6/22/1987446 MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS
June 22, 1987
A regular meeting of the City Council of the City of Rolling
Hills was called to order at the Administration Building, 2
Portuguese Bend Road, Rolling Hills, California by Mayor Swanson
at 7:30 p.m. Monday, June 22, 1987.
ROLL CALL
PRESENT: Councilmembers Heinsheimer, Leeuwenburgh, Murdock_
Mayor Swanson
ABSENT: Councilman Pernell
ALSO PRESENT: Terrence L. Belanger City Manager
L. D. Courtright City Treasurer
June Cunningham Deputy City Clerk
R. E. Brunstrom L. A. County Fire Dept.
Diana Chapman Daily Breeze
Ann Johnson L. A. Times
Marilen Zinner Observer
David Breiholz Residents
William Cross
Mrs. Sherry Ikezawa
Mrs. Barbara Rosenberg
CONSENT CALENDAR
Items on the Consent Calendar were approved on a motion made
by Councilman Heinsheimer, seconded by Councilwoman Murdock and
carried unanimously.
APPROVAL OF MINUTES
The minutes of a meeting held on June 8, 1987 were approved
and accepted as written. -
FINANCIAL STATEMENT
The Financial Statement for May 1987 was approved and accepted
as presented.
PAYMENT OF BILLS
Demands No. 2141 through 2173 in the amount of $36,887.07
were approved for payment from the General Fund.
STATUS OF FLYING TRIANGLE
The City Manager reported that the owner of property at 6
Runningbrand Road has started repair to the substructure of the
residence intended to strengthen the foundation of the structure,
which is the closest in proximity to the active landslide on the
Paintbrush Canyon side of the Flying Triangle. The work was begun
without submitting plans or obtaining permits, and upon notification
to the City the owner was required to submit plans to the County
Engineer for approval. This has now been accomplished, and the
work is being completed.
AGREEMENT WITH E. DEL SMITH & CO., LEGISLATIVE ADVOCATE
The City Manager said copies of a proposed agreement with
E. Del Smith & Co. for legislative advocacy services in connection
with implementation of HR -6 have been provided to the Council. Mr.
Belanger explained that the agreement is for Mr. Smith to assist
the cities of Rancho Palos Verdes and Rolling Hills in acquiring
federal funding for a reconnaissance study of the landslide by
the Army Corps of Engineers. The Manager said the cost of the
services will be shared equally by the two cities, and the agreement
is on a month to month basis and can be terminated at any time
upon written notification by the cities or the company.
447
June 22, 1987
Members of the Council present concurred with the City Manager's
recommendation that the Agreement b'-A`pproved. The Mayor so ordered.
ORDINANCE PERTAINING TO TENNIS COURTS
Mayor Swanson opened discussion of a proposed ordinance
pertaining to tennis courts, and noted that the public hearing
was continued from the June 8, 1987 meeting, when the ordinance
was introduced. The Mayor invited comment from persons present
at the meeting. There was no comment, and the Mayor closed the
public hearing.
ORDINANCE NO. 215
Councilman Heinsheimer moved that Ordinance No. 215, entitled
AN ORDINANCE OF THE CITY OF ROLLING HILLS PERTAINING TO TENNIS
COURTS AND AMENDING THE ROLLING HILLS MUNICIPAL CODE be adopted.
The motion was seconded by Councilwoman Murdock and carried by
the following roll call vote:
LO AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock
M Mayor Swanson
LL NOES: None
m ABSENT: Councilman Pernell
Q
PROCESSING OF PENDING APPLICATIONS FOR TENNIS COURTS
The City Manager advised. the. Council that the new ordinance
will become effective on July 23, 1987, and will repeal Urgency
Ordinance No. 51-U, which extended the moratorium on submittal
of plans for construction of tennis courts to July 28, 1987. Mr.
Belanger said there are presently two applications before the
Planning Commission which were suspended upon implementation of
the moratorium, and he further advised the City Council that the
next regular date for the Planning Commission meeting is July 21,
1987. It was the Manager's recommendation that the Council consider
allowing the applications now in process to be considered by the
Planning Commission prior to termination of the moratorium, subject
to all provisions of the newly adopted Ordinance No. 215.
