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10/21/1985 220 . � MINiJTES OF A SPECIAL MEETING OF THE CITY COiTNCII� � CITY OF ROLLING HILLS , CAI.IFORNIA � October. Z�., 1985 A special meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California.. by Niayor pro tem Pernell at 5 :45 p..m. .Monday, October 21, I985o ROLL CALL PRESENTc Councilmembers Leeuwenburgh9 NTurdock, Swanson I�Sayor pro tem Pernel� - ABSENT o I�Iayor Heiasheinaer ALSO PItESEI�d'T o 1�Ii.chael Jenlcins �ity Att6rne� .Tune Cunninghana City Clerk PURPOSE OF MEETIIVG Mayor Pemell announced that the pu��o.se of �he special meeting was to discuss potential litigation prior to adjourning to a personnel sessione MEETING RECESSED . The meeting raas reces�ed�.�o-a c�osed session at 5 :50 p.m. IKEETING RECONVENED The meeting w�as reconvenecl at 6 :40 p offio and �ras immediately recessed to a personnel session for the purpose of �nterviewing candidates for the position of City Managexo The meeting was xeconvened at 10:05 �o�. and acljourned to 6 :30 p.m. �nlednesday, October 23, 1985a IKayor Perxiell announced that the Council would meet at that da�e and time in a personnel session to interview additional candidates fox the position of City Nlanager. . . ; � � City Cler APPROVED: Mayor • a 22l �� MINUTES OF A � � � REGULAR MEETING �OF THE CITY COUNCIL CITY OF ROLLING HILLS , CALIFORNIA October 28 , 1985 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor pro tem Pernell at 7 :30 p .m. Monday, October 28, 1985. ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Murdock, Swanson Mayor pro tem Pernell ABSENT: Mayor Heinsheimer . � ALSO PRESENT : L. D. Courtright City Treasurer June Cunningham City Clerk Ginger Blake Secretarg � Don Bailey Southern California Edison � Gerald Faris Los Angeles Times Anne La Jeunesse Palos Verdes Peninsula News � Chester Jenkins Resident (,L James Padgett " � Don Robertson " Q CONSENT CALENDAR � Councilwoman Swanson requested that item b, Financial Statement for September 1985, be removed from the Consent Calendar for review by the Council, and that items a; Approval of minutes and c, Payment of bills be approved. The Mayor so ordered. APPROVAL OF MINUTES � - The minutes of a regular meeting on October 14, 1985 and a special meeting on October 21, 1985 were approved and accepted as written. PAYMENT OF .BILLS � Payment of Demands No. 959 through 975 and. 977 through 980, also Nos. 11828, 11829 and 11830 in the amount of $12,635.92 was ap- proved. Demand No. 976 was voided. FINANCIAL .STATEMENT Councilwoman Swanson requested that certain items in the Finan- cial statement for September 1985 be explained by the City Treasurer. Mayor Pernell suggested that Councilwoman Swanson discuss the items with Mr. Courtright outside of the Council meeting, and he ordered ' . the Financial Statement held for consideration at the next meeting. PUBLIC HEARING, ABATEMENT OF NUISANCE, JAMES EVANS, LOT 34-FT 880 Mayor Pernell announced that a Public Hearing on abatement of a nuisance on the James Evans property, Lot 34-FT, located at 62 Portu- guese Bend Road, was held over from the last meeting, and he asked . that staff 'report on the status . The City Clerk reported that Ha�ry Kondo, District Engineer, inspected the property and said that progress is being made on demolition of the residence, and work should be com- pleted within a few weeks . Mr. Kondo said that an effort is being made to salvage some of the materials , but the dismantling operation is in compliance with requirements of the County, and that monitoring of the project would be continued. Mayor Pernell h.eld the hearing open for an additional report at the Citv Council meeting on November 25, 1985. PUBLIC HEARING, ABATEMENT OF NUISANCE, F. L. COATES , LOT 2-SF 908 �Iayor Pernell opened a discussion of abatement of a nuisance on Lot 2-SF located at 3 Southfield Drive, and said the public hea�ing was continued from the last meeting. The City Clerk reported that the � \ ' .;- �.�. ., _ .:.:r� .. ., . . . : ... � : _: x�. : : 222 . . . :� � _ October 28 , 1935 � Fire Department inspected the property and informed the City that weeds and brush had been removed, and the property is now in compliance with requirements of the weed abatement provisions of the Fire Code. The Clerk distxibuted copies of a letter delivered by Esther Wachtell ad- dressing the condition of the property, and asking that the property be cleaned up and lanclscaped, and that the house be inhabited or torn down. The Clerk reported that she had discussed the request with the . County Engineer and was advised that if a property has been vacated and abandoned it can be declared a public nuisance and demolition can be or.