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9/13/1988195 - MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 13, 1988 An adjourned meeting of the City Council of the City of Rolling Hills, was called to order by Mayor Murdock on Tuesday, September 13, 1988, in the Council Chamber at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, at 7:35 p.m. ROLL CALL PRESENT: ABSENT: NH ALSO PRESENT: Lo 7 m CONSENT CALENDAR Councilman Heinsheimer, Councilman Pernell, Mayor Murdock Councilwoman Leeuwenburgh (excused) Councilwoman Swanson (excused) Terrence L. Belanger Larry Courtright Betty Volkert Ann Johnson Doug McHattie Frank Hill John Pollock City Manager City Treasurer Deputy City Clerk Los Angeles Times South Bay Engineering Resident Resident Councilman Pernell requested that the list of demands be removed from the Consent Calendar, Councilman Pernell moved approval of the remaining item on the Consent Calendar, the minutes of August 22, 1988. Councilman Heinsheimer seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of a regular meeting of the City Council on Monday, August 22, 1988, were approved and accepted as written. PAYMENT OF BILLS Councilman Pernell questioned the asked if this shouldn't be included City Manager stated that he would look Pernell moved approval of the list o that staff investigate the purpose of t Heinsheimer seconded the motion, and it Nos. 3112 through 3156, in the amount for payment from the General Fund. OLD BUSINESS $75.03 payment to BFI, and in the overall contract. The into the matter. Councilman f demands, with the condition he charge by BFI. Councilman carried unanimously. Demands of $32,223.25, were approved CONSULTANTS AGREEMENT WITH THE KEITH COMPANIES The City Manager reported that the Council, at their first meeting in August, approved the retention of planning consultants for the purpose of doing a planning study related to the two proposed urgency ordinances that the Council referred to the Planning. Commission. This agreement ratifies the Council's action. Councilman Pernell moved approval of the agreement between the City of Rolling Hills and The Keith Companies. Councilman Heinsheimer seconded the motion, and it carried unanimously. Councilman Pernell asked the City Manager to report on the status of the planning study that The Keith Companies are preparing. The City Manager reported that their report has been submitted with their recommendations, and those recommendations have been forwarded to the City Attorney for the purpose of drafting a revised ordinance. The revised draft ordinances will be presented at the next Planning Commission meeting. NEW BUSINESS PLANNING COMMISSION REPORTS - AUGUST 30, 1988 ZONING CASE NO. 341 The City Manager reported that the Planning Commission approved an amendment to Zoning Case No. 341, to include a cabana. Originally, Zoning Case No. 341 was a request for a Conditional Use Permit for a guest house at 7 Crest Road East. The amended Conditional Use Permit to include a cabana would be subject to the same conditions as were specified for the guest house. The City Manager reminded the Council that this Conditional Use Permit also has, as one of its conditions, that if a swimming pool is installed, drainage of the pool would have to be accomplished by pumping the water into a tanker truck and removing it from the community to a natural drainage area. Councilman Pernell asked if the request for the cabana is preliminary to a request for another amendment to include a swimming pool. The City Manager stated that the applicants will be installing a pool, as that is a part of their site plan. Hence, the reason for the condition related to the drainage of the pool. Essentially, the amendment to include the cabana is a reaffirmation of that condition. The original zoning case covered the eventuality of the installation of a swimming pool. Councilman Pernell remarked that some other municipalities, in an effort to avoid development in a piecemeal fashion which does not take into account the entire development of a site, have placed time constraints upon the interval for such development. For example, if a plan is submitted to the city, that property is then precluded from any additional development plan for a certain amount of time. Councilman Pernell asked staff to look into this matter, and the need and implementation of such a procedure in the City of Rolling Hills. The report of approval of an amendment to Zoning Case No. 341 was received for the file. ZONING CASE NO. 361 The City Manager explained that Zoning Case No. 361 is a request by Mr. and Mrs. Hitoshi Yamamoto for a Variance for construction of a residential addition which would encroach into the established front yard at 14 Southfield Drive. The City Manager displayed an area map and site development plan for the property, and indicated the location of the existing residence and the former location of a stable that the applicants have removed and are proposing to relocate at the rear of the property. The applicants are proposing to build a garage in the location where the stable was previously located. The proposed encroachment into the existing front yard would be approximately 94 feet, which would result in a front yard of 68 feet. The Planning Commission, after several public hearings and a couple of on-site investigations, voted to deny this request. Subsequent to the Planning Commission's action, staff has received a letter from an attorney who has been retained by Mr. and Mrs. Yamamoto indicating that Mr. and Mrs. Yamamoto wish to appeal the decision of the Planning Commission. The Yamamoto's appeal is within the twenty -day period, specified in the Code. Mayor Murdock asked if the filing fee for the appeal had been received by staff. The City Manager indicated that Mr. and Mrs. - 2 - f] 19'7, Yamamoto have been notified that there is a fee, which they were unaware of and which they will be submitting. Councilman Pernell suggestedY,that the Council take no action until all the elements of the filing of an appeal have been completed. Mayor Murdock stated that, after the applicants file an official appeal, including the fee, the Council will then set a public hearing and proceed. ZONING CASE NO. 363 The City Manager reported that Zoning Case No. 363 is a request by Mr. and Mrs. David Pasant for Conditional Use Permits for a recreation building to be used as an observatory and for a riding ring at 15 Upper Blackwater Canyon Road. The City Manager displayed the site development plan for this property, and indicated the proposed location