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11/24/1986378 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS November 24, 1986 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Pernell at 7:30 p.m. Monday, November 24, 1986. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Heinsheimer,--Murdock, Swanson Mayor Pernell Councilwoman Leeuwenburgh Terrence L. Belanger Michael Jenkins L. D. Courtright June Cunningham Lt. Grant Johnson Sgt. David Thomas Robert Brown Ann Johnson Anne La Jeunesse Susan Fenton Spencer Letts Marilyn Lund Becky 'Raine City Manager City Att-orney City Treasurer Deputy City Clerk Lomita Sheriff Lomita Sheriff So. Calif. Edison Los Angeles Times Peninsula News Observer Resident Resident Resident Items on the Consent Calendar were approved on a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock and carried unanimously. APPROVAL OF MINUTES The minutes of a meeting on November 10, 1986 were approved and accepted as presented. FINANCIAL STATEMENT The Financial Statement for October 1986 was approved and accepted as presented. PAYMENT OF BILLS Demands No. 1732 through 1737 and 1746 through 1760 in the amount of $74,459.49 were approved for payment from the General Fund. Demands 1738 through 1745 were voided. PRESENTATION BY ROBERT BROWN, SOUTHERN CALIFORNIA EDISON COMPANY Mr. Robert Brown, Area Manager for Southern California Edison Company, advised the Council that a small partnership which started operations in Visalia on July 4, 1886 has evolved into the fourth largest electric utility company in the nation, and to commemorate the 100th anniversary of service to the Los Angeles area Mr. Brown expressed Southern California Edison's appreciation to the City of Rolling Hills and its residents by presenting a scroll signed by the Directors and Officers of the company. Mayor Pernell thanked Mr. Brown on behalf of the City Council and residents of Rolling Hills. PUBLIC HEARING, ZONING CASE NO. 334, MARTINOV, 33 CHUCKWAGON RD. Mayor Perenll opened a public hearing to consider a request by Mr. and Mrs. Victor Martinov for a Variance of height limitation requirements for a basement to be constructed as part of the remodelling of their residence on Lot 17 -CF, located at 33 Chuckwagon Road. The City Manager explained that on October 21, 1986 the Planning Commission approved two requests for Variances on the Martinov November 24, 1986 379 property; a Variance of front yard requirements to permit encroachment into the established front yard for a residence addition, and the Variance of height limitation requirements for a residence addition on the rear, portion of their house. The City Council reviewed the approvals at�"their meeting on November 10, 1986, pursuant to requirements of the Municipal Code, and on an affirmative vote of three members of the City Council, the Council took jurisdiction of the approval of the Variance of height limitation requirements. The Manager said a field trip to the- -.-site-has been tentatively set for Monday, December 8. Councilwoman Swanson said she will not be able to attend the field trip on that date, but will visit the site before the next meeting. With the consent of the applicant the field trip was changed to -Saturday, December 6 at 8 a.m. There were no comments from persons pr1 sent at the hear;-Ih and Mayor Pernell continued the matter to-the..next regular meet,;�ng of the City Council on December 8, 1986 at 7:30 p.m. STATUS OF FLYING TRIANGLE (D The City Manager asked that a closed session be scheduled Lo for the end of the regular meeting to discuss matters of pending Q) litigation in connection with the Flying Triangle landslide. The LL Mayor so ordered. m In response to an inquiry from the Mayor, the Manager said Q approximately half a million yards of dirt have been moved in Rancho Palos Verdes as part of that city's stabilization program. AGREEMENT WITH MANAGEMENT INSIGHT, INC. FOR CITY MANAGER SERVICES Discussion of a possible amendment to the Agreement with Management Insight for City Manager services was held on the agenda until the next regular meeting at the request of the City Manager. COMMUNITY SERVICES OFFICER PROGRAM 2098 The City Manager reported that as a result of the most recent meeting of the Peninsula Regional Law Enforcement Committee a recommendation will be made to the City Council of each participating city that a Community Services Officer Program be instituted as a pilot program for a period of six months, commencing January 1, 1987 until June 30, 1987, at which time the effectiveness of the program will be evaluated. The pro rata share for Rolling Hills for the six month period will be $380, and Mr. Belanger said it