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5/23/1988um MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 23, 1988 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Murdock on Monday, May 23, 1988, at 7:30 p.m. ROLL CALL I PRESENT: Councilmembers Leeuwenburgh, Pernell, Swanson, Mayor Murdock ABSENT: Councilman Heinsheimer (excused) ALSO PRESENT:, Terrence L. Belanger City Manager Betty Volkert Deputy City Clerk Ann Johnson Los Angeles Times Anne La Jeunesse Palos Verdes News Mr. John Bennett Resident Mr. & Mrs. Jim Brogdon Residents Mr. & Mrs. Cliff Bundy Residents Mr. Donald Crocker Resident Mr. Paul Grubs Resident Mr. Chester Jenkins Resident Mr. Wilton Margrave Resident Mr. Jack Meany Resident Mr. & Mrs. Garth Moore Residents Mr. Scott Probst Resident Mr. Allan Roberts Resident Dr. & Mrs. Edward Wiater Residents PRESENTATIONS APPRECIATION TO CLIFFORD BUNDY Mayor Murdock presented an engraved City plaque to Mr. Clifford Bundy in appreciation of his dedicated service to the community as a member of the Planning Commission from 1982 to 1988. SCE INFORMATION PRESENTATION BY MIKE SMITH Mayor Murdock announced that the representative from SCE, Mr. Mike Smith, was unable to attend the meeting due to a dental problem, and that this matter would be held on the agenda to the next regular meeting of the City Council. CONSENT CALENDAR At the request of the City Manager, the Mayor ordered that Demands Nos. 2896 and 2900 be removed from the Consent Calendar. Councilwoman Swanson moved that the remaining items on the Consent Calendar be approved and accepted as presented. Councilman Pernell seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of regular meetings of the City Council held on April 25, 1988, and May 9, 1988, were approved and accepted as written. PAYMENT OF BILLS At the request of the City Manager, the Mayor ordered that Warrants Nos. 2896 and 2900 be removed from the list of demands, and that they be held to the next regular meeting. 14 -33 - Demands Nos. 2876 through 2895, 2897 through 2899, and 2901 through 2905, in the amount of $85,481.26, were approved for payment from the General Fund. FINANCIAL STATEMENT The Financial Statement for the month of April, 1988, was accepted as presented. CVJPIA AGREEMENT Resolution No. 575, amending the Joint Powers Agreement of the Coachella Valley Joint Powers Insurance Agency, was adopted unanimously. OLD BUSINESS There was no old Business on the agenda. NEW BUSINESS 00 ORDINANCE ABOLISHING THE ENVIRONMENTAL QUALITY BOARD LO The City Manager explained that this proposed ordinance is a 3 result of staff discussions regarding the efficacy of the Co Environmental Quality Board. At the time the Board was created, < it had a legitimate role in evaluating environmental applications. However, presently, the role of the Planning Commission and State law have made the work of the Environmental Quality Board largely redundant to that of the Planning Commission. Therefore, staff recommends that the Environmental Quality Board provision of the Code be repealed, and that the duties, heretofore ascribed to the Environmental Quality Board, be combined with those duties of the Planning Commission. Thus, the Planning Commission would be the Mprimary advisory agency, as relates to environmental concerns. Councilman Pernell asked how long it has been since the Environmental Quality Board last met. The City Manager stated that the last matter that they considered was an environmental impact relating to the Farrow subdivision in 1985. Councilman Pernell commented that the makeup of the Environmental Quality Board is unique since it is composed of members from a variety of agencies, i.e., a representative from the Architectural Committee, a member from the R.H.C.A. Board of Directors, a member of the City Council, a member of the Planning Commission, and a resident at large. From that standpoint, it is a vehicle for input from sources, otherwise not normally heard, which is valuable. However, its value is diminished if the Board rarely meets. Councilman Pernell said that he is sorry to see this agency abolished, however, if the Environmental Quality Board is, for all intents and purposes, inactive and if their duties are redundant, then, it doesn't make sense to continue to have a nonfunctional Board. The City Manager explained that under the regulations of the California Environmental Quality Act, all residential construction is categorically exempt. Therefore, the Environmental Quality Board was mainly concerned with the environmental impact of subdivisions. Most of the property that is subdividable within the community has already been subdivided,, which accounts for the lack of activity of the Environmental Quality Board. Councilman Pernell moved that the proposed ordinance to abolish the Environmental Quality Board, entitled "An Ordinance of the City of Rolling Hills Regarding Commissions and Amending the Rolling Hills Municipal Code," be introduced and that reading in full be waived. