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11/25/1985LO LL m a 233 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF"ROLLING HILLS, CALIFORNIA November 25,'1985 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building,.2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7:30 p.m. Monday, November 25, 1985. ROLL CALL PRESENT: Councilmembers Murdock, Pernell, Swanson Mayor Heinsheimer ABSENT: ALSO PRESENT: Councilwoman Leeuwenburgh Terrence Belanger Michael Jenkins L. D. Courtright June Cunningham Ginger Blake Chief R. Brunstrom Capt. E. Omohundro Harry Kondo Robert -Brown Kevin. -Peterson Anne La.Jeunesse Mrs. C. Kelly Dr.. L. Kelly Mrs. B. Raine Miss B. Raine INTRODUCTION OF CITY MANAGER City Manager City Attorney City Treasurer City Clerk City Secretary L..A. County Fire Dept. L. A. County Sheriff's Dept. L. A. County Engineer. Dept. Southern California Edison General Telephone Company Palos Verdes Peninsula News Resident Mayor Heinsheimer announced that Mr. Terrence Belanger will become City Manager on December 2, 1985, and he welcomed Mr. Belanger to the meeting. CONSENT CALENDAR Councilwoman Swanson requested that item (a) Approval of Minutes be removed from the Consent Calendar and that items b, c, and d be approved. The motion was seconded by Councilwoman Murdock and carried unanimously. APPROVAL OF MINUTES Councilwoman Swanson asked that the minutes -of a regular meeting on November 12, 1985 be clarified on page 3 to read that Mr. Kondo had stated that the portion of the residence at 2 Pinto Road which is occupied by Dr. Larry Kelly is not dangerous, and that the unoccu- pied portion of the residence is considered to be dangerous and may not be used. Councilwoman Swanson moved that the minutes be approved as amended and that the minutes of an adjourned meeting on November 19 be approved and accepted as presented. The motion was seconded by Councilman Pernell and carried unanimously. FINANCIAL STATEMENT The Financial Statement for October 1985 was approved and accep- ted as presented. PAYMENT OF BILLS Demands No. 1005 and 1006 were voided; Demands No. 1007 through 1025 and 11834 through 11836 in the amount of $69,143.36 were approved for payment from the General Fund, and Demands No. 1019 and 1023 were approved for payment in the amount of $645.04 from the Fire and Flood Self Insurance Fund. 234 November 25, 1985 ORDINANCE NO. 210, VESTING TENTATIVE MAPS (second reading and adoption) Ordinance No. 210 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS PROVIDING FOR VESTING TENTATIVE MAPS AND ATTENDING THE ROLLING HILLS MUNICIPAL CODE was adopted and reading in full was waived. RESOLUTION'.NO. 538, APPROVING APPLICATION FOR GRANT FUNDS Resolution No. 538 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA APPROVING THE APPLICATION FOR GRANT FUNDS.UNDER THE ROBERTI-Z'BERG URBAN OPEN SPACE AND RECREATION PROGRAM FOR CHANDLER PARK IN THE CITY OF ROLLING HILLS ESTATES was adopted and reading in full was waived. CORRESPONDENCE SOUTH BAY ENGINEERING CORPORATION 1206 In a letter dated November 19, 1985 Douglas McHattie, South Bay Engineering advised the Council that street improvement's known as Morgan Lane have been completed and required inspections have taken place. Mr. McHattie requested release of the bond pertaining to the street in Tract 33871. The City Clerk reported that Bond #3SE344656 in the amount of $93,300 for faithful performance and $45,000 labor and materials had been posted by Chacksfield Merit Homes. Councilman Pernell moved that the bond be released if the City Manager determines by inspection that the conditions have been met. The motion was seconded by Councilwoman Swanson and carried by unani- mous vote of Council present. BENNETT ENTERPRISES 1218 In a letter dated October 31, 1985 Sean Bennett advised that the timing control box is rusted out and replacement of a 24 station control clock is necessary. Mr.. Bennett suggested that a 12 station irrigation control be installed at a cost of $407.67 plus $70.00 in- stallation cost. With the concurrence of members of the Council present the Mayor approved the expenditure, subject to verification of need by the City Manager. CONTRACT FOR FULL TIME CITY MANAGER 1225 Councilman Pennell,;:personnel.officer, said most of the research in connection with the selection of a City Manager was done by Council- woman Swanson, and he asked her to make the repo -rt to the Council. Councilwoman Swanson said many applications were received and reviewed and several of the top candidates were interviewed. After extensive background checks the Council concurred with the decision that the best applicant for the City Manager position was, Terrence L. Belanger. Negotiations have been completed and Councilwoman Swanson moved ,J '. that Mr. Belanger be named full time City Manager, with a three year contract effective December 1, 1985, and that the Mayor be authorized to execute the Agreement between Mr. Belanger and the City. The motion was seconded by Councilwoman Murdock and carried unanimously. Mayor Heinsheimer welcomed Mr. Belanger on behalf of the City Council and announced that he would assume the position of full time City ?'Tanager at'd be available at City Hall effective December 2, 1985. 