is staff's recommendation that the City participate for six months, as recommended by the Regional Law Enforcement Committee. The Manager's recommendation was approved in a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock., the Council's representative on the Regional Committee, and carried unanimously. HOLIDAY DRIVING -UNDER -THE -INFLUENCE PROGRAM 2113 The City Manager explained that the City of Rolling Hills participated in the past in the DUI Program recommended by the Sheriff, and funds have been included in the 1987 Fiscal Year Budget for participation in the program during the approaching holiday season. Mr. Belanger said the Sheriff has reported that the program has been successful in the past, and has recommended that it be conducted on six days during the holiday season. The cost to Rolling Hills for participation in the program will be $162.19. Members of the Council agreed unanimously that the City of Rolling Hills should again participate in the program. Mayor Pernell invited members of the Sheriff's Department to comment. Sgt. Dave Thomas, Traffic Supervisor at the Lomita Sheriff's Station, said the program has been conducted during the past several years, and has been successful in dealing with violations connected with behavior of drivers who drive while under the influence of alcohol or other substances. Sgt. Thomas said personnel who are familiar with that particular type of activity are assigned to the program in two-man units. -2- November 24, 1986 Councilwoman Murdock said that although the Committee agreed that the program should be publicized, it was the consensus that the specific dates should not be announced. The Manager explained that the City's Newsletter had already been printed showing the dates, and he had authorized mailing because of time constraints. Councilman Heinsheimer moved that participation by the City of Rolling Hills in the DUI Program as recommended by the Sheriff be approved. The motion was seconded by Councilwoman Swanson and carried unanimously. CONSIDERATION OF PROPOSALS FOR PRELIMINARY -FEASIBILITY -STUDY -OF SANITARY SEWER SYSTEMS AND OTHER ALTERNATIVES TO -ON -SITE -DISPOSAL The City Manager advised the Council that staff solicited proposals from five qualified engineering firms for the purpose of undertaking a preliminary feasibility study of sanitary sewer systems and other alternatives to on-site waste water disposal systems. Three responses to the request for proposal have been received, and it is staff's recommendation that they be referred to the staff of the Los Angeles County Sanitation District for evaluation and a recommendation to the City Council at the December 8, 1986 meeting. Mr. Belanger said the recommendation that County Sanitation District personnel be involved is made because the ultimate connection of any sanitary sewer system would be to Sanitation District No. 5 facilities. Further, Mr. Belanger said County Sanitation District personnel are emminently qualified to provide technical advice regarding capabilities of the engineering firms who have submitted proposals. Mayor Pernell asked whether the request was published. The Manager explained that a request for proposal is not subject to publication of notice, since it is not a request for bids; he said the five requests were sent to firms which had been recommended, including two firms who had previously submitted proposals: Staff was instructed to consult with the County Sanitation District to determine whether other firms should be contacted. The City Treasurer asked whether there would be any costs to the City for evaluation of the proposals by the Sanitation District. The Manager said there would be no cost; the review would be provided by Sanitation District staff as assistance to the City of Rolling Hills. Councilman Heinsheimer moved that the requests for proposal be referred to staff and to the Sanitation District for re'v'iew and evaluation. The motion was seconded by Councilwoman Murdock and carried unanimously. OPEN AGENDA Mayor Pernell explained that a portion of each meeting is reserved for non -agenda items which may be presented to the City Council with the understanding that no action would be taken by the Council at the current meeting. The Mayor explained that presentations are limited to five minutes, and invited. comment from any person present who wished to address the Council: SPEED LIMIT IN ROLLING HILLS Mr. Spencer Letts, 12 Caballeros Road, advised the Council that he has resided in Rolling Hills for 17 years, and he questions the validity of the posted speed laws, stating that in his opinion the absolute speed limit posted in Rolling Hills is not enforceable. Mr. Letts