11/24/1986378
MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS
November 24, 1986
A regular meeting of the City Council of the City of Rolling
Hills was called to order at the Administration Building, 2
Portuguese Bend Road, Rolling Hills, California by Mayor Pernell
at 7:30 p.m. Monday, November 24, 1986.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
CONSENT CALENDAR
Councilmembers Heinsheimer,--Murdock, Swanson
Mayor Pernell
Councilwoman Leeuwenburgh
Terrence L. Belanger
Michael Jenkins
L. D. Courtright
June Cunningham
Lt. Grant Johnson
Sgt. David Thomas
Robert Brown
Ann Johnson
Anne La Jeunesse
Susan Fenton
Spencer Letts
Marilyn Lund
Becky 'Raine
City Manager
City Att-orney
City Treasurer
Deputy City Clerk
Lomita Sheriff
Lomita Sheriff
So. Calif. Edison
Los Angeles Times
Peninsula News
Observer
Resident
Resident
Resident
Items on the Consent Calendar were approved on a motion made
by Councilman Heinsheimer, seconded by Councilwoman Murdock and
carried unanimously.
APPROVAL OF MINUTES
The minutes of a meeting on November 10, 1986 were approved
and accepted as presented.
FINANCIAL STATEMENT
The Financial Statement for October 1986 was approved and
accepted as presented.
PAYMENT OF BILLS
Demands No. 1732 through 1737 and 1746 through 1760 in the
amount of $74,459.49 were approved for payment from the General
Fund. Demands 1738 through 1745 were voided.
PRESENTATION BY ROBERT BROWN, SOUTHERN CALIFORNIA EDISON COMPANY
Mr. Robert Brown, Area Manager for Southern California Edison
Company, advised the Council that a small partnership which started
operations in Visalia on July 4, 1886 has evolved into the fourth
largest electric utility company in the nation, and to commemorate
the 100th anniversary of service to the Los Angeles area Mr. Brown
expressed Southern California Edison's appreciation to the City
of Rolling Hills and its residents by presenting a scroll signed
by the Directors and Officers of the company. Mayor Pernell thanked
Mr. Brown on behalf of the City Council and residents of Rolling
Hills.
PUBLIC HEARING, ZONING CASE NO. 334, MARTINOV, 33 CHUCKWAGON RD.
Mayor Perenll opened a public hearing to consider a request
by Mr. and Mrs. Victor Martinov for a Variance of height limitation
requirements for a basement to be constructed as part of the
remodelling of their residence on Lot 17 -CF, located at 33 Chuckwagon
Road.
The City Manager explained that on October 21, 1986 the Planning
Commission approved two requests for Variances on the Martinov
November 24, 1986
379
property; a Variance of front yard requirements to permit
encroachment into the established front yard for a residence
addition, and the Variance of height limitation requirements for
a residence addition on the rear, portion of their house. The City
Council reviewed the approvals at�"their meeting on November 10,
1986, pursuant to requirements of the Municipal Code, and on an
affirmative vote of three members of the City Council, the Council
took jurisdiction of the approval of the Variance of height
limitation requirements. The Manager said a field trip to the-
-.-site-has been tentatively set for Monday, December 8. Councilwoman
Swanson said she will not be able to attend the field trip on that
date, but will visit the site before the next meeting. With the
consent of the applicant the field trip was changed to -Saturday,
December 6 at 8 a.m.
There were no comments from persons pr1 sent at the hear;-Ih
and Mayor Pernell continued the matter to-the..next regular meet,;�ng
of the City Council on December 8, 1986 at 7:30 p.m.
STATUS OF FLYING TRIANGLE
(D The City Manager asked that a closed session be scheduled
Lo for the end of the regular meeting to discuss matters of pending
Q) litigation in connection with the Flying Triangle landslide. The
LL Mayor so ordered.
m In response to an inquiry from the Mayor, the Manager said
Q approximately half a million yards of dirt have been moved in Rancho
Palos Verdes as part of that city's stabilization program.
AGREEMENT WITH MANAGEMENT INSIGHT, INC. FOR CITY MANAGER SERVICES
Discussion of a possible amendment to the Agreement with
Management Insight for City Manager services was held on the agenda
until the next regular meeting at the request of the City Manager.