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. Councilwoman Swanson suggested that the members of the Environmental Quality Board be presented with a City plaque in appreciation of their service. - 2 - 144 PUBLIC HEARINGS CONTINUED - PROPOSED ORDINANCE FOR THE PRESERVATION OF TREES ON AND, VIEWS FROM PRIVATE PROPERTY, The City Manager explained that this is the third public hearing regarding the proposed View Preservation & View Restoration ordinance. The City Manager also announced that a letter was received today from Mr. Ping Shu, 6 Packsaddle Road West, expressing his opinions and recommendations regarding the proposed ordinance. Also, as a result of the last public hearing, the City Attorney incorporated some additional language in paragraph 8.32.070 concerning enforcement of the ordinance. The additional language was added to clarify the civil prerogatives available to individuals under this ordinance, beyond the criminal prerogatives which exist pursuant to the Municipal Code. A violation of the Code is a misdemeanor, which is addressed in the first paragraph of Section 8.32.070. The second and third paragraphs address the civil aspects. The City Manager reported that the City Attorney has requested that the proposed ordinance be continued and that public testimony be taken on the ordinance this evening. The City Attorney, who plans to arrive around 8:30 p.m., has also requested that issues related to the California Environmental Quality Act be discussed in Executive Session. Mayor Murdock noted that the public hearing would be continued and asked for input from the audience. Mr. Edward Wiater, 3 Roundup Road, asked if there would be an opportunity to give public comment after the City Attorney presents his counsel in Executive Session. The City Manager explained that the ordinance would be continued until the June 13 meeting unless the Council took action tonight to introduce the ordinance. Mr. Jack Meany, 21 Buggy Whip Road, said that he could speak to this issue without emotion because he lives on a lot with no potential for view impairment, either presently or in the future. He believes the desire for a good view was a primary reason why many chose to live and buy property in Rolling Hills. He believes it would be wrong not to preserve the views,and whole heartedly supports the ordinance or something similar to it. Councilman Pernell said that he appreciated Mr. Meany's opinions. He noted that the proposed ordinance, as written, stipulates that the initial cost would be borne by the persons whose view is being enhanced, and the subsequent cost, or maintenance of that enhanced view, would be borne by the property owner whose trees and shrubs were impairing the view. Councilman Pernell asked Mr. Meany to address the question of the potential burden of maintaining the view of others. Mr. Meany said that as soon as a neighbor made it known that one of his trees was impairing their view, he would remove it.. He also said that if his view were impaired, and the offending party did not want to pay for the view restoration and preservation, he would certainly be willing to pay for it himself to preserve his view. Mr. Cliff Bundy, 2 Chuckwagon, informed the Council that he voted against passing this ordinance onto the City Council because he feels it is very unfair to put the burden of cleaning up a view onto the victim and not the perpetrator. Mr. Bundy said that to completely restore his view would cost him thousands of dollars. He noted that in the past he has allowed his trees.to be trimmed when requested, and has maintained them in a trimmed condition. Mr. Bundy suggested that sharing the cost 50-50 might be more equitable. He also believes that the ordinance should address the case of a new owner who inherits existing landscaping that obstructs neighboring views. He didn't feel that a new owner should be obligated to take care of something that the previous owner let happen. Mr. Chester Jenkins, 10 Southfield, asked if the "Committee" that is to be appointed by the City Council would consist of residents of Rolling Hills. The City Manager clarified that the "Committee" and the "Commission" are one and the same; the word "Commission" in the last paragraph on page 3 is a mistake and should - 3 - J 145 read "Committee". Mr. Jenkins suggested that the ordinance be clarified to specify that the members of the "Committee" *would be residents of Rolling Hills. Mayor Murdock suggested that in Section 8.32.030, the word "persons"be changed to read "residents". Mr. John Bennett, 3 Eastfield Drive, asked if there has been any thought given to future planting in the City. The Mayor stated that this issue is addressed in Section 8.32.090, Desirable and Undesirable Trees. Mr. Bennett also asked if a height standard had been determined, and the Mayor indicated that it was discussed in Section 8.32.060 (D). Mr. Jim Brogdon, 5 Maverick