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3/25/1985MINUTES OF A 147 REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 25, 1985 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portugeuse Bend Road, Rolling Hills, California by Mayor Leeuwenburgh at 7:30 p.m. Monday, March 25, 1985. ROLL CALL PRESENT: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh ABSENT: None APPROVAL OF MINUTES 0'The minutes of a regular meeting on March 11, 1984 and an adjourned meeting on March 14, 1985 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None FINANCIAL STATEMENT The Financial Statement for February 1985 was approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilwoman Swanson and -carried by the.I.following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 596 through 617 and 11787 through 11790 be approved for payment from the General Fund in the amount of $26,342.67. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT.: None ALSO PRESENT: Joseph P. Leach City Manager Michael Jenkins City Attorney L. D. Courtright City Treasurer June Cunningham Deputy City Clerk Mark Howell Assy. Felando's Office Harry Kondo L. A. County Engineer Nancy Kraus South Bay Free Clinic (J) Carole Ann Thompson South Bay Free Clinic LL Jerry Faris Los Angeles Times m Mr. & Mrs. J. Bell Residents Q Dr. & Mrs. D. Borden Mr. & Mrs. J. Brogdon R'. Barth Mrs. V. Doak Mr. & Mrs. G. Partridge Mrs. B. Raine Mrs. M. Schmit. APPROVAL OF MINUTES 0'The minutes of a regular meeting on March 11, 1984 and an adjourned meeting on March 14, 1985 were approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None FINANCIAL STATEMENT The Financial Statement for February 1985 was approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilwoman Swanson and -carried by the.I.following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 596 through 617 and 11787 through 11790 be approved for payment from the General Fund in the amount of $26,342.67. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT.: None March 25, 1985 PUBLIC HEARING, ABATEMENT OF NUISANCE, 2 RANCHERO ROAD 1335 Mayor Leeuwenburgh opened a public hearing on abatement of a nuisance at 2 Ranchero Road. The City Manager reported that the hearing was duly noticed as required by law, and submitted proof of publication. Mr. Leach reported that Mr. Douglas Herrick, owner of property at 2 Ranchero Road has built a structure on the property without prior authorization or building permit, and that construction of a building in a geologically hazardous area is a violation of Sections 301 and 308(b) of the Building Code. Further, the City Attorney said there are additional violations of the Muni- cipal Code, including proceeding to completion after a "stop work" order._ was issued, and roofing the structure with an illegal non - fire retardant roofing material. Mr. Jenkins said that in consider- ing the public nuisance the Council should determine whether the structure poses a threat to the area in which it has been built. The City Manager said Harry Kondo, District Engineer, Los Angeles County Department of Engineer is present at the meeting to discuss the violation and answer questions. Councilman Heinsheimer said there are two separate issues; the public nuisance, which is a health and safety problem, and the matter of building without a permit, which he said is not as urgent. Mr. Kondo stated that no construction is permitted.in an active landslide area, and in answer to a question from Councilman Pernell, confirmed that he is present.in the capacity of City Engineer. Mr. Kondo advised the Council that on February 21, 1985 the County was advised that a stable was under construction at 2 Ranchero Road, and it was determined that no building permit had been issued. The County's Chief Engineering Inspector from the Lomita office, Mr. Magill, inspected the property on that date and noted that a garage and workshop 22' x 64' with a concrete slab floor and a 5' retaining wall at the rear as part of the supporting structure was under construction. A stop work order was issued. The structure is a wood frame building and is roofed with mater-' ial that is neither Class A, nor Class B, as required by the City. Mr. Kondo said the inspector has estimated that 34 cubic yards of concrete were pour for the .:footings and slab,.and approximately 2500 bricks were used in construction of the retaining wall, and at least one truck load of lumber for the building was trucked to the site. In total Mr. Magill estimated that eight truckloads of building materials were delivered to the site. Mr. Kondo said that on November 9, 1984 a meeting was held on the Herrick property, attended by the County's Supervising Engineering Geologist Arthur Keene, members of the City Council and members of the Board of Directors, and the purpose of the meeting was to discuss how to fill fissures on'the property to prevent rainwater from entering the underground strata through the fissures. At that meeting Mr. Keene said the material used for filling fissures should be obtained from other areas of the property and should not be brought in from outside of the Flying Triangle landslide area. The process was explained to Mr. Her- rick, and because there did not appear to be sufficient material on his property to fill the fissures, use of dirt from the abandoned Wagner property was approved by the geologist. Mr. Kondo said