4/29/1985MINUTES OF AN . 167
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
April 29, 1985
A meeting of the City Council of the City of Rolling Hills,
adjourned from the meeting on April 22, 1985, was called to order
at the Administration Building, 2 Portuguese Bend Road, Rolling Hills,
California by Mayor Leeuwenburgh at 7:00 p.m. Monday, April 29, 1985.
ROLL CALL
PRESENT: Councilmembers Heinsheimer, Murdock, Pern.ell
Mayor Leeuwenburgh
ABSENT: Councilwoman Swanson
ALSO PRESENT: Joseph P. Leach City Manager
L. D. Courtright City Treasurer
June Cunningham Deputy City Clerk
N. Hornberger RHCA Board of Directors
L. Lusk If
Mrs. M. Schmit
L Mrs. J. Heinsheimer Resident
a) - Miss E. Heinsheimer tv
Co REORGANIZATION OF CITY COUNCIL 835
Q ELECTION OF MAYOR
Mayor Leeuwenburgh stated that the purpose of the adjourned- meet-
ing was reorganization of the City Council, and the first order of
business was election of Mayor. Mayor Leeuwenburgh nominated Mayor
pro tem Heinsheimer for the office of Mayor. The motion was seconded
by Councilwoman Murdock and carried by the following roll call vote:
AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock,
Pernell
NOES: None
ABSENT: Councilwoman Swanson
The gavel was given to'Mayor.Heinsheimer, and. on behalf of the
City Council he presented a commemorative plaque. to Councilwoman
Leeuwenburgh and thanked her for her service to the City as Mayor.
Councilman Pernell said he -wished to speak extemporaneously, and he
noted that when she assumed the office of Mayor Councilwoman Leeuwen-
burgh was _relatively new to the City Council and in her year as.Mayor
she encountered difficult tasks and problems, including changes in
staffing, and he thanked her for her dedication and investment of time.
Councilwoman Murdock said she wished to express her concurrence with
the statements, and she thanked Councilwoman Leeuwenburgh for her
dedicated service to the City. The City Manager said he wished to
express his appreciation of Councilwoman Leeuwenburgh's cooperation
and dedication during her term as Mayor, stating that he was certain
those attributes would continue, but from a different position on the
Council.
Mrs. Marge Schmit presented a floral tribute on behalf of the
Boaid of Directors and thanked Councilwoman Leeuwenburgh for her
dedicated service to the City. Lowell Lusk, immediate past president
of the Board of Directors said he had worked with Mayor Leeuwenburgh
for many months in his capacity as -President of the Board and he
thanked her for her supportive cooperation.
ELECTION OF MAYOR PRO TEMPORE
Mayor Heinsheimer said that as the next order of business he
wished to nominate Councilman Pernell as Mayor pro tem. The nomin
ation was seconded by Councilwoman Leeuwenburgh and carried unani-
mously.
April 29, 1985
LAW DAY
Copies of a letter from Gordon C. Phillips, City Attorney for -the
City of Redondo Beach, dated March 13, 1985 and a letter from Michael
Jenkins, City Attorney for Rolling Hills, dated April 24, 1985 were
presented to the Council. The letters requested support of the South
Bay Bar Association's annual observance of Law Day U.S.A. Members of
the Council agreed that Law Day should be noted and approved in prin-
ciple, and that a letter should be sent to Mr. Phillips and Mr. Jen-
kins advising them in the matter.
MEETING RECESSED
The meeting was recessed at 7:15 p.m., to be reconvened in a
joint.session with the Board of Directors of the Rolling Hills Com-
munity Association at 7:30 p.m.
MEETING RECONVENED
The meeting was reconvened at 7:30 p.m. and the Mayor asked that
the members of the Board of Directors who were present join the City
Council at the table.
PRESENT: Councilmembers Leeuwenburgh, Murdock, Pernell
Mayor Heinsheimer
ABSENT: Councilwoman Swanson (arrived at 7:35 p.m.)
BOARD OF DIRECTORS
PRESENT: Directors Hornberger, Lusk, Schmit
ABSENT:
ALSO PRESENT:
Director Zuehlke, President Stringfellow
Joseph Leach
L. D. Courtright
June Cunningham
Mrs. Beverly Pernell
Miss Becky Raine
Mrs. Joan Saffo
City Manager
City Treasurer
Deputy City Clerk
Resident
if
Mayor Heinsheimer said the purpose of the meeting was to discuss
matters of mutual interest, and invited discussion. Director Horn-
berger said he didn't have any agenda items to present, but was inter-
ested in discussing the respective roles of the City and Association,
and how to eliminate potential problems and ensure a smooth working
relationship. Councilwoman Leeuwenburgh said the City Treasurer had
discussed with her the benefits of purchasing an additional computer,
to be shared by the City and Association, to eliminate some of the
paper work now done manually by both.
