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MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
July 22, 1985
A regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 p.m.
Monday, July 22, 1985.
ROLL CALL
PRESENT*: Councilmembers Leeuwenburgh, Murdock, Swanson
Mayor Heiiisheimer Councilman Pernell arrived at 7:40 pm
ABSENT: None
ALSO PRESENT: Thomas Devereux
Acting City Manager
L. D. Courtright
City Treasurer
June Cunningham
Acting City Clerk
Lt..Schumacher
Sheriff's Lomita Station.
7D. McHattie
South -Bay Engineering Corp.
Ann Johnson-
Los Angeles Times
Anne La Jeunesse
Palos Verdes News
Don Bailey
Southern California Edison
Mr. & Mrs'. J. Barnard
Property owners
Mrs. B. Raine
Resident
APPROVAL -OF CONSENT CALENDAR
Councilw&man.Swanson moved po
-aroval of ite'ms_on 1'th-e..-consentc.41-
endar.- . Item a,. Approval of. Minutes - of the July 8,-. l98,5;,m'
eeting. .and,
Item b, --Financial Statement'for June1985. The Tdoti6hwas 'seconded
by Councilwoman Leeuwenburgh and carried unanimously.
PAYMENT OF BILLS
Councilwoman Swanson moved that Demands No. 805 through 834 and
11811, 11812 and 11813 be paid from the General Fund in the amount of
$73,939.53. The motion was seconded by Councilwoman Leeuwenburgh and.
carried unanimously.
PROPOSED ORDINANCE AMENDING THE PURCHASING ORDINANCE
A proposed or4nance which ' would require that purchases and
contracts for .supplies and equipment of estimated value greater then
$10'000 would require a written contract with the lowest responsible
bidder was presented by.the City Manager, who reported that it was
prepared by the City Attorney. Councilwoman Murdock said the limit
at present.is $2,500, which was established in 1958. Councilwoman
Leeuwenburgh said she would be more comfortable with a $5,000 limit.
rather than give the purchasing officer the power to spend $10,000
without going to bid. Councilwoman Swanson said there is an advan-
tage to being able to purchase without obtaining bids in certain
cases, specifically if needed equipment is available from another
city; Councilmembers Murdock and Pernell said they consider $10,000
a realistic figure. The City Treasurer recommended that wording be
added to state that the ordinance does not apply to professional
services.-:`
The ordinance -as amended was introduced on -a motion made by
Councilwoman Murdock, seconded by Councilwoman Swanson and.carried
unanimously.'
FINAL MAP, SUBDIVISION NO. 74, PARCEL MAP NO. 14467 1905
Douglas McHattie, South Bay Engineering Corp*., presented the
final map for Lot 12 -EF, property on Crest Road East owned by Mr.
and Mrs. James Barnard. Letters from the Department of Regional
Planning dated April 9, 1985 advised. that the parcel map is in
substantial compliance with the approved tentative map and should
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July 22, 1985
be certified for filing with the County Recorder, and July 16, 1985
from the Department of Public Works of Los Angeles County reported
that the final map has been checked by the City Engineer and is ready
for Council approval and acceptance of the dedications shown on the
map. Mr. McHattie said concerns expressed by Councilwoman Swanson
about drainage when the tentative map was approved have been addressed
and an impact analysis prepared by Lanco and South Bay Engineering
was approved by the County Engineer, and new drainage facilities
will be required as part of development of the two new lots.
Councilwoman Swanson moved that the Final Map for Parcel 14467
be approved as recommended by the County Engineer. The motion was
seconded by Councilwoman Murdock and carried unanimously.
BUDGET, 1985-86 FISCAL YEAR
The proposed budget for Fiscal 1985-86 was reviewed by the Council.
Councilwoman Swanson requested that changes be made in certain line
items.by increasing some figures and decreasing others. Mayor Heins-
heimer asked that figures be rounded off to the nearest $100, and
that small items be combined to a minimum $1,000 figure. The City
Treasurer explained that in general the proposed.budget reflects an
overall increase of 5%, and he recommended that the Council approve
the summary budget in order to meet established deadlines with the
County, stating that he would prepare an analysis for the Council
based on discussion of the proposed budget.