of the observatory and riding ring. 00The City Manager noted that the size of the proposed recreation building is rather small and it is clear that it will be used for the purpose stated, as an observatory. The second element of the LO Conditional Use Permit is for the construction of a riding ring in conjunction with stables. There is a minimum amount of grading that Co would be required. The proposed location of the riding ring is Q almost perfectly flat. The report of approval of Zoning Case No. 363 was received for the file. CONFLICT OF INTEREST CODE The City Manager requested that this matter be continued to the next City Council meeting. MATTERS FROM MEMBERS OF THE CITY COUNCIL DISASTER PREPAREDNESS PLAN Councilman Pernell asked for a status report on the Disaster Preparedness Plan. The City Manager reported that meetings are taking place with the disaster preparedness people from the entire Peninsula, as well as the coordinator of Area "G". They have begun to update the annexes for the Plan. The process is not complete at this time. It will probably be complete in the spring. WEED ABATEMENT Councilman Pernell asked if there has been any progress on the matter of weed abatement. The City Manager reported that he met last week with Chief Brunstrom and conveyed the concerns of the City Council, indicating that, although the City has gone through the weed abatement process, the three platoons that operate out of Station 56 need to be more cognizant of the increased fire danger. Councilman Pernell suggested that communication be encouraged between the Fire Department and the City Council and staff. The City Manager stated that he would invite Chief Brunstrom to attend the next City Council meeting and give.a brief overview of the kind of activities that the Fire Department are involved in. RANCHO PALOS VERDES' CITY CELEBRATION Councilman Pernell announced that he attended the celebration of the 15th anniversary of the establishment of the City of Rancho Palos Verdes. There was a brief presentation about the history of their formation. Councilman Pernell noted that many people were not aware of the integral part that the City of Rolling Hills played in the establishment of the City of -Rancho Palos Verdes. - 3 - I w OPEN AGENDA Mayor Murdock invited comments from the audience on any matter not on the agenda. There were none. MATTERS FROM MEMBERS OF THE CITY COUNCIL CONTINUED HOUSEHOLD HAZARDOUS WASTE ROUNDUP Mayor Murdock announced that the County Sanitation Districts of Los Angeles County had scheduled a Household Hazardous Waste Roundup on Saturday, October 8, 1988, at the Palos Verdes Landfill from 9:00 a.m. to 2:00 p.m, The Mayor suggested that another announcement be published in the newsletter. Councilman Pernell asked if BFI would be able to assist with this project in some way. The City Manager explained that the Sanitation Districts do not have to worry about being a licensed handler of hazardous waste. The City Manager indicated that he would, however, look into the possibility of BFI assisting with this. RESIDENTIAL RECYCLING PROGRAM Mayor Murdock announced that the Sanitation Districts have sent a check in the amount of $5,000 to the City of Rolling Hills to assist in efforts to implement residential recycling for the community. This was a pian that was implemented through the Sanitation Districts to encourage the cities to develop recycling plans. Staff will be working with BFI to determine if there is some way that they can assist with this program. MATTERS FROM STAFF PROCLAMATION FOR CONSTITUTION WEEK The City Manager reported that the City had received a request from a representative of the Daughters of the American Revolution that the City proclaim the week of September 17 through September 23 as Constitution Week. Although, generally, it is the policy of the Council not to issue proclamations, this was included for Council's information and determination at the request of the above mentioned individual. Councilman Heinsheimer recommended that simply a courteous letter be sent expressing the City's support and applauding their efforts. Mayor Murdock also suggested that an article be published in the newsletter noting Constitution Week. WAIVER OF CONDITION OF FINAL MAP - NOS. 4 & 6 EUCALYPTUS LANE The City Manager explained that a letter has been received from Mr. John Pollock, 6 Eucalyptus Lane, and Dr. Espinas, 4 Eucalyptus Lane, requesting that the condition for the undergrounding of utilities that was a part of a map that created these two properties in 1975, be waived. The Councilmembers have received a copy of the letter, which explains the reasons why Mr. Pollock and Dr. Espinas feel that a waiver would be appropriate in this particular case. Staff recommended that this matter be referred to the City Attorney for a determination as to what the legal prerogative of the City would be to waive a condition after a final map has been recorded. Councilman Pernell asked if the $12,000 bond still exists, and the City Manager stated that the bond does not exist but the funds related to the bond do exist. The City called the bond in at a time - 4 - 9M when they thought that perhaps this undergrounding was going to take place. In the meantime, the price that was originally quoted by the electrical utility and the• telephone utility changed dramatically after the tax laws changed. The cost of the undergrounding almost trebled. Councilman Pernell commented that the report 'from the City Attorney's office should also include whether or not this condition was clearly noted in the title report when the property was sold. PLANNING COMMISSION MEETING The City Manager announced that the Planning Commission meeting to be held on September 20, 1988, was originally scheduled to be at the St. John Fisher Catholic church, however, the City has been preempted. Therefore, staff has secured a room at the Rolling Hills Covenant Church. Councilman Heinsheimer questioned why these zoning ordinances were being presented as urgency ordinances, and suggested that the word "urgency" be omitted since it seems to be a stumbling block in people's minds. All the Councilmembers were in agreement. Councilman Pernell commented that, after listening to the tapes of the Planning Commission meeting, the Planning commission seems to be doing a good job and serving the City well. CLOSED SESSION There were no matters to be discussed in executive session. ADJOURNMENT Mayor Murdock adjourned the September 26, 1988, at 7:30 p.m. APPROVED: Mayor meeting at 8:16 p.m., to Monday, OP&W - Ar I City Clerk - 5 -