Mr. Keene ex- plained to Mr. Herrick that no additional material could be brought to the area because of the possibility that the additional weight could accelerate the driving force of the slide. Mr. Kondo said Mr. Herrick agreed to comply with Mr. Keene's instructions at that time, and there was no mention of a plan to build a structure on the property. Council- man Pernell asked what action would be taken if Mr. Herrick had applied for a building permit. Mr. Kondo said no permit would have been issued for construction in the active slide area, pursuant to Section 308(b)2 of the Building Code. Mr. Douglas Herrick, 2 Ranchero Road, distributed copies of a presentation to the City Council, and addressed the Council on the matter. In the printed copy Mr. Herrick stated that he was directed by Mr. Keene to construct a retaining wall on his property for the purpose of curing a fissure problem. He said Mr. Keene recommended a retaining wall so dirt could be taken from one part of the property to another and used to fill the fissures, and the wall was constructed. -2- March 25, 1985 i Ful F RW CIA and extended to include a foundation. T . he structure was erected in order to provide a storage facility. Mr. Herrick said that on March 20, 1985 Mr. Keene stated that the structure's weight and configuration are not geologically significant with respect to the existing slide, and the presence of the structure has no material impact on any aspect of the slide. Mr. Herrick stated that the structure was built at a cost of $42,000 and is an extension o ' f the retaining wall built at the request of the County Engineer. Mr. Herrick requested that a permit for the structure be issued, and that it be made a matter of public record that he is fully aware of the eventual impact on the structure from the slide. He said he will cooperate in making sure that the structure complies with all City building codes. The document was received for the file. Mr. Herrick addressed the Council and said that at the meeting on his property in November 1984 he was advised of the need to fill in fissures on his property, using dirt from the site, and a suggestion was made that he build a retaining wall in his corral area and take dirt from that area to fill the fissures. He made arrangements with (JO Mrs. Wagner to take dirt from her property also. In the process of LO filling the fissures which were approaching the house on the west side, ()) Mr..Herrick said a small wall was built in front of his residence, Lj_ using bricks already on the property. He asked whether he could build 00 a retaining wall in the corral area, and was told he could build a wall three feet high. In the process of building the wall more dirt was < needed, and Mr. Herrick said he proceeded to construct the structure, using the retaining wall as part of the building, and he said it is his intention to buy horses and use the building for storage of hay. Mr. Herrick said the original wall was started at the suggestion of Mr. Keene, but once started he proceeded beyond the three foot high limit, and used the wall as part of the storage building. He said everything that has been done was done in an effort to save the pro- perty, Mr. Herrick said the dirt from the Wagner property has too many rocks and is not suitable for filling fissures on his property. Mayor Leeuwenburgh asked Mr. Herrick whether he has consulted with a private geologist. Mr. Herrick said he did so about a year ago to determine whether caissons should be put in to slow the slide, and was advised that the movement was occurring 60' below surface, and the cost for putting in caissons that deep would cost $250,000, and there was no guarantee that they would be effective. Mr. Herrick said he did not consult a geologist with respect to building the.new structure on his property. Mr. Herrick said he was advised to drain his pool, and he used dirt from his corral area to fill the drained pool. Councilwoman Murdock asked Mr. Herrickwhetherhis stated plan to build a three foot high brick wall in the garden area was approved. Mr. Herrick said he said the wall Would be approximately three feet high, and no comment was made; he said he is not familiar with build- ing requirements in the City. Mayor Leeuwenburgh asked Mr. Kondo whether the weight which was added has been estimated. Mr. Kondo said it has not been. Council- woman Swanson asked Mr. Herrick how many tons of hay can be stored in the building. He said two -semi -flatbed loads, minimum, could be accommodated. Councilwoman Swanson said that would be about 20 tons. Councilman Pernell said he considers the effort to justify the con-.. struction an insult to the Council. Councilman Heinsheimer suggested that the problem of building without a permit be separated from the problem of building in a slide area. The City Attorney reviewed the violations of the Municipal Code and the Building Code, which cotisti- tute a public nuisance. Councilman Heinsheimer said if there is a health and safety problem the Council should deal with it, and he asked Mr. Kondo to comment on the situation. Mr. Kondo stated that under the Building Code and the Municipal Code the retaining wall, foundation and building are illegal. He explained that a retaining wall less than three feet does not require a permit, but no construction which requires a permit can be built in an active landslide area. Mr. Kondo