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2/27/19892'72 MINUTE OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA February 27, 1989 A regular meeting of the City Council of the City of Rolling Hills was called to order in the Council Chamber at the Administration Building/City Hall, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Murdock at 7:36 p.m., Monday, February 27, 1989. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilman Heinsheimer, Councilman Pernell, Mayor Murdock Councilwoman Leeuwenburgh (excused) Councilwoman Swanson (excused) Terrence L. Belanger L. D. Courtright Betty Volkert Ann Johnson Anne La Jeunesse Pete Harlow Jim Marquez Frank Hill Lynn Ramsdell Ivano Stamegna Theresa Stamegna Stephen Taus City Manager City Treasurer Deputy City Clerk Los Angeles Times Palos Verdes News I.S.C.O. Industries Architect Resident Resident Property Owner Property Owner Resident Councilman Heinsheimer moved that the items on the Consent Calendar be approved and accepted as presented. The motion was seconded by Councilman Pernell, and it carried unanimously. APPROVAL OF MINUTES The minutes of a regular meeting of the City Council, held on February 13, 1989, were approved and accepted as written. PAYMENT OF BILLS Demands Nos. 3510 through 3535, in the amount of $23,615.78, were approved for payment from the General Fund. FINANCIAL STATEMENT The Financial Statement for the month of January, 1989, was accepted as presented. Councilman Pernell commented that he has requested the City Treasurer to provide a consolidation of the Financial Statement rather than just the individual accounts. RESOLUTION NO. 586: ALLOCATING CDBG FUNDS TO THE CITY OF LOMITA A resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ASSIGNING TO THE CITY OF LOMITA, CALIFORNIA, A PART OF ITS AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS", was unanimously approved and adopted. RESOLUTION NO. 587: ALLOCATING LAPSING FAU FUNDS TO THE CITY OF ROLLING HILLS ESTATES The Council voted unanimously to approve and adopt a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ASSIGNING TO THE CITY OF ROLLING HILLS ESTATES, CALIFORNIA, A PART OF ITS AVAILABLE FEDERAL -AID URBAN (FAU) FUNDS". 0 �J 273 OLD BUSINESS RESOLUTION NO. 588: ESTABLISHING FILING FEE FOR SITE PLAN REVIEW PROCESS The City Manager presented a report of estimated itemized costs related to the processing of a Site Plan Review application. To process a routine Site Plan Review application to a moderately complex application, staff estimates that it will cost approximately $480.00. Thus, it was staff's recommendation that a filing fee of $500.00 be established. However, the $500.00 fee may not be sufficient to cover ys: the costs of processing the more complex Site Plan Review applications. It was further suggested that, after a period of six months, staff report back on the actual cost for the processing of a Site Plan Review application, and if it is determined that the filing fee needs to be adjusted to adequately cover those costs, it could be done so after this trial period. There were no items of New Business. PUBLIC HEARINGS ZONING CASE NO. 374. STEPHEN TAUS. 7 OPEN BRAND ROAD This is a request for a Conditional Use Permit for a guest house, which would result from the conversion of the existing stable. The Planning Commission approved this request by a split vote of 3 to 2. Subsequently, the City Council took jurisdiction of this case due to concerns expressed regarding the proposed access to the future stable site, and scheduled a public hearing to be held this evening. Mayor Murdock opened the public hearing and invited comments from the audience. Mr. Stephen Taus, 7 Open Brand Road, explained the reason for this request, i.e., he would like to have a place for his parents to stay and this location seemed to be the prettiest and the simplest from a construction standpoint, and, presently, he does not have horses. Additionally, Mr. Taus asked for clarification of the concerns of the Council. The Mayor explained the concerns regarding the access to the proposed stable site, and informed Mr. Taus that it is the policy of the Council to conduct an on-site investigation when the Council takes jurisdiction of a case. For the benefit of the Councilmembers during the field trip, it was requested that the westerly property line be marked in the general area of the utility pole, in addition to the general outline of the proposed stable. A field trip was scheduled for Tuesday, March 7, at 7:30 a.m., and the public hearing was continued to the next meeting of the City Council. ZONING CASE NO. 377. I.S.C.O. (IVANO STAMEGNA). 