more cooperation is required among of the courts. He feels that if were placed on the owner of the more incentive for cooperation. Lane, expressed his opinion that neighbors to avoid the involvement the burden of trimming the trees obstructing trees, there would be Mr. Paul Grubs, 1 Hackamore Lane, addressed the Council, and feels very strongly that an issue as significant as this one should be brought to a vote of the residents. He expressed concern with CO the enforcement procedures of the ordinance. The City Manager explained that violation of any of the Codes is a misdemeanor. Lo Councilman Pernell explained to Mr. Grubs that there has to be something that is compelling enough to encourage compliance. Councilman Pernell said that there are many steps prior to criminal prosecution. Mayor Murdock also noted that there are standard procedures for considering and adopting an ordinance, and that Council is simply following those procedures. CITY ATTORNEY ARRIVED AT 8:20 P.M. Mr. Don Crocker, 14 Cinchring Road, said that he hopes that the City Council has the courage to follow through with the ordinance, but noted that if everyone were to cooperate the issue would be academic. Mr. Crocker pointed out that if the City Council finds that the ordinance is unworkable, it can always be modified. He suggested that the City Council enact the ordinance and then fine- tune it if necessary. With regard to the penalty in the case of noncompliance, Mr. Crocker said that there must be some enforcement mechanism. Mayor Murdock invited further comments but there were none. The public hearing was continued to the City Council meeting on June 13. Mayor Murdock informed the audience that Mr. Crocker is a former Councilmember and Mayor, and that he made the stained glass window that hangs in the lobby window of the Administration Building. •EX"*HM,- Mayor Murdock invited members of the audience to address the City Council on any matter which was not on the agenda. There were no comments from the audience. ZONING CASE NO. 353, SCOTT PROBST, 33 CREST ROAD EAST The City Manager gave a brief history of this application. Zoning Case No. 353 was considered by the Planning Commission earlier this winter and spring. The matter came before the City Council, at which time the City Council took jurisdiction and a public hearing was scheduled. At the time of that public hearing, the applicant submitted a. significantly revised plan and, as a result, the City Council remanded the matter back to the Planning Commission for their further consideration and recommendation. The Planning Commission approved the revised plan for Zoning Case No. 353 on April 19, 1988, and referred the matter back to the City Council. At the previous City Council meeting, the Council took jurisdiction of this matter and scheduled a public hearing. The matter is, therefore, before the City Council this evening. -- 4 - 146 The revised plan proposes that the driveway remain in the existing location and that the driveway width be narrowed somewhat. But, the driveway location will remain substantially in the position that it currently exists. The proposed encroachment into the minimum front yard setback has been reduced from 35 feet to 26 feet. The Planning Commission was concerned about the lot coverage, indicated to be 35% of the net acreage, which is the absolute maximum allowed. The Planning Commission approved this request by a vote of 3-1. Mr. Probst displayed a sketch of the property with overlays indicating the proposed additions, encroachments, and landscaping. He explained that there are physical limitations of the property which necessitate this variance request. Although his property is in the RAS -2 zone and is 2.0 acres gross, it is only approximately 1.5 acres net. At the time that the house was built, the front yard setback was 30 feet. Due to the slope both to the west and to the south of the property, there is no practical way to extend the house except to the north, which was previously the front yard. They are trying to add living space to the house by converting the existing garage into living space and thereby necessitating the construction of a garage, as configured on the current plan. They are also proposing to construct a porte-couchere to provide a sheltered entrance to the house for visitors and guests. In light of feedback from the Planning Commission's visit to the site and in meeting with members of Caballeros and the Landscape Committee, the plan was revised to address the issues that were raised. Thus, the location of the driveway was not changed, it was only narrowed, the reason being that, currently, the view of the property is straight down the driveway into the garage area. The proposed garage addition is positioned in such a way that the roof line of the garage would be at right angles. Therefore, the affected view would be minimal. The proposed hip -roof design is flexible, and they would use whatever