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6/24/1985im, MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA A regular was called to Road, Rolling June 24, 1985. ROLL CALL PRE -SENT: June 24, 1985 meeting of the City Council of the City of Rolling Hills order at the Administration Building, 2 Portuguese Bend Hills, California by Mayor Heinsheimer at 7:30 p.m., Monday Councilmembers Leeuwenburgh, Murdock, Pernell, Swanson Mayor Heinsheimer ABSENT: None ALSO Thomas Devereux PRESENT: L. D. Courtright Ginger Blake Lt. Harry Parsons Anne La Jeunesse Ann Johnson Douglas McHattie Mrs. Betsy Raine Mr. Herb Agid Mrs. Virginia Doak APPROVAL OF MINUTES 972 Acting City Manager City Treasurer Secretary Sheriff's Lomita Station Palos Verdes Peninsula News Los Angeles Times South Bay Engineering Resident Councilwoman Swanson requested that Item 2b, Financial Statement.., for May 1985, be removed from the Consent Agenda. The minutes of a egular. meeting on June 10, 1985 were approved and accepted as 0� presented on a motion made by Councilwoman Swanson, seconded by Councilwoman Murdock and carried unanimously. FINANCIAL STATEMENT Mayor Heinsheimer directed staff to prepare a report addressing the questions Councilwomah Swanson had regarding the Financial Statement,- -To be addressed are: Summary and Statement of Fire and Flood Self -Insurance Fund -Diaster Grants; General Fund Detail of Revenues and Expenditures -Licenses and Permits (Subdivision fees); Expenditures -General and Administrative (part-time help and professional services -legal retainer); and Consulting Fees. Councilwoman Swanson moved that the.Financial Statement be accepted with the answers to her questions to be forthcoming at the next meeting. Motion was seconded by Councilwoman Murdock and carried, unanimously. PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 7*52 through 781 and 11805 through 11807, be approved for payment from the General Fund in the amount of $26,197.84. The motion was seconded by Councilwoman Murdock and carried unanimously. DR. JOEL HOLLINGSHEAD, LOT 87 -A -EF, 28 EASTFIELD DRIVE It was moved by Councilwoman Swanson, seconded by Councilwoman Murdock and carried unanimously, that a Request for Variance for Residence Addition projecting into sideyard setbacks be approved. -1- 184 14ATTERS FROM CITY STAFF REQUEST FOR WAIVER OF GRADING REQUIREMENTS FOR EMERGENCY ACCESS FOR AGID/DOAK/NIXON DRIVEWAY 1073 Acting City Manager Thomas Devereux informed Council of a request by property owners in the Flying Triangle (Agid, Doak & Nixon) for a - proposed emergency access roadway. At the present time, the roads are in such poor conditions that emergency vehicles are unable to reach the homes in the event of an emergency. Douglas McHattie, South Bay Engineering, presented a plan for a straight road located in a 25' Association easement, with a maximum 30% grade requiring 3 separate retaining walls with a maximum height of 5 feet, with drainage carried on the roadway to the canyon which would not affect the present surface flow. Harry Kondo, County Enginee , indicated to Mr. McHattie that the homeowners would need a variance to the grading ordinance, in the form of a resolution by City Council for special consideration to overide the City's grading ordinance of 1:5 to 1 instead of 2 to 1. The homeowners are requesting that Council take action that would allow the County to issue a grading permit, by granting a waiver for the grading requirements, in order that they may get an emergency access road built. After much discussion, it was felt that Council should get further information from the City Attorney and the County Engineer to discuss Coucil's concerns about a waiver, geology reports and drainage in the area. Considering the urgency of this request, and knowing that emergency vehicles cannot go.up these driveways, it was unanimously decided that an adjourned meeting would be scheduled for Wednesday, June 26, 1985, at 7:30 a.m. in the City Council Chambers, at which time the Council would have the benefit of information from the County Engineer, City Attorney and staff. Council also requested staff to notify residents within 1000 feet of the proposed driveway and the': Wednes_day.morning