- dered, but if a new residence has not been occupied, as Mrs . Wachtell has reported, the City can not order the structure demolished. Mayor Pernell closed the public hearing. , In discussing the matter concern was expressed about potential erosion problems on the property, since brush and weeds have been re- moved from�.the steep slopes and no landscaping has been installed. . Staff was directed. to contact the City Engineer regarding potential erosion and drainage problems on the property, and ask that �a .report be made to the Council. MATTERS FROM THE CITY COUNCIL TRAFFIC COMMiSSION RECON1f�ENDATIONS 975 Councilwoman Leeuwenburgh, Chairman of the Traffic Commission, reported that the Commission met on October 25, 1985 . Excerpts from the minutes of the meeting were distributed, and Councilwoman Leeuwen- burgh asked that recommendations pertaining to signing on Middleridge Road, Lower Blackwater Canyon Road and Williamsburg Lane; installation of an advisory sign on Portuguese Bend Road South in the Flying Triangle and striping on the side of �uai1 Ridge Road North be approved. Further Councilwoman Leeuwenburgh requested that Part 2 of the report prepared by Willdan & Associates be implemented within the next 30 days . In - response to a ques.tion by the Mayor about the cost, Councilwoman Leeu- wenburgh said it would be an additional $1,500, but is still less than the amount budgeted, and she moved that the recommendations be approved. The motion was seconded by Councilwoman P'Iurdock and carried by the ' rollowing roll call vote: _ AYES : Councilmembers Leeuwenburgh, Murdock, Swanson Mayor pro tem Pernell NOES'.i None • ABSENT: Mayor Heinsheimer . REGIONAL LAW ENFORCEMENT - D.U. I . ENFORCEMENT PROGRAM 1038 � Councilwoman Murdock, Chairman of the Regional Law Enforcement program consisting of Rolling Hills , Rollirig Hills Estates and Rancho Palos Verdes , reported that at a regional meeting on October 16 the representatives of participating cities discussed with the Sheriff a proposed D.U. I. enforcement program during the Christmas and New Year holiday season similar to the one provided for the Region last year. In a letter dated October 18 , 1985 the. Sheriff recommended that the unit be deployed in eight-hour shifts for the specific purpose of apprehending intoxicated drivers on Friday, 12/20; Saturday, 12/21; Monday, 12/23; Friday, 12/27 ; Saturday, 12/28 and Tuesday, 12/31/85 . The total hours (48) would cost approximately $3 , 936 ($82 per hour) . Councilwoman Murdock said that the cost to the City was $130 last year and would be approximately $200 or less this year; she moved that the Council advise the Sheriff. ' s Department of the City's wish to participate in the regional DUI projec�. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: AYES : Councilmembers Leeuwenburgh, Murdock, Swanson Mayor pro tem Pernell NOES : None - ABSENT: Mayor Heinsheimer -2- . 223 October 28, 1985 � � INSURANCE COVERAGE 1062 Councilwoman Swanson reported that she met with Mike Bush of Cal Surance, the current broker for the City' s insurance program, and the acting City Manager to discuss coverage for the eoming year, since a e notice of non-renewal ot. the City' s policies effective January 8 , 1986 has been received. Mr. Bush explained that at present there are no brokers who are willing to cover municipalities; should one be found it is anticipated that fees will increase as muc� as 400'/o f�or 50'/0 of - the current coverage. Mr. Bush said he is search.ing for coverage for the City and Association; also, in response to a request from the Manager of the Community Association he is attempting to obtain cover- � age for the Community Association individually. Mr. Bush said there is indication that the market may open up in the near future, and he assured Councilwoman Swanson that he will contin�e to market coverage for the City and Association. Councilwoman Swanson said it is her intent to explore the insurance market further, and she will continue to report to the Council . The City Clerk reported that a notice of cancellation of an honesty (� blanket coverage bond was received from Fireman�' s Fund Insurance Compan- (,() ies, effective November 26, 1985 . The Mayor asked