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7/8/1985MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 8, 1985 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 p.m. Monday, July 8, 1985. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmembers Leeuwenburgh, Murdock, Pernell Mayor Heinsheimer None Thomas Devereux Michael Jenkins L. D. Courtright June Cunningham Capt. Elmer Omohundro Lt. Harry Parsons Anne La Jeunesse Ann Johnson Herb Agid APPROVAL OF MINUTES 24 Acting City Manager City Attorney City Treasurer Deputy City Clerk Sheriff's Lomita Station Sheriff's Lomita Station Palos Verdes Peninsula News Los Angeles Times Resident Councilwoman Leeuwenburgh requested that the minutes of a regular meeting on June 24, 1985 be corrected as follows: page 2, in the first paragraph, the word "are" between vehicles and unable be deleted, and "may be" be inserted in its place. In paragraph 3, lines 4 and 5, the following words were deleted: "and knowing that emergency vehicles can not go up these driveways"--. Councilwoman Leeuwenburgh asked that the minutes of an adjourned meeting on June 26, 1985 be amended to show.:. that the Acting City Manager left the meeting at 8:15 a.m., and on the third page, paragraph 2 be amended to show that Councilwoman Leeuwen- burgh requested that the Fire Department's letter dated June 14, 1985 be read into the record. The minutes of a regular meeting on June 24, 1985 as corrected and minutes of an adjourned meeting on June 26, 1985 as amended were approved and accepted on a motion made by Councilwoman Leeuwenburgh, seconded by Councilwoman Murdock and carried unanimously. PAYMENT OF BILLS Councilwoman Leeuwenburgh moved that Demands No. 782 through 804 and 11808 through 11810 in the amount of $14,504.14 be approved for payment from the General Fund, and that Demands No. 790 and 797 in the amount of $3,107.04 be approved for payment from the Fire and Flood Self Insurance Fund. The motion was seconded by Councilwoman Murdock and carried unanimously... RESOLUTION NO. 537 Resolution No. 537 entitled A THE CITY OF ROLLING HILLS AMENDING EXTENDING THE DURATION FOR ONE YEAR Councilwoman Leeuwenburgh, seconded ried unanimously. 1984-85 BUDGET REAPPROPRIATION RESOLUTION OF THE CITY COUNCIL OF CONDITIONAL USE PERMIT NO. 297 BY was adopted on a motion made by by Councilwoman Murdock and car - Acting on a recommendation made by the City Treasurer, the Council authorized reappropriations of the 1984-85 budget consisting of $25,000 for Legal Contingency Reserve and $43,832 for Budget Contingency Reserve, effective June 30, 1985 on a motion made by Councilwoman Leeuwenburgh, seconded by Councilwoman Murdock and carried unanimously. iffs-M -WTJEP July 8, 1985 APPOINTMENT OF ACTING CITY CLERK In a memorandum dated July 2, 1985 to,the Council the Acting City Manager recommended that the Deputy City Clerk be appointed Acting City Clerk until a permanent City Manager has been hired. The recommendation was approved in a motion made by Councilwoman Leeuivenburgh, seconded by Councilwoman Murdock and carried unani- mously. BUDGET HEARING, PROPOSED BUDGET, 1985-86 FISCAL YEAR 75 Mayor Heinsheimer opened a hearing on the proposed budget for fiscal 1985-86. The City Treasurer reviewed the proposed budget, and explained a cash flow analysis of the 1984-85 budget which re- sulted in his recommendation that contingency reserve funds be established, effective June 30, 1985. There was no other comment, and the Mayor closed the public hearing. Councilwoman Murdock reported that she and Councilwoman Le"eu- W wenburgh, members of the Budget Committee, have met with the City LD Treasurer concerningpreparationof the -proposed budget, and ques- ()") tions raised at the last meeting have been addressed and resolved. LL Mayor Heinsheimer held the budget on the agenda for adoption ata co future meeting. < OPEN AGENDA INVITATIONS TO COUNCIL MEMBERS - HERB AGID Mr. Herb Agid, 66 Portuguese Bend Road, said'he wished to issue two invitations to members of the City Council. Mr. Agid invited. -members to attend the opening of a photographic exhibit at theCaliforniaMuseum of Science and Industry on August 14 in recognition of India's Independence Day, celebrated on August 15.. Mr.