design the Architectural Committee prefers. The height of the proposed new garage would be no higher than the existing garage. The vertical line of the roof will protrude perpendicular to the existing garage. Mr. Probst believes that there will be no impact whatsoever to the existing views. He proposes planting mature landscaping immediately upon completion of the new garage, i.e., Brazilian Pepper trees which are approximately 17' x 17'. Mr. Probst proposes to plant them along the narrow driveway so as to create an arched effect over the driveway. The purpose of the mature landscaping will be to completely screen the visibility of the new garage addition. The new addition will allow the cars to be parked in the garage, whereas, this is not possible with the existing garage because there isn't sufficient space to accommodate their cars. Mr. Probst reported that he has previously submitted letters from his neighbors in support of this proposed plan. He has reviewed the plans with each of his neighbors, and they support the proposed changes. Councilwoman Swanson asked Mr. Probst which neighbors had been contacted and had seen the current proposed plan. Mr. Probst said that he had met with Mr. and Mrs. Occipinti, whose view could be affected, and with Mr. and Mrs. Norris, whose view could also be affected. Both have sent letters to the City indicating their support. He also met with Linda Severy, who also wrote a letter to the City supporting the proposed additions, although this proposed project would not have a potential impact on her view. Mr. Probst also stated that he has assured Caballeros that the driveway will be properly scored to provide sure footing for the horses. Councilwoman Swanson recommended that a field trip to the site be scheduled. Mayor Murdock reminded the applicant to have the. boundaries of the proposed additions staked and to also have the height of the proposed hip -roof flaged. Councilman Pernell complimented Mr. Probst on his presentation. Mayor Murdock asked Mr. Probst if all of the figures in the calculations are based on a current survey. Mr. Probst said that they were, as far as he knows. He is working with the architectural AVE 14'�7 firm of Black -O'Dowd. They have come to the property and taken all the measurements, and have assured Mr. Probst, based on the Code, that the proposed project complies with lot coverage in all aspects. Mr. Probst said that he is relying upon their interpretation of the Code and their accuracy in biose measurements. Mayor Murdock asked Mr. Probst if Black -O'Dowd was using a certified engineer, and Mr. Probst said that he believes so. Councilwoman Leeuwenburgh asked Mr. Probst to have that information for the Council when they make their field trip, and he said that he would. A field trip to investigate the site and the proposed project was scheduled for Tuesday, June 7, at 7:30 a.m. RECESS TO CLOSED SESSION The meeting was recessed to closed session at 8:40 p.m. for the purpose of discussing legal aspects of the proposed View Ordinance with respect to CEQA. MEETING RECONVENED Mayor Murdock reconvened the meeting at 8:58 p.m. 00 MATTERS VROM MEMBERS OF THE CITY COUNCIL Prop. A Allocation m Mayor Murdock reported that the City Manager has recommended Q a couple of options for disposal of the Prop. A funds. The City has until June 30, 1988, to earmark these funds, some $8,000 that is available and that is at risk of being recaptured. Councilwoman Swanson suggested that the Council instruct the City Manager to ask the LACTC to grant an extension of 30 days, in which to make a decision on the disposition of these funds, and request that the City Manager return with a more defined recommendation on the options. Several options were offered to the City Manager, that he might research. Councilman Pernell asked if the LACTC has been inclined to grant extensions. The City Manager said that the LACTC does have discretion with these monies, and that they have granted extensions previously, especially with larger amounts of money where the community involved stands to lose hundreds of thousands of dollars. After much discussion, it was decided to hold this matter on the agenda, and ask the City Manager to request an extension and to explore various alternatives. E. Del Smith & Company Agreement The City Manager explained that, originally, E. Del Smith and Company was retained to assist the City in securing language in the Omnibus Water Resources Bill (HR -6). That effort was successful. The City of Rolling Hills joined with the City of Rancho Palos Verdes in funding E. Del Smith and Company in this legislative advocacy. Subsequent to the incorporation of language in the Omnibus Water Resources Bill, Mr. Smith was asked to assist the two cities in securing funding for the purpose of having a reconnaissance study done by the Corps of Engineers. This was also a successful effort. An allocation of $250,000.00 has been included in the