Councilwoman Swanson � to include this policy in her search for coverage. �' OPEN AGENDA m Q PERSONAL APPEARANCE, DON BAILEY, SOUTHERN CALIFORNIA EDISON COMPANY Don Bailey, Area Manager with Southern Cali�a�nia Edison Company, advised the Council that effective November 12, �985 he is being .pro- moted to the position of Coastal Area Manager responsit�le for the City of Long Beach, along with the Port of Long Beach, a challenging posi:- tion with many opportunities. Mayor Pernell a�� members of the Council congratulated Mr. Bailey and expressed their app�eciation for the level. of service and personal contact he provided to t�e City during his one . and one half years.. as Area Manager on the Palos �lerdes PeninsuJ.a. REQUEST FOR APPROVAL OF EXPENDITURE FOR BENCHES AT TENNIS COURTS 1095 A letter dated October 18 , 1985 from Donald Robertson, 1985 Tennis Club President, was presented to the Council. Mr. Robertson requested � approval of four new benches to be plaeed back to back between Courts. 2 and 3 to increase total seating capacity, and �e said the cost would be approximately $1,000. In a staff report on t�e request the City � Clerk reported that Dick Keller, 1984 Tennis Clu� president had made a similar request when Mr. Leach was City Manager, and was advised that money is appropriated in the budget for improvements at the tennis courts, but that the specific request must be approved by the Council. In discussing the matter Mr. Robertson sai� an effort will be made to salvage some of the benches at the tennis court, and said °.it is his understanding that some of the old benches will be put at court 1, since benches in that location are stai�ted and ruin white tennis apparel. Councilwoman Swanson moved that the request be ap- proved, with appropriate adjustments to the 1985-86 budget. The motion was seconded by Councilwoman Murdock, with a request that the benches which will no longer be used on the tennis courts��.be offered to Caballeros to provide additional seating at the riding ring. The motion was carried by the following roll call vote: AYES : Councilmembers Leeu�aenburgh, Murdock, Swanson Mayor pro tem Pernell NOES : None ABSENT: Mayor Heinsheimer MATTERS FRO;I STAFF . WATER IN FLYING TRIANGLE AREA The City Clerk reported that she was advised that water in the Flying Triangle area would be turned off 8 :00 a.m, to 4:00 p.m. on -3- � . , 22� - October 28, 1985 � Tuesday, October 29 , 1985 , and that California Water Service Company would notify all consumers in advance. . CITY i-1ANAGER RECRUITMENT The Clerk reported that one of the applicants has. requested that his application be withdrawn from consideration, and that the final applicant would be available for interview during the coming week. The final interview with current candidates was scheduled for 7 :30 p.m. � Tuesday, November 5, 1985. SUBSTANDARD PROPERTY AT ��2 PINTO ROAD, KELLY In a ffiemo dated :October 28, 1985 the Council was informed that due to deteriorated conditions existing at ��2 Pinto Road the City Building O.fficial has recommended that the dwelling be vacated "and demolished. In a let�er dated October 23 , 1985 the District Engineer reported that the Building Rehabilitation Appeals Board will convene on November 12, 1985 at 8 :00 p.m. for further disposition of the mat- ter. The Mayor directed that the hearing be placed on the agenda of the City Council meeting on November 12. CORRESPONDENCE, STATE OF CAI.IFORNIA In a letter dated October 3, 1985 from. the California Holiday Commission of the State of California the City was advised that the first federal observance of Dr. Martin Luther King Jre 's birthday will be January 20, 1986e The matter will be referred to t�+e City Attorney for . clarification with regard to observance by the City. LA CRESTA SCHOOL SITE COMMITTEE . Councilwoman Leeuwenburgh said there is a vacancy on the La Cresta School Site Committee, and she suggested that Councilman Pernell be asked to serve on the committee. Councilman Pernell agreed to do so, and was appointed with the concurrence of the . Council members present . _ ADJOURNMENT 1187 The meeting was adjourned at 8: 15 p.m, to reconvene a.t 7 :30 p.m. Tuesday, November 5, 1985 in a personnel session to interview a candidate for the position of City Manager. The next regular meeting of the Council will be on Tuesday, November 12, 1985 at 7 :30 p.m. Monday, November 11 , 1985 is a legal hoZiday. 0 City C e EIPPROVED: Mayor � A_ • -4- '