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6/22/1987446 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS June 22, 1987 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 p.m. Monday, June 22, 1987. ROLL CALL PRESENT: Councilmembers Heinsheimer, Leeuwenburgh, Murdock_ Mayor Swanson ABSENT: Councilman Pernell ALSO PRESENT: Terrence L. Belanger City Manager L. D. Courtright City Treasurer June Cunningham Deputy City Clerk R. E. Brunstrom L. A. County Fire Dept. Diana Chapman Daily Breeze Ann Johnson L. A. Times Marilen Zinner Observer David Breiholz Residents William Cross Mrs. Sherry Ikezawa Mrs. Barbara Rosenberg CONSENT CALENDAR Items on the Consent Calendar were approved on a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock and carried unanimously. APPROVAL OF MINUTES The minutes of a meeting held on June 8, 1987 were approved and accepted as written. - FINANCIAL STATEMENT The Financial Statement for May 1987 was approved and accepted as presented. PAYMENT OF BILLS Demands No. 2141 through 2173 in the amount of $36,887.07 were approved for payment from the General Fund. STATUS OF FLYING TRIANGLE The City Manager reported that the owner of property at 6 Runningbrand Road has started repair to the substructure of the residence intended to strengthen the foundation of the structure, which is the closest in proximity to the active landslide on the Paintbrush Canyon side of the Flying Triangle. The work was begun without submitting plans or obtaining permits, and upon notification to the City the owner was required to submit plans to the County Engineer for approval. This has now been accomplished, and the work is being completed. AGREEMENT WITH E. DEL SMITH & CO., LEGISLATIVE ADVOCATE The City Manager said copies of a proposed agreement with E. Del Smith & Co. for legislative advocacy services in connection with implementation of HR -6 have been provided to the Council. Mr. Belanger explained that the agreement is for Mr. Smith to assist the cities of Rancho Palos Verdes and Rolling Hills in acquiring federal funding for a reconnaissance study of the landslide by the Army Corps of Engineers. The Manager said the cost of the services will be shared equally by the two cities, and the agreement is on a month to month basis and can be terminated at any time upon written notification by the cities or the company. 447 June 22, 1987 Members of the Council present concurred with the City Manager's recommendation that the Agreement b'-A`pproved. The Mayor so ordered. ORDINANCE PERTAINING TO TENNIS COURTS Mayor Swanson opened discussion of a proposed ordinance pertaining to tennis courts, and noted that the public hearing was continued from the June 8, 1987 meeting, when the ordinance was introduced. The Mayor invited comment from persons present at the meeting. There was no comment, and the Mayor closed the public hearing. ORDINANCE NO. 215 Councilman Heinsheimer moved that Ordinance No. 215, entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS PERTAINING TO TENNIS COURTS AND AMENDING THE ROLLING HILLS MUNICIPAL CODE be adopted. The motion was seconded by Councilwoman Murdock and carried by the following roll call vote: LO AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock M Mayor Swanson LL NOES: None m ABSENT: Councilman Pernell Q PROCESSING OF PENDING APPLICATIONS FOR TENNIS COURTS The City Manager advised. the. Council that the new ordinance will become effective on July 23, 1987, and will repeal Urgency Ordinance No. 51-U, which extended the moratorium on submittal of plans for construction of tennis courts to July 28, 1987. Mr. Belanger said there are presently two applications before the Planning Commission which were suspended upon implementation of the moratorium, and he further advised the City Council that the next regular date for the Planning Commission meeting is July 21, 1987. It was the Manager's recommendation that the Council consider allowing the applications now in process to be considered by the Planning Commission prior to termination of the moratorium, subject to all provisions of the newly adopted Ordinance No. 215. The Manager's recommendation was approved on a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock and carried unanimously. NAME FOR NEW STREET, TRACT 30345 The City Manager said a request for a name for the new street created in Tract 30345, a subdivision in 1977 of approximately 11.85 acres of land into four lots, was held on the agenda after presentation at the Council meeting on May 11, 1987, and a list of suggested street names was provided to the Council. In discussing the matter Councilwoman Murdock suggested that residents be encouraged to suggest names, which will be added to the current list, if appropriate. Councilman Heinsheimer suggested that as a matter of policy the Council approve names which are compatible with other roads in the community, and that the subdivider be invited to choose a name from the list. The City Manager suggested that when approving future subdivisions selection of a street name be made part of the approval process, so the street name will be recorded when the final tract map is recorded. The Manager was directed to forward the list of suggested street names to Dr. Greenhut, with a request that he make his choice from the list and advise the City Manager. Mayor Swanson ordered the matter held on the agenda. -2- 0: June 22, 1987 PROPOSED BUDGET, FISCAL 1987-88 - PUBLIC HEARING (continued) Mayor Swanson opened discussion of the proposed Budget for Fiscal 1987-88, and noted that the public hearing was continued from the last meeting. Copies of the proposed budget were distributed to persons present at the meeting. The City Manager said the proposed budget estimates General Fund revenues will be $511,900, and General Fund expenditures are estimated to be approximately $457,254. Mr. Belanger said recommendations were made in his Budget message to the Mayor and Council, and he offered to address any areas which the Council wished to discuss. L. D. Courtright, City Treasurer, said there was discussion at the last meeting about reserving funds in the ending Recreation Fund Balance for certain specific purposes. Mr. Courtright recommended that if this is the intent of the City Council, the accountant be instructed to set up a reserve fund to the extent the Council desires, and if done, that it be accomplished