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5/13/1985LD M LL m Q 171 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 13, 1985 A regular meeting of the City Council/'of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 p.m. Monday, May 13, 1985. ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Pernell, Swanson Mayor Heinsheimer ABSENT: Councilwoman Murdock ALSO PRESENT: AGENDA FORMAT Joseph P. Leach Michael Jenkins L. D. Courtright June Cunningham Don Bailey Capt. E. Omohundro Ann Johnson Anne La Jeunesse Mr. & Mrs. J. Barnard Mr...& Mrs. R: Heckman Mrs. Margaret Hupp Ron Warmbier City Manager City Attorney City Treasurer Deputy City Clerk Southern California Edison Sheriff's Lomita Station Los Angeles Times Palos Verdes Peninsula News Property Owners Residents if Mayor. Heinsheimer explained that the agenda has been prepared with a consent -calendar which contains items which may be acted upon by the City Council in a single motion, but that any Council member may request --removal-of any item from the Consent Calendar to be considered under Council actions. Councilwoman Leeuwenburgh requested that Item 2a, Approval of Minutes, and Item 2b, Payment of Bills, be removed from the Consent Agenda. Councilman Pernell requested that Item 2d, Regional Law Enforcement Services for Fiscal 1985/86 be removed from the Consent Agenda, and that the remaining item, 2c, report of a meeting of the Environmental Review Board on April 24, 1985 accepting findings that proposed amendments to the Zoning Ordinance and Municiapl Code relative to regulation of driveways in the'RAS Zone and prohibition of radio - antennas in all zones will not have a significant effect on the environ- ment, and directing the Planning Commission to schedule public hearings on the proposed amendments be approved. The motion was seconded by Councilwoman Swanson and carried unanimously. APPROVAL OF MINUTES Councilwoman Leeuwenburgh asked that the minutes of the meeting on April 22, 1985 be corrected to show on page 2 under Transportation Fi- nance, SB 290 that the Councilmembers,were requested to call Senator Beverly if they wished to do so to request that the bill be brought out of committee. The minutes of the meeting on April 22, 1985 as -corrected, and the minutes of the meeting on April 29, 1985 as presented were approved on.a motion by Councilwoman Leeuwenburgh, seconded by Councilman Pernell and carried unanimously. PAYMENT OF BILLS Councilwoman Leeuwenburgh moved that Demands No. 670 through 680; 682 through 704, and Demands No. 11796-7-8 be approved for payment from the General Fund in the amount of $77,104.40; that Demand No. 697 in the amount of $400.52 be approved for payment from the Fire and Flood Self Insurance Fund, and that Demands No. 681 and 689 be voided. The motion was seconded by Councilman Pernell and carried unanimously. 172 May 13, 1985 REGIONAL LAW ENFORCEMENT SERVICES, FISCAL YEAR 1985/86 . In a letter to Jody Murdock, Chairwoman of the Peninsula Region Committee on April 30, 1985 Captain Elmer Omohundro, Commander of the Lomita Station advised that the committee members adopted a proposal for Regional Law Enforcement Services for Fiscal 1985/85 at a meeting on April 22, 1985, and he recommended that a formal request for the service be forwarded to Sheriff Sherman Block. Councilman Pernell moved that the recommendation be approved. The motion was seconded by Councilwoman Swanson and carried unanimously. PUBLIC HEARING, MODIFICATION OF CONDITIONS OF APPROVAL, PARCEL MAP 144671 Mayor Heinsheimer opened a public hearing on a request for modi- fication of a.condition of approval of Parcel Map No. 14467, and re-, ceived for the file two letters dated May 8, 1985 from Doug McHattie, engineer for Mr. and Mrs. James Barnard, owners of the property. In a letter to the Council Mr. McHattie advised that the owner of the land on Crest Road East does not have the right to dedicate the right of way for Crest Road East as required by Conditiona No. 4, as the Rolling Hills Community Association holds the interest in Crest Road, 100 feet wide. In a subsequent letter Mr. McHattie requested a one year time extension for completion of Parcel Map No. 14467 in order to comply with the conditions of approval ane necessary changes as directed by the County of Los Angeles. Mr. Ron Warmbier, 86 Crest Road East, addressed the Council with reference to the notice of public hearing, stating that it referred to the matter by tract number and did not contain the name of the owner of the location of the property, and did not contain the request for a time extension. The City Attorney advised that the notice met legal requirements, and that a request for time extension is not subject to public hearing. Mr. Warmbier said the applicant has had ample time to complete the subdivision and he urged that it be denied, noting that a previous request for time extension was withdrawn. Mr. Jenkins explained that a change in the law made the earlier request unneces- sary. Mayor Heinsheimer said the modification of the conditions of approval and the request for time extension would be considered separ- ately. The City Attorney read Condition No. 4 as approved into the record: "Offer by certificate on the final parcel map the necessary right-of-way to provide 