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7/22/19850 i1rSIB 11nih MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 22, 1985 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 p.m. Monday, July 22, 1985. ROLL CALL PRESENT*: Councilmembers Leeuwenburgh, Murdock, Swanson Mayor Heiiisheimer Councilman Pernell arrived at 7:40 pm ABSENT: None ALSO PRESENT: Thomas Devereux Acting City Manager L. D. Courtright City Treasurer June Cunningham Acting City Clerk Lt..Schumacher Sheriff's Lomita Station. 7D. McHattie South -Bay Engineering Corp. Ann Johnson- Los Angeles Times Anne La Jeunesse Palos Verdes News Don Bailey Southern California Edison Mr. & Mrs'. J. Barnard Property owners Mrs. B. Raine Resident APPROVAL -OF CONSENT CALENDAR Councilw&man.Swanson moved po -aroval of ite'ms_on 1'th-e..-consentc.41- endar.- . Item a,. Approval of. Minutes - of the July 8,-. l98,5;,m­' eeting. .and, Item b, --Financial Statement'for June1985. The Tdoti6hwas 'seconded by Councilwoman Leeuwenburgh and carried unanimously. PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 805 through 834 and 11811, 11812 and 11813 be paid from the General Fund in the amount of $73,939.53. The motion was seconded by Councilwoman Leeuwenburgh and. carried unanimously. PROPOSED ORDINANCE AMENDING THE PURCHASING ORDINANCE A proposed or4nance which ' would require that purchases and contracts for .supplies and equipment of estimated value greater then $10'000 would require a written contract with the lowest responsible bidder was presented by.the City Manager, who reported that it was prepared by the City Attorney. Councilwoman Murdock said the limit at present.is $2,500, which was established in 1958. Councilwoman Leeuwenburgh said she would be more comfortable with a $5,000 limit. rather than give the purchasing officer the power to spend $10,000 without going to bid. Councilwoman Swanson said there is an advan- tage to being able to purchase without obtaining bids in certain cases, specifically if needed equipment is available from another city; Councilmembers Murdock and Pernell said they consider $10,000 a realistic figure. The City Treasurer recommended that wording be added to state that the ordinance does not apply to professional services.-:` The ordinance -as amended was introduced on -a motion made by Councilwoman Murdock, seconded by Councilwoman Swanson and.carried unanimously.' FINAL MAP, SUBDIVISION NO. 74, PARCEL MAP NO. 14467 1905 Douglas McHattie, South Bay Engineering Corp*., presented the final map for Lot 12 -EF, property on Crest Road East owned by Mr. and Mrs. James Barnard. Letters from the Department of Regional Planning dated April 9, 1985 advised. that the parcel map is in substantial compliance with the approved tentative map and should 196 July 22, 1985 be certified for filing with the County Recorder, and July 16, 1985 from the Department of Public Works of Los Angeles County reported that the final map has been checked by the City Engineer and is ready for Council approval and acceptance of the dedications shown on the map. Mr. McHattie said concerns expressed by Councilwoman Swanson about drainage when the tentative map was approved have been addressed and an impact analysis prepared by Lanco and South Bay Engineering was approved by the County Engineer, and new drainage facilities will be required as part of development of the two new lots. Councilwoman Swanson moved that the Final Map for Parcel 14467 be approved as recommended by the County Engineer. The motion was seconded by Councilwoman Murdock and carried unanimously. BUDGET, 1985-86 FISCAL YEAR The proposed budget for Fiscal 1985-86 was reviewed by the Council. Councilwoman Swanson requested that changes be made in certain line items.by increasing some figures and decreasing others. Mayor Heins- heimer asked that figures be rounded off to the nearest $100, and that small items be combined to a minimum $1,000 figure. The City Treasurer explained that in general the proposed.budget reflects an overall increase of 5%, and he recommended that the Council approve the summary budget in order to meet established deadlines with the County, stating that he would prepare an analysis