COMMUNITY SERVICES OFFICER PROGRAM 2098
The City Manager reported that as a result of the most recent
meeting of the Peninsula Regional Law Enforcement Committee a
recommendation will be made to the City Council of each participating
city that a Community Services Officer Program be instituted as
a pilot program for a period of six months, commencing January
1, 1987 until June 30, 1987, at which time the effectiveness of
the program will be evaluated. The pro rata share for Rolling
Hills for the six month period will be $380, and Mr. Belanger said
it is staff's recommendation that the City participate for six
months, as recommended by the Regional Law Enforcement Committee.
The Manager's recommendation was approved in a motion made
by Councilman Heinsheimer, seconded by Councilwoman Murdock., the
Council's representative on the Regional Committee, and carried
unanimously.
HOLIDAY DRIVING -UNDER -THE -INFLUENCE PROGRAM 2113
The City Manager explained that the City of Rolling Hills
participated in the past in the DUI Program recommended by the
Sheriff, and funds have been included in the 1987 Fiscal Year Budget
for participation in the program during the approaching holiday
season. Mr. Belanger said the Sheriff has reported that the program
has been successful in the past, and has recommended that it be
conducted on six days during the holiday season. The cost to Rolling
Hills for participation in the program will be $162.19.
Members of the Council agreed unanimously that the City of
Rolling Hills should again participate in the program. Mayor Pernell
invited members of the Sheriff's Department to comment. Sgt. Dave
Thomas, Traffic Supervisor at the Lomita Sheriff's Station, said
the program has been conducted during the past several years, and
has been successful in dealing with violations connected with
behavior of drivers who drive while under the influence of alcohol
or other substances. Sgt. Thomas said personnel who are familiar
with that particular type of activity are assigned to the program
in two-man units.
-2-
November 24, 1986
Councilwoman Murdock said that although the Committee agreed
that the program should be publicized, it was the consensus that
the specific dates should not be announced. The Manager explained
that the City's Newsletter had already been printed showing the
dates, and he had authorized mailing because of time constraints.
Councilman Heinsheimer moved that participation by the City
of Rolling Hills in the DUI Program as recommended by the Sheriff
be approved. The motion was seconded by Councilwoman Swanson and
carried unanimously.
CONSIDERATION OF PROPOSALS FOR PRELIMINARY -FEASIBILITY -STUDY -OF
SANITARY SEWER SYSTEMS AND OTHER ALTERNATIVES TO -ON -SITE -DISPOSAL
The City Manager advised the Council that staff solicited
proposals from five qualified engineering firms for the purpose
of undertaking a preliminary feasibility study of sanitary sewer
systems and other alternatives to on-site waste water disposal
systems. Three responses to the request for proposal have been
received, and it is staff's recommendation that they be referred
to the staff of the Los Angeles County Sanitation District for
evaluation and a recommendation to the City Council at the December
8, 1986 meeting. Mr. Belanger said the recommendation that County
Sanitation District personnel be involved is made because the
ultimate connection of any sanitary sewer system would be to
Sanitation District No. 5 facilities. Further, Mr. Belanger said
County Sanitation District personnel are emminently qualified to
provide technical advice regarding capabilities of the engineering
firms who have submitted proposals.
Mayor Pernell asked whether the request was published. The
Manager explained that a request for proposal is not subject to
publication of notice, since it is not a request for bids; he said
the five requests were sent to firms which had been recommended,
including two firms who had previously submitted proposals: Staff
was instructed to consult with the County Sanitation District to
determine whether other firms should be contacted. The City
Treasurer asked whether there would be any costs to the City for
evaluation of the proposals by the Sanitation District. The Manager
said there would be no cost; the review would be provided by
Sanitation District staff as assistance to the City of Rolling
Hills.
Councilman Heinsheimer moved that the requests for proposal
be referred to staff and to the Sanitation District for re'v'iew
and evaluation. The motion was seconded by Councilwoman Murdock
and carried unanimously.
OPEN AGENDA
Mayor Pernell explained that a portion of each meeting is
reserved for non -agenda items which may be presented to the City
Council with the understanding that no action would be taken by
the Council at the current meeting. The Mayor explained that
presentations are limited to five minutes, and invited. comment
from any person present who wished to address the Council:
SPEED LIMIT IN ROLLING HILLS
Mr. Spencer Letts, 12 Caballeros Road, advised the Council
that he has resided in Rolling Hills for 17 years, and he questions
the validity of the posted speed laws, stating that in his opinion
the absolute speed limit posted in Rolling Hills is not enforceable.
