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4/29/1985MINUTES OF AN . 167 ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA April 29, 1985 A meeting of the City Council of the City of Rolling Hills, adjourned from the meeting on April 22, 1985, was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Leeuwenburgh at 7:00 p.m. Monday, April 29, 1985. ROLL CALL PRESENT: Councilmembers Heinsheimer, Murdock, Pern.ell Mayor Leeuwenburgh ABSENT: Councilwoman Swanson ALSO PRESENT: Joseph P. Leach City Manager L. D. Courtright City Treasurer June Cunningham Deputy City Clerk N. Hornberger RHCA Board of Directors L. Lusk If Mrs. M. Schmit L Mrs. J. Heinsheimer Resident a) - Miss E. Heinsheimer tv Co REORGANIZATION OF CITY COUNCIL 835 Q ELECTION OF MAYOR Mayor Leeuwenburgh stated that the purpose of the adjourned- meet- ing was reorganization of the City Council, and the first order of business was election of Mayor. Mayor Leeuwenburgh nominated Mayor pro tem Heinsheimer for the office of Mayor. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Pernell NOES: None ABSENT: Councilwoman Swanson The gavel was given to'Mayor.Heinsheimer, and. on behalf of the City Council he presented a commemorative plaque. to Councilwoman Leeuwenburgh and thanked her for her service to the City as Mayor. Councilman Pernell said he -wished to speak extemporaneously, and he noted that when she assumed the office of Mayor Councilwoman Leeuwen- burgh was _relatively new to the City Council and in her year as.Mayor she encountered difficult tasks and problems, including changes in staffing, and he thanked her for her dedication and investment of time. Councilwoman Murdock said she wished to express her concurrence with the statements, and she thanked Councilwoman Leeuwenburgh for her dedicated service to the City. The City Manager said he wished to express his appreciation of Councilwoman Leeuwenburgh's cooperation and dedication during her term as Mayor, stating that he was certain those attributes would continue, but from a different position on the Council. Mrs. Marge Schmit presented a floral tribute on behalf of the Boaid of Directors and thanked Councilwoman Leeuwenburgh for her dedicated service to the City. Lowell Lusk, immediate past president of the Board of Directors said he had worked with Mayor Leeuwenburgh for many months in his capacity as -President of the Board and he thanked her for her supportive cooperation. ELECTION OF MAYOR PRO TEMPORE Mayor Heinsheimer said that as the next order of business he wished to nominate Councilman Pernell as Mayor pro tem. The nomin ation was seconded by Councilwoman Leeuwenburgh and carried unani- mously. April 29, 1985 LAW DAY Copies of a letter from Gordon C. Phillips, City Attorney for -the City of Redondo Beach, dated March 13, 1985 and a letter from Michael Jenkins, City Attorney for Rolling Hills, dated April 24, 1985 were presented to the Council. The letters requested support of the South Bay Bar Association's annual observance of Law Day U.S.A. Members of the Council agreed that Law Day should be noted and approved in prin- ciple, and that a letter should be sent to Mr. Phillips and Mr. Jen- kins advising them in the matter. MEETING RECESSED The meeting was recessed at 7:15 p.m., to be reconvened in a joint.session with the Board of Directors of the Rolling Hills Com- munity Association at 7:30 p.m. MEETING RECONVENED The meeting was reconvened at 7:30 p.m. and the Mayor asked that the members of the Board of Directors who were present join the City Council at the table. PRESENT: Councilmembers Leeuwenburgh, Murdock, Pernell Mayor Heinsheimer ABSENT: Councilwoman Swanson (arrived at 7:35 p.m.) BOARD OF DIRECTORS PRESENT: Directors Hornberger, Lusk, Schmit ABSENT: ALSO PRESENT: Director Zuehlke, President Stringfellow Joseph Leach L. D. Courtright June Cunningham Mrs. Beverly Pernell Miss Becky Raine Mrs. Joan Saffo City Manager City Treasurer Deputy City Clerk Resident if Mayor Heinsheimer said the purpose of the meeting was to discuss matters of mutual interest, and invited discussion. Director Horn- berger said he didn't have any agenda items to present, but was inter- ested in discussing the respective roles of the City and Association, and how to eliminate potential problems and ensure a smooth working relationship. Councilwoman Leeuwenburgh said the City Treasurer had discussed with her the benefits of purchasing an additional computer, to be shared by the City and Association, to eliminate some of the paper work now done manually by both. Mr. Courtright explained that because of the small combined staff of the City and Association, there is an urgent need for staff to lessen the distinction between City and Association, and cooperate on all jobs. Mr. Courtright said it is his opinion that an additional computer, used by both City and Association personnel, would eliminate many unnecessary record keeping details, and he specifically said there are fifteen separate files that must be changed with each change of.. residence. Further, he said there should be more integration available during vacations and illness absence, and as retirements approach it should be possible to train current personnel to assume new