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1/27/1986 �5� MINUTES OF A - P.EGULAR �1EETING OF THE CITY COU�ICIL CITY OF ROLLING HILLS, CALIFORNII� � January�:27T 19II6 A regular meeting of the City Council of the City of Rollin� Hills was called to order at the Administrati�n Building, 2 Portuguese Bend Road, Rolling Hills California by AZavor Heinshei:ner at 7 : 30 p.m. Monday, January 27 , 1936e ROLL CALL � - PRESENT: Councilmer.ibers Leeuwenbu�gh, :��urdocic, Swanson • .iayor Heinsheimer - �f � ; ABSENT: Council:nan Pernell ���- '� ALSO �RESENT: Terrence L. Belanger City Manager L. De Courtright City Treasurer June Cunningham City Clerk Cantain Ee O�ohunciro L. A. County Sheriff' s Dept. Kevin Petersan General Telephone Company Anne LaJeunesse Palos Verdes News Ann Johnson Los Angeles Tines Robert fi:ohr Advanced Electronics Herbert Agid Residents David Breiholz � :Krs o �iarilyn Lund CONSEi�TT CAI.EPdDAR Councilraoman Leeuwenburgh asked that Item 2 , Approval of .4inutesr be removed from the Consent Calendar, The City :'4anager asked that Item d, Amendment of the Contract Between the City Manager and City Council be removed fox discussion at an Executive Session follocaing the regular meeting. The Mayor so ordered. Councils,�roman Leeuwenbur�h moved that the remaining items on t?�e Consent Calendar be approved. The r.lotion `aas seconded by Councilwoman Swanson and carried unanimously.. APPROVAL OF P'IINUTES 1960 Councilr,�roman Leeuwenburgh asked that the zninutes of the meeting . on January 13, 1986 be corrected in the last paragraph on Page 1 to state that she wished staff to discuss the billing with Traffic Opera - ations . On page 4, she asked that the firs� paragrap�. under VANDALISM be changed to state that traffic signs , not residence signs , were dam- aged or removede The City Manager asked that the minutes be changed on page 3 in the next to last paragraph by deletin� "---explaining that Caballeros have insurance, and they are sub-lessees of the equestrian facilities ." The minutes as corrected `�ere approved on a motion made by Councilcaoman Leeuwenburgh, seconded by Council�voman Swanson and carried unanimouslye FINANCIAL STATEMENT The .Financial Statement for Jecember 1985 �vas approved and acce�ted as presented on a motion made by Councilwoman Leeuwenbur�h, seconded by Councilwoman Swanson and carried unanimously. PAYi�'IEiVT OF BILLS Councilwoman Leeuwenburgh moved that Demands Noe 1108 through 1136 and 11846-7-8 in the amount of $18 , 764. 55 be approved for payment from the General Fund, an3 that Demand No. 1122 in the amount of $26 .85 be approved for payment from the Fire and Flood Self-Insurance Fund. The motion was seconded by Councilwoman S�vanson and carried unanimously. STATUS OF '�IIJIVICIPAL LIABILITY INSURANCE 1974 The City ?�ianager reportecl that he has been in contact with the City' s insurance broker, but has no new information to report regarding municipal liability insurance coverage for the City. Mr. Belanger said - � a risk analysis of selected City facilities was performed by Xordium, Risk Control Consultants, and copies of the report dated January 17; T986 .__--. --_.__� j . . _. . . .. �, . .. ---�—Y-.-,.�.�..�,..,,�,...�...�.�.�._�.. January 27 , �9s6 25`i were forwarded to the Council and the Community Association. Mr. Belanger said the report contains recommendations for makin� the City' s � properties safer . The City Manager said he �vill continue to work .wi�h tlie brokers and the Association in an effort to obtain insurance. Councilwoman Swanson asked whether the Council will be advised before any action is taken in the event the Association decides to re- open any of the closed facilities after the recommendations have been implemented. Councilwoman i�iurdock said she and Councilman Pernell have been asked to work with representatives of the Cornmunity Association in - the matter. Mayor Heinsheimer said the decision about whether to open the courts rests solely with the Community Association, but a committee has been formed to provide input from the Council; he asked whether the contract by which the Association leases the recreational facilities from the City would be affected if the Council wished to be involved in the decision making process about whether to re-open the courts an3/or riding rings . Councilwoman Swanson said both bodies share similar con- cerns, and she asked that the Council be advised of the decision made by the respective committees before the action is taken, because of the lack of insurance coverage for both the City and Association. � Mr. David Breiholz, president of Los