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7/13/1987LO Q) LL m Q 451 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS July 13, 1987 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Swanson at 7:30 p.m. Monday, July 13, 1987. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Heinsheimer, Leeuwenburgh, Murdock Mayor Swanson Councilman Pernell (arrived at 7:40 p.m.) Terrence L. Belanger L. D. Courtright June Cunningham Capt. D. Gillard Gerald Parisi'. Ann Johnson Anne La Jeunesse Tom Boyd C. Inducil City Manager City Treasurer Deputy City Clerk Lomita Sheriff Browning-Ferris Los Angeles Times Peninsula News RHCA Bd. Directors Resident Items on the Consent Calendar were approved on a motion made by Councilman Heinsheimer, seconded by Councilwoman Murdock and carried unanimously. APPROVAL OF MINUTES The minutes of a meeting held on June 22, 1987 were approved and accepted as written. PAYMENT OF BILLS Demands No. 2174 through 2197 in the amount of $40,369.03 were approved for payment from the General Fund. STATUS OF FLYING TRIANGLE Abatement of Nuisance on Kelly Property, 2 Pinto Road The City Manager reported that at the direction of the City Council he had written to the City Attorney and requested that abatement proceedings be initiated for the Kelly property at 2 Pinto Road. Mr. Belanger said that subsequently the City Attorney advised that Judge Baffa has declined to direct that debris and building materials be removed because of the possibility that the jury may wish to visit the site. The matter was continued for additional information. NEW BUSINESS Proposed Annexation to West L. A. Mosquito Abatement District The City Manager advised the Council that for the past three years the Board of Supervisors of the County of Los Angeles has approved agreements with the Los Angeles County West Mosquito Abatement District for emergency mosquito abatement services during the breeding seasons, April to September. The existing agreements will not be renewed at termination, October 31, 1987, due to budgetary constraints. Participating cities are encouraged to annex to a Mosquito Abatement District, or form their own. Further, it has been proposed that there be a transfer of the property tax base from the County to an annexing district, with a like contribution from affected cities, on a 50/50 cooperative basis. July 13, 1987 If the City of Rolling Hills chooses to annex to the west Los Angeles Mosquito Abatement District, effective November 1, 1987 property tax revenue in the amount of $1,681 would be transferred from the City to the LACWMAD, and a similar amount would be transferred from the County of Los Angeles. On July 1, 1988 a percentage of the incremental tax growth attributable to the Rolling Hills Annexation Area would be transferred to the LACWMAD, consisting of 50% of said amount from Rolling Hills and 50% from Los Angeles County. The Manager recommended that the City Council adopt the appropriate resolutions, and he said the fiscal impact of the recommended action would result in reduction of the anticipated property tax revenues for FY -87 in the amount of $1,681. Councilman Heinsheimer moved that the Council approve the City Manager's recommendation and that the Mayor be authorized to execute the appropriate documents to initiate proceedings for annexation of the City of Rolling Hills to Los Angeles County West Mosquito Abatement District. The motion was seconded by Councilwoman Murdock and carried unanimously. RESOLUTION NO. 560 Resolution No. 560 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION FOR A CHANGE OF ORGANIZATION PURSUANT TO THE CORTESE/KNOX LOCAL GOVERNMENT REORGANIZATION ACT and a resolution entitled A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF. LOS ANGELES COUNTY, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, AND THE LOS ANGELES COUNTY WEST MOSQUITO ABATEMENT DISTRICT APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM THE ANNEXATION OF THE CITY OF ROLLING HILLS TO LOS ANGELES COUNTY WEST MOSQUITO ABATEMENT DISTRICT were adopted by unanimous vote of the City Council, and reading of the resolutions in full was waived. PROPOSED ORDINANCE REGULATING ACCEPTANCE OF APPLICATIONS The City Manager reported that the Planning Commission held a public hearing on a proposed ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS REGULATING ACCEPTANCE OF APPLICATIONS FOR PERMITS AND AMENDING THE. ROLLING HILLS MUNICIPAL CODE, and forwarded the proposed ordinance to .the City Council with a recommendation that the Council hold a public hearing on the proposed ordinance, and that it be adopted. Mr. Belanger explained that it is the intent of the ordinance to require that in order for an application for any permits to be accepted by the City of Rolling Hills, it must be determined that no violation exists on the property for which the application is presented; and in the event that a violation exists, said violation must be corrected before an application can be accepted for processing. PROPOSED ORDINANCE AMENDING AND REORGANIZING THE ZONING ORDINANCE The City Manager reported that the Planning Commission held a public hearing on a proposed ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING AND REORGANIZING THE ZONING ORDINANCE AND AMENDING THE ROLLING HILLS MUNICIPAL CODE and forwarded the proposed ordinance to the City Council with a recommendation that public hearings be held and that the ordinance be adopted. Councilman Heinsheimer moved that a public hearing on the proposed ordinances be set for Monday, August 10, 1987 at 7:30 p.m. The motion was seconded by Councilwoman Murdock and carried unanimously. -2- July 13, 1987 RECOMMENDATION FOR TRAFFIC STUDY In a staff report to the City Council the City Manager reported that the Traffic Commission recommends that the Council approve retention of Willdan Associates to perform engineering and traffic surveys for speed zoning for a fee not to exceed $4,000. Mr. Belanger explained that the City of Rolling Hills, through a contract with the Los Angeles County Sheriff, enforces speed laws with radar, and in order for radar to be used, the California Vehicle Code requires that a speed survey be done at least every five years. The last engineering and traffic survey, which was done by Los Angeles County Road Department, was completed on February 