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MINUTES OF A
REGULP,R MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
January 9, 1989 �
A regular meeting of the City Council of the City of Rolling Hills
was called to order by Mayor Murdock at 7: 38 p.m. , in the Council
Chamber at the Administration Building/City Hall, 2 Portuguese Bend
Road, Rolling Hills, California, on Monday, January 9, 1989.
ROLL CALL
PRESENT: Councilman Heinsheimer (arrived at 7:42 p.m. ) ,
Councilwoman Leeuwenburgh, Councilman Pernell,
Councilwoman Swanson, Mayor Murdock ,
� ABSENT: None
� ALSO PRESENT: Terrence L. Belanger City Manager �
� Larry Courtright City Treasurer
7 Betty Volkert Deputy City Clerk
m Captain Dennis Gillard Sherrif's Lomita Stn.
Q Ann Johnson Los Angeles Times
Frank Hill Resident
CONSENT CALENDAR
Councilwoman Swanson moved that the items on the Consent Calendar
be approved and accepted as presented. Councilman Pernell seconded
the motion, and it carried unanimously.
APPROVAL OF MINUTES
The minutes of a regular meeting of the City Council, held on
December 12 , 1988, and of adjourned meetings of the City Council, held
on December 19, 1988, and December 27, 1988, were approved and
accepted as written.
PAYMENT OF BILLS
Demands Nos. 3379 through 3418, in the amount of $35,257 .44, were
approved for payment from the General Fund.
FINANCIAL STATEMENT
The Financial Statement for the month of November, 1988, was
approved and accepted as presented.
OLD BUSINESS
� There were no matters for consideration under "Old Business" .
NEW BUSINESS
� RESOLUTION ADOPTING 1988 EDITION OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTION
Members of the Southern California Chapters of the American Public
Works Association and the Associated General Contractors of
California, working as a Joint Cooperative Committee, have compiled
the 1988 Edition of the Standard Specifications for Public Works
Construction. The County of Los Angeles recently adopted this 1988
Edition, and have requested the City of Rolling Hills to adopt the
same. The 1988 Edition updates the material and construction
specifications to meet current engineering and construction practices
as studied during the preceding year by the Joint Cooperative
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Committee. The City Manager explained that if the City should chose
not to adopt the 1988 edition, it would continue to operate under the '
previous edition, which was 1985. �
Councilwoman Swanson moved to adopt the resolution entitled, "A
RESOLUTION ADOPTING THE 1988 EDITION OF THE STANDARD SPECIFICATIONS
FOR PUBLIC WORKS CONSTRUCTION" . Councilman Pernell seconded the
motion, and it carried unanimously. ;
OPEN AGENDA
Captain Gillard commented on the "Driving Under the Influence��
(D.U.I. ) program. The program appears to have been a success for the
second year in a row. A few arrests were made for driving under the �
influence, however, there were no traffic accidents due to driving
under the influence. Furthermore, there were several instances when
vehicles were stopped and there was a "designated driver" so
identified in the car.
MATTERS FROM MEMBERS OF THE CITY COUNCIL i
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ARMY CORPS OF ENGINEERS WORKSHOP '
Councilwoman Swanson requested that the Army Corps of Engineers
workshop, to be held on January 12, 1989, at Hesse Park in Rancho
Palos Verdes to discuss the Reconnaissance Study, be taped by staff .
and that, subsequently, copies of the tapes be made available to the
Councilmembers.
MATTERS FROM STAFF �
CITY HALL OFFICE RENOVATION
The City Manager indicated that the renovation plans were in the
safe and not available to be reviewed. These plans are similar to the
plans that the Council has seen previously, however, there is a
significant difference in cost. Staff will make copies of the
renovation plans, as well as the ones that were received last Friday,
and will transmit them to the Councilmembers as soon as possible.
PHONE SYSTEM
A proposal has been submitted from GTEL, who is a purveyor of
equipment for GTE, which would provide a telephone system on a lease/
purchase basis and that would be at the same cost as the system
currently in use by the City, which is about 20 years old. The new
system is a state-of-the-art system. Staff recommended that the
Council approve entering into a lease agreement for the new system,
and that the necessary documents be executed.
