be
refunded to Mrs. Pruyn, and the subdivision be terminated in the City's
records. The motion was seconded by Councilwoman Swanson and carried
by the following roll call vote:
AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: None
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December 10, 19,84
In further discussion the Manager was directed to develop a..policy
to be used in such requests, so that a portion of the funds deposited
will be retained by the City to cover reasonable time and expenses in-
curred. Mr. Leach said a policy can be formulated, and in the- case be-
fore the Council it was his opinion that the charges are reasonable.
APPROVAL OF DEMAND NO. 463
CouncilwomanMurdockmoved that Demand No: 463 in the amount of
$6,500, refund of deposit for Parcel Map 'No. 16061 be approved for
payment to Mrs. W. B. Pruyn. The motion'was'seconded by Councilwoman..
Swanson and carried by the following roll call vote: -
AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson
Mayor Leeuwenburgh
NOES: None
ABSENT: -None
PLANNING COMMISSION ACTIONS, NOVEMBER 20, 1984
The Manager reported that at a regular 'meeting on -November 20, 1984
the Planning Commission took the following actions:
Zoning Case NO. 304, Phil Steinberg,, -8 -7 -Crest Road. -East.
Request for Variances for front yard and sideyarid setbacks and
lot coverage for residence addition - approved.
Zoning Case No. 305, Joseph Juge Jr., 61 Eastfield Drive
Request for Variance of Height limitation for constructio'n'of
a garage under a portion of remodelled residence - denied.
The information was received for the file.
MATTERS FROM THE CITY ATTORNEY -REQUEST FOR CLOSED SESSION
The City Attorney requested that the meeting be adjourned to a
closed session after completion of business before.the Council for..._
discussion of potential litigation.
USE OF PRIVATE ROADS FOR DEMAND/RESPONSE TRANSIT SYSTEM 1989
The City Attorney reported that at the last meeting Councilwoman
Swanson asked hire to advise the Council on whether' -use of the private
roads in the community by a deimand/response transitsystemfinanced in
whole.or in part by Proposition "A" funds would jeopardize the private
status of the roads. Mr. Jenkins said he has researched the question
and it is his opinion that such a system would not -affect the.'-status'-o'r
nature of the roads,--.and,would be no different from any other demand/*
response system, such as taxis and shuttle service to the airport now
in operation...
MATTERS FROM THE CITY COUNCIL
TRANSIT SYSTEM - PROPOSITION "A" FUNDING 2002 -
Councilwoman Swanson-repprted that she and the City Manager met
with Rancho Palos Verdes staff and discussed what could be provided
the City of Rolling Hills if a decision is made to use Proposition A
funds for participation in the paratransit system sponsored.by that
city. More recently Councilwoman Swanson and Mr. Leach met with Mr.
Mitchell Rouse, owner of the paratransit system, and Mr. Rouse indi-
cated that he would.be amenable to a brief program for.Rolling Hills,
of 3 to 6 months duration, to be implemented without start-up costs,
to assess the needs for transportation indicated by some of the..r.esi-
dents who responded to the questionnaire in the Newsletter. Mr. Rouse
stated that a program could be developed for Rolling Hills that would
be within the City's budget.' She explained that all details pertinent
to such a program would be handled by Mr. Rouse's staff, and no staff
work would be required.from the City.
Mayor.Lee,iwenburgh thanked Councilwoman Swanson for her report,
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December 10, 1984
OPEN AGENDA
Ron Warmbier, 86 Crest.Road East re: Parcel Map No. 14467
Mr. Warmbier addressed the Council regarding approval of the tenta-
tive:map for Parcel Map 14467, and asked about the requirements which
must be met before the approval expires. The City Manager explained
that the final map must be submitted to the Council by May 23, 1985, or
a time extension must he requested if the applicant has not completed
the conditions imposed :when the tentative map was approved. He said
all conditions must be met or bonded for, in.the event the work cannot
be completed.prior to.recordation. The City Attorney explained that if
.not completed prior to recordation, a subdivision agreement can be en-
tered into which extends the time period for two years, and bonds to
guarantee completion are required.