- Agid also invited members of the Council, individually or collectively, to tour the private driveway which provides access to his property. Mr. Agid explained -that he spends at least two hours each Sunday patching the driveway, and he wished to show the results to Council members. REPORT BY SHERIFF - FOURTH OF JULY Captain Elmer Omohundro, commander of the -Sheriff's Lomita Station, reported that there were a few small fires attributable to illegal fire- works, but the day was relatively -quiet in Rolling Hills. MATTERS FROM THE CITY MANAGER REFUSE COLLECTION FRANCHISE In a memo dated July 2, 1985 to the City Council, Acting City Manager Devereux noted that the City's agreement with Removal*, Inc. for refuse collection will expire on August 31, 1985, and 'subsequent to purchase of Removal, Inc. by Browning Ferris Industries,in Feb- ruary 1985 no action was taken by the Council to approve the merger, as required by Section.XV of the Franchise Agreement. Mr. Devereux reported that Ralph Orrino of BFI contacted him on June 24, and re - .quested a three year extension of the Agreement. In discussing the matter Councilman Pernell suggested that the Council approve Manager's recommendation and that the agreement be extended for three additional years. Councilwoman Leeuwenburgh said she would be more comfortable with a one year extension, with the Agreement to be considered at the end of that time. Mr., Devereux explained that the request for a three year extension was based on a plan by BFI to acquire additional equipment. Members of the Council agreed that a three year extension would be acceptable if BFI would agree to keep the price at the present level. The City Manager was directed to discuss price with Mr. Orrino and report back to Council. -2- V July 8, 1985 CITY MANAGER PARAMETERS AND ADVERTISING 444 Mr. Devereux submitted a summary of the Council's consensus of parameters for requirements and advertising for the position of City Manager, based on questionnaires which were completed and returned by four members of the Council. Fallowing review of the parameters, salary range and proposed advertisement members of the Council were requested to make any changes they wished to have considered, and return the summary to the Mayor for final preparation. The Mayor said the final proof of the advertisement would be submitted to the Council for approval before being printed. MATTERS FROM THE CITY COUNCIL 491 SLAB ON BARTH PROPERTY AT 51 PORTUGUESE BEND ROAD :Mayor Heinsheimer said he has been advised that the slab which was left on the Barth property following demolition of the residence has started to crack and is becoming unsightly. The Mayor noted that the slab was permitted to remain in an effort to lend stability to the site. The City Attorney said the owner of the property should be contacted and asked to remove the slab, since it is not accomplishing the intended purpose. Councilwoman 'Murdock suggested that the County Geologist also be contacted in the matter. The Mayor so ordered. PLANNING COMMISSION APPOINTMENT Councilwoman Murdock reported that she has reviewed the appli- cations submitted by residents with respect to the vacancies on the Planning Commission and Traffic Commission, and she recommended that the vacancy on the Planning Commission be filled because of the na- ture of matters currently before the Commission. Councilwoman Murdock suggested that Mr. Alien Lay, 19 Caballeros Road, be appointed to the Planning Commission, noting that in addition to professional qualifi- cations, Mr. Lay has been a resident of Rolling Hills for five years and is an active member of Los Caballeros, having served as president in 1984. In discussing the recommendation members of the Council agreed that other applicants have qualifications which should also be con- sidered. Councilwoman Leeuwenburgh, Chairman of the Traffic Commis- sion, said she hopes to draw from the applicants for an existing vacancy on the Traffic Commission. Councilwoman Murdock moved that Mr. Lay be appointed to fill an unexpired term on the Planning Commission..'. -The motion was seconded by Councilwoman Leeuwenburgh and carried unanimously. Mayor Heinsheimer asked that letters to other applicants be prepared for his signature, thanking them for their interest. SPRAYING OF CEILINGS IN CITY HALL Mr. Devereux reported that spraying of all ceilings in City Hall, which was included in the budget and scheduled by Mr. Leach, would be done within the next few days. SPRINKLERS AT LA CRESTA SCHOOL SITE Mr. Devereux reported that in response to an inquiry by Council- woman Murdock he has determined that the sprinkler system at La Cresta is on a timed cycle, and watering will continue during periods when no classes are being held. PERSONNEL SESSION The meeting was recessed to a personnel session at 8:15 p.m. ADJOURNMENT The meeting was reconvened at 8:20 p.m. and immediately adjourned to the next regular meeting date, Monday, July 22, 1985 at 7:30 p.m. ' -3- 4ft� Mavor Clerlc