Councilwoman Swanson moved approval of entering into a lease
agreement with GTEL for the new phone system. Councilman Pernell �
• seconded the motion. •
Councilwoman Swanson asked if this new phone system would provide
a means of channeling incoming phone calls to the City separate from �
phone calls to the Association. The City Manager explained that the
proposed new system would not provide such a function. Initially,
staff looked for such a system. However, an interface system is
necessary in conjunction with the telephone system, and these
interface systems are extremely expensive. The new telephone system
being proposed is compatible with such a system and if, at a later
time, it were decided to add an interface system, this telephone
system could accommodate it.
Councilman Pernell asked if the new system has a "switch", �nd the
City Manager indicated that it has a small one that can be programmed
on-site.
Councilwoman Swanson emphasized the importance of resolving any
confusion about which agency is which, when the same number is used
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for both agencies. She feels that some of the confusion would be
clarified if the City had a separate telephone system, and would like
to see whatever system the City gets; geared toward that goal.
Councilman Pernell suggested that additional features be
investigated, i.e. , least cost routing, accounting of incoming and
outgoing calls on specific lines, etc.
A lengthy discussion followed regarding the feasibility of the
City and the Association having separate and distinct telephone
numbers. The City Treasurer, Larry Courtright, suggested that the
Council consider this matter and all of the ramifications thoroughly,
before taking such an action.
The City Manager stated that he would prepare a short memorandum
discussing a separate number and what the implications of that would
be, as well as, the "Cindie" type of system. -
There being no objections to the motion, it carried unanimously.
� YOUTH ON PARADE
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� The City Manager reported that the annual "Youth On Parade" is
-� scheduled for Saturday, January 21, 1989. There has been a request
for the City to make a lump-sum contribution to the parade as an
m indication of community support. Councilwoman Leeuwenburgh explained
Q further that all of the other Peninsula cities have donated a sum of
$500 to "Youth On Parade" . Councilwoman Leeuwenburgh suggested that
the City of Rolling Hills donate $100 because of its size and due to
the fact that the City has no commercial interests. However, all of
the City's children will be involved in this event since it takes in
the private schools and public schools, all the organizations from 4-H
to Girl Scouts and Boy Scouts, as well as any other interested groups,
and it is an excellent way to showcase our youth. Councilwoman
Leeuwenburgh moved that $100 be donated to "Youth On Parade", and
Councilman Pernell seconded the motion. The motion carried
unanimously.
Mayor Murdock noted that the City has always participated in this
event whenever possible, and this year should be no exception.
PAVING OF PORTUGUESE BEND ROAD
The City Manager reported that Roger Vink has indicated to him
that Portuguese Bend Road, from Crest Road to the main gate, will be
repaved on January 25 and 26. This information will be published in
the newsletter.
MEETINGS FOR SEWER ADVISORY COMMITTEE AND VIEW PRESERVATION COMMITTEE
The City Manager announced that he is in the process of
coordinating the setting up of ineetings with Members of the Sewer
Advisory Committee and with Members of the View Preservation
Committee, to get the members together so that they can become
acquainted and to discuss the goals and objectives of each committee.
Mayor Murdock asked that the Councilmembers be informed as soon as
the meeting dates have been scheduled, so that anyone interested in
attending may do so.
COUNCIL RETREAT
The date tentatively scheduled for the Council retreat is March
17-19. If this date is acceptable, please let staff know so that the
reservations can be confirmed. The workshop sessions themselves will
be held in a room at the Arrowhead Hilton, and will be open to the
public.
RECESS TO CLOSED SESSION
The meeting was recessed at 8: 16 p.m. to a closed session.
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CLOSED SESSION
There was a closed session for the purpose of discussing personnel !
matters, specifically, the matter of a contract for City management � �
services. .
MEETING RECONVENED
The meeting was reconvened at 8:43 p.m.
ADJOURNMENT
Mayor Murdock adjourned the meeting at 8:44 p.m. , to Monday,
January 23 , 1989. '
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City Clerk
APPROVED:
Mayor '
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