4 MORGAN LANE Zoning Case No. 377 is a request for Conditional Use Permits for a guest house and tennis court. The Planning Commission denied this request after conducting two public hearings and a field trip, and, subsequently, determining that this proposed development was not - 2 - Councilman Pernell made a motion to adopt the resolution entitled, �. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS e-� ESTABLISHING FEE FOR FILING SITE PLAN REVIEW APPLICATIONS", and to review the adequacy of the $500.00 fee after a period of six months. Councilman Heinsheimer seconded the motion, and it carried unanimously. NEW BUSINESS There were no items of New Business. PUBLIC HEARINGS ZONING CASE NO. 374. STEPHEN TAUS. 7 OPEN BRAND ROAD This is a request for a Conditional Use Permit for a guest house, which would result from the conversion of the existing stable. The Planning Commission approved this request by a split vote of 3 to 2. Subsequently, the City Council took jurisdiction of this case due to concerns expressed regarding the proposed access to the future stable site, and scheduled a public hearing to be held this evening. Mayor Murdock opened the public hearing and invited comments from the audience. Mr. Stephen Taus, 7 Open Brand Road, explained the reason for this request, i.e., he would like to have a place for his parents to stay and this location seemed to be the prettiest and the simplest from a construction standpoint, and, presently, he does not have horses. Additionally, Mr. Taus asked for clarification of the concerns of the Council. The Mayor explained the concerns regarding the access to the proposed stable site, and informed Mr. Taus that it is the policy of the Council to conduct an on-site investigation when the Council takes jurisdiction of a case. For the benefit of the Councilmembers during the field trip, it was requested that the westerly property line be marked in the general area of the utility pole, in addition to the general outline of the proposed stable. A field trip was scheduled for Tuesday, March 7, at 7:30 a.m., and the public hearing was continued to the next meeting of the City Council. ZONING CASE NO. 377. I.S.C.O. (IVANO STAMEGNA). 4 MORGAN LANE Zoning Case No. 377 is a request for Conditional Use Permits for a guest house and tennis court. The Planning Commission denied this request after conducting two public hearings and a field trip, and, subsequently, determining that this proposed development was not - 2 - 274 compatible with the goals and objectives of the General Plan and zoning ordinance. Subsequently, the applicant filed an appeal of the Planning Commission's denial, afterwhich, the Council set the matter for a public hearing this evening. Mayor Murdock opened the public hearing and invited comments from the audience. Mr. Jim Marquez, representative for the applicant, distributed to the Councilmembers copies of a letter regarding the applicant's appeal of Zoning Case No. 377, colored copies of a site plan setting forth a proposed landscape pattern, photos of the site taken from different orientations on and around the site, and copies of a petition signed by seven neighboring residents and property owners supporting the applicant's development proposal. Mr. Marquez stated that he represents Mr. Stamegna, owner of the subject property through his company, I.S.C.O. Industries, Inc., who intends to be a resident of Rolling Hills and who has been looking forward to building a home in this City for many years. Mr. Marquez went on to explain that the owner has taken care to try to understand and address concerns of the City by proposing to screen the subject property on three sides. In the applicant's opinion, it is the view impact from the south that is of greatest concern. Therefore, the applicant is proposing to screen the tennis court with Cedrus Deoeara and Ficus Benjamina trees to the south, a variety of fruit trees to the east and specimen olive trees to the north. The Cedar trees and the Ficus Benjamina offer a thickened landscape that will screen views of the tennis court from residents to the south. Mr. Marquez noted further that the distance to the southerly residence on the lot contiguous to the subject site, across from the bridle path, is approximately 250 to 280 feet south of the subject site. In addition to the landscaping that is proposed on the southerly side, it is important to note that to the east, across the bridle path and contiguous to the subject property, there is a grove of Eucalyptus trees that are between 60 and 80 feet in