8/8/198800
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MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
August 8, 1988
A regular meeting of the City Council of the City of Rolling
Hills was called to order on Monday, August 8, 1988, at 7:35 p.m., in
the Council Chamber at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California, by Mayor Murdock.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
CONSENT CALENDAR
Councilmembers Leeuwenburgh, Pernell (arrived
at 7:38 p.m.), Swanson, Mayor Murdock
Councilman Heinsheimer (excused)
Terrence L. Belanger
Larry Courtright
Betty Volkert
Stuart Axelrod
Capt. Dennis Gillard
Ann Johnson
Doug McHattie
Ron Sipes
City Manager
City Treasurer
Deputy City Clerk
BFI District Manager
Sheriff's Lomita Stn.
Los Angeles Times
South Bay Engineering
Resident
Councilwoman Leeuwenburgh requested that the minutes of July 25,
1988, be removed from the Consent Calendar.
Councilwoman Swanson moved that the payment of bills be approved
as presented. Councilwoman Leeuwenburgh seconded the motion, and it
carried unanimously.
APPROVAL OF MINUTES
Councilwoman Leeuwenburgh objected to the format used on page 3
of the minutes, with respect to the paragraph which discusses who
spoke in opposition to the draft urgency ordinances. She prefers
that the comments of each individual be reported in separate,
distinct paragraphs.
Councilwoman Swanson commented that an attempt has been made to
streamline the minutes, and that the issues are what are important.
Councilwoman Swanson felt that as long as the issues are outlined,
that is sufficient.
Mayor Murdock remarked that the tapes are always available for
review if anyone wishes to know which viewpoints are ascribed to
which individuals.
Councilwoman Leeuwenburgh suggested that if the minutes are to be
summarized in this way, staff include a copy of the tapes for the
Councilmembers to review.
Councilwoman Swanson moved that the minutes of a regular meeting
of the City Council held on July 25, 1988, be approved and accepted
as presented. Councilman Pernell seconded the motion, and it carried
unanimously.
PAYMENT OF BILLS
Demands Nos. 3046 through 3077, in the amount of $19,186.50, were
approved for payment from the General Fund.
•
OLD BUSINESS
BFI AGREEMENT - EXTENSION FOR FIVE YEARS
The City Manager reported that the City Council has before them,
the final agreement between the City of Rolling Hills and
Browning-Ferris Industries for refuse collection in the City of
Rolling Hills for the next five (5) years. The agreement has been
reviewed by the District Manager for Browning-Ferris Industries, Mr.
Stuart Axelrod, and by the City Attorney. Mr. Axelrod has indicated
his approval of the agreement by executing the agreement. The City
Attorney has indicated that the form of the agreement is acceptable.
Therefore, staff recommended that the Council approve the franchise
agreement and authorize the Mayor to execute the agreement.
Councilwoman Swanson asked if the agreement entitles the City, as
it has over the past several years, to continue to have an Annual
Spring Cleanup over the next five (5) years. The City Manager
indicated that the agreement, with the exception of the rates, some
modified language regarding the option to pickup service five years
from now, and the development of a resource recovery program, is the
same agreement that the City has been operating under. Hence, every
spring two weekend cleanup days will be provided.
Councilman Pernell moved that the agreement between the City of
Rolling Hills and Browning-Ferris Industries for refuse collection in
the City of Rolling Hills for the next five (5) years, be approved.
Councilwoman Swanson seconded the motion. The motion passed by a
vote of 3 to 1. Councilwoman Leeuwenburgh cast the dissenting vote.
NEW BUSINESS
REPORT OF PLANNING COMMISSION DECISION - JULY 19, 1988
Zonina Case No. 362, Yu -Ping Liu, 39 Crest Road West
The City Manager reported that the Council had, for their review,
the Findings & Report for Zoning Case No. 362. The City Manager
explained that this is a request for a variance to encroach into the
minimum front yard setback. The request is to encroach 30 feet into
the front yard setback for the purpose of extending the roofline
above the main entry walkway. Taking into consideration the eave
overhang, the encroachment would be about 34 feet. The second
element of the request is to encroach 40 feet into the front yard
setback to allow for the installation of a reflecting pond at the end
of the main entrance walkway. The Planning Commission denied the
request to encroach for the purpose of extending the roof, and
approved the request to encroach for the purpose of constructing a
reflecting pond.
Mayor Murdock noted that the plan indicates two ponds. The City
Manager explained that the Planning Commission dealt with that by
considering the maximum encroachment. Both ponds would be required
to comply with the Findings & Report.
Councilwoman Swanson asked the City Manager to define reflecting
pond. The City Manager stated that, generally, a reflecting pond is
a slightly concave, concrete structure that holds water and is,
basically, shallow. Councilwoman Swanson asked if it would have
circulating lights. The City Manager said that it is his
understanding that the pond will be static and will not be tiered up
or tiered down. Councilman Pernell asked if those conditions are
contained in the Findings & Report. The City. Manager explained that
the Findings & Report specify that the pond will be built on or below
grade so as to mitigate the visibility of the pond from Crest Road.