5.1 PLANNING COMMISSION ACTION 1265 Regulation of Driveways in Residential Zones The City Clerk reported that at the request of the Traffic Commis sion, the Planning Commission conducted an extensive study of driveway location, with emphasis on requests for additional or dual driveways. Following an in-depth study including consideration of safety and sight distance requirements, members of the Commission agreed that.more than one driveway should not be a permitted use without a conditional use permit, and recommended that the City Council amend the Municipal Code and Zoning Ordinance. A proposed.ordinance setting forth recommended -2- 235 November 25, 1985 requirements regarding distance from roadway intersections, frontage and minimum separation between driveways was forwarded to the Council.. Mayor Heinsheimer referred the matter to the City Manager .for public hearing to be scheduled after the first of the year. Prohibition of Non-commercial Radio'Antennae In a letter dated November 19; 1985 Planning Commission Chairman Allan Roberts advised the Council that the Commission has completed an extensive review of requirements for non-commercial radio antennae and it has been determined that the requirements of the Zoning Ordinance and Municipal Code, which permit non-commercial radio antenna in ex- cess of eighteen feet in height from finished grade at total extension, provided a conditional use permit has been granted and remains in full force and effect, is more restrictive than any of the regulations in effect in other jurisdictions. Chairman Roberts reported that in the course of their review the Commission studied ordinances provided by other jurisdictions, heard testimony from representatives of other cities and private communication clubs and made several field trips to installations of antennae on the properties of residents, including LO ham radio operators, in Rolling Hills. LL Councilwoman Murdock said an urgency ordinance establishing a.,. m moratorium on issuance of permits for antennas was adopted in January Q. 1985. and was extended in March 1985. The urgency ordinance will expire on January 28, 1986 unless extended. Mayor Heinsheimer referred the matter to the City Manager for review and recommendation to the Council: whether to extend the moratorium, let it expire, or amend the ordinance. The.City Manager said that in any event a public hearing will be re- quired. FINAL AGREEMENT WITH SCHOOL DISTRICT .1315. The City Attorney. -reported that the final agreement as prepared -by-the School District's attorney between the City and School District for temporary location.of Rancho Del Mar Continuation High School at the La Cresta School site has been given to the Council. Mr. Jenkins said he is attempting to have one minor change made, but the agreement is substantially correct and.can be executedby the Mayor. PUBLIC HEARING, SUBSTANDARD PROPERTY.- HELD. FROM LAST MEETING Mayor Heinsheimer opened discussion of the Kelly property at 2 Pinto Road, and noted that a public hearing on the substandard condition of the property was held open from the last Council meeting. Dr. Larry Kelly, owner of the property, reported that he had met with Harry Kondo, the District Engineer, to discuss fencing the portion of the property which has been declared hazardous, but has not signed a waiver, pending further instruction. The City Clerk said Dr. Kelly indicated that he was reluctant to sign a waiver until it was determined that he could remain in the portion of his house which has not been de- clared hazardous, and the City Attorney has made arrangements for an expert witness to make such a determination. Mr. Kondo advised the Council that he met with Dr. Kelly on the day following the last City Council meeting, and he designated on a plan the portion of the structure which is deemed safe for Dr. Kelly to occupy and the portion which much be fenced to prevent accessibility. Dr. Kelly said he will install the fencing as directed by.Mr. Kondo. The City Attorney recommended that the City Manager and Mr. Kondo in- spect the property to ensure that it is barricaded as directed.'