height. Also included in the appeal request is the proposed guest house. The guest house will be set back about half way back from the street. It will be a detached structure and will not have an adverse visual impact to the adjacent property owners to the north. Furthermore, the subject site is relatively flat and would require very minimal grading. Mr. Marquez indicated that it might be possible to adjust the height of the tennis court by recessing the deck of the court, however, this creates some drainage difficulties. As an alternative, perhaps the height of the fence around the tennis court could be reduced to not exceed six feet. In conclusion, the applicant believes that it will be possible to mitigate any adversity caused by the tennis court and guest house, and, therefore, requests that the Council support his appeal. Councilman Pernell asked if the lot coverage calculations were based on the gross or net lot area. The City Manager clarified that the lot coverage, percentages had been calculated using the net lot area; the structural lot coverage will be 19.95 percent and the total lot coverage will be 33.18 percent. Councilman Pernell commented quite congested, and that, at this the Planning Commission's findings. that the site plan appears to be point, he would tend to concur with Mayor Murdock felt it would be appropriate to conduct a field trip to the site. It was decided that the Council would conduct an on-site investigation on Tuesday, March 7, immediately following their field trip to the Taus property. The Council requested that the footprint of the tennis court be staked and its height be indicated by a pole, and that the footprint of the guest house be staked and its ridge height indicated. The applicant was also requested to stake the site of the proposed stable. - 3 - OPEN AGENDA There were no matters brought before the Council. MATTERS FROM MEMBERS OF THE CITY COUNCIL JOINT MEETING WITH MEMBERS OF THE BOARD OF THE COMMUNITY ASSOCIATION The Mayor reported that she and Councilwoman Leeuwenburgh met with Mr. Tom Boyd and Mr. Bill Stringfellow to discuss mutual concerns. One item discussed was the possibility of having a joint workshop between the Planning Commission and the Architectural Committee to set up procedures for the implementation of the site review ordinance. Another item of consideration was the possibility of having a workshop with the City Manager, Association Manager, the President of the Board of the Rolling Hills Community Association, the Mayor, and the legal counsels for both. It was also requested that the flow charts for building, planning, zoning, and subdivision procedures be made available to the residents as soon as possible. Also, the Board Members expressed concerns that residents have -expressed regarding lighting in the City, and may, in the future, request that the Council consider an ordinance regarding this matter. RESTRIPING OF PORTUGUESE BEND ROAD Councilman Pernell asked the City Manager to report on the results of the restriping of Portuguese Bend Road. The City Manager reported that unfortunately the paving contractor did not schedule a slurry immediately following the paving, and without the slurry seal the street could not be painted. Therefore, the street was without striping for a few days. Councilman Pernell noted that after the restriping, a passing lane going southbound, just south of Poppy Trail, was deleted. The City Manager explained that that was not done intentionally. The City Manager noted that the Traffic Commission would be investigating this at their next meeting on March 3. Councilman Pernell suggested that, as an alternative, the Traffic Commission look at the possibility of a turn -out for slower moving vehicles. LOCC CITY SELECTION COMMITTEE MEETING Mayor Murdock announced that the League of California Cities City Selection Committee meeting will be held on Thursday, March 2, and that she will attend. CITY OF TORRANCE. MAYORS' CHALLENGE RACE The Mayor announced that the City of Torrance will hold their Mayors' Challenge race, a three mile walk, on Sunday, March 12. MATTERS FROM STAFF CITY HALL OFFICE RENOVATION The City Manager asked that this matter be discussed in closed session. MEETING RECESSED The meeting was recessed to an executive session at 8:26 p.m. CLOSED SESSION A closed session was held for the purpose of discussing pending litigation and personnel matters. MEETING RECONVENED The meeting was reconvened at 8:46 p.m. - 4 - ADJOURNMENT Mayor Murdock adjourned the meeting at 8:47 p.m., to Monday, March 13, 1989, at 7:30 p.m. APPROVED: Mayor - 5 - City Clerk