50 feet from centerline as private and future street for Crest Road", and he explained that the owner of the land on Crest Road East does not have the right to dedicate the right-of- way for Crest Road, since the Rolling Hills Community Association holds the interest (100 feet wide) in Crest Road. The alternative was read into the record::"Show as a private street on the final map the necessary right-of-way to provide a width of 50 feet from the center line for Crest Road. The City Council has reviewed the applicant's request and finds that a private street is appropriate in this matter." Mr. Jenkins said there would not be any advantage or detrimental effect for any party if the approved condition were eliminated and the alternative substituted. Councilwoman Swanson asked whether a financial impact would result from maintenance of the road. Mr. Jenkins said there would be no financial impact; the request is being made for a change of the condition, which cannot be satisfied as stated. The owners of the property, Mr. and Mrs. James Barnard, said they had no objection to the change. The public hearing was closed. .Councilman Pernell moved that staff recommendation be accepted, that Condition No. 4 be deleted and the alternate as reai&,bythe"'City. Attorney be accepted. The motion was seconded by Councilwoman Swan- son and carried unanimously. Councilman Pernell moved that the time extension of one year, which is necessary in order that all requirements of the map be completed, be granted: The motion was seconded by Councilwoman Swanson and carried unanimously. -2- May 13, 1985 173 The City Manager was directed to prepare a letter to be sent to. all residents who received the notice of public hearing explaining the Council's action and the current status of the parcel map; also staff: was instructed to coordinate with the Community Association to ensure. that all notices mailed in connection with..,the property be worded to clearly id6nti'fy the property. OPEN AGENDA SOUTHERN CALIFORNIA EDISON FIRE SUPPRESSION PROGRAM Mr. Don Bailey, Area Manager for Southern California Edison Company, addressed the Council and explained the fire suppression program which has been implemented by the Edison company. 'Mr. Bailey said that as stated in the City's Newsletter to all residents, automated electric relays have been installed to automatically de -energize electric lilies under certain conditions as a fire prevention measure when there is an indication of trouble somewhere on the system, and power outages can result. Mr. Bailey said that followingosuch service interruptions a manual inspection of all lines is made to avoid problems of downed lines ID in dry areas which can result in fires, and he assured the Council that in such instances power;.will be restored as soon as possible when it 0) has been determined that it is,safe to re-energize the system. Mayor LL. Heinsheimer and the Council thanked Mr. Bailey for his appearanc45.. co < MATTERS FROM CITY STAFF, ABATEMENT OF NUISANCE, 2 RANCHERO ROAD The City Manager.reported that*a certified letter to Mr.. Douglas Herrick, 2 Ranchero Road mailed ' 27,1985,n March 271985, ordering abatement of a nuisance on Lot 13 -FT based on findings of the Council after a' publichearingon March 25 was returned unclaimed to the City, and a notice of the order to abate the nuisance was posted on the property on April 18, 1985 by the Senior Building Inspector of the Building and *Safety Division of: -::Los Angeles County Engineer in Lomita. Mr. Leach recommended that the City Attorney be authorized to proceed with the necessary legal steps to accomplish the abatement. Councilwoman Swanson moved that the City Manager's recommendation be approved and that the City Attorney be authorized to proceed. The motion was seconded by Councilwoman Leeuwenburgh and carried unanimously. RECOMMENDATION RE: PROPOSITION A FUNDS 2400 In a staff report to the Council the City Manager recommended that Rolling.Hillslenter into an agreement with the City.of Torrance for an exchange of,approximately $38,800 Rolling Hills Proposition A dollars at a sixty percent (60%) exchange of approximately $23,.280 Torrance General Fund dollars. Mr. Leach explained that his recom- mendation is for funds which -must be disposed of by June 30, 1985 or be lost, and that funds will continue to be allocated to the City as a result of Proposition A. Councilwoman Swanson said she is concerned about the transportation needs of residents. Councilman Pernell moved that the staff recommendation be accepted and that exchange of funds with Torrance as specified be approved. The motion was seconded by Councilwoman Leeuwenburgh and carried on a 3:1' vote of the Council. Councilwoman Swanson voted against the motion. TENNIS PARKING LOT RESURFACING The City Manager reported that as authorized by.the'Council on April 8, 1985 the tennis court parking lot resurfacing was added to the resurfacing project and will be included by the City of Lomita in their bonding, insurance and inspection requirements for the entire resurfacing project. The Manager said funds are available in the Recreation Fund, and recommended that the Council authorize an expenditure not to exceed $7,500 for the resurfacing project based on estimates and low bid received by the City