This is interpreted to mean that it will be an element of the
property that is intended for individuals visiting the property and
not intended for individuals driving by the property. The intent is
that the pond be as least visible as possible from the roadway.
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Councilman Pernell asked if the Council could amend the Findings
and Report to include conditions to mitigate the concerns that have
been expressed. Mayor Murdock indicated that the Findings & Report
could not be changed without the°:Council taking jurisdiction of the
zoning case.
Councilman Pernell moved that the Council take jurisdiction of
Zoning Case No. 362, a request for a Variance to encroach into the
front yard setback, to clarify that the pond shall not include any
fountains or similar waterworks. Councilwoman Leeuwenburgh seconded
the motion, and it carried unanimously.
Mayor Murdock directed that this matter be set for a public
hearing at the next City Council meeting, August 22, 1988.
PLANNING CONSULTANT SERVICES AGREEMENT FOR PLANNING STUDIES
The City Manager reported that the Council had before them an
amended letter of proposal from The Keith Companies in Costa Mesa for
the purpose of providing planning services related to the proposed
00 urgency ordinances that the Planning Commission will be considering
at their August 16 meeting.
LO The. staff recommendation was that the City Council direct staff
'3 to return with the standard consultants' agreement with the proposed
m schedule of services attached thereto. Further, staff recommended
Q that the Council approve the services as provided in the proposal,
with the stipulation that it would be ratified with the consultants'
agreement.
Mayor Murdock informed the Council that the number of hours that
were in the initial proposal have been increased in the proposal
currently before the Council. The hours were increased in Task 6 and
Task 7. This was to ensure that the kind of visual exhibits that are
believed to be necessary can be properly prepared and provided. In
addition, it was thought that the hearings might last longer than
originally estimated in the first proposal, which is indicated in
Task 7.
Councilwoman Swanson commended the Mayor, staff, and anyone else
involved in coordinating this effort, and felt it was an excellent
idea and would be money well spent. The amount of hours is the
upside, and does not necessarily mean that it will be that high.
Councilwoman Swanson moved that an expenditure, in an amount not
to exceed $7,500.00, be approved for the proposed schedule of
services from The Keith Companies for planning studies, and that an
increase to the budget of the Property, Planning,_and Development
fund be approved. Councilwoman Leeuwenburgh seconded the motion, and
it carried unanimously.
OPEN°AGENDA
Mayor Murdock invited comments from the audience.
Mr. Ron Sipes, 1 Ringbit Road West, introduced himself and
informed the Council that he is interested in serving on the View
Preservation Committee. Mr. Sipes indicated that he is a former
Sheriff's Sergeant and has had to arbitrate many complaints involving
trees and views.
Mayor Murdock requested that Mr. Sipes submit a letter of
interest or a resume, for the Council's consideration and review.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
LOCC Citv Selection Committee Meetinq
Councilwoman Leeuwenburgh informed the Council that she had
attend the League of California Cities meeting last Thursday, August
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4, 1988, and that Councilman Tucker of Compton was elected to be the
alternate member to the Local Agency Formation Commission.
Councilwoman Leeuwenburgh also informed the staff that each time
an alternate is asked to attend the meeting, the alternate must have
a letter of authorization from the Mayor; their by-laws require it.
Councilwoman Swanson commented that they will accept a letter
retroactively.
SCAG - Coalition 95
Councilman Pernell reported that he had attended the meeting of
the Coalition 95, which is concerned about off -shore coastal
drilling. He will keep the Council informed.
MATTERS FROM STAFF
1987 Los Angeles County Electrical Code ,
The City Manager informed the Council that Los Angeles County is
finalizing their approval of their revised Uniform Electrical Code,
and will be requesting that the City Council adopt the Electrical
Code by reference. This matter will be on the City Council agenda,
if not for the August 22nd meeting for the September 12th meeting,
for the purpose of setting a public hearing to consider an ordinance
to adopt their Uniform Electrical Code by reference.
Reauest for Litigation Session
The City Manager requested that the City Council recess for a
brief litigation session.
California Contract Cities' Annual Bar-B-Oue
Captain Gillard invited the Council to the California Contract
Cities' Annual Bar-B-Que on August 17, 1988, at Pitchess Honor Ranch
in Castaic. The City of Lomita will be providing a bus for
transportation.
RECESS TO CLOSED SESSION
Mayor Murdock recessed the meeting at 8:00 p.m. for the purpose
of discussing pending litigation.
MEETING RECONVENED
The meeting was reconvened at 8:50 p.m. Pending litigation was
discussed and no action was taken.
ADJOURNMENT
The meeting was adjourned at 8:51 p.m.
APPROVED:
0
0
Mayor
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City Clerk
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