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1/6/1986 . 243 MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS , CALIFORNIA January 6, 1986 An adjourned meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Heinsheimer at 7 :3� p .m. Monday, January 6, 1986. - ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Murdock, Pernell , Swanson Mayor Heinsheimer ABSENT: None � ALSO PRESENT : Terrence L. Belanger City Manager Michael Jenkins City Attorney June Cunningham City Clerk � � Anne LaJeunesse. Palos Verdes Peninsula News � Ann Johnson Los Angeles Times Davicl Breiholz Resident � Betsy Raine Resident � � � � APPROVAL OF MINUTES � . Q The minutes of ineetings on December 9, 1985 and December 23, 1985 were approved and accepted as presented on a motion made by Councilwoman Swanson, _ seconded by Councilwoman Murdock and carried unanimously. FINANCIAL STATEMENT The Financial Statement for November 1985 was approved and accepted as presented on a motion made by Councilwoman Murdock, seconded by Councilwoman Leeuwenburgh and carried unanimously. __ STATUS OF MUNICIPAL LIABILITY INSURANCE COVERAGE _. 500-2 . .� The City Manager advised the Council that the City's Municipal Lia- bility coverage with Chicago Insurance Company will expire on. January 8 and the two insurance brokers who have been attempting to ob.tain cover- age for the City have advised him� that they have not been successful , � but are continuing their attempt to obtain coverage. Mr. �.Belanger said � C.al-Surance, the broker who has been handling the City's coverage, has _ indicated that they have a viable insurer,, but have not been able to � obtain a firm commitment to the City of Rolling Hills. The program they would be willing to insure would require a self-insurance retention af $250,0000, and the premium for covering the City fro� $250,000 to $5 million would be $75=80, 000. Marsh :�IcLennan has . indicated they have a - viable insurer whc would underwrite $500,000 insurance, with the City retaining a self-.insurance fund of $50, 000. Mr. Belanger reiterated that neither of the insurance ma�''kets has committed to the City; therefore he can only report that as of January 8 , 1986 the City of Rolling Hills will be without an� insurance coverage for general liability. The City Manager said both insurance companies have advised that they will call him on Tuesday, January � to advise whether or not coverage has been obtained. Councilwoman Swanson reported that she has worked on the matter of insurance, and everything possible Has. been done in an effort to obtain coverage for the City. She said the only thing that can be done at this � point is to take steps to minimize the City' s exposure, including closing temporarily facilities owned by the City which are leased for community use. The Manager said the Rolling Hills Community Association will be without insurance coverage on the same day, and the City leases certain facilities and space in City Hall to the Association and requires a hold- � harmless agreement from the Association. ;"Ir. Belanger said the Associ- ation is aware of the situation, but he will communicate with them in writing on January 7 and advise therr� of the status of the insurance, so the Association can make a decision re�arding facilities leased from the City. 24� . January 6y 1986 MUNICIPAL LIABILITY SELF-INSURANCE PROGRAM 781-2 . The Manager advised the Council that if no viable market is found by January 9, 1986 , the City is self-insured, and he recommended that the City Council establish a Municipal Self-Insurance Program. Mr. . Belanger said it is . important that the City have a saleable self- insurance pro ram to effer to potential insurers, and he said there is a b�.lance of �130, 0OO:� in the Fire and Flood Self-Insurance Fund. He advised that the budget account established for insurance is $12,500, � and the Gener al Fund has an unreserved fund balance of $220,000. It was the Manager's recommendation that a funding program be .established as follows : Municipal Self-Insurance Reserve Fund $130,000 Self-Insurance Retention Level 50,000 Excess Insurance Premium Account 50,000 Claims Administrator $30/hour Councilwoman Swanson movecl that the Manager's recommendation. be approved, and that a self-insurance program be established, with funds allocated in accordance with the Manager's reco.mmendation. The motion was seconded by Councilman Pernell and carried unanimouslye SOUTHERN CALIFOR�'�IA RAPID TRANSIT DISTRICT 855 _ In a letter dated December 27 , 1985 the Council was advised that representatives �of cities in Corridor B will be meeting on Thursday, January T6, 1986 at 7 : 30 p.m. at the Lawndale City Hall in a combined meeting of the Policy Committee and Technical Committee. ' The CounciZ ` was advised that the District is negotiating with the Los Angeles County Transportation Co�ission to receive funding for retention of service scheduled to be cancelled on January 26, 1986 to at least � March 1, 1936e ADJOURNED TO EXECUTIVE SESSION The meeting was adjourned at 8 :10 to an executive session. - MEETING RECONVENED AND ADJOURNED The meeting wa.s reconvened at 8 :30 p.m> and was adjourned to Thursday, January 9, 1986 at 7 :30 pem. for additional information regarding �he City' s insurance covexage. . . City Clerk APPROVED: � Mayor _ -2- . � 245 MINUTES OF AI�t ADJOURNED i��ETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA January 9, 1956 � An adjourned meeting of the City Council of the City of Rolling . Hills was called to order at the Administration Building, 2 Portuguese . Bend Road, Rolling Hills , California by the City Clerk at 7 :30 p .m. � Thursday, January 9, 1986. , ROLL CALL PRESENT: None � .�, .. �- ABSENT: Councilmembers Leeuwenburgh, :`�Iurdock, Pernell, Swanson - - � :'Iayor Heinsheimer ADJOURNi`�IENT � The City Clerk adjourned the meeting because of lack of a quorum. � to Monday, January 13, 1986. � LL • m � � � City C er , i