Mr. Courtright explained that because of the small combined
staff of the City and Association, there is an urgent need for staff
to lessen the distinction between City and Association, and cooperate
on all jobs. Mr. Courtright said it is his opinion that an additional
computer, used by both City and Association personnel, would eliminate
many unnecessary record keeping details, and he specifically said there
are fifteen separate files that must be changed with each change of..
residence. Further, he said there should be more integration available
during vacations and illness absence, and as retirements approach it
should be possible to train current personnel to assume new duties
rather than hire from outside the office. Mr. Courtright suggested
that to-do this personnel from both organizations should become know-
ledgeable in all functions, assisted by an additional computer..
In response to Director Hornberger, Councilman Pernell said the
primary responsibilities of the City include public health, public
safety, administration of building codes and land use. In discussing
the Treasurer's recommendation, Councilman Pernell said optimum use
of resources, including personnel, would be mutually beneficial, since
the same constituency is served by both bodies.
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April 29, 1985
10
Based on the Treasurer's recommendation regarding lessening the
distinction at the staff level between the City and Association and
familiarizing all staff members with certain office functions, a
committee was formed consisting of Councilwomen Leeuwenburgh and Mur-
dock; Board Members Hornberger and S.chmit, to evaluate the recommend-
ation and develop a five-year plan for integration of staff duties.
SEVERS 1400
Mayor Heinsheimer opened discussion of sewers in Rolling Hills
and invited discussion. Councilman Pernell gave an overview, stating
that there are no sewers in the City at present, and the first sewer
system will be installed as part of a subdivision .of property adja-
cent to Crenshaw Boulevard. A sewer feasibility study was initiated
by the Council, but no decision was made regarding installation of
sewers in the entire city, or by increments, with installation in
certain areas which would ultimately join in one system.. The Mayor
said it appears there is a difference of opinion regarding desirability
of installing sewers depending on whether properties are located in a
stable or unstable area, since property owners who do not have prob-
lems of stability are not willing to incur the expense. Councilwoman
LO Murdock said it is her opinion that attitudes have changed recently,
(J) .and she suggested that the feasibility be considered again. Members
1L of the Council and Board agreed that additional hearings in the matter
m of sewers should be held, and feasibility of sewers was referred to
the Planning Commission for public hearings. Mayor Heinsheimer-sug-
gested that members of the City Council and Board of Directors develop
a list of questions based on inquiries and discussions on the'.topic of
sewers at neighborhood meetings to be presented to the Planning Com-
mission for consideration at public hearings.
LA CRESTA SCHOOL SITE 1675
Councilman Pernell said Rolling Hills will be closely involved in
any decisions made about the ultimate use of the La Cresta School site,,
and he said potential use of the site should be monitored, and a line
of communication with the School District should be.kept open. Use of
a mediator or mutually friendly party in discussions between the School
Board and the community was suggested by Councilman Pernell, and he ex-
pressed an interest in future vacancies on the School Board, stating
that a change in composition of the Board could affect discussions.
Councilwoman Murdock said the School District is requesting ap-
proval to have the entire Crest Road site appraised, and she said the
City had previously requested an opportunity to be part of the apprai-
sal process, since the City and Association could provide input that
might affect the ultimate valuation substantially. Since the request
was made to the previous Superintendent, Councilwoman Murdock said it
is important that the request again be made to ensure that the City
and Association be involved in the appraisal process. Legislation
sponsored by Assemblyman Felando could also affect the City's position
and should be monitored, she said. The City Manager was requested to
contact Dr. Price regarding appraisal of the La Cresta site.
DECLARATORY RELIEF ON ROADS 1832
Mayor Heinsheimer asked Director Hornberger to comment on the
Community Association's obligation regarding maintenance of roads.
Director Hornberger explained that the Board has filed a request
that the Court advise the Community Association regarding its rights
and obligations relative to maintenance of the roadway, specifically
in the Flying Triangle, which is receiving a disproportionate share
of budgeted funds for road repairs.
LITIGATION SESSIONS
- Mayor Heinsheimer suggested that the City Attorney and Community
Association Counsel be consulted about litigations sessions and asked
whether it would be possible for Council representatives to attend
Board of Director litigations sessions, and whether Board represent-
atives would be permitted to attend City Council litigation sessions
if matters which concern both bodies are discussed.
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IMI
April 29, 1985
ABATEMENT DISTRICT
Director Lusk said it appears there is renewed interest in an
abatement district in the Flying Triangle area. Mayor Heinsheimer
said the procedure is for residents in the area to make a request
to the City Council, which will be placed on the agenda of a City
Council meeting.
ADJOURNMENT
Following a toast by the City Treasurer to a successful term
in office, Mayor Heinsheimer adjourned the meeting at 8:30 p.m. to
the next regular meeting on Monday, May 13, 1985 at 7:30 p.m.
APPROVED:
kP -Q -'u LU
Mayor
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City Clerk v
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