said=the only type of construction which would be permitted, if, as Mr. Herrick -3- HE March 25, 1985 has stated, Mr. Keene did recommend a wall, would be a wall less than three feet in height without a "surcharge" on it, which means no sloping bank behind it, or an additional load on the retaining wall. A wall in excess of three feet in height, which is the case before the Council, is a violation of the Building Code, Mr. Kondo said. Mr. Kondo said the only recommendation.he,lcould be made is to have all construction removed and the property returned to the state it was in before the retaining wall and building were built. Councilman Pernell asked if that includes removal of the 2500 bricks, cement and superstructure described by Mr. Kondo from the property. Mr. Kondo said to comply all material used in the construction must be removed. Mayor Leeuwenburgh said it was her recollection that Mr. Keene had stipulated that there could be an exchange of weight on properties in the Flying Triangle. The City Manager explained that Mr. Keene had specified that no materials could be imported to the Flying Triangle. He approved transfer of dirt from the Wagner property to the Herrick property, or from one area of the Herrick property to another area on the same property, but had specified that no materials could be imported to add additional weight to the Flying Triangle area: Further, the City Manager said he had discussed the matter with Mr. Herrick and had directed that if any materials were being imported to replace broken materials which had been removed from the property, weight tickets to verify the exchange of weight were to be submitted to the City Manager, and Mr. Herrick had agreed to do so. Mr. Herrick said he was unaware of the implications of what has been done, and he said the construction was an effort to protect his property. He said he is concerned about his house, and how to re- store the property to original condition. Councilman Heinsheimer said the issue of a structure on the foundation without a permit should be addressed, but he suggested that Mr. Herrick consult with the County Engineer about the impact of the retaining wall and foundation on the slide area, and request a statement from the County in writing regarding impact on the slide area i ' f the structure were removed and the slab and retaining wall were permitted to remain. Councilman Pernell said the County Engineer has stated that the construction is a violation of the Building Code, and should be removed; Councilman. Pernell said the violation is flagrant and should be mitigated as recommended by the technical expert, since it is dangerous and sen- sitive. Mr. Robert Barth, ownerof property at 51 Portuguese Bend Road,. said the house has been demolished at the direction of the City, and he was advised that he could not cover the foundation with dirt, due to the prohibition of dirt to the area. Mr. Barth said there is water available on the property, which is now useless, and he would like to build a structure and keep horses on the property. Mr. Barth said there are violations throughout the City, especially on older.proper- ties developed prior to the current Building Code, and he said study should be done before construction is ordered removed. The Mayor said the recommendation was made by technical staff. In re- sponse to his property Mr. Barth was directed to meet with staff. Mr. George Partridge, 69 Portuguese Bend Road, s the discussion before the Council distasteful, and he to act on the recommendation of the Engineer,and order removed and the property restored to forestall future Leeuwenburgh thereafter closed the public hearing. aid he considers urged the Council the construction violations. Mayor Councilman Pernell asked the City Attorney to advise the Council of the properactionto take in view of the clear violation. Mr. .� Jenkins said it would be proper for the Council to find that there is a public nuisance and order it abated. Under the Municipal Code the owner would have 30 days to comply by removing the construction. If the owner does not comply within the permitted time there are three courses of action available to the Council: hire a contractor to enter the property and remove the structure placing a lien on the property for the cost of removal; direct that criminal action be brought, and seek both fine and possible imprisonment, with probation; or the Council could bring a civil action and seek a court injunctiori,requiring remedy of the situation by requiring removal of the structure if 'the owner does not remove it. -4- 151 March 25, 1985 Councilman Pernell moved that the Council find that a public nuisance exists on property located at 2 Ranchero Road based on findings that a slab was poured, a retaining wall was built and a structure was built, all without geologic, -studies or building permit, that an illegal roof was installed, that construction proceeded to completion after a "stop work" order was issued, and that the con- struction has placed a surcharge ' on the landslide'; and that all materials used in the construction must be removed and the property mus - t be restored to its condition prior to the construction. The motion was seconded by Councilwoman Murdock. In discussing the motion Councilman Heinsheimer asked the City Engineer to explain what constitutes compliance.. Mr. Kondo said the owner is required to obtain a demolition permit and level the cons- truction to the ground. Councilman Heinsheimer asked whether the County will monitor the order to ensure that it is enforced. Mr. Kondo said compliance is the owner's responsibility, and the County will make final inspection pursuant to issuance of the demolition permit. Mayor Leeuwenburgh asked whether a bulldozer would be per- mitted to operate in the geologically sensitive area. Mr. Kondo said u) a small bucket loader can handle the demoliton.