The Manager's recommendation was approved on a motion made
by Councilman Heinsheimer, seconded by Councilwoman Murdock and
carried unanimously.
NAME FOR NEW STREET, TRACT 30345
The City Manager said a request for a name for the new street
created in Tract 30345, a subdivision in 1977 of approximately
11.85 acres of land into four lots, was held on the agenda after
presentation at the Council meeting on May 11, 1987, and a list
of suggested street names was provided to the Council.
In discussing the matter Councilwoman Murdock suggested that
residents be encouraged to suggest names, which will be added to
the current list, if appropriate. Councilman Heinsheimer suggested
that as a matter of policy the Council approve names which are
compatible with other roads in the community, and that the subdivider
be invited to choose a name from the list. The City Manager
suggested that when approving future subdivisions selection of
a street name be made part of the approval process, so the street
name will be recorded when the final tract map is recorded.
The Manager was directed to forward the list of suggested
street names to Dr. Greenhut, with a request that he make his choice
from the list and advise the City Manager. Mayor Swanson ordered
the matter held on the agenda.
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June 22, 1987
PROPOSED BUDGET, FISCAL 1987-88 - PUBLIC HEARING (continued)
Mayor Swanson opened discussion of the proposed Budget for
Fiscal 1987-88, and noted that the public hearing was continued
from the last meeting. Copies of the proposed budget were
distributed to persons present at the meeting.
The City Manager said the proposed budget estimates General
Fund revenues will be $511,900, and General Fund expenditures are
estimated to be approximately $457,254. Mr. Belanger said
recommendations were made in his Budget message to the Mayor and
Council, and he offered to address any areas which the Council
wished to discuss.
L. D. Courtright, City Treasurer, said there was discussion
at the last meeting about reserving funds in the ending Recreation
Fund Balance for certain specific purposes. Mr. Courtright
recommended that if this is the intent of the City Council, the
accountant be instructed to set up a reserve fund to the extent
the Council desires, and if done, that it be accomplished by June
30, 1987. The Treasurer explained that for accounting purposes
the funds would be carried in a reserve fund, which could be changed.
if the Council wishes, and clarifies the Council's intent to reserve
the funds for a specific purpose. The City Manager explained that
the Quimby Act, which is part of the Subdivision Map Act, requires
that funds acquired through application of the Quimby Act must
be obligated within five years after their receipt. He said funds
obtained through the Quimby Act are set aside for a specific
recreational purpose, and it is those funds which would be placed
in the reserve fund recommended by the City Treasurer.
Mr. Courtright requested that line 556 on page 6 be changed
to reflect the transfer of funds to the General Fund from the Traffic
Safety Fund for road striping, signing, delineators, etc. The
Treasurer explained that such expenses have been paid from the
Traffic Safety Fund or the General Fund, and to be consistent,
the City Manager has requested that the funds be transferred to
the General Fund. Mr. Courtright recommended that $15,000 be
transferred to eliminate a balance in the Traffic Safety Fund.
The City Manager explained that some of the expenses have been
paid from the Traffic Safety Fund, and over -expenses have been
paid from the General Fund. He said that to be consistent, all
such expenses should be paid from the General Fund, with records
kept in the Chart of Accounts, to provide a better assessment of
the money spent for specific purposes.
Mayor Swanson invited comment from persons present at the
meeting. There was no comment offered, and the Mayor closed the
public hearing on the Proposed Budget.
Councilman Heinsheimer said he wished to compliment staff
and the budget committee on preparation and presentation of the
budget, and he moved that the Budget for Fiscal 1987-88 be adopted.
The motion was seconded by Councilwoman Leeuwenburgh.
The City Manager requested that adoption of the proposed budget
include the recommendation that a Recreation Fund reserve be created;
that interest income from recreation fund monies be accrued to
the Recreation Fund; that appropriations subject to the expenditure
limit as set forth in Proposition 4 have been evaluated, and it
has been determined that Rolling Hills complies with all requirements
and provisions of Proposition 4 for 1988 as well as for 1987. Mr.