Mr. Letts summarized by stating that in 20 years of driving in
California he has driven half a million miles and has received
six speeding tickets in Rolling Hills, and he said the tickets
are being issued without any color of law, and he asked that the
situation be changed and the practice be stopped. Mayor Pernell
thanked Mr. Letts for his appearance, and said his comments would
be noted.
-3-
J
November 24, 1986
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilwoman Murdock
REGIONAL LAW ENFORCEMENT COMMITTEE
2255
"►Z� �
Councilwoman Murdock reported that at the recent meeting of
the Regional Law Enforcement Committee the- Commmittee recommended
that the regional traffic unit which was approved for a six-month
period be approved for the balance of the fiscal year, based on
its proven effectiveness at minimal cost -to the participating cities.
'Councilwoman Murdock said the cost for the extended service is
in the budget.
The Committee also recommended that the Neighborhood.°Watch
Program be emphasized, and she said a regional approach is'being
considered. A Neighborhood Watch Newsletter sponsored by the four.
Peninsula cities is also being considered.
(D A sub -committee has been appointed to evaluate the Student
Lo and the Law Program currently being conducted at Rolling Hills
and Rancho Del Mar High Schools, and which will be implemented
LL at Miraleste in January. It was the consensus of representatives.
m at the meeting that an early evaluation would be valuable to assist
in budget preparation for the coming year to determine whether
Q the program should be included.
PLAN SUBMITTAL PROCEDURES
Councilwoman Murdock said that at the last meeting of the
Board of Directors of the Rolling Hills Community Association the
need to develop a written format or flow chart for plan submittal
was discussed and it was agreed that there is a need for City and
Association personnel to meet and develop a procedure to clarify
site development and plan submittal procedures. Councilwoman Murdock
said it is her understanding that the City Manager and Association
Manager will meet to discuss the matter in an effort to eliminate
some of the confusion residents experience.
TREES TO BE PLANTED BY WOMEN'S CLUB
Councilwoman Murdock said the Rolling Hills Women's Club is
considering planting trees along Portuguese Bend Road to replace
the aleppo pines that have been dying out, `and she said the:`' lan
has been approved by the Board of Directors, with the stipulation
that the type of tree to be planted be approved in advance...
MATTERS FROM STAFF
CITY COUNCIL/PLANNING COMMISSION SUB -COMMITTEE
The City Manager reported that a sub -committee consisting
of representatives of the City Council and Planning Commission
met on November 18 and discussed procedures for submittal of
applications for. zoning variances and conditional use permits.
Several areas of changes and improvements will be recommended to
ensure that there is uniform enforcement of current provisions.
The subcommittee has recommended that the Planning Commission review
all site development plans within the community as a routine
procedure, not only those subject to variance and conditional use
permit requirements, to ensure that major projects, especially
large scale remodeling projects, will be reviewed for compliance
with grading and other requirements. The sub -committee also
recommended that the City Council direct staff to investigate the
development of an appropriate ordinance for the site development
review process. Mr. Belanger said a draft ordinance will be
presented to the City Council in the near future.
Mayor Pernell thanked the Manager for his report, and
on behalf of the Council he authorized preparation of an ordinance
to be submitted to the Council for review at the first meeting
in January, 1987.
-4-
November 24, 1986
MEETING RECESSED TO CLOSED SESSION
The meeting was adjourned to a closed session at 8:10 p.m.
MEETING RECONVENED
The meeting was reconvened at 8:50 p.m. and Mayor Pernell
announced that matters of pending litigation were discussed- at
the closed session.
APPROVAL OF DEMAND NO. 01761
The City Manager requested that Demand No. 01761 in the amount
of $7,554.99 be approved for payment to Landmark Insurance,. and
he explained that it represents the balance of a $15,000 allocation
for geological costs which was previously approved by the Council:
A motion to accept the Manager's recommendation and approve_ the
payment was made by Councilwoman Swanson, seconded by Councilwoman
Murdock and carried unanimously.
ADJOURNMENT
The meeting was adjourned at 8:55 p.m. to the next regular
meeting at 7:30 p.m. Monday, December 8, 1986.
APPROVED:
Mayor
-5-
City Clerk