duties rather than hire from outside the office. Mr. Courtright suggested that to-do this personnel from both organizations should become know- ledgeable in all functions, assisted by an additional computer.. In response to Director Hornberger, Councilman Pernell said the primary responsibilities of the City include public health, public safety, administration of building codes and land use. In discussing the Treasurer's recommendation, Councilman Pernell said optimum use of resources, including personnel, would be mutually beneficial, since the same constituency is served by both bodies. -2- April 29, 1985 10 Based on the Treasurer's recommendation regarding lessening the distinction at the staff level between the City and Association and familiarizing all staff members with certain office functions, a committee was formed consisting of Councilwomen Leeuwenburgh and Mur- dock; Board Members Hornberger and S.chmit, to evaluate the recommend- ation and develop a five-year plan for integration of staff duties. SEVERS 1400 Mayor Heinsheimer opened discussion of sewers in Rolling Hills and invited discussion. Councilman Pernell gave an overview, stating that there are no sewers in the City at present, and the first sewer system will be installed as part of a subdivision .of property adja- cent to Crenshaw Boulevard. A sewer feasibility study was initiated by the Council, but no decision was made regarding installation of sewers in the entire city, or by increments, with installation in certain areas which would ultimately join in one system.. The Mayor said it appears there is a difference of opinion regarding desirability of installing sewers depending on whether properties are located in a stable or unstable area, since property owners who do not have prob- lems of stability are not willing to incur the expense. Councilwoman LO Murdock said it is her opinion that attitudes have changed recently, (J) .and she suggested that the feasibility be considered again. Members 1L of the Council and Board agreed that additional hearings in the matter m of sewers should be held, and feasibility of sewers was referred to the Planning Commission for public hearings. Mayor Heinsheimer-sug- gested that members of the City Council and Board of Directors develop a list of questions based on inquiries and discussions on the'.topic of sewers at neighborhood meetings to be presented to the Planning Com- mission for consideration at public hearings. LA CRESTA SCHOOL SITE 1675 Councilman Pernell said Rolling Hills will be closely involved in any decisions made about the ultimate use of the La Cresta School site,, and he said potential use of the site should be monitored, and a line of communication with the School District should be.kept open. Use of a mediator or mutually friendly party in discussions between the School Board and the community was suggested by Councilman Pernell, and he ex- pressed an interest in future vacancies on the School Board, stating that a change in composition of the Board could affect discussions. Councilwoman Murdock said the School District is requesting ap- proval to have the entire Crest Road site appraised, and she said the City had previously requested an opportunity to be part of the apprai- sal process, since the City and Association could provide input that might affect the ultimate valuation substantially. Since the request was made to the previous Superintendent, Councilwoman Murdock said it is important that the request again be made to ensure that the City and Association be involved in the appraisal process. Legislation sponsored by Assemblyman Felando could also affect the City's position and should be monitored, she said. The City Manager was requested to contact Dr. Price regarding appraisal of the La Cresta site. DECLARATORY RELIEF ON ROADS 1832 Mayor Heinsheimer asked Director Hornberger to comment on the Community Association's obligation regarding maintenance of roads. Director Hornberger explained that the Board has filed a request that the Court advise the Community Association regarding its rights and obligations relative to maintenance of the roadway, specifically in the Flying Triangle, which is receiving a disproportionate share of budgeted funds for road repairs. LITIGATION SESSIONS - Mayor Heinsheimer suggested that the City Attorney and Community Association Counsel be consulted about litigations sessions and asked whether it would be possible for Council representatives to attend Board of Director litigations sessions, and whether Board represent- atives would be permitted to attend City Council litigation sessions if matters which concern both bodies are discussed. -3- IMI April 29, 1985 ABATEMENT DISTRICT Director Lusk said it appears there is renewed interest in an abatement district in the Flying Triangle area. Mayor Heinsheimer said the procedure is for residents in the area to make a request to the City Council, which will be placed on the agenda of a City Council meeting. ADJOURNMENT Following a toast by the City Treasurer to a successful term in office, Mayor Heinsheimer adjourned the meeting at 8:30 p.m. to the next regular meeting on Monday, May 13, 1985 at 7:30 p.m. APPROVED: kP -Q -'u LU Mayor -4- City Clerk v J