Belanger said staff made three recommendations which were adopted
by the City Council at the last meeting have all been incorporated
into the budget as passed. Councilman Heinsheimer said all interest
earned has been shown as one line item, and he asked whether the
City Treasurer would agree with the City Manager's request that
interest earned by funds in the Reacreation Fund accrue to that
fund. Mr. Courtright said he would have no objection with the
allocation as requested.
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449
June 22, 1987
Following discussion Mayor Swanson thanked the budget committee
and staff, stating that all services are being provided in the
new budget, while expenditures 'are' -being curtailed. The motion
to approve the Fiscal Budget for 1987-88 carried on the following
roll call vote:
AYES: Councilmembers Heinsheimer, Leeuwenburgh, Murdock
Mayor Swanson
NOES: None
ABSENT: Councilman Pernell
OPEN AGENDA
The Mayor invited comment from
which are not on the agenda.
persons present on matters
PROPOSAL FOR BENEFIT ASSESSMENT, CONSOLIDATED FIRE DISTRICT
Assistant Fire Chief Ray Brunstrom advised the Council that
LO a proposed Benefit Assessment will be on the Board of Supervisors'
0) agenda on June 23. The proposal is for $15million across the
LL Consolidated Fire District, from Lancaster to Rancho Palos Verdes.
mChief Brunstrom said the assessment would take care of the short
Q fall in the County Fire Department's Budget. The Board of
Supervisors will accept the report and schedule a public hearing
on implementation of the assessment for a period of ten years,
which initially would be approximately $15.73 per year for each
single family dwelling, and could no more than double. Chief
Brunstrom said the assessment would be supplementary, and would
be in addition to the 1% of property tax currently received by
the district from property takes.
Councilman Heinsheimer asked whether there has been a reduction
in service level because of the shortfall in the budget. -Chief
Brunstrom said there has not at this time, and the intent of the
benefit assessment would be to prevent a reduction in personnel
and services, since demand for service is increasing. Mayor Swanson
said she considers it a worthwhile project, and she invited Chief
Brunstrom to the meeting of the South Bay Cities on June 25, 1987
to address Mayors and Council members present at the meeting.
MATTERS FROM MEMBERS OF THE CITY COUNCIL 'w
Councilwoman Murdock
Councilwoman Murdock thanked Chief Brunstrom, on behalf of
the Rolling Hills Womens' Community Club, for providing a 1913
Model T fire engine for use in the Concours d'Elegance sponsored
by the Womens' Club on June 13, 1987.
MATTERS FROM STAFF
South Bay Cities Meetinq
The City Manager said the South Bay Cities Association will
meet on June 25, 1987 at Fillipone's Restaurant in Torrance at
7:00 p.m., to be preceded by a Steering Committee meeting at 5:30
p.m.
Developer Fees
The City Manager said the recently adopted Developer Fees
will go into effect on Friday, June 26, 1987, and new residential
construction will be assessed $1.50 per square foot for all habitable
space. Mr. Belanger said no permits will be issued until after
the fee has been paid. He. explained that the County of Los Angeles
will collect the fees on behalf of the City of Rolling Hills. Mayor
Swanson asked whether there is an additional charge for staff time
in connection with the collection of fees. Mr. Belanger said no
additional charges are being made at this time.
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June 22, 1987
CLOSED SESSION
Litiqation Session
The City Manager said there were no matters of litigation
to be considered in closed session.
Personnel Session
At the request of the City Manager the meeting was adjourned
to a Personnel Session at 8:25 p.m.
Meetinq Reconvened
The meeting was reconvened at 8:47 p.m. Mayor Swanson announced
that the Council had discussed personnel matters.
ADJOURNMENT
The meeting was adjourned at 8:50 p.m. to the next regular
meeting on Monday, July 13, 1987 at 7:30 p.m.
APPROVED:
Mayor
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City Manager