summarized by stating that in 20 years of driving in California he has driven half a million miles and has received six speeding tickets in Rolling Hills, and he said the tickets are being issued without any color of law, and he asked that the situation be changed and the practice be stopped. Mayor Pernell thanked Mr. Letts for his appearance, and said his comments would be noted. -3- J November 24, 1986 MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilwoman Murdock REGIONAL LAW ENFORCEMENT COMMITTEE 2255 "►Z� � Councilwoman Murdock reported that at the recent meeting of the Regional Law Enforcement Committee the- Commmittee recommended that the regional traffic unit which was approved for a six-month period be approved for the balance of the fiscal year, based on its proven effectiveness at minimal cost -to the participating cities. 'Councilwoman Murdock said the cost for the extended service is in the budget. The Committee also recommended that the Neighborhood.°Watch Program be emphasized, and she said a regional approach is'being considered. A Neighborhood Watch Newsletter sponsored by the four. Peninsula cities is also being considered. (D A sub -committee has been appointed to evaluate the Student Lo and the Law Program currently being conducted at Rolling Hills and Rancho Del Mar High Schools, and which will be implemented LL at Miraleste in January. It was the consensus of representatives. m at the meeting that an early evaluation would be valuable to assist in budget preparation for the coming year to determine whether Q the program should be included. PLAN SUBMITTAL PROCEDURES Councilwoman Murdock said that at the last meeting of the Board of Directors of the Rolling Hills Community Association the need to develop a written format or flow chart for plan submittal was discussed and it was agreed that there is a need for City and Association personnel to meet and develop a procedure to clarify site development and plan submittal procedures. Councilwoman Murdock said it is her understanding that the City Manager and Association Manager will meet to discuss the matter in an effort to eliminate some of the confusion residents experience. TREES TO BE PLANTED BY WOMEN'S CLUB Councilwoman Murdock said the Rolling Hills Women's Club is considering planting trees along Portuguese Bend Road to replace the aleppo pines that have been dying out, `and she said the:`' lan has been approved by the Board of Directors, with the stipulation that the type of tree to be planted be approved in advance... MATTERS FROM STAFF CITY COUNCIL/PLANNING COMMISSION SUB -COMMITTEE The City Manager reported that a sub -committee consisting of representatives of the City Council and Planning Commission met on November 18 and discussed procedures for submittal of applications for. zoning variances and conditional use permits. Several areas of changes and improvements will be recommended to ensure that there is uniform enforcement of current provisions. The subcommittee has recommended that the Planning Commission review all site development plans within the community as a routine procedure, not only those subject to variance and conditional use permit requirements, to ensure that major projects, especially large scale remodeling projects, will be reviewed for compliance with grading and other requirements. The sub -committee also recommended that the City Council direct staff to investigate the development of an appropriate ordinance for the site development review process. Mr. Belanger said a draft ordinance will be presented to the City Council in the near future. Mayor Pernell thanked the Manager for his report, and on behalf of the Council he authorized preparation of an ordinance to be submitted to the Council for review at the first meeting in January, 1987. -4- November 24, 1986 MEETING RECESSED TO CLOSED SESSION The meeting was adjourned to a closed session at 8:10 p.m. MEETING RECONVENED The meeting was reconvened at 8:50 p.m. and Mayor Pernell announced that matters of pending litigation were discussed- at the closed session. APPROVAL OF DEMAND NO. 01761 The City Manager requested that Demand No. 01761 in the amount of $7,554.99 be approved for payment to Landmark Insurance,. and he explained that it represents the balance of a $15,000 allocation for geological costs which was previously approved by the Council: A motion to accept the Manager's recommendation and approve_ the payment was made by Councilwoman Swanson, seconded by Councilwoman Murdock and carried unanimously. ADJOURNMENT The meeting was adjourned at 8:55 p.m. to the next regular meeting at 7:30 p.m. Monday, December 8, 1986. APPROVED: Mayor -5- City Clerk