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8/8/198800 LO 7 m Q 183 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 8, 1988 A regular meeting of the City Council of the City of Rolling Hills was called to order on Monday, August 8, 1988, at 7:35 p.m., in the Council Chamber at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Murdock. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Leeuwenburgh, Pernell (arrived at 7:38 p.m.), Swanson, Mayor Murdock Councilman Heinsheimer (excused) Terrence L. Belanger Larry Courtright Betty Volkert Stuart Axelrod Capt. Dennis Gillard Ann Johnson Doug McHattie Ron Sipes City Manager City Treasurer Deputy City Clerk BFI District Manager Sheriff's Lomita Stn. Los Angeles Times South Bay Engineering Resident Councilwoman Leeuwenburgh requested that the minutes of July 25, 1988, be removed from the Consent Calendar. Councilwoman Swanson moved that the payment of bills be approved as presented. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. APPROVAL OF MINUTES Councilwoman Leeuwenburgh objected to the format used on page 3 of the minutes, with respect to the paragraph which discusses who spoke in opposition to the draft urgency ordinances. She prefers that the comments of each individual be reported in separate, distinct paragraphs. Councilwoman Swanson commented that an attempt has been made to streamline the minutes, and that the issues are what are important. Councilwoman Swanson felt that as long as the issues are outlined, that is sufficient. Mayor Murdock remarked that the tapes are always available for review if anyone wishes to know which viewpoints are ascribed to which individuals. Councilwoman Leeuwenburgh suggested that if the minutes are to be summarized in this way, staff include a copy of the tapes for the Councilmembers to review. Councilwoman Swanson moved that the minutes of a regular meeting of the City Council held on July 25, 1988, be approved and accepted as presented. Councilman Pernell seconded the motion, and it carried unanimously. PAYMENT OF BILLS Demands Nos. 3046 through 3077, in the amount of $19,186.50, were approved for payment from the General Fund. • OLD BUSINESS BFI AGREEMENT - EXTENSION FOR FIVE YEARS The City Manager reported that the City Council has before them, the final agreement between the City of Rolling Hills and Browning-Ferris Industries for refuse collection in the City of Rolling Hills for the next five (5) years. The agreement has been reviewed by the District Manager for Browning-Ferris Industries, Mr. Stuart Axelrod, and by the City Attorney. Mr. Axelrod has indicated his approval of the agreement by executing the agreement. The City Attorney has indicated that the form of the agreement is acceptable. Therefore, staff recommended that the Council approve the franchise agreement and authorize the Mayor to execute the agreement. Councilwoman Swanson asked if the agreement entitles the City, as it has over the past several years, to continue to have an Annual Spring Cleanup over the next five (5) years. The City Manager indicated that the agreement, with the exception of the rates, some modified language regarding the option to pickup service five years from now, and the development of a resource recovery program, is the same agreement that the City has been operating under. Hence, every spring two weekend cleanup days will be provided. Councilman Pernell moved that the agreement between the City of Rolling Hills and Browning-Ferris Industries for refuse collection in the City of Rolling Hills for the next five (5) years, be approved. Councilwoman Swanson seconded the motion. The motion passed by a vote of 3 to 1. Councilwoman Leeuwenburgh cast the dissenting vote. NEW BUSINESS REPORT OF PLANNING COMMISSION DECISION - JULY 19, 1988 Zonina Case No. 362, Yu -Ping Liu, 39 Crest Road West The City Manager reported that the Council had, for their review, the Findings & Report for Zoning Case No. 362. The City Manager explained that this is a request for a variance to encroach into the minimum front yard setback. The request is to encroach 30 feet into the front yard setback for the purpose of extending the roofline above the main entry walkway. Taking into consideration the eave overhang, the encroachment would be about 34 feet. The second element of the request is to encroach 40 feet into the front yard setback to allow for the installation of a reflecting pond at the end of the main entrance walkway. The Planning Commission denied the request to encroach for the purpose of extending the roof, and approved the request to encroach for the purpose of constructing a reflecting pond. Mayor Murdock noted that the plan indicates two ponds. The City Manager explained that the Planning Commission dealt with that by considering the maximum encroachment. Both ponds would be required to comply with the Findings & Report. Councilwoman Swanson asked the City Manager to define reflecting pond. The City Manager stated that, generally, a reflecting pond is a slightly concave, concrete structure that holds water and is, basically, shallow. Councilwoman Swanson asked if it would have circulating lights. The City Manager said that it is his understanding that the pond will be static and will not be tiered up or tiered down. Councilman Pernell asked if those conditions are contained in the Findings & Report. The