Joseph Juge,-61 Eastfield Drive.re: Zoning Case No. 305 2104
Mr. Juge, applicant in Zoning Case No. 305, a request for residence
addition with a portion of the residence over a garage, said that the
application requires that the applicant demonstrate practical difficul-
ties or unnecessary hardship in order to obtain a variance, and he said
the Planning Commission denied his request based -.-on findings that in-
sufficient hardshiphad been demonstrated. Mr. Juge said the present
location.of the garage on his property makes access to Eastfield Drive
hazardous, and he said there have been several accidents on Eastfield
in the vicinity of his home. Mr. Juge said it is his opinion.tha.t all
facts pertinent to his request were not considered, and more attention
was directed to the size of the proposed addition than to the reasons
for the request. He said the re -location of the garage and driveway
was for safety reasons, and Mr. Juge said the location of the driveway
has been approved by the Architectural Committee.
Mayor Leeuwenburgh advised Mr. Juge that the City Council did not
take jurisdiction of the Planning Commission's decision, and their de-
nial stands, unless he.files an appeal of the decision in accordance
with requirements of the Municipal Code.
MATTERS'FROM THE CITY MANAGER
CANCELLATION OF CITY'S INSURANCE
The City Manager distributed a memorandum* -along with a letter dated
December 10, 1984 from the City's insurance broker concerning the status
of the City's Municipal General Liability, Property Damage and Automobile
coverage which has been cancelled by the present carrier, Landmark, Inc.,
ef.fective..January 8, 1985..The City Manager's memorandum to the Council
reviewed the activities of the broker, City Attorney and his own acti-
vities in an effort to obtain insurance similar to the present coverage,
including the Flying Triangle and subsidence. areas. The :Manager saidhe
has been advised that insurance coverage for 500 cities has been cancelled
in the last 30 days, and that 12 communities in Orange County have had
coverage cancelled effective December 12, 1984. Further, Mr. Leach said
the City's broker has informed him that there are carriers who are will-
ing to review the City's needs, but the matter of landslide and subsi-
dence might be.excluded from any consideration. The Manager said it may
be necessary for the Council to have a special meeting in the event
coverage can be obtained, and he explained that the final date is 45
days beyond the expiration date, in accordance with terms of the policy.
The City Attorney said it is his opinion that the City should not
have difficulty obtaining coverage for the types of liability normally
associated with general liability insurance coverage, except for land
subsidence coverage, since.the City has an excellent claims history,
given the nature of the City's small staff and the private roads.
With respect to the landslide and subsidence, it was the Attorney's_
recommendation that.the City explore some type of catastrophic cover-
age or umbrella liability coverage, whatever.can be obtained.,_even if
a high deductible is required. He said the City is presently being
represented by the insurance carrier in connection with litigation
arising from the landslide activity in the Flying Triangle, and will
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December 10, 1984
continue to be, since the carrier's cancellation does not -affect the
responsibility to continue to represent the City with regard -to claims
that have been filed, but will not represent the City for damage occur--
ing.after January 8, 1985,
The Manager said he will keep the Council informed in the matter,
and since the next regular meeting of the Council will be on January 14,
1985, he will advise the Mayor with regard to calling a special meeting:
ADJOURNMENT TO CLOSED SESSION
Mayor Leeuwenburgh adjourned the meeting to a closed session at
8:35 p.m. The meeting was reconvened at 9:40 p.m.
ADJOURNMENT
The Mayor reported that the Council discussed matters of litigation.
The meeting was adjourned -at 9:45 p.m., --to convene in a personnel -session
at 7:00 p.m. Monday, January 14, 1985, and in a regular meeting at.7:30 pm
on that date.
APPROVED:
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`'� Mayor
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ty Clerk