10, 1983, and is valid until February 10, 1988. Radar can be used for speed enforcement only until that date. Mayor Swanson questioned whether the study should be put out for bid. Mr. Belanger said Requests for Proposal could be prepared, if the Council wishes. He explained that Willdan has provided traffic engineering services to the City of Rolling Hills since 1984, and the firm has a complete understanding of the uniqueness of roads, traffic safety and traffic enforcement in Rolling Hills. For these reasons, the Traffic Commission believes that Willdan Associates is well qualified to provide the required services. Further, the Manager said that in a letter of proposal dated June 4, 1987 Willdan advised that the costs related to engineering and traffic surveys for speed zoning will not exceed $4,000, and that amount has been appropriated in the FY 87-88 Budget for the study. Councilman Pernell moved that the City Council --accept the Traffic Commission's recommendation that Willdan Associates be authorized to perform the necessary services related to engineering and traffic surveys for speed zoning. The motion was seconded by Councilman Heinsheimer and carried unanimously. REQUEST BY BFI FOR RATE INCREASE In a staff report the City Manager advised that the City of Rolling Hills and Browning-Ferris Industries entered into an agreement in August 1985 for refuse collection services for a period of three years, terminating on August 31, 1988. The agreement contractually established refuse collection rates for the term of the contract, and provided for rate increases of approximately 5% per year. The Manager explained that refuse generated in Rolling Hills is disposed of at the Puente Hills landfill, and on July 1, 1987 the County Sanitation Districts implemented a rate increase of 36% per ton. Over the past two years refuse disposal rates at the landfill have increased approximately 63%, the Manager said. He explained, further, that when the landfills are closed, which happens frequently in afternoon hours, BFI utilizes transfer stations to dispose of Rolling Hills generated refuse. At present BFI uses transfer stations 55%. of the time, and the disposal fee at transfer stations has increased 53.8% per ton over the past two year period. Mr. Belanger said that in 1986 BFI requested a rate increase of 3% more than the contractual adjustment, and the request was denied by the City Council. Therefore, BFI absorbed the full impact of the refuse disposal rate increase in 1986. In a letter dated June 25, 1987 BFI has requested an increase of 7.9% more than the contractual adjustment, which would. be approximately $2.40 per residential unit. The City Manager introduced Mr. Gerald Parisi, of BFI, who was present to address the Council and answer questions about the requested increase. Mr. Parisi reiterated that disposal costs have escalated as discussed by the City Manager and addressed in the letter from Browning-Ferris. He explained that the increase in costs have greatly exceeded projections made when the contract -3- July 13, 1987 was negotiated, and in response to questions from the Council, Mr. Parisi agreed that the City Council is not obligated to agree to pay the increased costs. He said the increases have greatly exceeded projections, and he said the request for an increase was based on increases in disposal rates, costs have not been affected by factors such as wages or gasoline prices. Councilman Heinsheimer said that when the franchise was negotiated the City had the option to subscribe to the service on a yearly or multi-year basis, and the reason for choosing a multi-year contract was because of the certainties built into such an agreement. Because the rates were fixed at the time the contract was negotiated, the City is not contractually obligated to agree to a higher rate. Councilman Heinsheimer suggested that Mr. Parisi, on behalf of BFI, submit a proposal to the Council for an adjustment. Councilman Pernell agreed, stating that the contract could possibly be renegotiated with regard to term or price. Councilman Heinsheimer suggested that the sub -committee which formerly worked on the rubbish franchise negotiations be reactivated for the purpose of working with staff and the contractor to prepare a recommendation to the City Council, to be considered at a public hearing. He suggested that a five year plan be developed for consideration. Mayor Swanson asked Mr. Parisi to present a proposal to the sub -committee for consideration, and she said when the proposal has been reviewed a public hearing in the matter will be scheduled. EI MATTERS FROM STAFF Southern California Edison Company Representative The City Manager reported that Robert Brown, Area Manager for Southern California Edison Company, has been reassigned, and a new representative for the area which includes Rolling Hills will be named effective July 20, 1987. OPEN AGENDA Mayor Swanson invited comment from residents present who wish to address items which are not on the agenda. Tom Boyd, R.H.C.A. Board of Directors Director Tom Boyd said residents have received notice of a public hearing before the Board of Supervisors on July 23 on the proposed benefit assessment requested by the Consolidated Fire Protection District of Los Angeles County, and he asked whether the City Council has taken a position on the proposal. Mayor Swanson said the matter was discussed at the last meeting, and since the City is in a high fire area, and because the cost is reasonable, the Rolling Hills City Council has gone on record in support of the proposal, and a letter of support has been written to the Board of Supervisors. The Mayor explained that the cost will be $15.73 for the first year, and although it will increase during the ten year period for which it is proposed, it will not exceed twice the original cost, or approximately $30.00. In response to Mr. Boyd's questions, the Mayor said the assessment will ensure continuing service at the present level, but will not provide increased services. CLOSED SESSION The City Manager said there are no matters to be discussed at either a Litigation Session or a Personnel Session. -4- July 13, 1987 ADJOURNMENT 8 The meeting was adjourned at 8:05 p.m. to the next regular meeting on Monday, July 27, 1987 at 7:30 p.m. APPROVED: Mayor -5- ; i q4aw City Clerk