The Mayor opened a public hearing on the proposed budget. There
was no comment from persons present at the meeting, and the public
hearing was closed. Councilwoman Swanson moved that the proposed
budget be approved as amended. The motion was seconded by Council-
v7oman..Leeuwenburgh and carried unanimously.
NATTERS FROM THE CITY COUNCIL
FLYING TRIANGLE 2278
Councilwoman Swanson suggested that the Fire Department, Para-
medics and Sheriff's Department be asked to monitor their ability to
serve the Agid, Doak and Nixon properties; that County building
officials be asked to monitor the Evans property, and that owners
of property in the Flying Triangle be reminded of the necessity of
filling fissures on their properties. Councilwoman Leeuwenburgh
said she wished to discuss the Flying Triangle in a closed session.
APPOINTMENT TO TRAFFIC COMMISSION
Councilwoman Leeuwenburgh asked that the item be held on the
agenda until the next meeting so she can meet with the applicants.
The Mayor so ordered.
MATTERS FROM STAFF
MEETING WITH REPRESENTATIVE OF BFI RE: RUBBISH FRANCHISE
The City Manager reported that he met with Mr. Ralph Orrino of
BFI'and relayed to him the Council's offer to approve extension of -
the existing contract.which will expire August 30, 1985 for a three
year.!period provided there will be no increase in fees. Mr. Devereux
said Mr. Orrino explained that an increase will be necessary because
of plans to buy new equipment to serve Rolling Hills. Mr. Orrin
offered to keep the current price of $28.92 per month for one.year;_add
5% the second year, increasing the charge to $30.45 per month, and an
additional 5% increase the third.year, increasing the monthly charge
to $31.97, with the agreement to be in effect until September 1, 1988.
Mr. Devereux said he considers the offer'to be reasonable, and it was
his recommendation that the Council approve a three year contract.
Councilwoman Swanson said she thought the contract should be
approved for one year, and monitored during that time. The Manager
said the offer was based on ability to purchase new equipment which
would require the assurance of increased fees during the second and
third year. Councilman Pernell moved that the Manager be authorized
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July 22, 1985
to negotiate a contract -with BFI for three years as presented. The
motion was seconded by Councilwoman Murdock and carried unanimously.
ROBERT BARTH PROPERTY, 51 PORTUGUESE BEND ROAD
Mr. Devereux reported that he had received a letter from Mr.
Barth requesting permission to cover the broken slab on his property
in the Flying Triangle with brush'.- and cuttings to eliminate the
unsightly conditions, since he wishes to leave the slab in place to
add to the stability of the area. The Manager said he.had discussed
the request with Mr. Kondo,-and it was the�County's recommendation
that the slab be covered with soil from the immediate area to hide
it from view and avoid adding weight. Mr. Devereux said Mr. Barth
is receptive to the idea.. Mayor Heinsheimer asked the Manager to
report further to the Council at the next meeting.
PAVING OF CITY HALL PARKING LOT 2370
The Manager reported that the.driveway and parking area in the
rear of City Hall will be repaved on Wednesday, July 24, and no
Lo parking will be permitted.Wednesday and Thursday. The City Clerk
was directed to advise the president of the Tennis Club and residents
who have tennis reservations on those days.
LL_
co RECRUITMENT OF NEW CITY MANAGER
Mr. Devereux reported that he had submitted a proposed ad to
be published for recruitment of a new City Manager, and it had not
been approved'by the Council.. Mr. Devereux asked that if approved
members of the Council initial the proposed ad and return it to.him
for publication.
CLOSED -SESSION
The meeting was recessed to a closed session at 8:45 p.m.
MEETING RECONVENED
The meeting was reconvened at 9:50 p.m. and the Mayor reported
that the Council discussed matters of pending litigation and personnel.
ADJOURNMENT -. -
The meeting was adjourned by Mayor Heinsheimer at 9:55 p.m. to
the next regular meeting date, Monday, August 12, 1985 at 7:30 p.m.
I Mayor
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City C erk