Catialleros, said he has re- � ceived numerous inquiries about re-opening the trails and riding rings, � and he asked that he be informed on a re�ular basis on the status of � insurance. A copy of the Xordium report was given to Mr. Breiholz, and � the Mayor said the matter will be included on the Council ' s agenda until Q it has been resolved; meanwhile, if any developments require a_ special meeting, Mr. Breiholz will be informed. Mr. Breiholz said Caballeros . has applied for renewal of their insurance which �aill expire in February. The City Manager said the City has no jurisdiction over trails, which are on Association easements; the City can be affected only by decisions re- garding opening the tennis courts and riding rings . The matter was held on the agenda for additional information. SANITARY SE�JER SYSTEM PLANNING 2095 . � � ---� A staff report on Sanitary Sewer System Planning was presented to the Council. The Manager explained that a projec�ed time frame and es- timated costs for a sanitary sewer system were included in the report. In reviewing the nine steps proposed, the Manager said the first three steps would be done concurrently, and it �aould take approximately f.our months �for the preliminary analysis to create a framework for making a decision about whether to continue with the projeet . The Mayor noted that Phase 1, development of a topo�raphical map data base using aerial maps, at an estimated cost of $35, 000, and Phase 2, preliminary engineer- ing study, at an estimated cost of .$15 ,000, might be reversed in priority suggesting that the engineering study, which is less costly, might be a preferred initial step, with the more expensive maps as a second step . Mr. Belanger said he has discussed the matter with an engineer, and it appears that the data base currently available may not be sufficient for a preliminary engineering study. The Mayor said that in the event. an engineering study indicates that it would be possible to install sanitary sewers in certain areas of the City and inadvisable '.to iristall. them in other areas, it would not be necessary to have new aerial photo- graphed maps of the entire city. Mr. Belanger said that should the Council wish to proceed on that basis he will attempt to deterinine whe- ther there is a sufficient data base . to proceed with a preliminary en= � gineering study. Members of the Council agreed with the Mayor' s recom- mendation. Mayor Heinshe�imer asked the City Treasurer to advise the Council at the next�-meeting regarding the City' s ability to "pay for _an engineering study from the current .bud.get. In response. to questior:s- from Councilwoman Leeuwenburgh, the City Manager said he considers the projected time frame realistic , explaining that some of the steps will be aone concurrently. Mayor Heinsheimer said if possible the study should focus on attempting to find a specific area cohere removdl of septic tanks would significantly contribute to the stability of the area, and where construction and maintenance of a sewer system would not endanger the stability of the area, and a geological study of the area might be an important part of the engineering study. The Manager said that at a recent Community Association meeting a statement was made that there are 38 ancient slides in Rolling Hills, and he agreed that any proposal for sanitary sewers must be carefully evaluated � _ -2- _. . . _ .. . _ . _ .T.,..-F-�... .�--�.�,,.-e. _9..--�-,_ . _ _ . _ 2�� January 27, 1986 � . to determine whether or not they �vould enhance the particular area in which they are to be installed. The �layor ordered the item held on the agenda for additional information on hojv to proceed. PUBLIC HEARING :�Iayor Heinsheimer opened a public hearing to:.�consider extending Ordinance No. U-43 entitled A�d O�DIrdAT10E �JF THE CITY OF ROLLI�G HILLS EXTEi1DING ORDINANCE_N0 . 47-U ESTABLISHIA?G A ;�ORATORIU_"I ON THE ISSUANCE • OF PER�'KITS . FO'_Z CERTAIi� ANTENN9S AtJD DECLARI"IG TH� URGENCY THEREOF. The , City Clerk reported tlzat the public hearin� �aas auly noticed as require � by law. In a staff report the City :'�iana�er explained that Ordinance rlo. -"- , �, � . U-48 �aill e�:pire on January 23 , 19�6 unless extended by the Council. _� `-. - A recomnendation that the Zonin� Ordinance be amended to provide that . non-co:nmercial antennae be made an accessory use, rather than require a �onditional Jse Permitn has been referred to the. Planning Commission and the Commission has scheduled a public hearin� on the matter for February 1S , 1986. The Cit� �?anager recommended that the urgenc� �. ordinance be extended. There tivas