for the Council based on discussion of the proposed budget. The Mayor opened a public hearing on the proposed budget. There was no comment from persons present at the meeting, and the public hearing was closed. Councilwoman Swanson moved that the proposed budget be approved as amended. The motion was seconded by Council- v7oman..Leeuwenburgh and carried unanimously. NATTERS FROM THE CITY COUNCIL FLYING TRIANGLE 2278 Councilwoman Swanson suggested that the Fire Department, Para- medics and Sheriff's Department be asked to monitor their ability to serve the Agid, Doak and Nixon properties; that County building officials be asked to monitor the Evans property, and that owners of property in the Flying Triangle be reminded of the necessity of filling fissures on their properties. Councilwoman Leeuwenburgh said she wished to discuss the Flying Triangle in a closed session. APPOINTMENT TO TRAFFIC COMMISSION Councilwoman Leeuwenburgh asked that the item be held on the agenda until the next meeting so she can meet with the applicants. The Mayor so ordered. MATTERS FROM STAFF MEETING WITH REPRESENTATIVE OF BFI RE: RUBBISH FRANCHISE The City Manager reported that he met with Mr. Ralph Orrino of BFI'and relayed to him the Council's offer to approve extension of - the existing contract.which will expire August 30, 1985 for a three year.!period provided there will be no increase in fees. Mr. Devereux said Mr. Orrino explained that an increase will be necessary because of plans to buy new equipment to serve Rolling Hills. Mr. Orrin offered to keep the current price of $28.92 per month for one.year;_add 5% the second year, increasing the charge to $30.45 per month, and an additional 5% increase the third.year, increasing the monthly charge to $31.97, with the agreement to be in effect until September 1, 1988. Mr. Devereux said he considers the offer'to be reasonable, and it was his recommendation that the Council approve a three year contract. Councilwoman Swanson said she thought the contract should be approved for one year, and monitored during that time. The Manager said the offer was based on ability to purchase new equipment which would require the assurance of increased fees during the second and third year. Councilman Pernell moved that the Manager be authorized -2- In July 22, 1985 to negotiate a contract -with BFI for three years as presented. The motion was seconded by Councilwoman Murdock and carried unanimously. ROBERT BARTH PROPERTY, 51 PORTUGUESE BEND ROAD Mr. Devereux reported that he had received a letter from Mr. Barth requesting permission to cover the broken slab on his property in the Flying Triangle with brush'.- and cuttings to eliminate the unsightly conditions, since he wishes to leave the slab in place to add to the stability of the area. The Manager said he.had discussed the request with Mr. Kondo,-and it was the�County's recommendation that the slab be covered with soil from the immediate area to hide it from view and avoid adding weight. Mr. Devereux said Mr. Barth is receptive to the idea.. Mayor Heinsheimer asked the Manager to report further to the Council at the next meeting. PAVING OF CITY HALL PARKING LOT 2370 The Manager reported that the.driveway and parking area in the rear of City Hall will be repaved on Wednesday, July 24, and no Lo parking will be permitted.Wednesday and Thursday. The City Clerk was directed to advise the president of the Tennis Club and residents who have tennis reservations on those days. LL_ co RECRUITMENT OF NEW CITY MANAGER Mr. Devereux reported that he had submitted a proposed ad to be published for recruitment of a new City Manager, and it had not been approved'by the Council.. Mr. Devereux asked that if approved members of the Council initial the proposed ad and return it to.him for publication. CLOSED -SESSION The meeting was recessed to a closed session at 8:45 p.m. MEETING RECONVENED The meeting was reconvened at 9:50 p.m. and the Mayor reported that the Council discussed matters of pending litigation and personnel. ADJOURNMENT -. - The meeting was adjourned by Mayor Heinsheimer at 9:55 p.m. to the next regular meeting date, Monday, August 12, 1985 at 7:30 p.m. I Mayor -3- City C erk