* douncilwoman'Murdock 0) asked whether the Council has any recourse or can review the demolition process-. Mr. Kondo said the Council can instruct the County, eithek-in LL the motion or in subsequent instructions. Councilman Pernell asked the CO charges involved. Mr. Kondo said there is a fee for the demolition, < permit, but he could not estimate the cost of extra -fees involved.. Councilman Heinsheimer suggested that staff be directed to maintain control of the process to determine that the property is returned to the original configuration in the safest manner. Members of the City Council concurred with the recommendation. The motion was carried by the following roll call vote: AYES: Councilmembers Heinsheimer, einsheimer, Murdock.. Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None The City Attorney advised that pursuant to the action of the ' Council, staff should be instructed to prepare a notice of abatement to be completed within thirty days-to.the owner of the property. The Mayor'so ordered. - With regard to questions asked by Mr. Barth with respect to the possible uses of his property, the Council agreed that the questions should,be directed to the City Manager. Councilman Pernell said it has been the posture of the Council to consider the stresses on the owners of property, and to attempt to avoid and minimize the stresses. OPEN AGENDA 1920 PERSONAL APPEARANCE, MARK A HOWELL Mark A. Howell, Chief of Staff for Assemblyman Gerald N. Felando, addressed the Council and advised that he assists Assemblyman Felando in his capacity as Republican Caucus Chairman in the Sacramento office. Mr. Howell said it is his responsibility to oversee the Assemblyman's capitol and.district staff, and he spends three days each week in the district office and two days in the capital office, and he is avail- able to the Council and residents. Councilman Pernell asked Mr. Howell to address the recent letter sent by Assemblyman Felando regarding landslide activity. Mr. Howell said the purpose of the letter is to advise the residents that the assemblyman is preparing legislation designed to make available to the residents.of Rancho Palos Verdes $300,000 - $400,000 in low cost loans. from the Department of Boating and Waterways for studies of how best to stop the landslide. Mr. Howell said he has toured the landslide area in Rolling Hills with Mr. Leach, and although the City of Rolling Hills has not been included in the'legislation being pre- pared, it is possible that if desired, the legislation could be ex- tended to include Rolling Hills. With the concurrence of members of 152 March 25, 1985 the Council the City Attorney was directed to pursue the matter with Mr. Howell. Mayor Leeuwenburgh thanked Mr. Howell for his appearance. RECESS The meeting was recessed at 9:00 p.m. and reconvened at 9:10 p.m. NOTICE OF PUBLIC HEARING AND REQUEST FOR COMMENT - SCHOOL DISTRICT 1970 Councilwoman Murdock reported that in response to a notice of public hearing received from the Palos Verdes Peninsula Unified School District and request for comment on.a draft Environmental Impact for Rancho.Del Mar Continuation School, she had attended the hearing as a member of the La Cresta School Site, and had submitted testimony in writing on behalf of the City of Rolling Hills. Councilwoman Murdock said that residents of other cities presented verbal testimony, but no other resident from Rolling Hills responded verbally. Councilman Pernell asked whether a copy of the EIR would be made available to Rolling Hills: Councilwoman Murdock said it would be. Mayor Leeuwenburgh thanked Councilwoman Mur- dock for her report, and said copies of the City's.response are avail- able to anyone who wished.to see it. PROPOSITION A REPORT 1996 Councilwoman Swanson presented a report to the Council on the Scope of Work for Use of Proposition A Local Return Funds. She ad- vised that since distribution beginning July 1, 1985 Rolling Hills has accrued a current balance of $36,305.48, which must be expended within three -years after the year of receipt. Councilwoman Swanson said the City must submit a plan by June 30, 1986 for funds received during the year 1982-83. Councilwoman Swanson said she wished to reiterate for the record the results of a questionnaire sent to all residents asking that needs for transportation be identified, and she said 49 responses were re-.. ceived. Of those.,: -17 stated that they did not need additional trans= portation, and 7 of those said no transportation should be permitted. in the City which could threaten the privacy of the roads. The survey in- dicated that there are 6.members of the respondent's families that do not have an alternate means of transportation. Thirty-two households responded in detail about their need for transportation, and in those 32 households it was reported that there are 55 non -drivers. .The most frequent need. in that group