no ot�er :.testirsony, and the ?layor -� �� closed the public hearin�. � Councilwoman Swanson moved that �he City 'lanager's reco��ndation be approved, and that Urgency Ordinance 'Vo. U-49 entitled AN ORAIPlAiICE : OF THE CIiY OF �OLLI�IG HILLS EXTE:VDING OR�INAyCE �I�. U-48 ESTABLISIiT.N� A ;70RATORIUI2 O�T THE ISSUA_vCE �JF PE�.ITS FOR CERTAIAT Ar1TENNAS AND DE- CLARI�IG THE LRGENCY THEt'tEOF be ado�ted. The motion was seconded by Councilwoman Murdock and carried unanianousl�. The City ,ianager said : the ordinance ��zl.l �. be effective until January 28, 1987 , but can be rescinded if the Zonin� Ordinance is amended. -. OPEi� AGENDA The :�ayor invited comment from persons present on items not on the agendae P4r. Herbert Agid, b0 Portuguese Bend Road, said he be- � lieves the Flying Triangle can be considered a disaster area; six homes have been destroyed by the landslide and the move�ent of the slide area is on-going. At a recent Association meeting the community was advised that the Flying Triangle � is no�. the only landslide area in the City and the potential for landslide dar_iage in other areas exists . . �Ir. Agid said he has two questions to pose to the Council: a) iahat are officials doin; to gain access to financial assistance from .the ��overn-- ment to be used in disaster areas; b) can the Citg apply for such funds or can the citizens in the Flying Trian�le area take an action on their own behalf. .'Ir. Agid said he is asking for direction. . The City Nianager said he has discussed the matter with a member of Assemblyman Felando ' s staff and �aas advised that a request for public �oney must be r.iade by a public entity, na�ely, the City, and � public monies in a grant . form or emergency funding can be utilized . for public purposes; use of public money for private land is limited - as to use. The Mayor said the .City should respond to the residents with a concise report, and he asked that the Manager contact the staff of local officials and irivite the� to attend the meeting to discuss what can be done . ''�Iayor Heinsheimer asked that the matter be nlaced on the agenda for the next meeting, and that a staff report be prenared � indicating the various options and limitations . � SET PUBLIC HEARING RE: '.�fULTIPLE DRIVE�JAYS 2353 In a staff report to the Council the City ?'lanager reported that the Planning Commission had studied the matter .of multiple driveways : and recom�ended that the Zoning Ordinance and Municipal Code be amen- ded to per►�►it additional drivetaays as a Conditional Use Permit use if other criteria can be met, including required distance from a road- way intersection, property frontage and minimum separation between drivewayse A proposed ordinance was presented to the Council . Coun- cil��voman Swansori moved that the Council. act on the Planning Commis- sion' s ,recommendation and schedule a �ublic hearing on the proposed amendment. The motion was seconded by Councilwoman Murdock and carried unanimously. ':Kayor Heinsheimer set a public hearing for i7onday, March 10, 1936 at 7 : 30 p.m. � -3- - i .�.._.�.,r,..�.�..___..__ � : .. . _ ,,.�..�...�.-...���.�.-�,�.. .�,Y...�.R, .. . . . . 253 January 27 , 1986 ;IATTERS FROM. CITY OFFICIALS Councilwoman Leeuwenburgh said she cvished to attend a seminar for elected officials sponsored by the Oran�e Count� Division of the � League of California Cities , and asked that the Council approve pay- ment of the $50 registration fee. Councilwoinan Swanson said she may also wish to attend. Payment of fees for the se�inar was approved unanimously. Council�voman Leeuwenburgh said she addressed the League of Women Voters at a recent meeting, and concern was expressed at the meetin� � about the City` s lack of insurance and the trail closure. �. MATTERS FROM STAFF Letter fro� :�iayor Staff reported that a letter to all residents from 'Kayor Heins�=. heimer on the recent vandalism in the City has been mailed. � RECESS TO EXECUTIVE SESSION � � � The meeting was recessed to an executive session at 8 :30 p.m. LL m :+'IEETING RECONVENED a The meeting was reconvened at 9 : OA p.Tn. The Mayor reported that the contract between the City Manager and the City Council , amending the name of the contractor and incorporating Planning and Zoning Responsibilities as part of the City rlanager's duties, was approved as amended, and that the amended contract will be returned to the Council for ratification at the next regular r.ieeting. ADJOURN?�fENT -- The meeting was adjourned at 9 : 05 p.m. to the next regular meeting on *�Ionday, February 10, 1986 at 7 :30 p.�. � / % • . i; City C e �� APPROVED: :�iayor ' � -4-