. Mr. Jenkins suggested, further, that a time table be established for Dr. Kelly to submit plans .to the Council for proposed rehabilitation of .the residence. The Mayor thereafter closed the public hearing. The City Attorney summarized for the record requirements imposed by the Council as follows: 1) that Dr. Kelly secure the property as outlined by Mr. Kondo; 2) that the City Manager be authorized to obtain additional inspections if deemed necessary to verify the safety of the -3- 236 November 25, 1985 occupied portion of the residence; 3) that the City Manager work with the County Department of Building and Safety to establish a schedule for regular monitoring of the Kelly property to assure that'.,.thei.prem- ises. are not hazardous for occupancy by Dr. Kelly, or a danger to any person who might be in the residence; and 4) that the City Manager work with Dr. Kelly to establish a specific timetable for submittal of plans for rehabilitation of the structure, preferably six months. Councilman Pernell moved that the City Attorney's summary of require- ments be adopted for the record. The motion was seconded by Council- woman Murdock and carried unanimously. OPEN AGENDA NIRS. BETSY RAINE, 71 PORTUGUESE BEND ROAD Mrs. Betsy Raine advised the Council that repairs to her home in the Flying Triangle are nearing completion, and she suggested that all residents be invited to visit the Flying Triangle to see the efforts being made to stabilize homes which have been damaged by the landslide. Mrs. Raine said a photographic record is being made of the project, and a high degree of success is anticipated. Mrs. Raine explained that her home is presently six feet above the foundation; the Dessy residence at 4 Pinto Road is nearing completion, and the Hartwig home at 3 Pinto Road has been.completed and is adjusted periodically by use of hydraulic jacks; she said the Hartwig project is the model. for the other projects. Mrs. Raine suggested that residents be invited to see the projects in a notice placed in the Newsletter, and she said Sunday December 8 would be a convenient date,;:since it would be possible to view the different stages within the next few weeks. Members of the Council agreed that the event could be a catalyst to developing inter- est in the possiblility of saving other homes, and directed. that all residents be notified in the Newsletter of the opportunity to see the homes and obtain information on December 8. SOUTHERN CALIFORNIA EDISON AREA MANAGER The Council welcomed Mr. Robert Brown, for Southern California Edison Company, and appointment. INSURANCE COVERAGE'FOR'MTY newly appointed area Manage congratulated him on his Councilwoman Swanson reported that she is continuing to attempt to obtain insurance coverage for the City, and advised that as prev- iously indicated, the new coverage will be substantially more costly. Councilwoman Swanson said she does not have definite information at this time, but she indicated that coverage will be available before the expiration date of the current policies. Further, she recommended that the Council consider establishing a self-insurance fund to pro- vide the necessary coverage which will result from an increased deduct- ible. The matter was held on the agenda for additional information. REQUEST FOR FINANCIAL ASSISTANCE IN SLIDE AREA Councilman Pernell reported that Dr. Fritz Hartwig has contacted Assemblyman Felando and requested assistance in obtaining financial assistance for residents in the Flying Triangle slide area similar to that provided to the City of Rancho Palos Verdes for slide abatement. Councilwoman Murdock said former City Manager Joseph Leach had initiated inquiries in the matter of funding, and she suggested that the item be referred to the incoming City Manager, with a request that an effort be'.made to obtain information which can be presented to residents at the annual meeting of the Community Association in January. The Mayor so ordered. FIELD TRIP TO SLIDE AREA IN RANCHO PALOS VERDES Mayor Heinsheimer said he received a phone call from Don Guluzzy, City Manager for Rancho Palos Verdes, advising that members of the City Council of that city would be making a field trip to various slide areas on Saturday, December 7, 1985. Members of the Rolling Hills City Council have been invited to participate in the .field trip. -4- 237' November 25, 1985 LETTER FROM SUPERVISOR DEANE DANA 1755 Mayor Heinsheimer reported that a letter has been received from Supervisor Deane Dana in response to a letter written by him on behalf of the. Peninsula.Mayors calling his attention to the trash deposited along Crenshaw. Boulevard between Silver Spur Road and Palos Verdes Drive North. The Mayor said the situation has improved since the letter was written. ADJOURNMENT The meeting was adjourned at 8:40 p.m. to the next regular meeting at 7:30 p.m. Monday, December 9, 1985. r City Cler LL APPROVED: a Mayor 7 -5- a