by June 30, 1987. The Treasurer explained that for accounting purposes the funds would be carried in a reserve fund, which could be changed. if the Council wishes, and clarifies the Council's intent to reserve the funds for a specific purpose. The City Manager explained that the Quimby Act, which is part of the Subdivision Map Act, requires that funds acquired through application of the Quimby Act must be obligated within five years after their receipt. He said funds obtained through the Quimby Act are set aside for a specific recreational purpose, and it is those funds which would be placed in the reserve fund recommended by the City Treasurer. Mr. Courtright requested that line 556 on page 6 be changed to reflect the transfer of funds to the General Fund from the Traffic Safety Fund for road striping, signing, delineators, etc. The Treasurer explained that such expenses have been paid from the Traffic Safety Fund or the General Fund, and to be consistent, the City Manager has requested that the funds be transferred to the General Fund. Mr. Courtright recommended that $15,000 be transferred to eliminate a balance in the Traffic Safety Fund. The City Manager explained that some of the expenses have been paid from the Traffic Safety Fund, and over -expenses have been paid from the General Fund. He said that to be consistent, all such expenses should be paid from the General Fund, with records kept in the Chart of Accounts, to provide a better assessment of the money spent for specific purposes. Mayor Swanson invited comment from persons present at the meeting. There was no comment offered, and the Mayor closed the public hearing on the Proposed Budget. Councilman Heinsheimer said he wished to compliment staff and the budget committee on preparation and presentation of the budget, and he moved that the Budget for Fiscal 1987-88 be adopted. The motion was seconded by Councilwoman Leeuwenburgh. The City Manager requested that adoption of the proposed budget include the recommendation that a Recreation Fund reserve be created; that interest income from recreation fund monies be accrued to the Recreation Fund; that appropriations subject to the expenditure limit as set forth in Proposition 4 have been evaluated, and it has been determined that Rolling Hills complies with all requirements and provisions of Proposition 4 for 1988 as well as for 1987. Mr. Belanger said staff made three recommendations which were adopted by the City Council at the last meeting have all been incorporated into the budget as passed. Councilman Heinsheimer said all interest earned has been shown as one line item, and he asked whether the City Treasurer would agree with the City Manager's request that interest earned by funds in the Reacreation Fund accrue to that fund. Mr. Courtright said he would have no objection with the allocation as requested. -3- 449 June 22, 1987 Following discussion Mayor Swanson thanked the budget committee and staff, stating that all services are being provided in the new budget, while expenditures 'are' -being curtailed. The motion to approve the Fiscal Budget for 1987-88 carried on the following roll call vote: AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock Mayor Swanson NOES: None ABSENT: Councilman Pernell OPEN AGENDA The Mayor invited comment from which are not on the agenda. persons present on matters PROPOSAL FOR BENEFIT ASSESSMENT, CONSOLIDATED FIRE DISTRICT Assistant Fire Chief Ray Brunstrom advised the Council that LO a proposed Benefit Assessment will be on the Board of Supervisors' 0) agenda on June 23. The proposal is for $15million across the LL Consolidated Fire District, from Lancaster to Rancho Palos Verdes. mChief Brunstrom said the assessment would take care of the short Q fall in the County Fire Department's Budget. The Board of Supervisors will accept the report and schedule a public hearing on implementation of the assessment for a period of ten years, which initially would be approximately $15.73 per year for each single family dwelling, and could no more than double. Chief Brunstrom said the assessment would be supplementary, and would be in addition to the 1% of property tax currently received by the district from property takes. Councilman Heinsheimer asked whether there has been a reduction in service level because of the shortfall in the budget. -Chief Brunstrom said there has not at this time, and the intent of the benefit assessment would be to prevent a reduction in personnel and services, since demand for service is increasing. Mayor Swanson said she considers it a worthwhile project, and she invited Chief Brunstrom to the meeting of the South Bay Cities on June 25, 1987 to address Mayors and Council members present at the meeting. MATTERS FROM MEMBERS OF THE CITY COUNCIL 'w Councilwoman Murdock Councilwoman Murdock thanked Chief Brunstrom, on behalf of the Rolling Hills Womens' Community Club, for providing a 1913 Model T fire engine for use in the Concours d'Elegance sponsored by the Womens' Club on June 13, 1987. MATTERS FROM STAFF South Bay Cities Meetinq The City Manager said the South Bay Cities Association will meet on June 25, 1987 at Fillipone's Restaurant in Torrance at 7:00 p.m., to be preceded by a Steering Committee meeting at 5:30 p.m. Developer Fees The City Manager said the recently adopted Developer Fees will go into effect on Friday, June 26, 1987, and new residential construction will be assessed $1.50 per square foot for all habitable space. Mr. Belanger said no permits will be issued until after the fee has been paid. He. explained that the County of Los Angeles will collect the fees on behalf of the City of Rolling Hills. Mayor Swanson asked whether there is an additional charge for staff time in connection with the collection of fees. Mr. Belanger said no additional charges are being made at this time. -4- June 22, 1987 CLOSED SESSION Litiqation Session The City Manager said there were no matters of litigation to be considered in closed session. Personnel Session At the request of the City Manager the meeting was adjourned to a Personnel Session at 8:25 p.m. Meetinq Reconvened The meeting was reconvened at 8:47 p.m. Mayor Swanson announced that the Council had discussed personnel matters. ADJOURNMENT The meeting was adjourned at 8:50 p.m. to the next regular meeting on Monday, July 13, 1987 at 7:30 p.m. APPROVED: Mayor -5- City Manager