was for school, shopping and recreation; only 8 households indicated a need for transportation to and from,work. A few seniors expressed a need for occasional transportation, Coucil- woman Swanson said. Copies of letters received in connection with the study were at- tached to the report to the City Council, including a letter dated February 25, 1985 from the Rolling Hills Community Association, express- ing their concern and opposition to use of private roads for public transportation. Councilwoman Swanson said that was addressed in a-, previous report, and a statement by the City Attorney was not included in the minutes of the meeting. A list of options was presented for the Council's consideration for use of the funds accrued to Rolling Hills, and Councilwoman Swanson asked that in addition to the seven options in the report, the Council consider an option suggested after the report had been completed, which was a letter from Supervisor Deane Dana re- questing that the South Bay Steering Committee look into what the South Bay is doing with Proposition A funds. Councilwoman Swanson said she will attend a meeting in the coming week as the City's representative to the South Bay Steering Committee, which she envisions as a worsking session to coordinate the Prop A efforts of cities throughout the South Bay. Councilwoman Swanson said she will report to the City on the meet- ing. In conclusion Councilwoman Swanson asked that the Council give serious consideration to the options available for use of the.funds.. which were voted in by 54% of the electorate voting on the issue., A request was received from South Bay Free Clinic requesting that.funds be allocated to their teenage "Safe Ride" program, and Councilwoman Swanson said she is not sure that could be included as an option...The City Manager said he had investigated, and it was his understanding March 25, 1985 153 that it is not a permitted use of the funds. Councilwoman Swanson asked that the Council determine whether the needs of certain residents as in- dicated in the questionnaire should be considered, and she said any de- cision by the City Council should consider the wished -of the Community Association as expressed in the letter from the Board, which should serve as guidelines. In response to a request by Councilwoman Swanson the City Attorney said it is his belief that a demand response system would not impact the status of the private roads. Mr. Jenkins said he has not studied. . the Board's objections, but has discussed the matter with the Associ- ation's attorney,.and it is his understanding that the Board's position is based on other factors. Councilwoman Swanson said the letter from the Board addresses public transportation on the private roads and she said that is not her intent to have public transportation go through the City, which she said is not part of .the discussion or desired by any of the residents who responded. She said the issue is whether acceptance of the 1/2(� sales tax would threaten .the privacy of the roads, and than should be clarified, since no funds would be accepted if they affected the status of the roads. LD Councilman Pernell said the Council should determine whether there M is a viable program which would be of demonstrable benefit to the com- LL munity that the City of Rolling Hills wants to get into; if there is, �- other issues should be addressed. Lacking such a program, Councilman m Pernell said there :is nothing-...todiscuss with the Community Association Q .or any other body. Councilwoman Swanson suggested that the Council attempt to decide on one option for use of the funds, and eliminate those which are not feasible, stating that in her opinion sufficient information was supplied in the report. Councilwoman Murdock said the decision does not have to -,be made until June, 1986, and at this time there is no viable plan for use of the funds; she said there is ample time to pursue the matter. Councilman Pernell said he would like more information about the "Safe Ride" program for intoxicated minors. Mayor Leeuwenburgh said the City of Rancho Palos Verdes, in a letter dated March 1, 1985, requested that if the City Council decides not to participate in Palos Verdes Transit, a contribution of..some or all of the City's Proposition A funds be made to Palos Verdes.Transit in order to keep the funds on the Peninsula. Councilman Heinsheimer suggested that the Council consider the options presented, and that each member of the Council convey to Councilwoman Swanson their ' preference for use of the funds. Councilwoman Swanson said it is her hope that a use of the funds will be found that is ac- ceptable to all members of the Council. Mayor Leeuwenburgh so ordered. SOUTH BAY FREE CLINIC 2214 In a letter dated March 13, 1985 to the City Manager from'the Administrative Coordinator it was requested that the City of Rolling Hills consider an appropriation from its Proposition A allocation to allow the South Bay Free Clinic to continue SAFE -Rides, a taxi service for teenagers too intoxicated to drive or who are. stranded by an intoxi- cated driver in.the Rolling Hills community. Mayor Leeuwenburgh wel- comed Nancy Kraus and Carole Ann Thompson, representing the SAFE -Ride program, to the meeting. Ms. Kraus said the City of Hawthorne has received permission to. use Proposition -A funds as a special grant for the program. The City Manager