Corps of Engineers' budget for Fiscal Year 1988-89. At the present time, the cities of Rolling Hills and Rancho Palos Verdes have had occasion to reconsider or reflect upon Mr. Smith's activities and the level at which those activities are currently being funded. Between the two cities, Mr. Smith is being paid $2,500 per month. Recently, the City of Rancho Palos Verdes took action to retain Mr. Smith on a yearly basis with an annual retainer of $5,000 being split between the two cities, $2,500 being paid by the City of Rolling Hills and $2,500 being paid by the City - 6 - of Rancho Palos Verdes, with the agreement that if, during the annual period, it becomes necessary for Mr. Smith to get involved in legislation on a more intensive basis, then, the City would have the oportunity to retain him on a month-to-month basis, thereby, using the retainer as a way of keeping him in the employ of the two cities. Councilman Pernell asked what benefit the City of Rolling Hills would receive for this retainer. The City Manager said that it will assure Mr. Smith's continued services, or the availability of his continued services. It will also assure very minimal services in Washington, D.C.; probably no more than just keeping the City abreast of where legislation is and where legislation is going, without Mr. Smith actively being involved in the legislative process on the City's behalf. Mayor Murdock expressed her opinion that the City might be able to obtain this type of information at a lesser cost. City Manager Belanger also reported that a significant change has taken place in Washington, D.C. A local congressman, Mr. Glen Anderson, is now the chairman of the committee that is responsible for all the public works and, ultimately, all the appropriations for public works that come out of the House of Representatives. The City has a well established and very good relationship with Congressman Anderson. The City Manager stated that Mr. Smith has been informed that the cities wish to change their relationship with E. Del Smith and Company, the exact nature of which has not been articulated. Councilwoman Swanson asked if the City of Rancho Palos Verdes' relationship to Mr. Smith is tied with us, and if it is contingent upon our approval. The City Manager indicated that their relationship with Mr. Smith is independent of our relationship with Mr. Smith, and that the City of Rancho Palos Verdes would proceed whether or not Rolling Hills decides to continue their relationship. Councilman Pernell remarked that, presently, it appears that the City no longer has a need for Mr. Smith's services. Councilwoman Swanson noted that she senses the reluctance of all the Councilmembers to continue with the agreement with E. Del Smith and Company, and yet is concerned about not having any coverage in Washington, D.C. Mayor Murdock reiterated that she has great difficulty with paying for a service where there is no longer a need. The Mayor said that when a need arises, then, the City can look for someone to assist with that need. Mayor Murdock recommended that the City thank Mr. Smith for his services in the past, and aprise him of the fact that we no longer have a need for his services. Councilman Pernell moved that the agreement with E. Del Smith and Company be terminated. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. Council Committee Assignments Mayor Murdock asked for input from the Councilmembers, however, they wished to deliberate further on their assignments. Therefore, this matter was held on the agenda to the next regular meeting. West Basin Water District Meeting Councilwoman Leeuwenburgh reported that she would be unable to attend the West Basin Water District 'meeting on Thursday, May 26. Since no one else on the Council was available to attend, the Mayor said that the City would send regrets. League of California Cities Meeting - June 2 Mayor Murdock said that she would be unable to attend the League of California Cities meeting on June 2. The Mayor said that it is very important to have a representative in attendance since Nell Mirels will be a candidate for a seat on the Local Agency Formation Commission (LAFCO). The Mayor asked Councilwoman Swanson, who was the delegate last year, to go in her place. Councilwoman Swanson was not sure if she would be able to attend. It was decided that, - 7 - if possible, Councilwoman Swanson would attend, in which case a letter authorizing her to act in the Mayor's absence would not be necessary since she was the' -delegate last year. However, if Councilwoman Swanson cannot --attend,- , Councilwoman Leeuwenburgh or Councilman Pernell would attend' and a letter would be prepared authorizing whoever attends to act as the representative for the Mayor. The City Manager informed the Council that, at this meeting, the League of California Cities will also be considering a new League Director from the Los Angeles Division. Santa Monica Bay Estuary Councilwoman Swanson said that at the last City Council meeting the Council approved designating Santa Monica Bay in the National Estuary Program, and there was supposed to have been a resolution prepared stating such. Since this is an urgent matter, it was the desire of the Council to have this resolution prepared and sent to the appropriate persons prior to the next City Council meeting. 