City. Manager explained that the Findings & Report specify that the pond will be built on or below grade so as to mitigate the visibility of the pond from Crest Road. This is interpreted to mean that it will be an element of the property that is intended for individuals visiting the property and not intended for individuals driving by the property. The intent is that the pond be as least visible as possible from the roadway. - 2 - 1 9.5_ Councilman Pernell asked if the Council could amend the Findings and Report to include conditions to mitigate the concerns that have been expressed. Mayor Murdock indicated that the Findings & Report could not be changed without the°:Council taking jurisdiction of the zoning case. Councilman Pernell moved that the Council take jurisdiction of Zoning Case No. 362, a request for a Variance to encroach into the front yard setback, to clarify that the pond shall not include any fountains or similar waterworks. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. Mayor Murdock directed that this matter be set for a public hearing at the next City Council meeting, August 22, 1988. PLANNING CONSULTANT SERVICES AGREEMENT FOR PLANNING STUDIES The City Manager reported that the Council had before them an amended letter of proposal from The Keith Companies in Costa Mesa for the purpose of providing planning services related to the proposed 00 urgency ordinances that the Planning Commission will be considering at their August 16 meeting. LO The. staff recommendation was that the City Council direct staff '3 to return with the standard consultants' agreement with the proposed m schedule of services attached thereto. Further, staff recommended Q that the Council approve the services as provided in the proposal, with the stipulation that it would be ratified with the consultants' agreement. Mayor Murdock informed the Council that the number of hours that were in the initial proposal have been increased in the proposal currently before the Council. The hours were increased in Task 6 and Task 7. This was to ensure that the kind of visual exhibits that are believed to be necessary can be properly prepared and provided. In addition, it was thought that the hearings might last longer than originally estimated in the first proposal, which is indicated in Task 7. Councilwoman Swanson commended the Mayor, staff, and anyone else involved in coordinating this effort, and felt it was an excellent idea and would be money well spent. The amount of hours is the upside, and does not necessarily mean that it will be that high. Councilwoman Swanson moved that an expenditure, in an amount not to exceed $7,500.00, be approved for the proposed schedule of services from The Keith Companies for planning studies, and that an increase to the budget of the Property, Planning,_and Development fund be approved. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. OPEN°AGENDA Mayor Murdock invited comments from the audience. Mr. Ron Sipes, 1 Ringbit Road West, introduced himself and informed the Council that he is interested in serving on the View Preservation Committee. Mr. Sipes indicated that he is a former Sheriff's Sergeant and has had to arbitrate many complaints involving trees and views. Mayor Murdock requested that Mr. Sipes submit a letter of interest or a resume, for the Council's consideration and review. MATTERS FROM MEMBERS OF THE CITY COUNCIL LOCC Citv Selection Committee Meetinq Councilwoman Leeuwenburgh informed the Council that she had attend the League of California Cities meeting last Thursday, August - 3 - Mul 4, 1988, and that Councilman Tucker of Compton was elected to be the alternate member to the Local Agency Formation Commission. Councilwoman Leeuwenburgh also informed the staff that each time an alternate is asked to attend the meeting, the alternate must have a letter of authorization from the Mayor; their by-laws require it. Councilwoman Swanson commented that they will accept a letter retroactively. SCAG - Coalition 95 Councilman Pernell reported that he had attended the meeting of the Coalition 95, which is concerned about off -shore coastal drilling. He will keep the Council informed. MATTERS FROM STAFF 1987 Los Angeles County Electrical Code , The City Manager informed the Council that Los Angeles County is finalizing their approval of their revised Uniform Electrical Code, and will be requesting that the City Council adopt the Electrical Code by reference. This matter will be on the City Council agenda, if not for the August 22nd meeting for the September 12th meeting, for the purpose of setting a public hearing to consider an ordinance to adopt their Uniform Electrical Code by reference. Reauest for Litigation Session The City Manager requested that the City Council recess for a brief litigation session. California Contract Cities' Annual Bar-B-Oue Captain Gillard invited the Council to the California Contract Cities' Annual Bar-B-Que on August 17, 1988, at Pitchess Honor Ranch in Castaic. The City of Lomita will be providing a bus for transportation. RECESS TO CLOSED SESSION Mayor Murdock recessed the meeting at 8:00 p.m. for the purpose of discussing pending litigation. MEETING RECONVENED The meeting was reconvened at 8:50 p.m. Pending litigation was discussed and no action was taken. ADJOURNMENT The meeting was adjourned at 8:51 p.m. APPROVED: 0 0 Mayor - 4 - City Clerk U