reported that he had called LACTC regarding use of the funds,. and was advised that the program does not qualify as a valid use of Proposition A funds. Councilman Pernell suggested that the Manager pursue the matter, citing the approval given to the City of Hawthorne Councilman Pernell asked the frequency of need for the service. Ms. Kraus said 30 - 40 requests for rides are received each weekend. She -introduced Carole Ann Thompson, who explained her role as ride - along support person, explaining that each call is answered by two people, a driver and one person who rides along. She said the dri- vers are male, and the rider is either male or female. In response to.suggestions that the service could become a free taxi service, the representatives explained that if there appears to be repeated -7- 151 March 25, 1985 use by a person.or persons the matter is investigated. They explained that the service responds to persons who request transportation if they are too intoxicated to drive, or to persons who become stranded because the driver of the vehicle they are travelling in is intoxicated. Coun- cilman Pernell said such a service could benefit residents of the com- munity by removing intoxicated drivers from the roads. Councilman Heinsheimer noted that the only fatal accident in the City involved an intoxicated teen driver andsuggested an effort be made to determine whether the program could be used in the City, and suggested that.rit be discussed at the monthly meeting -of Mayors of the Peninsula cities. Mayor Leeuwenburgh asked Councilwoman Swanson to report on the matter in a month, and the City Manager was asked to serve as resource person with the LACTC. The matter was held on the agenda for additional in.- formation, n-formation, and the Mayor and Council thanked the SAFE -Rides representa- tives for their appearance. WILDAN PROPOSAL FOR TRAFFIC ENGINEERING SERVICES 2313 In a report to the Council the City Manager advised that recent traffic engineering and design matters within the City .have suggested a need to consult with experts in various aspects of traffic design and control on private streets in the City, and in the past few months the services of Tom Brohard, Manager of the Transportation Enginebring Department of Willdan Associates have been used. A Proposal for,Traf- fic Engineering Services based on an "as requested" service arrange- ment was presented to the Council, with a recommendation that the pro- posal to provide professional traffic engineering services on an as needed and requested basis, with compensation for such service to be in accordance with the hourly schedule set forth in the Proposal.be approved and accepted. Councilman Pernell asked whether there is an immediate need for Wildan services. Mr. Leach said there are some questions pending in the Portuguese Bend Road South area with regard to signing. Mayor Leeuwenburgh said the Traffic Commission wishes to use Mr. Brohard' in a training capacity for the Commission regarding striping .and -sigh- ing. The Mayor said.$2500 has already been approved for thei:Traffic:- Commission's ..use this .year, and Councilman Heinsheimdr said -the staff' and Traffic Commission should not be constrained to use one source. He suggested that there should be latitude for the Traffic Commission to use the consultants they wish, including Wildan, and he suggested that competitive information be obtained. Councilman Pernell said this is one area that might be considered for an exchange of services between cities, rather than contracting with a private firm. Council- woman Swanson said she agrees with Councilman Heinsheimer that competi- tive information should be obtained, and she suggested that the Plan- ning Commission be included in the briefing and training sessions with the Traffic Commission. NOTICE OF PUBLIC HEARING, PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT A notice of a public hearing on Monday, March 25, 1985 for the Palos Verdes Peninsula Unified School District Board of Education to receive community input regarding the draft Environmental Impact Re- port of the establishment of revised attendance boundaries for the three intermediate schools for 1985-86 was received for the file. The Manager reported that one resident called to suggest that some of the Margate students be assigned to Dapplegray School, but no one was present to represent the City, since the hearing is at the same time as the Council meeting. The notice was.received for the file. RESOLUTION NO. 533 Councilman Heinsheimer moved that Resolution No. 533 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALI- FORNIA DESIGNATING PERSONS AUTHORIZED TO RECEIVE SUMMARY CRIMINAL HISTORY INFORMATION be adopted, and that reading in full be waived. The motion was seconded by Councilwoman Murdock and carried by.the following roll call vote: m March 25, 1985 155 AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None COMMUNITY BLOCK GRANT FUND ALLOCATION 2395 Mayor Leeuwenburgh opened discussion of allocation of Community Block Grand Funds, which was held over from the previous meeting. The City Manager reported that it has been the City's policy to allocate the funds to the City of Lomita to be used for low cost and senior citizen housing. At an earlier meeting members of the Council dis- cussed the sale of fireworks in the City of Lomita, and it was the consensus of the Council