00 After some discussion, it was decided that since this action N-4 was approved at the last City Council meeting, the appropriate resolution could be prepared and sent to Congressman Mel Levine as soon as possible. co California Contract Cities Association Seminar - May 19-21 Councilman Pernell reported that he attended the California Contract Cities Association Seminar which was held in Palm Springs, May 19-21. The following issues were discussed: (1) transportation; (2) air quality; and, (3) disaster response plans. Of particular interest and concern was a disaster preparedness plan. Therefore, Councilman Pernell has taken the liberty of discussing with the City Manager the possibility of updating the City's plan. This matter will also be discussed with the neighboring cities in an effort to develop an integrated plan. Status of Weed Abatement Councilwoman Swanson said that it appears that the City's Weed Abatement Ordinance is not being enforced. There are many properties with weeds and brush close to homes. Councilwoman Swanson said that it is imperative that the City have the cooperation of the Fire Department and the residents, and asked if the Fire Department has been conducting their inspections. The City Manager assured the Council that the Fire Department has been conducting inspections, however, they probably have not completed their inspections at this time. The City Manager said that he would check with the Fire Department on the status of the inspections. Councilwoman Swanson also asked if there is a new Captain at Station 56. The City Manager reported that there is a new Captain, and that former Captain Thomasic recently retired on disability. The City Manager has asked Chief Brunstrom to provide some information ,on Captain Thomasic so that the Council could present him with an appropriate recognition of his service to the community. Water Quality Councilman Pernell reported to the Council that also discussed at the California Contract Cities Seminar was the issue of water quality, and that the City of Bellflower introduced a resolution regarding the disclosure of water quality. The City of Bellflower discovered that when the quality enforcement agencies either had to close a well or found some pollutants, the agency was not required to notify the recipients of the water of that fact. Councilman Pernell asked if there is any such requirement of the water supplier for the City of Rolling Hills. He expressed his feeling that the City should be informed as to the water quality and if it deteriorates at all. Also, Councilwoman Leeuwenburgh asked what kind of improvements the City might expect as a result of the delays being experienced along Palos Verdes Drive East, caused by the installation of new water lines. The City Manager reported that the water company is installing larger lines, and is replacing the old lines with new lines of a more tenuous material. The water company is using galvanized pipe for the new lines; some of the old lines were made of clay. The new lines will also have a larger capacity. There probably won't be a noticeable change in the quality of water service unless there was a problem to begin with. Candidates' Night Mayor Murdock announced that there would be a Candidates' Night for Congressional candidates, on Wednesday, May 25, at 7:30 p.m., at the Norris Theater, sponsored by the League of Women Voters. MATTERS FROM STAFF Building, Zoning, Planning, and Subdivision Procedure Charts The City Manager reported that the City Council had received in their packets revised charts for Property Improvement, for Variances and Conditional Use Permits, and for Subdivisions which schematically and graphically illustrate the process that a resident would go through to have these various kinds of requests reviewed and, ultimately, acted upon. The boxes will be numbered for clarification purposes. The charts will have the more expansive code sections attached to them. Councilwoman Swanson asked if the Rolling Hills Community Association has had an opportunity to review the charts. The City Manager explained that the Association had not yet reviewed the charts to allow staff the opportunity to incorporate comments from the City Attorney. Staff felt it would be more desirable to finalize the charts before forwarding them to the Association for their review. After receiving comments from the Association, the charts will be printed in final form and,, thereafter, will be included with any request for a Variance or Conditional Use Permit, etc. Councilman Pernell commented that the charts