meeting,'.and.requested.that the City Attorney draw up a tentative resolution. PROPOSED 1985-86 CITY BUDGET 1290 Council received a preliminary budget report from the Budget Committee on the City Budget for Fiscal Year 1985-86. Councilwoman Leeuwenburgh noted that line item 92, City Council Elections, did note have money budgeted for -the 3 Council seats that will be up for election next year.. The City Treasurer stated that the Refuse Contract has not -been addressed in this budget. The City Manager requested that Council review the budget, and suggested that public hearings be set up to review the budget at their regular meetings of July 8th and July 22nd.. MATTERS FROM THE CITY COUNCIL 1308 TESTIMONY GIVEN AT SCAG Councilwoman Swanson stated that she testified before the SCAG State Advisory Group to the Office of Criminal Justice Plan. They decide how grants will be distributed from OCJP, which is a Federal Grant and that is then distributed to local governments via County distribution for the purpose of partia-ly financing the Juvenile Diversion Projects in the South Bay. She appeared before SCAG because they made a recommendation that the OCJP funding be phased out within 3 years. It represents about 1/3 of the Sotith Bay Juvenile Diversion funding. SCAG feels that local governments should pick-up the fundin local governments are now paying over 30% for the support of the Program in the South Bay. It is hoped that the testimony given will help them to reconsider their decision, and allow the Juvenile Diversion Project to compete for funding with new agencies. -2- 185 LT. HARRY PARSON, SHERIFF'S LOMITA STATION 1345 Mayor Heinsheimer introduced Lt. Harry Parson, Sheriff's Lomita. Station. Lt. Parson extended an invitation to the Council to participate `,in a ride -along program in order that they might get acquainted with the Deputies and their patrolling techniques. A written invitation will be sent, however, Council is always welcome to contact the Watch Commander and go out at any time.that is convenient for them. LA CRESTA SCHOOL SITE 1368 Councilwoman Murdock stated that she met with the Palos Verdes Peninsula Unified School District appraiser, Janet Konzak, and Marge Schmit of the Community Homeowners Association,, to discuss the potential purchase price of the La Cresta School Site. One of the things that came up during the meeting was the potential of the City to purchase the site for recreational use. The City has funds from the Quimby Act, and perhaps when the budget is being studied, this might be considered. rc LO LEAGUE OF CALIFORNIA TASK FORCE MEETING 1393 1JL Councilwoman Murdock stated that she attended the Task Force Meeting sponsored by the League of California Cities regarding the Q liability issue. It was very informative. [,IELCOME- -TO THOMAS A. DEVEREUX 1399 Mayor Heinsheimer welcomed Thomas A. Devereux, who has been retained by the City as Acting City Manager. Mr. -Devereux requested a personnel session to review his contract. He stated that it has been sent to the City -Attorney for review, and no changes were..indicated. It was unanimously decided :.that this item should be discussed at the upcoming adjourned meeting when the City Attorney would be present. REQUEST FOR DEADLINE INFORMATION FOR SUBMITTAL OF ITEMS ON BALLOT 1411 Councilwoman Swanson felt that it would be useful to have -some preliminary information from the Register of Recorder as to when would the deadline be for submitting an item on the ballot for the next election, i.e., the possibility of placing on the ballot the purchasing of the school property.for recreational uses. Thomas Devereux stated that Martin & Chapman, contractors for the City for elections, could get that information, and he would contact them. RECESS TO PERSONNEL SESSION 1422 The meeting was recessed at 8:10 p.m. to a personnel session. MEETING RECONVENED The meeting was reconvened at 8:35 p.m. Personnel matters were discussed, and no action was taken. ADJOURNMENT 1426 .The meeting was adjourned to.Wednesday, June 26, 1985 at 7:30 a.m. and to the next regular meeting on Monday, July 8, 1985 at 7:30 p.m. -3- "m APPROVED: Mayor '00000z'/ City Clerk ,w '.",o0",.,0.",0,.0..0 0 ...... ..... ... I