that the City Manager and City Council of that city should be advised of the Rolling Hills Council's reluctance to support in any way a city which sells fireworks in an area adja- cent to the Peninsula, where fireworks are illegal. In a memo dated February 27, 1985 the Lomita City Manager advised Mr. Leach that the fireworks stand on Palos- Verdes Drive North has been sold by the Lo Rotary Club, and Lomita will no longer issue a permit to sell fire- cy) works at the location. In addition, Mr. Ritter said his city would' be happy to help Rolling Hills by letting the city -use their equipment LL_ and help for small projects. Councilman Pernell said the stand on Palos Verdes Drive was sold by the Rotary, and not through efforts of the City . of Lomita, and it appears thatfireworks will be sold in other areas of Lomita; he sug- gested that staff determine how many stands will operate in Lomita, and that the objections of the Rolling Hills City Council be presented directly to the Lomita City Council. The City Manager reported that .Don Guluzzy, City Manager of Rancho Palos Verdes, has advised that the funds could be used.by his city for temporary relocation of Palos Verdes Drive South in the landslide area, and he asked that Rolling Hills con- sider allocating their funds for that purpose. Mr. Leach advised the Council that R61l'3L*n::'g Hills has funds available in the amount of $12,363 to be allocated by July 1, 1985, and he asked that the Council take an appropriate action to make the allocation. Following discussiontheCity Manager was directed to look into possible uses for the funds and report to the Council. Councilwoman Swanson said Rolling Hills has been allocating the funds to Lomita to comply withrequirements for low and moderate' -income housing as part of the City's General Plan . . Councilman Heinsheimer suggested that the City Manager -be directed to research the matter -of compliance with the General Plan by allocating the funds specifically for low income hous- ing; also, that use of the money for a purpose which would keep the, funds on the Peninsula should also be investigated. Councilman Per- nell said it might be possible to have certain services such as road striping in Rolling Hills done by other agencies such as the City of Lomita. The Mayor asked the Manager to 'investigate the uses suggested and report to the Council. The City Manager said there is a limit to the uses for such funds, and to the leverage used in negotiations be- tween cities, since.they are pass-through funds, but he said he would research the matter and report.. The matter was held on the agenda.• REQUEST FOR ASSIGNMENT OF ROBERTI-Z'BERG FUNDS, ROLLING HILLS ESTATES 2492 In a letter to the City Manager dated March 19, 1985, Sam Wise,, Community Services Director for the City of Rolling Hills Estates, re- quested that the City of Rolling Hills assign their Roberti-Z'berg Open Space and Recreation Program funds -to the City of Rolling Hills Estates as they have in past years. Mr. Wise advised that the total grant avail- able to Rolling Hills is $1,019 for this fiscal year, and if approved, Rolling Hills Estates would combine the funds with their current fiscal year allocation of $3,777 to complete landscaping improvements and to replace barbecue grills and picnic tables at Chandler Park. A sample resolution and Joint Exercise of Power Agreement were provided to.en- able Rolling Hills Estates to receive the allocation if approved.' -9- March 25, 1985 Councilman Heinsheimer noted that in a letter dated March 20, 1985 Ray Taylor, Assistant City Manager, advised Mr. Leach that changes in striping and signing at the Rolling Hills Road southbound approach to the Palos Verdes Drive North intersection might improve left turn and through traffic movements and facilitate the flow of traffic at the intersection. Mr. Taylor said the striping and signing budget has been expended and the program changes would be programmed into the fiscal year 1985-86 budget effective July 1, 1985, and it is antici- pated that sometime during the month of July the striping and signing changes will be made. Mayor Leeuwenburgh said the request for change was made in November 1984. Councilman Heinsheimer suggested that the City Manager be directed to advise the City of Rolling Hills Estates that the request for allocation of funds will be considered by the Council when a letter is received advising that the change in signing and striping requested by Rolling Hills had been done. Councilman Pernell concurred with the recommendation and the Mayor so ordered. MATTERS FROM THE CITY COUNCIL DISCUSSION OF SEWERS 44/2 Mayor Leeuwenburgh said that following discussion of sewers at the annual meeting of the Rolling Hills Community Association in January the matter was referred by the Board to the City Council. The Mayor said she wished to have a consensus of the Council on how to proceed in the matter. The Manager said he has contacted the Sanitation District and information will be sent. CONSIDERATION OF MORATORIUM IN FLYING TRIANGLE Mayor Leeuwenburgh reported that Arthur Keene, Chief Engineering Geologist for Los Angeles County has provided a map to be used in connection with a proposed moratorium on building in the Flying Triangle. JOINT MEETING WITH BOARD OF DIRECTORS Mayor Leeuwenburgh reported that it has been the policy of the Council to schedule a joint meeting with