do not reflect what happens when one body approves and the other disapproves. The Mayor suggested that perhaps that information could be provided in a cover letter. Councilman Pernell remarked that applicants should be informed that one agency is not beholden to the other. The Mayor suggested that perhaps each chart could have a statement to the effect that the two agencies act independently of one another and that approval by one does not necessarily guarantee approval by the other. Also, Councilwoman Swanson suggested that the procedure chart for Variances and Conditional Use Permits be labeled "City of Rolling Hills" to indicate that these are City functions and are not under the jurisdiction of the Association. Councilwoman Swanson also suggested that each agency's functions be illustrated by designated colors. The City Manager said that once the charts are finalized they would be color coded with an appropriate legend indicating which colors mean what. BF( -T Agreement A copy of the proposal from BFI was included in the Council packets. The City Manager will be discussing this proposal with the BFI representative on Thursday, May 26. Councilman Pernell commented that, according to their proposal, it appears that there would be a rate increase of approximately 11%. Mayor Murdock stated that, in actuality, it would be an increase of about 25%. The current rate is $31.97, and BFI is proposing to increase the rate to $39.95. The City Manager said that a more complete report will follow after the negotiations on Thursday. Los Angeles County Building and Safety Codes The County of Los Angeles has adopted the 1985 Uniform Building Code and the 1985 Uniform Plumbing & Mechanical Code. These codes have been adopted and, thus, become the 1987 Building Code and the 1987 Plumbing & Mechanical Code. - 9 - I I so f� 15"11,11,_ The County has asked the City of Rolling Hills to review the codes and to adopt the codes by reference, so that we are using the same standards as other communities that they serve, as well as the County itself. In order to moyeit,this process along,, a public hearing must be held. It will also be necessary to adopt an ordinance indicating the City's intention to adopt the codes. A second public' hearing must be held a minimum of 15 days after the first public hearing, afterwhich, the Council may consider the adoption of the codes. It is not mandatory that the Council adopt these codes; they may keep the existing codes if they desire. Councilman Pernell asked if the differences in the proposed and existing codes will be noted. The City Manager said that that information will be included in the staff report at the time that the Council considers these codes for adoption. It was the City Manager's understanding that the changes are not overwhelmingly significant as they relate to the City of Rolling Hills. Councilman Pernell remarked that in some instances the City Codes are more stringent than the Uniform Building Codes, particularly in the area of roofing. The City Manager stated that the City would reincorporate referencing the new code sections, where applicable. The exact same exceptions would be made that were previously made to the code. Crenshaw Gatehouse Improvements Councilman Pernell asked the City Manager to report on the status of the proposed building at the Crenshaw Gatehouse. The City Manager reported that the City has not seen any plans to date. The only approval that the Association needs from the City is a building and safety plan check approval. The City Manager explained that the City does not have any discretionary approval of the gates since they are built within the easement. Coucilwoman Swanson asked if there should be a traffic engineering study, and the City Manager commented that there probably should be one presented to the Traffic Commission. City Manager Belanger remarked that he believes that the plans are still in the preliminary stage and that a final plan has not been approved as of yet. Letter from Mr. Weeks The City Manager explained that Mr. Weeks had submitted a letter last Friday, May 20, regarding Zoning Case No. 348, which the Council approved at their last meeting. However, staff has no reason to believe or to recommend to the City Council that they do anything to affect Zoning Case No. 348. If there are, in fact, some problems in the manner that Mr. Weeks mentions they, in all likelihood, would not have a significant impact on the placement of the tennis court in Zoning Case No. 348. City Council Finance Sub -Committee The City Manager requested that the City Council Sub -committee on Finance be available to meet on Wednesday morning, May 25. it was decided that the Sub -committee would meet at 9:00 a.m. on Wednesday, May 25. ADJOURNMENT Mayor Murdock June 7, 1988, at 33 Crest Road East, APPROVED: Mayor adjourned the meeting at 10:04 p.m., to Tuesday, 7:30 a.m., at the residence of Mr. Scott Probst, Rolling Hills. City Clerk