of Lomita. -3- 174 May 13, 1985 A motion to accept,:the Manager's recommendation and authorize an expenditure not to exceed $7,500 for resurfacing the tennis parking lot was made by Councilwoman Swanson, seconded by Councilman Pernell and carried unanimously. MATTERS FROM COUNCIL SCRTD CITY SELECTION C014MITTEE MEMBERS With concurrence of Council members present Mayor Heinsheimer appointed Councilwoman Swanson the City Selection Representative on Corridor B of the Southern California Rapid Transit District City Selection Committee, and Councilwoman Murdock alternate. Councilman Pernell moved that the Mayor's recommendation be ratified; Council- woman Leeuwenburgh seconded the motion; carried unanimously.:_ Staff' was directed to notify SCRTD of the Council's action. SANITATION DISTRICT ALTERNATE Councilman Pernell,was appointed alternate Director to.Sanitat-ion District No. 5, to act in the absence of the Mayor, who became Director upon his election as Mayor. The appointment was approved in a motion made by Councilwoman Leeuwenburgh, seconded by Councilwoman Swanson and carried unanimously. SOUTH BAY FREE CLINIC Mayor Heinsheimer said'a letter was received from South Bay Free Clinic requesting an appropriation from the City -for the 1985/86 fiscal period, and a letter was -sent stating that the Council recognizes the valuable services provided by the organization, but budgetary constraints do not permit a commitment of funds from the City's General Fund. SOUTH BAY JUVENILE DIVERSION PROJECT Councilwoman Swansori said that as the City'Council's representativ to the South Bay Juvenile Diversion Project, she wished to request that budget preparation for 1985/86 include a line item of $400 allocation to the Project. The request was approved, and staff was instructed to include the line item. BILLS IN LEGISLATURE Councilwoman Swanson said there are currently two bills in the Legislature which she would like the Council to be aware of: Assembly Bill 2198, Fellando, which would eliminate the power of.a city.or muni- cipality to purchase a portion of school:',property which .becomes avail- able for sale, and Assembly Bill 1576, Lewis, pertaining to reacquisi- tion rights under eminent domain. Councilwoman Swanson asked that the City of Rolling Hills oppose the legislation, and that the Peninsula cities and members of the Contract Cities Association be asked to oppose it. The*City Attorney said the League of California Cities actively opposes the bills. Mayor Heinsheimer asked that copies of , both bills be obtained, and that discussion of the legislation be placed on the next agenda of the City Council. CITY MANAGER'S CONTRACT 2600 Councilman Pernell, personnel with the City Manager, and proposed expired April 30, 1985 be extended, 1986. In response to an inquiry by be amenable to the recommendation. woman Swanson and was carried by a woman Leeuwenburgh said she wished CITY HALL LANDSCAPING 4/2 officer, reported that he has met that the. Manager's contract, which effective May 1, 1985 to April 30, the Mayor, Mr. Leach said he would The motion was seconded by Council - 3:0 vote of the Council. Council - to abstain. The City Manager reported that he has met with Sean Bennett, the landscape contractor who works under contract for the City, and it was -4- LD 01 LL m a :1 175 May 13, 1985 his recommendation that the landscaping around City Hall be completed at a cost of $750.00, including an additional irrigation system. The recommendation was.approved in a motion made by Councilwoman Swanson, seconded by Councilman Pernell and carried,unanimously. AWARD OF BID FOR TREE TRIMMING AROUND TENNIS COURTS The City Manager reported that he had obtained bids for topping 13 eucalyptus trees around the City's tennis courts as follows: Travers Tree Service $1,420.00 Bennett Enterprises 1,300.00 Parker Tree Service 720.00 and had requested and received a Certificate of Insurance from Parker Tree Service. It was the Manager's recommendation that the job be awarded to Parker Tree Service. The recommendation was approved in a motion made by Councilman Pernell, seconded by Councilwoman Leeuwenburgh and carried..unanimously. Staff was directed to contact the Landscape Committee to discuss a recommendation that the eucalyptus trees be removed, and that the matter be discussed with the Tennis Club as well. CALIFORNIA CONTRACT CITIES MEETING, CAPTAIN OMOHUNDRO 88 The City Manager.advised that the cities of Rolling Hills Estates and Lomita have agreed to subscribe $100 to permit the station commander of the Sheriff's Lomita Office to attend theannual California Contract Cities Meeting in Palm Springs. A motion to. approve $100 from the City of Rolling Hills was made by Councilman Pernell, seconded by Council- woman -Swanson and carried unanimously.. BUDGET, FISCAL YEAR.1985/86 The Manager requested that members of the Council subtiit any budget information or requests as soon as possible., The City Manager and City: Treasurer agreed that the budget will be presented for preliminary re- view at the second meeting in June, and final.review at the second meeting in July. ADJOURNMENT 162/2 The meeting was adjourned at 9 p.m. to Tuesday, May 28, 1985 at 7:30 p.m. because of a legal holiday on the next regular meeting date. APPROVED: Mayor -5- city c1 w