the Board of Directors -of the Community Association on the fifth Monday of the month, and she noted that in April there are five Mondays. Councilman Pernell said a communication link has been established by the joint meetings and should continue. INSURANCE PREMIUM The Mayor said that in response to a memo to the President of the Board of Directors, the Board has agreed to pay one half of the insurance premium to Cal-Surance. Further, the City Attorney has recommended that the Association pay the entire insurance bill for Caballeros, and the Board has agreed to do so. POLICY ON AWARDS Mayor Leeuwenburgh said two women in the community will be honored in April by the Torrance YWCA, and she wished to present plaques, suitably engraved, to Harlyne Norris and Joan Saffo. The request was approved unanimously. POLICY RE: REIMBURSEMENT OF EXPENSES The :Mayor suggested that a policy be adopted regarding reimburse- ment of expenses for City business. Members of the Council agreed to continue the current policy as explained by Councilman Pernell; ex- penses in connection with attendance at meetings, if submitted, will be listed on: -the demands presented to the'Council, expenses incurred for attending a conference should be approved in advance. ELECTED OFFICIALS SOCIAL EVENT The Mayor announced that the elected officials of the four Penin- sula cities will meet socially at Hesse Park at 4:30 p.m. Sunday, April 28, 1985. -10- March 25, 1985 WEST BASIN WATER DISTRICT 15'7 Mayor Leeuwenburgh said Councilman Heinsheimer has been unable to attend quarterly meetings of the West Basin Water District because of other commitments, and she is willing to represent the City at the next meeting. The Mayor!.asked that a letter be sent confirming the change. JOINT BUDGET ]HEETING WITH CO1.14UNITY ASSOCIATION The Mayor said she has requested a meeting with representatives of the Board of Directors to discuss road striping, which is part of. the City's budget, and they have agreed to the meeting. THOMAS NEWSOM AWARD - RTD The Mayor reported that a letter was received from the RTD re- garding nominations for the Thomas Newsom Memorial Award, which will be given in three categories: a youth recipient, a community leader recipient and a criminal justice system recipient. Councilman Heins- heimer nominated Councilwoman Swanson for her work in transportation. (0 The Council concurred unanimously with the nomination. LO ()-)MATTERS FROM THE CITY MANAGER 277/2 LL m CABLE TV Q The City Manager reported that he has received a copy of a letter dated :'larch 25, 1986 from Tom Bandy, Community Services Director for the City -of Rancho Palos Verdes to Harry Peacock, City Manager of Roll- ing Hills Estates regarding the status of Rancho Palos Verdes' efforts to provide cable television in the unfranchised areas of the City. Mr. Bandy explained that the Council's cable subcommittee wants to press forward immediately with a request for proposal in Rancho Palos Verdes, and RFPs were mailed on March 20 to Group W, Colony and Times Mirror. Mr. -,:.Bandy said the proposed joint.negotiation.coticept has-:-.not_:.been -:abandoned but because each city has its own cable ordi- nance, or none at all, it was agreed that it would be in each city's best interest to discuss their individual situation and needs with the cable company directly. Mr. Leach said he had indicated to the other cities his interest in joining in the discussions regarding cable tv, and would meet with them to pursue the matter. SALE OF SURPLUS WEED SPRAYER The City Manager advised the Council that a weed sprayer purchased in January 1975 for $1,836.65 is no longer in use; and two private con- tractors active in general weed abatement for the County and others have indicated an interest in acquiring the equipment. Estimated value at this time is approximately $600. Councilman Pernell moved that the weed sprayer as described be declared surplus equiment, and that the City Manager be authorized to sell it in as is condition to the highest informal bidder. The - motion was seconded by Councilwoman Murdock and carried by the follow- ing roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None LEAGUE OF CALIFORNIA CITIES SEMINAR The City Manager requested authorization to attend a one -day seminar on Transportation in Los Angeles County for Council Members, the City Manager and transportation related staff sponsored by the League of California Cities on April 4, 1985. A motion to approve attendance.by the City Manager and Councilwoman.Swanson was made by -11- HEAR F-11PAJ, March 25,.1985 Councilman Heinsheimer, seconded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Murdock, Pernell, Swanson Mayor Leeuwenburgh NOES: None ABSENT: None PRELIMINARY BUDGET MEETING The Manager reported that a preliminary budget meeting will be held on Tuesday, March 26, 1985 with the City Treasurer, Councilwoman Murdock, the Finance Officer and the City Manager. GIRL SCOUT DINNER The Mayor. reported that an invitation to a Girl Scout dinner on Thursday, April 25, 1985 has been received. Councilwoman Swanson, said she will attend. ADJOURNMENT 430/2 The meeting was adjourned at 10:50 p.m. to Monday, April 8, 1985. The Mayor said the Council will meet at 7:00 p.m. in a personnel session and the regular meeting will be called to.order at 7:30 p.m. APPROVED: L1 V% V%%4 �P-e eA C"A.&A- b UL Ll Of bi I Mayor -12- *6i*ty Clerk